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Oracle Applications
Release 12.1.1
Accounts Receivables
Students Manual
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Table of Contents
1 CUSTOMER PROFILE CLASSES................................................................................4
2 CUSTOMERS...........................................................................................................7
TRANSACTIONS............................................................................................................12
STANDARDTRANSACTION(NAVIGATION: TRANSACTIONS: TRANSACTIONS)....................................................123 DEPOSITTRANSACTION............................................................................................................... 19
4 BILLS RECEIVABLES.............................................................................................21
4.1 STANDARDREMITTEDBILLSRECEIVABLE.....................................................................................21FACTOREDBILLSRECEIVABLES...........................................................................................................29
8. NOTES RECEIVABLES............................................................................................33
STANDARDREMITTANCE..................................................................................................................... 36FACTOREDREMITTANCE..................................................................................................................... 40
BALANCE FORWAR BILLIN!......................................................................................43
RECEIPTS...................................................................................................................49
STANDARDRECEIPTS............................................................................................................................ 51
CHARGEBACK(RECEIPT) TRANSACTION................................................................................................56RECEIPTADJUSTMENTS......................................................................................................................60
1". REMITTANCES...................................................................................................... 62
STANDARDREMITTANCE..................................................................................................................... 62
FACTOREDREMITTANCE..................................................................................................................... 65
MISCELLANEOUS RECEIPTS........................................................................................69
PA#MENT NETTIN!.....................................................................................................70
A!IN! BUC$ETS.........................................................................................................72
INVOICES WIT% RULES...............................................................................................73
AGING.........................................................................................................................83
PA#MENT TERMS........................................................................................................86
TRANSACTION T#PES&.................................................................................................91
TRANSACTION SOURCES.............................................................................................96
STANAR MEMO LINES...........................................................................................100
ACCOUNTIN! RULES.................................................................................................102
AUTOACCOUNTIN!...................................................................................................106
APPROVAL LIMITS.....................................................................................................109
RECEIVABLES ACTIVITIES&........................................................................................110
APPLICATION RULE SETS..........................................................................................118
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ISTRIBUTION SETS.................................................................................................120
RECEIPT SOURCES....................................................................................................121
RECEIPT CLASSES.....................................................................................................122
STATEMENT C#CLES.................................................................................................126
STANAR MESSA!ES..............................................................................................127
REMIT'TO ARESSES...............................................................................................128
S#STEM OPTIONS..................................................................................................... 129
TRANSACTIONSANDCUSTOMERSSYSTEMOPTIONS............................................................................131CLAIMSSYSTEMOPTIONS................................................................................................................. 133MISCELLANEOUSSYSTEMOPTIONS...................................................................................................134
AR ACCOUNTIN! PERIOS........................................................................................139
ACCOUNTIN! ENTRIES.............................................................................................140
MULTIPLE C%OICE (UESTIONS.................................................................................149
FRE(UENTL# AS$E (UESTIONS..............................................................................157
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1 Cust)*e+ P+),le Classes
Use Customer Profiles to group customer accouts !it" similar cre#it!ort"iess$ %usiess &olume$ a# pa'met c'cles or eac" profile class
'ou ca #efie iformatio suc" as cre#it limits$ pa'met terms$
statemet c'cles$ i&oicig$ a# #iscout iformatio *ou ca also#efie amout limits for 'our fiace c"arges$ #uig$ a# statemetsfor eac" currec' i !"ic" 'ou #o %usiess
or e+ample$ 'ou mig"t #efie t"ree categories: oe for prompt pa'igcustomers, oe for late pa'ig customers !it" "ig" fiace c"arge
rates, a# a t"ir# for customers !"o mostl' pa' o time$ !it" #iscouticeti&es for earl' pa'met *ou ca also use t"e profile class-D.AU/T$- !"ic" Oracle Recei&a%les pro&i#es
*ou ca assig a profile class to customers a# a##resses t"roug" t"eCustomers0Sta#ar# !i#o! T"e customer profile class 'ou assigpro&i#es t"e #efault &alues$ !"ic" 'ou ca optioall' customi1e to meet
specific re2uiremets for eac" customer or a##ress
If a profile is assige# to a customer a# a a##ress of t"e samecustomer$ t"e optios set at t"e a##ress le&el ta3e prece#ece o&ert"ose set at t"e customer le&el or statemet site a# #uig site
profile amouts$ "o!e&er$ Recei&a%les uses t"e optios at t"e a##ress
le&el onlyif 'ou set t"e AR: Use Statemet Site 4 Duig Site Profilesprofile optio to *es
Prerequisites
Defie statemet c'cles
Defie customer profile loo3ups
Defie cre#it aal'sis
Defie #uig letters
Defie collectors
Defie groupig rules
Defie pa'met terms
Defie AutoCas" rule sets
Defie S'stem Optios
Na&igate to profile class !i#o! (Na&igatio: customer: profile classes)
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Cre#it Profile
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Customer Profile Classes 5 Profile Class Amouts
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2 Cust)*e+s
Customer a# Customer sites #efie customer ame a# a##ressiformatio to %ill customer6s goo#s a# ser&ices re#ere# 7iimall'$
customer recor#s "a&e t"ree compoets: a customer recor#$ acustomer site recor#$ a# a customer site %usiess purpose recor#
T"e oe0customer0to0ma'0customer0sites arc"itecture allo!s oecustomer recor# to "a&e oe or more site recor#s U#ersta#ig a#utili1ig t"e oe0customer0to0ma'0customer0sites cocept is critical for
Oracle Recei&a%les to ru as efficietl' a# effecti&el' as possi%le Stricti0"ouse amig sta#ar#s$ customer &erificatio proce#ures$ a# #ata
etr' proce#ures !ill impro&e t"e Oracle Recei&a%les s'stem a# i0"ouse %usiess processes
Customer a# customer site recor#s ma' %e co&erte# or importe# A
re&ie! of t"e acti&e customer a# a##ress recor#s i t"e legac' s'stems"oul# occur T"e um%er of recor#s s"oul# #etermie if t"e customer
co&ersio process is maual or automate# 8ot" co&ersio strategiesre2uire users to clea t"e #ata T"e curret customer #ata must %e
e+tracte# a# t"e users must re&ie! t"e #ata T"e oe0customer0to0
ma'0customer0sites arc"itecture must %e esta%lis"e# a# #uplicatesmust %e elimiate# I a##itio$ cosistet i0"ouse amig sta#ar#smust %e applie# T"e t"e customer #ata ma' %e etere# mauall' or
&ia a co&ersio program ortuatel'$ t"ere is a #eli&ere# customeriterface 9o!e&er$ t"e customer co&ersio program must still %e!ritte i0"ouse or #eli&ere# %' a cosultig orgai1atio I a##itio$t"e user commuit' must "a&e strict proce#ures as to !"at s'stem
o!s t"e customer a# customer site #ata
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Customer Site Arc"itecture
T"e t"ir# recor# is t"e customer site use recor# T"is #ata i#icates t"e%usiess purpose of t"e customer a##ress #ata suc" as t"e %ill0toa##ress or t"e s"ip0to a##ress #ata T"e appropriate site !ill appear it"e /ist of Values #urig #ata etr' or e+ample$ i t"e %ill0to customer
site fiel#$ ol' t"e sites !it" a %usiess purpose of 8ill to !ill #ispla'
(i) Some of t"e Oracle Recei&a%les ta%le ames start !it" t"e prefi+RA; %ecause prior releases of Oracle Recei&a%les iclu#e# t"e Oracle
Re&eue Accoutig (RA) applicatio !"ic" is o! iclu#e# !it"i t"eOracle Recei&a%les applicatio
Customer Entry
T"e Oracle Recei&a%les #ispla's t"e customer etr' fi# !i#o! !"eopeig t"e !i#o!
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1. Customer !i#o! !ill appear
2. .ter t"e ame of t"e orgai1atio
". Profile class$ accout t'pe a# customer status
#. Gi&e rele&at a##ress a# %ill to$ s"ip to a##ress$. Sa' sa&e a# appl' T"e it !ill #ispla' status acti&e a# agai sa'
appl'
%. A##ress !ill appear i t"e a##ress fiel#
Customer A##ress
Oracle Recei&a%les lets 'ou a##$ c"age$ or #eacti&ate %usiess purposeiformatio for a specific a##ress Sice customer accouts ca "a&e
multiple a##resses$ %usiess purposes let 'ou #escri%e !"ic" fuctios)
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are performe# at a particular customer accout site or e+ample$
assig a s"ip0to %usiess purpose to t"e a##ress !"ere 'ou s"ip 'ourgoo#s a# a Duig %usiess purpose to t"e a##ress !"ere 'ou !ill
se# Duig /etters
@"e 'ou assig a %usiess purpose to a a##ress$ its #efault status is
Acti&e *ou ca ma3e t"e %usiess purpose iacti&e %' uc"ec3ig t"eActi&e c"ec3 %o+ i t"e 8usiess Purposes ta%%e# regio
A##resses ca "a&e multiple %usiess purposes$ suc" as s"ippig$%illig$ or se#ig statemets$ #uig letters$ mar3etig collateral$ a#
legal #ocumets *ou ca also #efie 'our o! %usiess purposes i t"eRecei&a%les /oo3ups !i#o!
Note& A a##ress assige# to a s"ip0to %usiess purpose is alsoreferre# to as a -S"ip0To site-$ a a##ress assige# to a Duig
%usiess purpose is referre# to as a -Duig site-$ a# so o
'usiness Purposes an! (ultiple Or)ani*ation upport
If 'ou are usig t"e 7ultiple Orgai1atio support feature$ 'ou caassig a salesperso to a customer accout site If 'ou are not usigmultiple orgai1atios$ 'ou ca assig a salesperso to a customeraccout andto eac" of t"eir site uses *ou ca also create a cetrali1e#
statemet a# #uig site for eac" customer accout i a multiple
orgai1atio e&iromet8usiess purposes i a multiple orgai1atio e&iromet areorgai1atio specific or e+ample$ ol' t"e trasactios associate# !it"
a %ill0to site for a specific orgai1atio appear o a statemet or#uig letter If t"e same %ill0to site is use# %' more t"a oe
orgai1atio$ t"e 'ou must set up t"e a##ress a# associate# %usiesspurpose of t"is %ill0to site i eac" orgai1atio T"e$ for eac"orgai1atio$ 'ou must ru separate statemets a# #uig letters for
t"is same %ill0to siteCosoli#ate# statemets a# #uig letters for a sigle customer arealso orgai1atio specific @"e 'ou ru a cosoli#ate# statemet or#uig letter$ Recei&a%les cosoli#ates all orgai1atio0specifictrasactios for t"e customer ito a sigle #ocumet a# se#s t"e
#ocumet to t"e %ill0to a##ress !it" t"e rele&at %usiess purpose(Statemet or Duig)
or e+ample$ Sites A a# 8 %elog to orgai1atio 7iiCo$ a# sites 8
a# C %elog to orgai1atio 8igCo Recei&a%les !ill recor# trasactiosfor site 8 i %ot" orgai1atios 9o!e&er$ !"e 'ou ru cosoli#ate##ocumets$ ol' t"e trasactios create# %' 7iiCo appear o 7iiCo
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#ocumets a# ol' t"e trasactios create# %' 8igCo appear o 8igCo
#ocumets 8ecause 7iiCo a# 8igCo are separate orgai1atios$ t"eacti&it' for site 8 is ot #uplicate# o %ot" orgai1atios- #ocumets
Common Types of 'usiness Purposes
'ill To& Se# i&oices to t"is a##ress T"e %ill0to a##ress ca %e
#ifferet from t"is customer accout-s s"ip0to a##ress
+ra,ee& Desigate t"is a##ress as a customer accout #ra!ee Acustomer #ra!ee is a customer accout site resposi%le for pa'ig %illsrecei&a%le
-ip To& Se# 'our goo#s or ser&ices to t"is a##ress T"e s"ip0toa##ress ca %e #ifferet from t"is customer accout-s %ill0to a##ress
'usiness purpose usa)e
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Transactions
T"e follo!ig setup steps are importat for eterig trasactios i t"eapplicatio:
Trasactio Source
Trasactio T'pe Customer
Auto Accoutig
tan!ar! Transaction Na/i)ation& transactions& transactions0
Trasactio 5 7ai Ta%
Source Select t"e Trasactio Source T"e Source specifies automaticor maual a# i&oice um%erig$ t"e sta#ar# trasactio
t'pe$ #etermies !"ic" attri%ute of t"e I&oice Trasactiole+ fiel# is use# to #efault ito t"e Referece fiel#
Num%er .ter t"e trasactio um%er if automatic um%erig is otea%le# If automatic um%erig is specifie#$ Recei&a%les
geerates a um%er
Class Select t"e I&oice Class from t"e list
T'pe Select t"e Trasactio T'pe Trasactio t'pes #etermie!"et"er a trasactio up#ates ope recei&a%les$ ca %eposte# to G/$ if Recei&a%les calculates ta+$ t"e trasactio6screatio sig$ !"et"er trasactios !it" t"is t'pe use atural
applicatio ol' or !ill allo! o&er applicatio$ pro&i#e t"e#efault trasactio class$ pa'met term$ a# pritig optiosfor eac" trasactio
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Date .ter t"e trasactio #ate, t"e #efault is t"e curret #ate
G/ Date .ter t"e G/ #ate, t"e #efault is t"e curret #ate if t"ecurret #ate is ot i a ope perio#$ t"e #efault is t"e last
#ate of t"e most recet ope perio#
/egal
.tit'
Default legal etit' !ill %e populate# T"is ca %e c"age#
%ase# securit' access
S"ip To .ter customer s"ip to a##ress All ot"er #etails !ill %epopulate# %' Oracle
8ill To .ter customer 8ill to a##ress All ot"er #etails !ill %epopulate# %' Oracle
Pa'met
Term
Select t"e pa'met term applica%le to t"e customer Oracle
!ill calculate t"e #ue #ate %ase# o t"is
(ore Tab&
Trasactio 5 7ore Ta%
Notes Tabbe! Re)ion&
Transaction ines
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rei)-t ,in!o, reference
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ales Cre!its 3in!o, Reference&
+istributions 3in!o, Reference&
Complete&+ Completig a i&oice meas t"at pa'met sc"e#ules a# age#
recei&a%le amouts are calculate#$ a# t"is trasactio ca %e
trasferre# to t"e G/+ @"e all re2uire# iformatio "as %ee etere#$ clic3 t"e Complete
%utto
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+ Ol' complete# trasactios ca %e prite#
Press o complete %utto t"e go to um%er ta% t"ere oe ico !illappear press o it t"e &ie! follo!ig !i#o!
E4-ibit Complete# Trasactio
E4-ibit
Cre#it Trasactio (a&: trasactios: cre#it trasactios)
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Apply credit amount to open transaction
Sa' fi# cre#it trasactios !i#o! !ill appear a# clic3 o cre#it liesfollo!ig !i#o! !ill appear .ter um%er$ #escriptio$ 2uatit' i
mius a# amout Sa&e t"e #ata
5uery Ori)inal Transaction&
Origial Trasactio
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uer' Cre#it 7emo Trasactio !"ic" s'stem automaticall' crate# a#ope t"e Referece Iformatio Ta%%e# Regio a# see t"e Origial
Trasactio effecte# Iformatio
Cre#it 7emo Referece Iformatio
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- e)s/t T+ansa0t/)n
Prerequisites Deposit Trasactio T'pe
Process&
Create Deposit Trasactio
Create ormal trasactio a# Appl' to Commitmet (Deposit)
Trasactio
Ope Commitmet Ta%%e# Regio a# eter commitmet amout a#.ffecti&e Dates
.ter Commitmet Amout
Commitmet Trasactio
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Create ormal trasactio a# Appl' to Commitmet (Deposit)
Trasactio
Ru CO77IT7.NT 8A/ANC. R.PORT to 3o! a&aila%le %alace i a
Commitmet
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4 B/lls +e0e/ales
4.1 Standard Remitted Bills Receivable
8ills recei&a%les is t"e pro&isio t"roug" !"ic" orgai1atio ca getcustomer trasactio amout %alace o or %efore t"e actual pa'met%' customer
Prerequisites&1, Customer s"oul# %e a +ra,ee
2, T"ere s"oul# %e a complete# trasactio of t"at customer (Dra!ee)
> Defie trasactio t'pe for %ills recei&a%les trasactio (a&: setup:trasactios: trasactio t'pes)
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Note: Code Combinations (accounts) will be populated from auto
accounting (assumed that auto accounting set-up is completed).
B Defie Trasactio source for 8ills Recei&a%les Trasactio ( a& :setup: trasactios : sources)
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Defie Receipt Class
Proce#ure: No! !e ca create %ills recei&a%les trasactio
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Assigmet !i#o! (>)
8ills recei&a%le trasactio status c"ages from icomplete to pe#igremittace after completio
Remit %ills recei&a%le trasactio:
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> clic3 o maual creatio?auto create
B N:clic3 o actio ta%select createo3
status %ecomes starte# creatio t"e c"ages to complete creatio
Remittace !i#o!
Se%ect ma#ua% create
7aitai remittace %a3
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After completio of creatio$ status c"ages from starte# creatio to
complete# creatio
No! appro&e a# format
irst t"e status is started approvalt"e c"ages to completed approval
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Factored Bills Receivables
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Remit t"e 8ills Recei&a%lesComplete t"e trasactio a# a&igate to remittaces !i#o! (a&:%ills recei&a%le: remittaces)
Clic3 o maitai to maitai remittace
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After successful completio of t"e a%o&e programs t"e status of 8illsRecei&a%les !ill %e c"age# to actore# Automaticall' s'stem !ill create a receipt for t"e actore# 8ills
Recei&a%le !it" receipt um%er same as 8ills Recei&a%le um%er
A# 'ou ca see t"e accoutig etr' for t"e receipt as follo!s
E After recociliatio?maual clearig i Cas" 7aagemet t"e statusof t"e receipt !ill %e c"age# to Cleare#
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A# 'ou ca see t"e accoutig etr' as follo!s
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6. N)tes Re0e/ales
Recei&a%les let 'ou eter a# trac3 future0#ate# pa'mets T"ese t'pes
of pa'mets ca eit"er %e a future #ate# c"ec3 or a formal #ocumetcalle# a promissor' ote A promissory note is a formal$ prite##ocumet i !"ic" t"e issuer promises to a pa' a specific amout o aspecific #ate to aot"er part' (t"e ote "ol#er) T"e #ate t"at pa'met
is #ue is calle# t"e ote maturity date Promissor' otes areguaratee# %' t"e %a3 t"at issues t"e ote
@"e a promissor' ote is create#$ t"e issuer specifies t"e amout #ue$t"e maturit' #ate$ a# t"e %a3 %rac" from !"ic" t"e "ol#er ca
recei&e t"e pa'met @"e t"e ote reac"es its maturit' #ate$ t"e"ol#er su%mits it to t"eir %a3 T"e %a3 t"e su%mits t"e ote to aclearig istitutio$ !"ic" trasfers t"e pa'met from t"e issuer-s %a3
to t"e "ol#er-s %a3
Notes issue# %' t"e customer ca also %e reture# to t"e supplier priorto t"e maturit' #ate if$ for e+ample$ t"e ote "a# %ee issue# as a
#eposit$ a#&ace pa'met$ or as pa'met for e+istig customeri&oices
@"e a promissor' ote or future #ate# c"ec3 is recei&e# as pa'metfor goo#s or ser&ices$ it is calle# a Note Receivable
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Prere2uisites to complete otes recei&a%les:
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@e ca classif' t"e otes recei&a%les %ase# o t"eir remittace met"o#
tan!ar! remittance notes recei/ables
actore! remittance notes recei/ables
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Standa+d +e*/ttan0e
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> Clic3 o maual? auto create
B Select t"e receipt appro&eformat
Note: t"e status !ill %e starte# appro&alcomplete# appro&alstarte#
formattigcomplete# formattig
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Go to receipt t"e status c"ages from coforme# to remitte#
N:tools&ie! accoutig (to see t"e accoutig etries)
E Go to cas" maagemet a# recocile t"e receipt !it" %a3statemet
I receipt t"e status c"ages from remitte# to cleare#
H N:tools&ie! accoutig(to see t"e accoutig etries)
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Factored remittance
Prerequisite&
Defie a Receipt Class 4 t"e Remittace met"o# s"oul# %e
actore#?Sta#ar# 4actorig
Proce#ure: to create t"e receipt
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1. Ru t"e clear? ris3 elimiatio program a# see t"e status a#
etries i receipt
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Balan0e F)+3a+d B/ll/n
tep 1 7 et 8p ystem Option
Select S"o! 8illig Num%er optio (Tras 4 Customers Ta%%e# Regio)
c"ec3 %o+ to #ispla' t"e for!ar# %illig um%er i Recei&a%les !i#o!s
a# reports
Step 2 - Define Payment Terms
Create oe or more pro+ima pa'met terms for use !it" cosoli#ate#%illig i&oices T"e Cosoli#ate# 8illig I&oice program uses t"e cutoff
#ate a# pa'met terms t"at 'ou specif' i t"e su%missio parametersto select t"e trasactios to iclu#e o a cosoli#ate# %illig i&oice
@"e #efiig pro+ima pa'met terms for cosoli#ate# %illig$ performt"e follo!ig:
.ter a Cutoff Da' 0 T"e program uses t"is #a' to select trasactiosfor a cosoli#ate# %illig i&oice
.ter a sigle #ue #ate i t"e Da' of 7ot" fiel# 0 *ou caot usemultiple #ue #ates (ie split pa'met terms) !it" cosoli#ate# %illigi&oices A##itioall'$ !"e #efiig t"e #ue #ate$ eter a &alue fort"e 7ot"s A"ea# fiel# Do noteter a &alue i t"e Da's or Date
fiel#s, t"e Cosoli#ate# 8illig I&oice program #oes ot use eit"erfiel#
*ou ca #efie more t"a oe pa'met term for use !it" cosoli#ate#%illig i&oices T"ese pa'met terms ca use t"e same or a #ifferetcutoff #a' @"e pritig cosoli#ate# %illig i&oices$ 'ou ca specif'!"ic" pa'met term to use
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tep " +efine 7 Ne, or 8p!ate E4istin) Customer Profiles
A customer-s profile class i#icates !"et"er a customer s"oul# recei&ecosoli#ate# %illig i&oices a# !"et"er t"e i&oice format is Detail or
Summar' T"e profile class also #etermies t"e pa'met term o t"ecosoli#ate# %illig i&oice
Cosoli#ate# %illig i&oices are geerate# at t"e %ill0to site ol'
Customers !it" multiple %ill0to sites cannotrecei&e a sigle i&oice t"atcosoli#ates trasactios across customer sites
If a customer "as multiple %ill0to sites$ t"e le&el at !"ic" 'ou #efie a
cosoli#ate# %illig profile class #etermies t"e um%er of cosoli#ate#%ills t"at are prite# for t"at customer @"e 'ou #efie a cosoli#ate#
%illig profile class at t"e customer le&el ol'$ Recei&a%les !ill pritma' cosoli#ate# %illig i&oices$ oe for eac" %ill0to site @"e 'ou
#efie a cosoli#ate# %illig profile class at a %ill0to site ol'$
Recei&a%les !ill prit a sigle cosoli#ate# %illig i&oice specific to t"at%ill0to site
Up#ate t"e profile class at t"e customer a#?or t"e customer site le&elto ea%le cosoli#ate# %illig:
C"ec3 t"e .a%le () c"ec3 %o+
C"oose a cosoli#ate# %illig format
C"oose a ormat of Summar'$ Detail$ or Importe# C"oose t"e Detail
format to list t"e item #escriptio$ 2uatit'$ a# uit price for eac" itemo eac" i&oice, c"oose t"e Summar' format to list ol' t"e totalamout of eac" trasactio
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Attention& T"e Importe# format is for use !it" t"e Importe# 8illig
Num%er feature T"e Importe# format !ill ot %e prite# t"roug" t"eCosoli#ate# 8illig Prit program Use custom i&oices istea#
Assig a pro+ima pa'met term a# uc"ec3 t"e O&erri#e Terms %o+
*ou must assig a pro+ima pa'met term at eit"er t"e customer site or
t"e %usiess purpose le&el for a' %ill0to site t"at 'ou !at to se# acosoli#ate# %ill to
Do not c"ec3 t"e O&erri#e Terms %o+ o t"e customer profile T"e
Cosoli#ate# 8illig I&oice program igores t"e pa'met termsassige# to i#i&i#ual i&oices !"e selectig trasactios Recei&a%les$
"o!e&er$ uses t"e pa'met terms o i#i&i#ual i&oices to calculateagig a# fiace c"arges If 'ou c"ec3 t"is %o+$ t"e i#i&i#ual
i&oices ma' "a&e pa'met terms t"at are #ifferet from t"e
cosoli#ate# %ill-s pa'met terms Cose2uetl'$ a customer coul#recei&e a cosoli#ate# %ill t"at iclu#es i&oices t"at are alrea#' past#ue a# icurrig fiace c"arges
8' ot c"ec3ig t"e O&erri#e Terms %o+$ Recei&a%les automaticall'#efaults pa'met terms for i&oices from t"e customer profile Alli&oices for a gi&e %ill0to site$ t"erefore$ !ill "a&e t"e same pa'met
term as t"e cosoli#ate# %illig i&oice
u))estion&If 'ou !at to prit a cosoli#ate# %illig i&oice for all ofa customer-s %ill0to sites$ ea%le cosoli#ate# %illig at t"e customerle&el a# eter t"e pro+ima pa'met term at t"e %usiess purpose le&el
for all t"e %ill0to sites
Exhibit Customer Profile Transactions-Terms
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Cosoli#ate# 8ill
1, #ter &ra#sactio#s a#d Create Accou#ti#.
2, Submit Co#curre#t /ro.ram 0$euest or u#ctio#
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et /eriod
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Cleare!& T"e pa'met of t"is receipt !as trasferre# to 'our %a3
accout a# t"e %a3 statemet "as %ee recocile# !it"i
Recei&a%les T"is status is &ali# for %ot" automatic a# mauall'etere# receipts
Re/erse!&T"is receipt "as %ee re&erse# *ou ca re&erse a receipt
!"e 'our customer stops pa'met o a receipt$ if a receipt comesfrom a accout !it" o0sufficiet fu#s or if 'ou !at to re0eter
a# reappl' it i Recei&a%les *ou ca re&erse cas" receipts a#miscellaeous trasactios
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Standard Receipts
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Attention& If 'ou #o ot eter a 8ill0To /ocatio a# t"e customer
"as o statemet site$ a' uapplie# or o0accout receiptamouts !ill ot appear o statemets set to t"is customer
If 'ou are mauall' eterig a automatic receipt$ eter a 8a3Name or Accout Num%er
E Ope t"e Remittace ta%%e# regio$ t"e eter t"e receipt DepositDate (optioal) T"e #efault is eit"er t"e #eposit #ate etere# at t"e
%atc" le&el or$ if t"ere is o %atc" iformatio$ t"e receipt #ate T"e#efault receipt maturit' #ate is t"e #eposit #ate
Recei&a%les #eri&e t"e #efault remittace %a3 accout from t"epa'met met"o# 'ou etere# *ou ca accept t"is &alue or eter a'%a3 accout assige# to t"e pa'met met"o# if t"e %a3 accout is it"e same currec' as t"at of t"e receipt or t"e 7ulti0Currec' flag for
t"e remittace %a3 is set to 'es Ol' %a3 accouts t"at are i 'ourfuctioal currec' ca accept multiple currec' #eposits
9 To pre&et t"e receipt Remittace %a3 from %eig automaticall'o&erri##e #urig t"e remittace process$ c"oose Do-t Allo! i t"eO&erri#e 8a3 Accout fiel# (optioal) If 'ou c"oose Allo!$ Recei&a%lesca automaticall' c"age t"e receipt remittace %a3 to t"e remittace
%atc" %a3 #urig t"e remittace process
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Enter :ea!er le/el information only
To /ie, t-e accountin) entries Tools;
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Enter t-e Customer Name an! Press Tab button amount
transferre! from 8ni!entifie! to 8napplie!
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Apply to Transaction = a/e
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.ter t"e T'pe as C"arge%ac3
.ter t"e e! #ue #ate a# sa&e$ s'stem !ill assig a C"arge%ac3Num%er
uer' t"e c"arge %ac3 Trasactio from Trasactio !i#o!
Trasactio Class 4 T'pe !ill %e C"arge%ac3
Due #ate !ill %e t"e #ate !"ic" 'ou etere# at t"e time of
c"arge%ac3 i ReceiptPress more tab an! see t-e Ori)inal Transaction number applie!
to C-ar)ebac@
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5uery Ori)inal Transaction
T"e %alace of Origial Trasactio !ill %e Lero
@"ee&er 'ou recei&e t"e amout from t"e customer appl' t"at
amout to C"arge%ac3 Trasactio
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Re0e/t Ad9ust*ents
Prerequisites
Recei&a%le Acti&it'
Process& .ter Sta#ar# Receipt
Appl' to Ope Trasactio
Appl' to A#Justmets 4 Select A#Justmet Acti&it'
Appl' to Ope Trasactio
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Select Acti&it' Name from /ist of Values a# sa&e$ s'stem !ill assig aum%er for a#Justmet
Appl' to A#Justmet 4 Selectig Acti&it' Name
Acti&it' ames
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Accoutig etr' for a#Justmet 4 o%ser&e Trasactio Num%er applie#
to (for A#Justmet s'stem !ill pic3up accout co#e com%iatio fromRecei&a%le Acti&it' !"ic" 'ou selecte# for)
Accoutig for A#Justmet
1. Re*/ttan0es
Standa+d Re*/ttan0e
Prerequisites&
Receipt Class
8a3
Process& Select Receipts
B Appro&e ormat
+ifferent tatuses of Remittance 'atc- Starte# Creatio
Complete# Creatio
Starte# Appro&al
Complete# Appro&al
Starte# ormattig
Complete# ormat
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ta#ar# Receipt
Sta#ar# Remittace
.ter Dates$ Remittace 7et"o# as Sta#ar#$ Receipt Class$ Pa'met7et"o#$ 8a3 Details a# Press Receipt
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After successful receipt remittace go to Cas" maagemet a# Selectreceipt a# press clear trasactio (7auall' clear receipt)
Receipt Status !ill %e c"age# from Remitte# to Cleare#
Vie! Receipt 9istor' from Receipt !i#o!
Factored Remittance
Prerequisites
Receipt Class !it" Remittace met"o# actore# or Sta#ar# a#actorig
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Process teps
a) Create Receipt%) Remittace !it" actorig
c) Select Receipt for !"ic" 'ou !at to actor#) Su%mit Appro&al?ormate Clear Trasactio i C7(optioal)
f) Ru Automatic Clearig for Receipts Program
a0 Create Receipt
b0 Remittance ,it- actorin)
c0 elect Receipts for ,-ic- you ,ant to actor
!0 ubmit Appro/alBormat*our ca su%mit format !it"out su%mittig appro&al$ first s'stem !ill
ru appro&al process a# after format process
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Receipt status !ill %e c"age# from Cofirme# to Remitte#
Vie! accoutig etries for Cofirme# a# actore# Receipts
e0 Clear Transaction in C( optional0
After t"is process go to Cas" 7aagemet a# mauall' cleartrasactio
Accoutig etr' !ill %eDr Cas"
Cr S"ort Term Dept
A# Receipt Status !ill c"age# from Remitte# to Cleare#
f0 Run Request >Automatic Clearin) for Receipts? an!&ie! outputfile
Automatic Clearig for Receipts
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Accoutig .tr' for 7iscellaeous Receipt
Pa:*ent Nett/n
*ou ca et receipts i Recei&a%les To et receipts$ 'ou appl' a receipt
agaist aot"er ope receipt$ a# t"e appl' t"e resultig uapplie#receipt %alace to a trasactio
Ope receipts iclu#e receipts t"at "a&e:
Uapplie# cas"
O0accout cas"
Attention&@"e ettig receipts$ %ot" receipts must %e i t"e same
currec'
Prerequisites&
Recei&a%le Acti&it' 5 Pa'met Nettig
Process&
a) Create Sta#ar# Receipt ( O0Accout?Uapplie#)
b) Create aot"er Sta#ar# Receipt 4 Appl' to o Accout?Uapplie#
receipta0 Create one receipt an! apply t-e amount to on account.
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b0 Create anot-er receipt an! apply to on account receipt an!open transaction
O%ser&e Ne! Receipt applie# amout
Vie! Accoutig .tr' for e! receipt
O%ser&e ol# receipt ie$ O Accout Receipt c"age# to Applie# Receipt
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A/n Bu06ets
Agig %uc3ets are time perio#s 'ou ca use to re&ie! a# report o'our ope recei&a%les or e+ample$ t"e B08uc3et Agig %uc3et t"at
Recei&a%les pro&i#es cosists of four perio#s: 0HHH to K #a's past #ue$< to >K #a's past #ue$ >
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In)/0es 3/t5 Rules
I&oicig a# accoutig rules let 'ou create i&oices t"at spa se&eralaccoutig perio#sAccounting rules#etermie t"e accoutig perio#
or perio#s i !"ic" t"e re&eue #istri%utios for a i&oice lie arerecor#e# Invoicing rules#etermie t"e accoutig perio# i !"ic"
t"e recei&a%le amout is recor#e#
*ou ca assig i&oicig a# accoutig rules to trasactios t"at 'ou
import ito Recei&a%les usig AutoI&oice a# to i&oices t"at 'oucreate mauall' i t"e Trasactios !i#o!
i0 Accountin) Rules
Use accoutig rules to #etermie re&eue recogitio sc"e#ules for'our i&oice lies *ou ca assig a #ifferet accoutig rule to eac"i&oice lieAccoutig rules let 'ou specif' t"e um%er of perio#s a#
t"e percetage of t"e total re&eue to recogi1e i eac" perio#
*ou ca also specif' !"et"er t"e accoutig rules are of i+e# or
Varia%le Duratio Accoutig rules of Fixed Duration spa apre#efie# um%er of perio#s Accoutig rules of Variable Duration
let 'ou #efie t"e um%er of perio#s #urig i&oice etr'
*ou ca also create rules t"at !ill #efer re&eue to a ueare#
re&eue accout T"is lets 'ou #ela' specif'ig t"e re&eue recogitiosc"e#ule util t"e e+act #etails are 3o! @"e t"ese #etails are3o!$ 'ou use t"e Actios !i1ar# to recogi1e t"e re&eue
ii0 In/oicin) Rules
Use i&oicig rules to #etermie !"e to recogi1e 'our recei&a%le fori&oices t"at spa more t"a oe accoutig perio# *ou ca ol'
assig oe i&oicig rule to a i&oice
Recei&a%les pro&i#e t"e follo!ig i&oicig rules:
o 'ill In A!/ance& Use t"is rule to recogi1e 'our recei&a%le
imme#iatel' see i)ure 1 7 "1 belo,0.
o 'ill in Arrears&Use t"is rule if 'ou !at to recor# t"e recei&a%le at
t"e e# of t"e re&eue recogitio sc"e#ule see i)ure 1 7 "2
belo,)
iii0 Account ets
Accout sets are templates use# to create re&eue a# offsetaccoutig #istri%utios for i#i&i#ual i&oice lies !it" accoutig
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rules T"ese accout sets ea%le 'ou to split re&eue for a lie o&er oe
or more re&eue or offset accouts To meet 'our %usiessre2uiremets$ 'ou ca c"age accout sets %efore t"e Re&eue
Recogitio program is ru After t"e Re&eue Recogitio program isru$ 'ou ca c"age t"e i#i&i#ual G/ #istri%utio lies a# Recei&a%lesautomaticall' creates re&ersig G/ etries AutoAccoutig creates t"e
iitial re&eue a# offset accout sets for 'our i&oice
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Re/enue Reco)nition
T"e Re&eue Recogitio program i#etifies all e! trasactios a#
creates t"e re&eue #istri%utios for t"ose trasactios T"e#istri%utios are create# for all perio#s$ e&e i perio#s !"ose status isNot Ope$ usig t"e rules associate# !it" t"e trasactios
A0 In/oice ,it- >Accountin) Rule i4e! +uration? = >In/oicin)Rule In A!/ance?
) Assig Accoutig Rule
B) Ru Re&eue Reorgai1atio Program) Vie! Accoutig?Distri%utio
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Ru Re&eue Reorgai1atio Program
Commit @or3:
*es: If 'ou !at to create t"e #istri%utio recor#s geerate# %' t"issu%missio
No: If 'ou !at to re&ie! t"e #istri%utios first i t"e Re&eueRecogitio .+ecutio report !it"out actuall' creatig t"e #istri%utio
recor#s
Vie! Distri%utio /ie
80 In/oice ,it- >Accountin) Rule i4e! +uration? = >In/oicin)
Rule in Arrears?
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=) Complete Trasactio !it" I&oicig Rule I Arrears
>) Assig Accoutig RuleB) Ru Re&eue Reorgai1atio Program
) Vie! Report
Complete Trasactio !it" I&oicig rule I Arrears
Assig Accoutig Rule
Vie! Report
C0 In/oice ,it- >Accountin) Rule In/oicin) Rule In A!/ance?
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H) Vie! Report
Defie I&oicig 4 Accoutig Rues
Assig I&oicig Rules
Assig Accoutig Rules
Vie! Report (Program Output)
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D0 In/oice ,it- >Accountin) Rule In/oicin) Rule In Arrears?
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Coll!"#o$%
Oracle Recei&a%les itegrates !it" Oracle A#&ace# Collectios to
pro&i#e 'ou !it" a Complete collectios maagemet solutio @it" t"isitegratio$ all collectios Acti&ities ta3e place from !it"i A#&ace#Collectios A#&ace# Collectios ea%les a simpler$ more automate#
collectios process flo! for users$ 'et also supports a more comple+collectios approac" !it" ma' po!erfuleatures
impler Process lo,users !or3 primaril' !it"i oe mai scree to easil' re&ie! accouts$ta3e promises$ a# process pa'mets$ a#Justmets$ a# #isputes$ all!"ile recor#ig t"e iteractio !it" t"e customer A##itioall'$ t"eA#&ace# Collectios Collector-s @or3 ueue #ispla's a "ig"0le&el list of
all actioa%le !or3 assige# to or o!e# %' a collectios aget I t"ismaer$ collectios acti&ities are effecti&el' Mpus"e#M to t"e user$creatig a simpler a# more efficiet user e+periece
Po,erful Collections unctionality8e"i# t"e scees$ A#&ace# Collectios emplo's cofigura%lecollectios strategies t"at #etermie &arious collectios approac"es for#ifferet segmets of 'our customers A strateg' ca %e as comple+ as
ecessar' to meet 'our %usiess re2uiremets or e+ample$ a strateg'
ca automaticall' se# a remi#er letter a%out a immiet pa'met#ue$ t"e se# a #uig letter$ a# fiall' pus" a tas3 to a collector to
persoall' call t"e #eli2uet customer.
Complete t"e Collectios C"ec3list a# uestioaire i OracleA#&ace# Collectios .&aluate A#&ace# Collectios meus a#resposi%ilities to cofigure user access of pro#uct fuctioalit'Customi1e t"e precofigure# #uig letters i Oracle A#&ace#
Collectios accor#ig to 'our %usiess ee#s$ if 'ou are se#ig#uig letters Istall 7/ Pu%lis"er$ if 'ou are se#ig #uigletters Sc"e#ule cocurret processes i Oracle A#&ace# Collectios
Collector-s @or3 ueue Searc" tool$ Collectios "ea#er a# ta%s Profile !it" precofigure# metrics 9istor'$ Accout$ Trasactio$ Agig, Notes$ Tas3s
Assig collectors usig t"e AR Collector fiel#
Vie! collectios iformatio %' customer$ accout$ %ill to$ or#eli2uec' #ata /e&els Process pa'mets, Create promises$ .ter #isputes
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K #a's past #ue *ouca #efie 'our o! agig %uc3ets or customi1e t"e agig %uc3ets t"at
Recei&a%les pro&i#es
@"e 'ou &ie! 'our customer %alaces %' agig %uc3et$ Recei&a%les
calculates a# #ispla's t"e total outsta#ig amout a# t"e cre#its otage# for uapplie# cas"$ o0accout cas"$ o0accout cre#its$ a# cas"
claims *ou ca mo#if' 'our #ispla' %' specif'ig a agig %uc3et or %'c"oosig to age or summari1e ope cre#its
Recei&a%les select a trasactio for agig if its G/ #ate is %efore or t"esame as t"e curret #ate Oce selecte# for agig$ Recei&a%les uses t"efollo!ig formula to #etermie t"e um%er of #a's past #ue for eac"trasactio:
Current +ate0 7 +ue +ate0 +ays Past +ue
To /ie, a customerDs outstan!in) account balance bya)in) buc@et&
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> To limit 'our 2uer'$ eter selectio criteria or e+ample$ eter a
specific currec'$ c"oose !"et"er to Age or Summari1e Ope Cre#itsa# to iclu#e receipts at ris3 /ea&e a fiel# %la3 if 'ou #o ot !at to
limit 'our #ispla' to trasactios matc"ig t"at criteriaB C"oose i# To &ie! t"e past #ue trasactios !it"i a agig %uc3et$ select t"e
%uc3et to &ie!$ t"e c"oose Accout Details
Regular correspo#ece is a effecti&e !a' to create a# maitai goo#relatios"ips !it" 'our customers Recei&a%les pro&i#es t"ree !a's tocorrespo# !it" 'our customers: pritig accout statemets$ pritig#uig letters$ a# ma3ig customer calls
Recei&a%les lets 'ou &ie! all pre&ious customer correspo#ece i t"eCorrespo#ece !i#o! *ou ca &ie! all pre&ious cotact !it" 'our
customers$ iclu#ig #uig letters$ customer calls$ a# accout
statemets i t"is !i#o!
To /ie, pre/ious customer correspon!ence&
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Pa:*ent Te+*s
Recei&a%les lets 'ou #efie sta#ar# pa'met terms for 'our customersto specif' t"e #ue #ate a# #iscout #ate for t"eir ope items Pa'metterms ca iclu#e a #iscout percet for earl' pa'met a# 'ou caassig multiple #iscouts to eac" pa'met term lie or e+ample$ t"e
pa'met term -= K- i#icates t"at a customer is allo!e# at!o percet #iscout if pa'met is recei&e# !it"i K #a's of t"e trasactio #ate!it" o applica%le #iscout
*ou ca use pa'met terms to #etermie t"e amout of eac"istallmet Recei&a%les lets 'ou eit"er #istri%utes ta+ a# freig"t
c"arges across all istallmets$ or allocates all freig"t a# ta+ amoutsi t"e first istallmet of a split term i&oice *ou ca use prepa'metpa'met terms to i#icate !"ic" %usiess trasactios re2uireprepa'met for goo#s a# ser&ices Recei&a%les #ispla's t"e acti&e
pa'met terms 'ou #efie as list of &alues c"oices i t"e Customers$Customer Profile Classes$ a# Trasactios !i#o!s
+efault Payment Terms :ierarc-y
Recei&a%les use t"e follo!ig "ierarc"' to #etermie t"e #efaultpa'met term for 'our trasactios$ stoppig !"e oe is fou#:
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Customer
B Trasactio T'pe
Pre!efine! Payment Terms
Recei&a%les pro&i#es t"e follo!ig pre#efie# pa'met terms:
" NET&T"e %alace of t"e trasactio is #ue !it"i >K #a's
I((E+IATE&T"e %alace of t"e trasactio is #ue imme#iatel'
(ie o t"e trasactio #ate) *ou ca use t"is pa'met term !it"
'our c"arge%ac3s a# #e%it memos
Payment term ,in!o, reference&
Name& .ter t"e Name of t"is pa'met term
'ase Amount&.ter t"e 8ase Amout for t"is pa'met term
T"e #efault is
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cre#it c"ec3ig limits #efie# i a particular currec' %ut t"e customer
#oes$ t"e t"e or#er passes cre#it c"ec3 If t"e a##ress #oes ot "a&elimits i t"e currec' a# eit"er #oes t"e customer$ t"e t"e or#er is
compare# to t"e customer limit i t"at currec'
Installment Options&.ter t"e Istallmet Optio for items assige#
to t"is pa'met term T"is i#icates "o! Recei&a%les !ill allocate t"efreig"t a# ta+ c"arge# to trasactios usig t"is pa'met term C"oose
-Iclu#e ta+ a# freig"t i first istallmet- to iclu#e all ta+ a# freig"tc"arges i t"e first istallmet C"oose -Allocate ta+ a# freig"t- to#istri%ute ta+ a# freig"t c"arges across all istallmets
Cutoff +ays&If t"is pa'met term uses pro+ima terms$ eter a CutoffDa' for iclusio i t"e mot"l' %illig c'cle *ou ca eit"er eter a Da'of t"e 7ot" or select t"e /ast Da' of 7ot" c"ec3 %o+ Select t"e /ast
Da' of 7ot" c"ec3 %o+ to create a pa'met term to use !it" acosoli#ate# %illig i&oice t"at iclu#es all trasactios create# #urigt"e mot" t"at 'ou specif'
If 'ou are usig t"e Cosoli#ate# 8illig I&oices program$ t"e 'ou
must eter &alues for t"e Da' of 7ot" a# 7ot"s A"ea# fiel#s i t"eDue regio of t"e Pa'met Sc"e#ule Cosoli#ate# 8illig #oes ot uset"e Da's or Date fiel#s i t"e Due regio
Customers !"o use pa'met terms !"ere t"e &alue for t"e Cutoff Da' is
greater t"a t"e &alue i t"e Due: Da' of 7ot" fiel# s"oul# noteter a&alue of K i t"e 7ot"s A"ea# fiel# T"is !ill result i t"e follo!ig
erroeous sceario:
Cutoff Da' =
Da' of t"e 7ot"
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%ase# o t"e sum of t"e ta+$ freig"t c"arges$ a# lie amouts of 'our
i&oices
ines Only&C"oose t"is optio to calculate t"e #iscout amout %ase#
o ol' t"e lie amouts of 'our i&oices
ines rei)-t Items an! Ta4& C"oose t"is optio to calculate t"e
#iscout amout %ase# o t"e amout of lie items$ freig"t$ a# ta+ of'our i&oices$ %ut ot freig"t a# c"arges at t"e i&oice "ea#er le&el
ines an! Ta4 not rei)-t Items an! Ta4&C"oose t"is optio tocalculate t"e #iscout amout %ase# o t"e lie items a# t"eir ta+
amouts$ %ut ot t"e freig"t items a# t"eir ta+ lies$ of 'our i&oices
eq& .ter a lie um%er for t"e istallmet term t"at 'ou are #efiigi t"e -Se2- fiel# .ter a "ig"er um%er for eac" istallmet term !it" alater #ue #ate or e+ample$ if 'ou create terms !it" K #ue i
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eac" pa'met term must %e e2ual to t"e %ase amout for t"is term
+ays& .ter t"e um%er of Da's after t"e i&oice #ate t"at pa'met is#ue for t"is istallmet term (optioal) or split pa'met terms$ t"is
um%er i#icates t"e um%er of #a's after t"e i&oice #ate t"at aistallmet is #ue
+ate& .ter t"e Date o !"ic" pa'met is #ue for t"is istallmet term(optioal) If 'ou #o ot complete t"is fiel#$ eter a &alue for eit"er Due
Da's or %ot" Da' of 7ot" a# 7ot"s A"ea#
+ay of (ont-& If 'ou are #efiig pro+ima terms$ eter t"e Da' of
7ot" t"at pa'met is #ue for t"is istallmet term or e+ample$ ifpa'met is #ue o t"e fifteet" of eac" mot"$ eter -
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T+ansa0t/)n T:es&
Use trasactio t'pes to #efie t"e accoutig for t"e #e%it memos$cre#it memos$ o0accout cre#its$ c"arge%ac3s$ commitmets$ i&oices$a# %ills recei&a%le 'ou create i Recei&a%les Trasactio t'pes also
#etermie !"et"er 'our trasactio etries up#ate 'our customers-%alaces a# !"et"er Recei&a%les posts t"ese trasactios to 'ourgeeral le#ger
If AutoAccoutig #epe#s o trasactio t'pe$ Recei&a%les uses t"e
geeral le#ger accouts t"at 'ou eter "ere$ alog !it" 'ourAutoAccoutig rules$ to #etermie t"e #efault re&eue$ recei&a%le$freig"t$ ta+$ ueare# re&eue$ u%ille# recei&a%le$ fiace c"arges$ a#AutoI&oice clearig accouts for trasactios 'ou create usig t"is
t'pe or %ills recei&a%le$ t"e accouts t"at 'ou eter "ere #etermie t"e%ills recei&a%le$ upai# %ills recei&a%le$ remitte# %ills recei&a%le$ a#
factore# %ills recei&a%le accouts for a %ill recei&a%le
*ou ca associate trasactio t'pes !it" 'our i&oice sources i t"e
Trasactio Sources !i#o! to spee# #ata etr' i t"e Trasactios a#Cre#it Trasactios !i#o!s Acti&e trasactio t'pes appear as list of
&alues c"oices i t"e Trasactios$ Re&erse Receipts$ Cre#it Trasactios$a# Trasactio Sources !i#o!s$ a# for %ills recei&a%le i t"e 8illsRecei&a%le a# Receipt Classes !i#o!s
*ou ca also #efie cre#it memo a# i&oice trasactio t'pes to use
!it" AutoI&oice
*ou s"oul# #efie 'our trasactio t'pes i t"e follo!ig or#er:
cre#it memo trasactio t'pes
i&oice$ #e%it memo$ a# c"arge%ac3 trasactio t'pes
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%ills recei&a%le trasactio t'pes
commitmet trasactio t'pes
*ou must #efie 'our i&oice trasactio t'pes %efore 'ou #efie 'our
commitmet t'pes
Natural Application an! Allo, O/erapplication Rules
T"e trasactio t'pe t"at 'ou assig to a trasactio i#icates t"e t'peof applicatio t"at is permitte# for t"at trasactio: atural applicatio
ol'$ or o&erapplicatio
T"e Natural Applicatio Ol' a# Allo! O&erapplicatio optios
#etermie "o! applicatios ca affect t"e %alace #ue for trasactiosusig t"is t'pe Natural Applicationrefers to t"e t'pe of applicatio$eit"er positi&e or egati&e$ t"at a trasactio re2uires to %ecome closer
to 1ero or e+ample$ i&oices "a&e a positi&e %alace$ so to re#uce t"e%alace #ue 'ou ee# to create a egati&e applicatio (suc" as appl' areceipt)
Overapplication i#icates !"et"er 'ou ca o&erappl' trasactiosusig t"is t'pe or e+ample$ if 'ou appl' a KK receipt to a BKK
i&oice$ 'ou o&erappl' t"e i&oice a# re&erse its sig (from positi&e toegati&e)
3in!o, Reference&
Note:0T"e Operatig Uit fiel# is pro&i#e# to support fuctioalit'plae# for a future release
Name&.ter a Name a# Descriptio for t"is trasactio t'pe
Class&.ter a Class for t"is trasactio t'pe C"oose from t"e follo!igclasses: I&oice$ C"arge%ac3$ Cre#it 7emo$ De%it 7emo$ Deposit$ or
Guaratee
If 'ou c"oose Deposit or Guaratee$ Recei&a%les sets Ope Recei&a%lea# Post to G/ to *es$ Allo! reig"t$ Ta+ Calculatio$ a# Allo!O&erapplicatio to No$ Creatio Sig to -Positi&e Sig$- a# NaturalApplicatio Ol' to *es *ou caot c"age t"ese optios
Open Recei/able&If Ope Recei&a%le is set to *es$ Recei&a%les up#ates
'our customer %alaces eac" time 'ou create a complete #e%it memo$cre#it memo$ c"arge%ac3$ or o0accout cre#it !it" t"is trasactiot'pe Recei&a%les also iclu#es t"ese trasactios i t"e sta#ar# agig
a# collectio processesIf t"is trasactio t'pe-s class is ot Deposit or Guaratee$ i#icate!"et"er 'ou !at trasactios !it" t"is t'pe to up#ate 'our customer
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%alaces %' c"ec3ig or uc"ec3ig t"e Ope Recei&a%le %o+
Post to G& To %e a%le to post trasactios !it" t"is t'pe to 'ourgeeral le#ger$ c"ec3 t"e Post To G/ %o+ T"e #efault is t"e &alue 'ou
specifie# for t"e Ope Recei&a%les optio T"is %o+ must %e c"ec3e# ift"e class is Deposit or Guaratee
Terms& .ter t"e pa'met Terms to use for trasactios !it" t"istrasactio t'pe
A' pa'met terms etere# at t"e customer le&el !ill o&erri#e t"epa'met terms t"at 'ou eter "ere
Printin) Option&C"oose a #efault Pritig Optio for trasactios !it"t"is trasactio t'pe C"oose Prit or Do Not Prit *ou ca o&erri#e t"is
&alue !"e eterig trasactios
Transaction tatus&C"oose a Trasactio Status of Ope$ Close#$Pe#ig$ or Voi# Use t"ese statuses to implemet 'our o! i&oiceappro&al s'stem .ter -Voi#- to &oi# #e%it memos$ o0accout cre#its
or i&oices to !"ic" 'ou assig t"is trasactio t'pe
Allo, rei)-t& To allo! freig"t to %e etere# for trasactios !it" t"is
trasactio t'pe$ c"ec3 t"e Allo! reig"t %o+
Ta4 Calculation& To let Recei&a%les calculate ta+ for trasactios !it"
t"is trasactio t'pe$ c"ec3 t"e Ta+ Calculatio %o+
If 'ou #o ot c"ec3 t"is %o+$ t"e Ta+ Co#e fiel# i t"e /ies !i#o! !ill
%e optioal$ ot re2uire# If 'ou #o not eter a ta+ co#e o t"etrasactio lie$ t"e Recei&a%les !ill ot perform ta+ calculatios or
create ta+ accoutig etries for trasactios !it" t"is trasactio t'pe(t"is is also true for trasactios i Oracle Or#er 7aagemet a# Oracle
Sales a# 7ar3etig)
Creation i)n: C"oose a Creatio Sig T"e #efault is Positi&e Sig for
trasactio t'pes !it" a class of eit"er Guaratee or Deposit If 'ou areusig t"e Cas" 8asis accoutig met"o#$ 'our trasactio-s creatio sigmust %e Positi&e Sig$ Negati&e Sig$ or A' Sig *ou caot up#atet"is fiel# after 'ou eter trasactios !it" t"is t'pe
Natural Application only& If t"is trasactio t'pe-s class is ot Depositor Guaratee a# 'ou !at to restrict t"e #irectio i !"ic" items !it"
t"is trasactio t'pe ca %e up#ate# %' applicatios etere# agaistt"em$ c"ec3 t"e Natural Applicatio Ol' %o+ If 'ou c"ec3 t"is %o+$
Recei&a%les sets Allo! O&erapplicatio to No
Note: If t"e Allo! O&erapplicatio %o+ is c"ec3e# a# 'ou t"e c"ec3
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t"e Natural Applicatio Ol' %o+$ Recei&a%les automaticall' uc"ec3
t"e Allo! O&erapplicatio %o+ To c"ec3 t"e Allo! O&erapplicatio %o+agai$ 'ou must first mauall' uc"ec3 t"e Natural Applicatio Ol'
%o+ *ou ca up#ate t"ese optios
or Cas" 8asis accoutig$ %ot" c"ec3 %o+es are uc"ec3e# a# 'ou
caot c"age t"ese optios I t"is case$ t"e %alace of trasactios!it" t"is trasactio t'pe ca %e up#ate# i a' #irectio i t"e samesign
Application Rule et&.ter a Applicatio Rule Set for t"is trasactio
t'pe or select oe from t"e list of &alues (optioal) A Applicatio RuleSet #etermies t"e #efault pa'met steps !"e 'ou use t"e Applicatios!i#o! or Auto/oc3%o+ to appl' receipts to trasactios usig t"is t'peIf 'ou #o ot eter a rule set$ Recei&a%les uses t"e rule set i t"e
S'stem Optios !i#o! as t"e #efaultIf t"is trasactio t'pe-s class is ot Deposit or Guaratee$ a# 'ou #i#ot c"ec3 t"e Natural Applicatio Ol' %o+$ c"oose !"et"er to Allo!O&erapplicatio agaist items !it" t"is trasactio t'pe %' c"ec3ig or
uc"ec3ig t"is %o+ *ou ca up#ate t"ese optios
If 'ou use t"e Cas" 8asis accoutig met"o#$ t"e #efault &alue is No
a# 'ou caot c"age it
In/oice Type& If t"is trasactio t'pe-s class is eit"er Deposit orGuaratee$ eter t"e I&oice T'pe to use for i&oices etere# agaistcommitmets or #eposits !it" t"is trasactio t'pe @"e 'ou eter a
i&oice agaist eit"er a #eposit or a guaratee !it" t"is trasactio t'pe$t"e &alue 'ou eter "ere is t"e #efault i&oice trasactio t'pe
Cre!it (emo Type&If t"is trasactio t'pe-s class is Deposit$Guaratee$ De%it 7emo$ or I&oice$ eter t"e Cre#it 7emo T'pe to use!"e cre#itig items !it" t"is trasactio t'pe (optioal) @"e 'ou
eter a cre#it memo agaist a i&oice !it" t"is trasactio t'pe$ t"e&alue 'ou eter "ere is t"e #efault cre#it memo trasactio t'pe
Accounts&If t"is trasactio t'pe-s class is I&oice$ C"arge%ac3$ Cre#it7emo$ De%it 7emo$ or Guaratee$ t"e #efie t"e accoutig for t"istrasactio t'pe i t"e Accouts ta%%e# regio
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'ills Recei/ables&"f this transaction type#s class is $ills %eceivables,then complete these fields in the $ills %eceivables tabbed region:
8ills recei&a%le trasactio t'pes i#icate t"e t'pe of %ill recei&a%le$ suc"as accepte# %ill$ promissor' ote$ or usige# %ill$ a# #efie accoutiga# ot"er attri%utes for %ills recei&a%le *ou eter a trasactio class of-8ills Recei&a%le- to ea%le t"e 8ills Recei&a%le ta%%e# regio for eterig%ills recei&a%le trasactio t'pe iformatio
Use t"e Sige# a# Issue# %' Dra!ee %o+es to i#etif' t"e t'pe of %illrecei&a%le for t"is trasactio t'pe accor#ig to t"e com%iatios i t"is
ta%le:
TPE O 'I i)ne!Issue! by+ra,ee
Re2uires acceptace C"ec3e# Uc"ec3e#
Issue# %' #ra!ee Uc"ec3e# C"ec3e#
Usige# %ill Uc"ec3e# Uc"ec3e#
+eposit&If t"is trasactio t'pe-s class is Deposit$ t"e complete t"ese
fiel#s i t"e Deposit ta%%e# regio:
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I t"e Allocatio 8asis fiel#$ i#icate "o! 'ou !at to appl' t"e %alaceof #eposits !it" t"is trasactio t'pe to trasactios
*ou ca select &ines nlyto appl' #eposits to i&oice lies ol' Or$ 'ouca select&ines, 'a! and reightto iclu#e ta+ a# freig"t amouts o
i&oices !"e appl'ig #eposits to trasactios
If 'ou set t"e AR: Deposit Offset Accout Source profile optio to
'ransaction 'ype$ t"e Recei&a%les uses t"e Offset Accout t"at 'ouspecif' "ere to #eri&e t"e offset accout for #eposits Ot"er!ise$
Recei&a%les uses AutoAccoutig to #eri&e t"e #eposit-s offset accout
T+ansa0t/)n S)u+0es
8atc" sources cotrol t"e sta#ar# trasactio t'pe assige# to atrasactio a# #etermie !"et"er Recei&a%les automaticall' um%ers'our trasactios a# trasactio %atc"es Acti&e trasactio %atc"
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eter a /ast Num%er or e+ample$ to start um%erig 'our %atc"es !it"
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Select Credit Card %efund if 'ou !at AutoI&oice to automaticall'
create a cre#it car# refu# for t"e amout of t"e re2ueste# cre#it
8' #efault$ o optio is selecte#
Note& T"is settig affects ol' trasactios pai# %' cre#it car# orpurc"ase car# Trasactios pai# %' ot"er pa'met t'pes are al!a'sput o accout
A##itioall'$ ol' importe# sources use t"is settig 7aual sourcesigore a' &alue etere# "ere
Reference iel! +efault
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Standa+d Me*) L/nes
Sta#ar# memo lies are lies t"at 'ou assig to a trasactio !"e t"eitem is ot a i&etor' item (for e+ample$ -Cosultig Ser&ices-) *ouca assig memo lies to #e%it memos$ o0accout cre#its$ #e%it memore&ersals$ c"arge%ac3s$ commitmets$ a# i&oices Recei&a%les #ispla's
'our sta#ar# memo lies as list of &alues c"oices #urig cre#it memoetr' i t"e Cre#it Trasactios !i#o! a# #urig i&oice etr' i t"e/ies !i#o! @"e 'ou create c"arge%ac3s a# #e%it memo re&ersals$
'ou ca eit"er use t"e sta#ar# lie t"at Recei&a%les pro&i#es or eter'our o! *ou ca create a ulimite# um%er of sta#ar# memo lies
If AutoAccoutig #epe#s o sta#ar# lie items$ Recei&a%les uses t"e
re&eue accout t"at 'ou eter "ere alog !it" 'our AutoAccoutigsetup to #etermie t"e #efault re&eue$ freig"t$ AutoI&oice Clearig$Ta+$ U%ille# Recei&a%le$ Ueare# Re&eue$ a# Recei&a%le accoutsfor i&oices !it" t"is lie item
3arnin)&@"e 'ou eter a sta#ar# memo lie i t"e /ies !i#o!$
place t"e cursor i t"e Descriptio fiel# a# t"e use t"e list of &alues toselect a memo lie If AutoAccoutig is %ase# o Sta#ar# /ies a#'ou type or copy t"e memo lie iformatio$ Recei&a%les !ill ot
geerate t"e proper accoutig etries for t"is lie !"e 'ou sa&e
Recei&a%les lets 'ou eter ta+ co#e$ uit list price$ a# uit of measure
iformatio for eac" sta#ar# memo lie *ou ca also specif' asta#ar# i&oicig a# accoutig rule for eac" sta#ar# memo lie
tan!ar! memo line ,in!o, reference&Note& T"e Operatig Uit fiel# is pro&i#e# to support fuctioalit'plae# for a future release
1**
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Name& .ter t"e Name a# a Descriptio of t"is memo lie Recei&a%les
prits t"is #escriptio o 'our #e%it memo$ o0accout cre#it$ #e%itmemo re&ersal$ c"arge%ac3$ commitmet$ or i&oice
Note& If 'ou are mo#if'ig 'our c"arge%ac3 or #e%it memo re&ersalsta#ar# lie$ Recei&a%les lets 'ou em%e# &aria%les !it"i t"e te+t of
'our #escriptio or e+ample$ 'ou ma' !at to prit t"e receiptum%er o 'our #e%it memo re&ersals To #o t"is$ eter 4
receiptum%er 4 !it"i 'our t"e te+t of 'our #escriptio Recei&a%let"e prits t"e correspo#ig receipt um%er o 'our #e%it memore&ersal T"e follo!ig are &ali# &aria%le t'pes: receiptum%er for #e%itmemo re&ersals a# i&oiceum%er for i&oices$ c"arge%ac3s$ a#
#e%it memos
Type& C"oose a lie t'pe of C"arge%ac3 /ie$ C"arges$ De%it 7emo
Receipt Re&ersal$ reig"t$ /ie$ or Ta+Ta4 Co!e& .ter t"e a# "oc ta+ co#e to associate !it" t"is sta#ar# lie(optioal) If 'ou are #efiig a sta#ar# i&oice lie a#AutoAccoutig #epe#s o ta+ co#es$ Recei&a%les uses t"e ta+ co#e
'ou eter "ere alog !it" 'our AutoAccoutig rules to #etermie t"e#efault ta+ accout for i&oices !it" t"is sta#ar# lie
8nit ist Price& .ter t"e Uit /ist Price for t"is memo lie (optioal)Recei&a%les #ispla's t"is price o t"e #e%it memos$ o0accout cre#its$
c"arge%ac3s$ a# i&oices 'ou create usig t"is sta#ar# lie
8nit of (easure& If t"e t'pe of t"is memo lie is -/ie$- eter a Uit of
7easure Recei&a%les #efaults t"e uit of measure to t"is &alue !"e'ou c"oose t"is sta#ar# lie item #urig i&oice or memo etr'
Re/enue Account & .ter t"e Re&eue Accout for t"is memo lie(optioal) @"e 'ou create a #e%it memo or o0accout cre#it$ t"isre&eue accout !ill %e t"e #efault for eac" sta#ar# memo lie t"at
'ou select @"e 'ou create #e%it memo re&ersals or c"arge%ac3s$Recei&a%les uses t"e Re&eue le+fiel# from t"e origial recei&a%le itemas t"e cre#it accout T"erefore$ Recei&a%les #oes ot let 'ou specif' a&alue for t"e Re&eue le+fiel# for 'our #e%it memo re&ersal a#c"arge%ac3 sta#ar# lies
Note&AutoAccoutig lets 'ou use t"e &alues t"at 'ou specif' for t"esegmets of 'our sta#ar# lies- re&eue accouts to #etermie t"ere&eue accouts of 'our i&oices Recei&a%les uses t"ese re&eueaccout segmet &alues i com%iatio !it" t"e rest of 'our
AutoAccoutig structure to #etermie t"e #efault re&eue$ freig"t$AutoI&oice Clearig$ Ta+$ U%ille# Recei&a%le$ Ueare# Re&eue$
a# Recei&a%le accouts for i&oices !"ic" iclu#e t"is sta#ar#1*1
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i&oice lie
In/oicin) Rule&.ter t"e I&oicig Rule to use !it" t"is sta#ar# lie(optioal) Recei&a%les #oes ot curretl' use t"is iformatio !"e 'ou
select a sta#ar# lie (i t"e /ies !i#o! #urig i&oice etr') to !"ic"'ou "a&e assige# a sta#ar# i&oicig rule Oracle Or#er 7aagemet
assigs sta#ar# i&oicig rules to sta#ar# lies for or#ers t"at 'ouimport t"roug" AutoI&oice
Accountin) Rule& .ter t"e Accoutig Rule to use !it" t"is sta#ar#lie (optioal) If 'ou select a sta#ar# lie #urig i&oice etr' to !"ic"
'ou "a&e assige# a sta#ar# accoutig rule$ Recei&a%les uses t"is ruleto #etermie t"is lie-s re&eue recogitio sc"e#ule Oracle Or#er7aagemet lets 'ou assig sta#ar# accoutig rules to sta#ar# liesfor or#ers t"at 'ou import t"roug" AutoI&oice
Acti/e +ates: .ter t"e rage of Acti&e Dates for t"is sta#ar# lieT"e start #ate is to#a'-s #ate$ %ut 'ou ca c"age it If 'ou #o ot etera e# #ate$ t"is memo lie !ill %e acti&e i#efiitel'
Note&*ou ca "a&e ol' oe lie t'pe of C"arge%ac3 /ie acti&eat a time
A00)unt/n Rules
Defie accoutig rules to create re&eue recogitio sc"e#ules for 'our
i&oices Accoutig rules #etermie t"e um%er of perio#s a#percetage of total re&eue to recor# i eac" accoutig perio# *ou cause accoutig rules !it" trasactios t"at 'ou import ito Recei&a%les
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usig AutoI&oice a# !it" i&oices t"at 'ou create mauall' i t"e
Trasactio !i#o!s *ou ca #efie a ulimite# um%er of accoutigrules
@"e 'ou ru t"e Re&eue Recogitio program for a i&oice t"at isassociate# !it" oe or more accoutig rules$ Recei&a%les creates t"e
i&oice-s re&eue #istri%utios for t"e perio# or perio#s i !"ic" t"erules fall
Note&Re&eue Recogitio creates accoutig #istri%utios for allperio#s of status Ope$ uture$ or Not Ope If a' perio# "as a
status of Close# or Close Pe#ig$ t"e Re&eue Recogitiocreates t"e #istri%utios i t"e e+t Ope$ uture$ or Not Opeperio#
Depe#ig o 'our %usiess ee#s$ 'ou ma' re2uire #eferre# accoutig
rules$ !"ic" 'ou ca create %' selectig t"e Deferre# Re&eue c"ec3 %o+#urig rule #efiitio Deferre# accoutig rules let 'ou #efer re&eue toa ueare# re&eue accout util 'ou are rea#' to specif' t"e re&euerecogitio sc"e#ule
Attention&I&oicig a# Accoutig Rules are ot applica%le if 'ou areusig t"e Cas" 8asis met"o# of accoutig If 'ou use t"e Cas" 8asis
met"o#$ AutoI&oice !ill reJect a' trasactio lies t"at are associate#!it" i&oice or accoutig rules
If 'ou !at to cre#it a i&oice t"at uses i&oice a# accoutig rules tosc"e#ule re&eue a# %ille# recei&a%le recogitio$ 'ou ca specif' "o!
'ou !at to a#Just t"is i&oice-s re&eue accout assigmets %'c"oosig a Rules 7et"o# i t"e Cre#it 7emos !i#o!
Accounting rule window reference:
Name& .ter a Name for t"is accoutig rule
Type& .ter a accoutig rule T'pe .ter -Accoutig$ i+e# Duratio-to prorate re&eue recogitio e&el' o&er a pre#efie# perio# of time
T"e re&eue recogitio sc"e#ule is al!a's t"e same e&er' time 'ouc"oose t"is accoutig rule or e+ample$ if 'ou "a&e four sc"e#ules for
'our rule !it" t"is t'pe$ 'ou !ill recogi1e t!et'0fi&e percet of 'ourre&eue at t"e e# of eac" sc"e#ule
.ter -Accoutig$ Varia%le Duratio- to %e a%le to specif' t"e um%er ofperio#s o&er !"ic" 'ou !at to recogi1e re&eue for i&oices to !"ic"
'ou assig t"is rule *ou ca assig t"is t'pe of accoutig rule toi&oices t"at 'ou mauall' eter i t"e Trasactio !i#o! or importito Recei&a%les usig AutoI&oice T"e re&eue recogitio sc"e#ule
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c"oose Specific Date as 'our perio#$ eter specific #ates for eac"
perio# of t"e re&eue recogitio sc"e#ule for t"is rule
+eferre! re/enue Rules
*ou create #eferre# accoutig rules %' selectig t"e Deferre# Re&euec"ec3 %o+ i t"e I&oicig a# Accoutig Rules !i#o! #urig rule
#efiitio @"e 'ou use #eferre# accoutig rules$ t"e Re&eueRecogitio program creates a sigle #istri%utio per lie t"at posts to
a ueare# re&eue G/ accout *ou later ear t"e re&eue usig t"eActios !i1ar#
*ou ca use #eferre# accoutig rules ol' for i&oices t"at are assige#t"e 8ill i A#&ace i&oicig rule If t"e i&oicig rule o a trasactio is8ill i Arrears$ t"e Re&eue Recogitio program igores t"e #eferre#flag
If 'ou use a #eferre# accoutig rule !it" a sigle accoutig perio#$Recei&a%les recogi1es t"e re&eue i t"e perio# t"at 'ou specif' !it"
t"e Actios !i1ar#
If 'ou use a #eferre# accoutig rule !it" multiple accoutig perio#s$Re&eue Accoutig creates t"e re&eue recogitio sc"e#ule %ase# ot"e rule$ a# t"e start #ate is #etermie# %' t"e G/ start #ate t"at 'ou
etere# usig t"e Actios !i1ar# If t"e G/ start #ate occurs i a close#
accoutig perio#$ Re&eue Accoutig posts t"at portio of re&eueito t"e su%se2uet ope accoutig perio#
If 'ou use a o0#eferre# accoutig rule !it" multiple accoutig
perio#s$ Re&eue Accoutig uses t"e sc"e#ule create# %' t"e Re&eueRecogitio program If a accoutig perio# is close#$ Re&eue
Accoutig posts t"at portio of re&eue ito t"e su%se2uet opeaccoutig perio#
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Aut)A00)unt/n
Defie AutoAccoutig to specif' "o! 'ou !at Recei&a%les to #etermiet"e geeral le#ger accouts for trasactios t"at 'ou eter mauall' orimport usig AutoI&oice Recei&a%les creates #efault accouts forre&eue$ recei&a%le$ freig"t$ ta+$ ueare# re&eue$ u%ille# recei&a%le$
fiace c"arges$ %ills recei&a%les accouts$ a# AutoI&oice clearig(suspese) accouts usig t"is iformatio
*ou ca cotrol t"e &alue t"at AutoAccoutig assigs to eac" segmet
of 'our Accoutig le+fiel#$ suc" as Compa'$ Di&isio$ or Accout
*ou must #efie AutoAccoutig %efore 'ou ca eter trasactios iRecei&a%les @"e 'ou eter trasactios i Recei&a%les$ 'ou ca
o&erri#e t"e #efault geeral le#ger accouts t"at AutoAccoutigcreates
AutoAccounting window reference:
Note& T"e Operatig Uit fiel# is pro&i#e# to support fuctioalit'plae# for a future release
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Recei&a%les use t"is accout !"e 'ou e+c"age trasactios for %ills
recei&a%le
actore! 'ills Recei/able&T"e factore# %ills recei&a%le accout for
'our %ills recei&a%le trasactios
rei)-t&T"e freig"t accout for 'our trasactio
Recei/able&T"e recei&a%le accout for 'our trasactio
Remitte! 'ills Recei/able&T"e remitte# %ills recei&a%le accout for
'our %ills recei&a%le trasactios
Re/enue& T"e re&eue a# fiace c"arges accout for 'our
trasactio
Ta4&T"e ta+ accout for 'our trasactio
8nbille! Recei/able& T"e u%ille# recei&a%le accout for 'our
trasactio Recei&a%les use t"is accout !"e 'ou use t"e 8ill I
Arrears i&oicig rule If 'our accoutig rule recogi1es re&eue%efore 'our i&oicig rule %ills it$ Recei&a%les uses t"is accout
8nearne! Re/enue& T"e ueare# re&eue accout for 'our
trasactio Recei&a%les use t"is accout !"e 'ou use t"e 8ill IA#&ace i&oicig rule If 'our accoutig rule recogi1es re&eue
after 'our i&oicig rule %ills it$ Recei&a%les uses t"is accout
8npai! 'ills Recei/able& T"e upai# %ills recei&a%le accout for
'our %ills recei&a%le trasactios
= or eac" segmet$ eter eit"er t"e ta%le ame or costat &aluet"at 'ou !at Recei&a%les to use to get iformatio @"e 'ou eter
a accout T'pe$ Recei&a%les #ispla's all of t"e segmet ames i'our Accoutig le+fiel# Structure Segmets iclu#e suc"
iformatio as Compa'$ Pro#uct$ Departmet$ Accout$ a# Su%0Accout Recei&a%les lets 'ou use #ifferet ta%le ames for #ifferet
accouts C"oose oe of t"e follo!ig ta%le ames:
'ill To ite&Use t"e %ill0to site of t"e trasactio to #etermie t"is
segmet of 'our re&eue$ freig"t$ recei&a%le$ AutoI&oice clearig$ta+$ u%ille# recei&a%le$ a# ueare# re&eue accout
+ra,ee ite&Use t"e #ra!ee site ta%le to #etermie t"is segmet of
'our %ills recei&a%le$ factore# %ills recei&a%le$ remitte# %ills
recei&a%le$ a# upai# %ills recei&a%le accout
Remittance 'an@s&Use t"e remittace %a3s ta%le to #etermie
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t"is segmet of 'our factore# %ills recei&a%le a# remitte# %ills
recei&a%le accout
alesperson& Use t"e salesperso-s ta%le to #etermie t"is segmet
of 'our re&eue$ freig"t$ recei&a%le$ AutoI&oice clearig$ ta+$u%ille# recei&a%le$ a# ueare# re&eue accout If 'ou c"oose t"is
optio for 'our AutoI&oice clearig$ ta+$ or ueare# re&eueaccouts$ Recei&a%les uses t"e re&eue accout associate# !it" t"is
salesperso If 'ou c"oose t"is optio for 'our u%ille# recei&a%leaccout$ Recei&a%les uses t"e recei&a%le accout associate# !it" t"issalesperso If t"e trasactio "as a lie t'pe of M/IN.M !it" ai&etor' item of freig"t (MRTM)$ AutoAccoutig uses t"e accoutig
rules for t"e freig"t t'pe accout rat"er t"a t"e re&eue t'peaccout
tan!ar! ines&Use t"e sta#ar# memo lie or i&etor' item ot"e trasactio to #etermie t"is segmet of 'our re&eue$
AutoI&oice clearig$ freig"t$ ta+$ u%ille# recei&a%le$ a# ueare#re&eue accout If 'ou c"oose t"is optio for 'our AutoI&oice
clearig$ freig"t$ ta+$ u%ille# recei&a%le or ueare# re&eueaccouts$ Recei&a%les uses t"e re&eue accout associate# to t"is
sta#ar# memo lie item or i&etor' item If t"e trasactio "as alie t'pe of M/IN.M !it" a i&etor' item of freig"t (MRTM)$
AutoAccoutig uses t"e accoutig rules for t"e freig"t t'pe accout
rat"er t"a t"e re&eue t'pe accout
Ta4es&.ter t"is optio to use ta+ co#es !"e #etermiig 'our ta+
accout
Transaction Types&Use t"e trasactio t'pes ta%le to #etermie
t"is segmet of 'our re&eue$ freig"t$ recei&a%le$ AutoI&oiceclearig$ ta+$ u%ille# recei&a%le$ a# ueare# re&eue accout$ a#of 'our %ills recei&a%le$ factore# %ills recei&a%le$ remitte# %ills
recei&a%le$ a# upai# %ills recei&a%le accout If t"e trasactio "asa lie t'pe of M/IN.M !it" a i&etor' item of freig"t (MRTM)$AutoAccoutig uses t"e accoutig rules for t"e freig"t t'pe accoutrat"er t"a t"e re&eue t'pe accout
> If 'ou #i# ot eter a Ta%le Name$ eter a Costat &alue for t"issegmet$ or select oe from t"e list of &alues
.ter a Costat &alue if 'ou !at AutoAccoutig to al!a's use t"esame &alue for t"is Accoutig le+fiel# segmet 8e sure to eter
iformatio t"at is &ali# for t"is segmet or e+ample$ if 'ou #efie#'our Compa' fle+fiel# segmet as a t!o0c"aracter segmet !it" &ali#
&alues ragig from KK to
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!it"i t"is rage
A+)al L/*/ts
Use t"e Appro&al /imits !i#o! to #efie appro&al limits for a#Justmetscreate# i Recei&a%les$ re2uests for cre#it memos iitiate# from
iRecei&a%les$ a# !rite0offs for receipts@"e 'ou eter a a#Justmet t"at is outsi#e 'our appro&al limit rage$
Recei&a%les assigs t"e a#Justmet a status of Pe#ig util someoe!it" t"e appropriate appro&al limits eit"er appro&es or reJects it
Recei&a%les use appro&al limits t"at "a&e a #ocumet t'pe ofA#Justmet !"e 'ou create a a#Justmet i t"e A#Justmets$ Su%mitAuto A#Justmets$ a# Appro&e A#Justmets !i#o!s
T"e Cre#it 7emo Re2uest Appro&al @or3flo! uses appro&al limits t"at"a&e a #ocumet t'pe of Cre#it 7emo !"e for!ar#ig cre#it memore2uests from iRecei&a%les T"e !or3flo! se#s a otificatio to aappro&er if t"e re2uest is !it"i t"e appro&al limit rage for t"e currec'a# reaso co#e specifie#
@"e 'ou !rite off a uapplie# receipt amout or a u#erpa'met oa receipt$ Recei&a%les uses appro&al limits t"at "a&e a #ocumet t'pe of
Receipt @rite0off *ou caot !rite off a receipt amout t"at is outsi#e'our appro&al limit rage
*ou #efie A#Justmet appro&al limits %' currec' a# #ollar amout*ou #efie Cre#it 7emo appro&al limits %' reaso t'pe$ currec'$ a#
#ollar amout *ou #efie Receipt @rite0off appro&al limits %' currec'a# #ollar amout T"e appro&al limits for !rite0offs are separate from$%ut caot e+cee#$ t"e s'stem le&el !rite0off amouts t"at 'ou #efie it"e S'stem Optios !i#o! *ou must specif' %ot" lo!er a# upper
appro&al limits for eac" appro&er
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Re0e/ales A0t//t/es&
Defie recei&a%les acti&ities to #efault accoutig iformatio for certaiacti&ities$ suc" as miscellaeous cas"$ #iscouts$ fiace c"arges$
a#Justmets$ a# receipt !rite0off applicatios
Acti&ities t"at 'ou #efie appear as list of &alues c"oices i &ariousRecei&a%les !i#o!s *ou ca #efie as ma' acti&ities as 'ou ee#
T"e Ta+ Co#e Source 'ou specif' #etermies !"et"er Recei&a%lescalculates a# accouts for ta+ o a#Justmets$ #iscouts$ fiacec"arges$ a# miscellaeous receipts assige# to t"is acti&it' If 'ou
specif' a Ta+ Co#e Source of I&oice$ t"e Recei&a%les uses t"e ta+accoutig iformatio #efie# for t"e i&oice ta+ co#e(s) toautomaticall' accout for t"e ta+ If t"e Recei&a%les Acti&it' t'pe is7iscellaeous Cas"$ t"e 'ou ca allocate ta+ to t"e Asset or /ia%ilit'
ta+ accouts t"at 'ou #efie for t"is Recei&a%les Acti&it'
Recei&a%les uses fiace c"arge acti&it' accoutig iformatio !"e'ou assess fiace c"arges i 'our statemets a# #uig letters
uer' t"e C"arge%ac3 A#Justmet acti&it' t"at Recei&a%les pro&i#es a#specif' G/ accouts for t"is acti&it' %efore creatig c"arge%ac3s iRecei&a%les
*ou ca ma3e a acti&it' iacti&e %' uc"ec3ig t"e Acti&e c"ec3 %o+
a# t"e sa&ig 'our !or3
Attention&Oce 'ou #efie a acti&it'$ 'ou caot c"age its t'pe
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9o!e&er$ 'ou ca up#ate a e+istig acti&it'-s G/ accout$ e&e if 'ou
"a&e alrea#' assige# t"is acti&it' to a trasactio
Acti/ity Types
A acti&it'-s t'pe #etermies !"et"er it uses a #istri%utio set or G/accout a# i !"ic" !i#o! 'our acti&it' appears i t"e list of &alues
*ou ca c"oose from t"e follo!ig t'pes:
A!Hustment& *ou use acti&ities of t"is t'pe i t"e A#Justmets !i#o!*ou must create at least oe acti&it' of t"is t'pe
Note& I t"e A#Justmets !i#o!$ 'ou caot select t"e A#Justmet
Re&ersal$ C"arge%ac3 A#Justmet$ C"arge%ac3 Re&ersal$ a#Commitmet A#Justmet acti&ities to mauall' a#Just trasactios
T"ese four acti&ities are reser&e# for iteral use ol'
@"e 'ou re&erse a receipt$ if a a#Justmet or c"arge%ac3 e+ists$Recei&a%les automaticall' geerates off0settig a#Justmets usig t"eA#Justmet Re&ersal a# C"arge%ac3 Re&ersal acti&ities @"e 'our
customers i&oice agaist t"eir commitmets$ Recei&a%les automaticall'a#Justs t"e commitmet %alace a# geerates a off0settiga#Justmet agaist t"e i&oice usig t"e Commitmet A#Justmetacti&it'
'an@ Error&*ou use acti&ities of t"is t'pe i t"e Receipts !i#o! !"e
eterig miscellaeous receipts *ou ca use t"is t'pe of acti&it' to "elprecocile %a3 statemets usig Oracle Cas" 7aagemet
Claim In/esti)ation& *ou use acti&ities of t"is t'pe i t"e ReceiptsApplicatios a# uic3Cas" !i#o!s !"e placig receipto&erpa'mets$ s"ort pa'mets$ a# i&ali# /oc3%o+ trasactios ito
claim i&estigatio T"e recei&a%le acti&it' t"at 'ou use #etermies t"eaccoutig for t"ese claim i&estigatio applicatios or use ol' !it"Oracle Tra#e 7aagemet
Cre!it Car! Refun!& *ou use acti&ities of t"is t'pe i t"e Receipts
Applicatios !i#o! !"e processig refu#s to customer cre#it car#accouts T"is acti&it' iclu#es iformatio a%out t"e Geeral /e#ger
accout use# to clear cre#it car# refu#s *ou must create at least oeacti&it' of t"is t'pe to process cre#it car# refu#s
Earne! +iscount&*ou use acti&ities of t"is t'pe i t"e A#Justmets a#t"e Remittace 8a3s !i#o!s Use t"is t'pe of acti&it' to a#Just a
trasactio if pa'met is recei&e# !it"i t"e #iscout perio# (#etermie#%' t"e trasactio-s pa'met terms)
En!orsements&T"e e#orsemet accout is a offsettig accout t"at
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a# t"e Remittace 8a3s !i#o!s Use t"is t'pe of acti&it' to a#Just a
trasactio if pa'met is recei&e# after t"e #iscout perio# (#etermie#%' t"e trasactio-s pa'met terms)
Auto cas! $u%e Sets
Defie AutoCas" Rule Sets to #etermie t"e se2uece of AutoCas" Rulest"at Post uic3Cas" uses to up#ate 'our customer-s accout %alaces
*ou specif' t"e se2uece a# t"e AutoCas" Rules for eac" AutoCas"Rule Set T"e AutoCas" Rule Sets 'ou #efie #ispla' as list of &aluesc"oices i t"e Customers$ Customer A##resses$ Customer ProfileClasses$ a# t"e S'stem Optios !i#o!s Post uic3Cas" first c"ec3s
t"e customer site$ t"e t"e customer profile class$ a# fiall' at t"es'stem optios le&el to #etermie t"e AutoCas" Rule Set to use
Recei&a%les pro&i#es a #efault AutoCas" Rule Set !"e 'ou assig acustomer to a cre#it profile$ %ut 'ou ca mo#if' i#i&i#ual AutoCas" Rule
Set assigmets at %ot" t"e customer a# customer site le&els If 'ou#o ot assig a AutoCas" Rule Set to a customer-s cre#it profile$ a#'ou eter a receipt for t"is customer$ Recei&a%les uses t"e AutoCas"Rule Set t"at 'ou etere# i t"e S'stem Optios !i#o! alog !it" t"e
um%er of Discout Grace Da's 'ou specifie# i t"is customer-s cre#itprofile to appl' t"e receipt If 'ou assig a AutoCas" Rule Set to a
customer$ %ut oe of t"e AutoCas" Rules appl'$ Recei&a%les places t"eremaiig amout Uapplie# or O0Accout$ #epe#ig o "o! 'ou set
t"e Remaiig Remittace Amout optio for t"e rule set
If 'ou "a&e set up 'our s'stem to use %a3 c"arges a# a tolerace
limit$ Post uic3Cas" !ill also cosi#er t"ese amouts if t"e curret
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AutoCas" rule fails (t"is is true for all rules e+cept -Appl' to t"e Ol#est
I&oice irst-) If it fi#s a matc"$ Post uic3Cas" applies t"e receipt,ot"er!ise$ it loo3s at t"e e+t rule i t"e se2uece
*ou ca #isa%le a e+istig AutoCas" Rule Set %' c"agig its status toIacti&e a# t"e sa&ig 'our !or3
AutoCas- Rule set ,in!o, reference&
Name& .ter t"e Name of t"is AutoCas" rule set
+escription& .ter a #escriptio for t"is AutoCas" rule set (optioal)
+iscounts& .ter t"e t'pe of Discout 'ou !at to automaticall' gi&e to'our customer for t"is AutoCas" Rule Set C"oose oe of t"e follo!igDiscout optios:
Earne! Only&*our customer ca ta3e eare# #iscouts accor#ig tot"e receipt terms of sale *ou egotiate eare# #iscout percetages!"e 'ou #efie specific receipt terms *ou ca eter t"is optio if
Allo! Ueare# Discouts is set to *es i t"e S'stem Optios !i#o!I t"is case$ Recei&a%les ol' allo!s eare# #iscouts for t"is
AutoCas" Rule Set
Earne! an! 8nearne!& *our customer ca ta3e %ot" eare# a#
ueare# #iscouts A ueare# #iscout is oe ta3e after t"e
#iscout perio# passes *ou caot c"oose t"is optio if t"e s'stemoptio Ueare# Discouts is set to No
None& *our customer caot ta3e #iscouts (t"is is t"e #efault)
Items in +ispute&To iclu#e trasactios i #ispute !"e calculatig'our customer-s ope %alace$ c"ec3 t"e Items i Dispute c"ec3 %o+
inance C-ar)es& To iclu#e fiace c"arges !"e calculatig 'ourcustomer-s ope %alace$ c"ec3 t"e iace C"arges c"ec3 %o+
Automatic (atc-in) Rule
Remainin) Remittance Amount& If t"is rule set !ill iclu#e t"e Appl'
to t"e Ol#est I&oice irst rule$ c"oose "o! 'ou !at to appl' a'Remaiig Remittace Amout Recei&a%les uses t"is &alue to #etermie"o! to eter t"e remaiig amout of t"e receipt if oe of t"eAutoCas" Rules !it"i t"is rule set appl' C"oose -Uapplie#- to mar3
remaiig receipt amouts as Uapplie# C"oose -O0Accout- to placeremaiig receipt amouts O0Accout
Apply Partial Receipts&To automaticall' appl' partial receipts !"eusig t"e Appl' to t"e Ol#est I&oice irst rule$ c"ec3 t"e Appl' Partial
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Receipts c"ec3 %o+ A partial receipt is oe i !"ic" t"e receipt mius
t"e applica%le #iscout #oes ot close t"e #e%it item to !"ic" t"isreceipt is applie#
T"e applica%le #iscout t"at Recei&a%les uses for t"is rule #epe#s upot"e &alue 'ou etere# i t"e Discouts fiel# for t"is AutoCas" Rule Set
If 'ou e+clu#e fiace c"arges (%' settig iace C"arges to No) a#t"e amout of 'our receipt is e2ual to t"e amout of t"e #e%it item to
!"ic" 'ou are appl'ig t"is receipt mius t"e fiace c"arges$Recei&a%les #efies t"is receipt as a partial receipt I t"is case$Recei&a%les #oes ot close t"e #e%it item %ecause t"e fiace c"argesfor t"is #e%it item are still outsta#ig
If Appl' Partial Receipts is set to No$ t"is AutoCas" Rule Set !ill otappl' partial receipts a# !ill eit"er mar3 t"e remaiig receipt amout
-Uapplie#- or place it o0accout$ #epe#ig o t"e &alue 'ou etere#i t"e Remaiig Remittace Amout fiel#
eq&.ter a Se2uece um%er to specif' t"e or#er of eac" rule i t"isAutoCas" Rule Set (optioal) Recei&a%les uses t"e rule assige# to
se2uece
8/10/2019 R12 Receivables Guide
116/159
customer-s accout