1 ©2010 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice
Reducing costs through HP application-retirement practices
Lou Harvey, IM – Archive Solutions
Product Marketing Manager, Data Base Archiving Software
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10.2Billion /yr
8.7Billion /yr
30 Billion / 2010
10Billion Songs
26.7 Billion /yr
1Billion / yr
HP Drill down:103 tables with > 1 billion rows23,000 tables with > 1 million rows
Record Transaction Volumes
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– Staggering transaction volumes, no policy based delete
– This results in increased TCO• Increased compute horsepower requirements
• Increased storage footprint, backup, replication costs
• Increased database management costs
and diminishing service levels• Performance degradation
• Lengthening backup and recovery windows
• More downtime required for upgrades
and unaddressed business obligationsaround
• Internal governance, regulatory compliance and e-Discovery
Business Application – Challenges
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Business failing to maximize value,
minimize risk
IT focused on KTLO, struggling to keep up
Youarehere
MoreInformation
IncreasedRisk
MoreInfrastructure
and OperationsCosts
ReducedIT Budget
Ramifications
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No way to delete this information defensibly = keep it forever
No way to access this information without the application = keep the application forever
HP Drill down
7000 Applications
86 Data centers
1000+ business processes
70% of IT spent on KTLO, Out of control IT spending
Application Sprawl
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Record Access Over Time
High
Customer inquiry
Change order
Partial shipments
Complete shipment
Sales order closed
Data retention
period ends
Sales Trending
Low
Acce
ss R
eq
uir
em
en
ts
Transactive Reporting Compliance
Sales order booked
Destroy
Transactive
stage ends
Partial payment
Time
2 3
Business Application
HP Drill down:Less then 0.02% accessed after 6-12 months
Audite-discovery
1
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Record Value Over Time
High
Customer inquiry
Change order
Partial shipments
Complete shipment
Sales order closed
Sales Trending
Low
Acce
ss R
eq
uir
em
en
ts
Transactive Reporting Compliance
Sales order booked
Destroy
Partial payment
TimeCOST
and RISK
Business Application $$$$$$$4
Data retention
period ends
Transactive
stage ends
1
3
Audite-discovery
2
8
High
Customer inquiry
Change order
Partial shipments
Complete shipment
Sales order closed
Sales Trending
Low
Acc
ess
Requirem
ents
Transactive Reporting Compliance
Sales order booked
Destroy
Partial payment
Time
Business Application
Business Users Records ManagersNobody
Legal
data retention period ends
Transactive stage ends
Record Usage Over Time
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HP Information Governance
Defensibly Dispose
Upon Expiration
Lower costs, reduced risks, simplified IT
– Make information securely accessible for business, compliance & legal use
– Protect and manage in a cost effective manner
Growing 50% / yr
Defensibly Preserve
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HP Database Archiving
The process of removing precise and
structured sets of application data from a
database when appropriate, and keeping
the information available for access from
within or without the application context
Tota
l D
ata
Volu
me
Inactive data
Active data
Performance
Availability
Stability
Access requirements
Improves Performance and reduces IT infrastructure and operations costs
Time
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DBApplication
Structured Records
Records archived to XML, CSV ...
DBArchive
Records archived to archive DB
Application Query Engine
SQL Query Engine
DBApplication
Structured Records
– Improves Application Performance– Cuts infrastructure costs– Cuts operational costs– Enables cost effective compliance
– Improves Application Performance– Cuts infrastructure costs– Cuts operational costs
Perform
ance
Com
plia
nce
Database Archiving Options
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HP DBA Pedigree
Extracting Records
Access toarchived records
– Industry’s first business transparent archive (2003)
– Industry leading performance (2004)
– Industry’s first XML archive (2005)
– Industry’s first XML SQL Query(2007)
– Industry leading model designer (2007)
– Industry’s first Archive Partition support (2007)
FOCUS AREAS
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Proven DBA Customer Base
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ACTIVEApp
ArchiveArchiveArchive for Compliance
DBArchive
ArchiveArchiveArchiveArchive for
Performance
Application Transparency
Retire for ComplianceRetire for ComplianceArchive for Retirement
ACTIVEApp
DecomApp
Archive for Compliance
XMLDefensible Preservation
andDefensible Disposition
Use Cases
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A Records Management system INGESTS, MANAGES and DISPOSES records
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1
3
How does it apply to Business Applications ?
http://www.arma.org/pdf/WhatIsRIM.pdf
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Why Is Records Management Becoming So Important?
– Mandatory in highly regulated industries
– Increased regulatory compliance pressures
• Sarbanes – Oxley Act of 2002 (SOX)− Section 404 – Assessment of internal controls
• Management is responsible to establish and maintain internal control structures and procedures for financial reporting
− Section 802 – Criminal penalties for altering documents
• Provides for possible jail times up to 20 years, fines, or both where evidence has been knowingly altered, destroyed or concealed with the intent to impede or obstruct or influence the investigation from proper administration of any matter within the jurisdiction of any US department or agency
– Since SOX, publicly traded companies have had to ensure that retention policies are defined and consistently followed
– Records Management ensures that business records are declared, classified and managed by retention policy, ensuing they are not deleted too early or too late
A Records Management repository is architected on a standards basis (industry or legal) first, then a data management basis.
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Record Evolution
From Yesterday’s Boxes and Paper to Today’s eDocuments
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Ingest
Manage
Dispose
Policy
HP TRIM Pedigree– The world’s most mature electronic and
paper EDRMS– 23 years and three generations of
experience – First EDRMS solution to be certified to both
US DoD5015.2 and UK PRO– Implemented by the world’s largest
operating EDRMS projects– Scalability Redefined -one solution form 1
seat to 320,000– Federal Rules of Civil Procedure Now! – Largest installed base of RM vendors
worldwide (Forrester RM Wave 2007)– Records management visionary(Gartner
ECM Quadrant 2008)
TRIM INGESTS, MANAGES and DISPOSES records
Industry Leading Records Management Solution
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Proven TRIM Customer Base
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HP’s SRMS Differentiation
HP SRMS HP DBA
Competing Database Archiving Solutions
Documentum Do Nothing
Records Management Support
Retention Policy Support
Access controls / Security Policy
e-Discovery (Legal Hold)
e-Discovery (keyword and SQL Search)
Business Application Performance Acceleration
Business Application TCO reduction
Unified Solution (for all record types)
Audit Trail / Chain of Custody
Open Standards
Legend: ● Strength ◒ Acceptable ○ Weakness
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SRMS manages the disposition of structured records through their business and long term compliance lifespan
Used for Application Optimization
HP Structured Records Management (SRMS)
SQL Query
APPLICATION
Structured recordsoutside SRMS control
Structured recordsunder SRMS control
Record setsextracted
SRMS
Records disposed
AccessControls
SQL Query
DEFENSIBLE
Legal Hold
DispositionAccess
ControlsKeyword/SQL Query
Defensible Preservation Defensible Disposition
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HP SRMS Used for Application Retirement
DECOMISSIONEDAPPLICATION
Structured recordsoutside SRMS control
Structured recordsunder SRMS control
All Recordsextracted
SRMS
Records disposed
SQL Query
DEFENSIBLE
Legal Hold
DispositionAccess
ControlsKeyword/SQL Query
Defensible Preservation Defensible Disposition
Application retirement allows the decommissioning of application environments while managing structured records per records policy
while retaining access to them
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Value Proposition for Retirement
Manage Compliance
Risk
Reduce Operational
Costs
Eliminate Maintenance
Costs
Re-use/Recycle Capital
Equipment
Reduce Data Center
Utilization Value Proposition
– Delete according to retention policies– Reduce e-discovery costs, support spikes– Centralized, documented records control
– Reassign Apps, DB & HW support– Remove functional dependencies– Focus FTEs on current investments
– Eliminate hardware licenses– Eliminate application licenses– Eliminate software utility licenses
– Improve infrastructure utilization– Re-use server and storage capacity– Recycle old equipment
– Reduce data center footprint– Lower utilization and energy costs– Optimize around green infrastructure
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Application Retirement @ HP
7000 Applications, 86 datacenters, 19k staff
reduced to
2000 Applications, 6 data centers, 8k staff
All go forward apps being archived
860 business processes rationalized
CBR
40% reduction in IT spend
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Application Optimization @ HP
CBR
HP Drill down:
103 tables with > 1 billion rows
23,000 tables with > 1 million rows
• 3 separate installs of DBA, one in each primary data center (Huston, Austin, Atlanta)
• Goals
• Q4 target ~35TB (XP -> EVA)
• Drive performance improvements
• Drive down cost of backup and recovery
• Improve high availability failover
• Drive cost savings
• Targets
• All go forward apps
• 60% reduction in size
• 3x compression on archive databases
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Supported Platforms
– Databases
• Oracle – 8i, 9i, 10g and 11g
• SQL Server 2005
• Sybase
• DB2, ODBC/JDBC and
Mainframe support in 6.3
– Certified Operating
Environments
• HP-UX 11.x on
− PA-RISCHP-UX
− Intel Itanium processor /Integrity
server)
• Sun Solaris 9 (SPARC)
• Sun Solaris 10 (SPARC) (64-bit )
• IBM AIX (64-bit)
• Red Hat ES 4.0 Linux (x86-64)
• Red Hat AS 4.0 Linux x86
• Novell SUSE 9.0 Linux (x86-64)
• Windows XP (x86)
• MS Windows Server 2003 (x86)
• MS Windows Server 2003 (x86-
64)
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http://h71028.www7.hp.com/enterprise/w1/en/software/information-management-overview.html
Thank You
Lou Harvey, IM SoftwareProduct Marketing [email protected]
You can find more information at our Information Management Software @:
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Q&A
29 ©2010 Hewlett-Packard Development Company, L.P.
To learn more on this topic, and to connect with your peers after
the conference, visit the HP Software Solutions Community:
www.hp.com/go/swcommunity
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