Essential Recordkeeping for Farm and Business
Melissa Barker: The Evergreen State College Brad Jaeckel: WSU
Crop Variety Required Seed Unit
avg seeds/ oz
Seed Inventory Unit
Seed Company Item #
Organic Status Order Unit
Seed Cost / Unit Ordered
arugula arugula 4 oz 15000 2 oz FS 3023 A Certified Organic 4 oz $7.00
Cilantro Caribe 16 oz 3000 0 oz FS Certified Organic 16 OZ
Marino OS Certified Organic 4 oZ $8.55
Santo JSS 2928 Certified Organic 1 OZ
Parsley Giant of Italy 0.03125 oz 17200 0 oz JSS 2390G
Certified Organic PKT $2.95
Darki Triple Curled 0.03125 oz 14000 0 oz HMS 5105
Certified Organic Jan-00 $2.75
Seed Order
TRANSPLANTS ONLY
DATE ON
TAG
TRANS-PLANT DATE CROP VARIETY FARM
QTY
SIZE: 72,
4",
or gal NAME
TRANSPLANTS ONLY
Greenhouse Transplanting Record
MARKET SHEET DATE:___________________ TUE or THUR Marketer(s):
Produce, VARIETY UNITS Price To
Mkt From Mkt Total Sold NOTES
Daily Market Sheet
CSA Harvest Record
Circle: Tuesday Thursday Harvest bins
Date: Green: market
# full shares: Grey: CSA
# half shares:
Full share Half share
Ö Crop Units # per box Total for all half shares # per box
Total for all full shares Combined total
Organic System Plan - Materials Inventory (Section K)
Farm / Grower Name: Certification #:
List all materials you plan to use this production year below. Use your application records or materials list from last year’s inspection report as a reminder. *Crop Production Aids include grafting materials, potting soil mixes, greenhouse materials, growth regulators, pH adjusters, buffers, sticking agents, spreading agents, etc.
Material Locations of Material Applications 2012 Type of Material
Brand Appro
ved
Generic Materials Grower Comments
offic
e use
Brand Name or Source Where will you apply the
material? List specific crops
Inte
rnat
iona
l Cro
ps
Ferti
lity I
nput
Pest
Con
trol
Dise
ase C
ontro
l
Wee
d Co
ntro
l
Crop
Pro
duct
ion
Aid*
Post
Har
vest
OMRI
W
SDA
List
Na
tura
l App
rove
d
Synt
hetic
App
rove
d
Provide additional information if the material you plan to use meets one of the below criteria: • Brand name materials not approved on WSDA or by OMRI: List all ingredients • Generic materials not approved by National Organic Standards (205.601): List all ingredients • Raw, uncomposted manure products: List expected application and harvest dates
Compost Pile Tracking Sheet 2012
Pile Name: _________________ Date Made:__________________________
Location Made:______________ Manure Spreader Used? Y/N
Compost Mix Ratio and Ingredients:
% Moisture
Amount Water Added Bulk Density
Free Air Space Temp. Fan +/- Fan Speed Other
Notes: (characteristics, smell, feel, look, etc.)
Date Location Temps (T,M,B) % Moisture Fan +/- Speed Notes
HS TS HH HH
HH Cut Flowers (6)
Plums (4) Blueberries (2)
C Medicinal Herbs, Asparagus, Hops, & U-pick Flowers
Equipment Storage & Compost
340
Perennial (1)
Salad Mix, Greens, Carrots, & Beets (12)
Grain Trials: Millet (1), Quinoa (4), & Buckwheat (2)
Grain Trials: Quinoa (11)
Pumpkins (6)
Raspberries (4)
Spring Brassicas (12)
Solanacae (3)
Potatoes (11)
Pumpkins (10)
Garlic (4)
Onions (4)
Corn (4)
280’
180’ 150’
280’
140’
70’
Beans (3)
Farm Tractor Log Kubota B1700
Date Operator's
Name
Starting Hours
Ending Hours Oil Diesel
Coolant Hydro Screen
Zerks
Leaks/Bolts
Tasks Performed Cleaned Notes
20-Mar Darah
13693
13695 X X X X X X X Joy Riding Yes Fun!
21-Mar Melissa
13695
13695 X X X X X X X
Checking Needs Yes
Lift arms don't work
Equipment Records
Cleaning Log
Before Use After Use
Date Name (written) Cleaning What? Cleaned Sanitized Cleaned Sanitized Signature
Food Processing Cleaning Log
Purchasing Log
Date Who? What? Where? How Much?
Stored Where? Batch/ID Number
Food Processing Ingredient Purchasing
Date Processed
Product Time
Began Time
Finished Amount
Produced BATCH
# Students Involved Notes
Batch Production Log
Finished Product Inventory Report Please make a separate entry any time a product is added or removed
WALK- IN COOLER
Today's Date Product Name
Batch #
Quantity
Added
Rem
oved
Cooler Inventory Explanation
(separate entry for each batch) (check one) (To or from market, new batch added )
Schedule “F” and Taxes
•Seed
•Fertilizer
•Supplies
•Repairs
•Equipment
•Lease
•Livestock
•Breeding Services
Hour(s) this year
My hours/year
a. Pre-planting tillage
b. Collecting, transporting, & spreading compost, manure and other plant nutrients
c. Buying &/or ordering seeds & transplants
d. Growing transplants
e. Planting transplants & seeds
f. Irrigating and/or fertigating
g. Pruning and trellising
h. Weed control (hoeing, cultivating, spreading plastic mulch, etc.) and thinning
i. Harvesting
j. Marketing, including transport, through all outlets
k. Machinery maintenance and repair
j. Record keeping, taxes, payroll & other bookwork
Farm tasks
$ This Year
a. Land rent or annual mortgage payment (% area for this crop x total)
b. Purchased soil nutrients (compost, manure, etc.) for this crop
c. Purchased plastic or other weed control cover for this crop
d. Purchased seeds & transplants
e. Purchased frost covers
f. Gasoline, diesel
g. Vehicle repairs, maintenance, & licenses (pro rata share)
h. Fees for accountants and attorneys
i. Professional dues and travel to meetings
j. Publications, books, & educational materials
k. Credit card fees from sales
l. Interest for operating loan
m. Wages for nonfamily workers
n. Wages for family members
Expenses
Describe Cost, $ Year
Bought % Use at
Farm Total Life
a. All hand Tools
b. Trellises & Cages
c. Purchased plastic or other durable weed control mulch
d. Greenhouse (total cost x % area)
e. Purchased durable frost covers or hoop houses
f. Drip tape, sprinklers with emmiters, irrigation pipe, pumps & motors, other irrigation equipment
g. Riding tractor 1
j. Walk behind rototiller/tractor 1
l. Disc
m. Spader
n. Cultivator
o. Mulch layer
p. Seeder 1
r. Pickup truck 1
Durable Tools and Equipment
Resources • The Organic Farmer’s Business Handbook:
Richard Wiswall • Small Farm & Direct Marketing Handbook:
WSDA • http://agr.wa.gov/foodanimal/organic/
WSDA Organic Program • http://www.ams.usda.gov/AMSv1.0/gapghp
USDA Agricultural Marketing Service • https://attra.ncat.org/ National Sustainable
Agriculture Information Service
Thank You Melissa Barker
Evergreen State College
Brad Jaeckel WSU Organic Farm
www.css.wsu.edu/organicfarm