Department for Education / Health and Safety Executive
Questionnaire survey on asbestos management in local authority system built schools – Alphabetical list of responses
– July 2010
Introduction In 2009/10 HSE and the then Department of Children, Schools and Families (DCSF), now the Department for Education, jointly administered an online questionnaire survey, as a follow-up to the guidance issued by HSE in 2007 on asbestos management in system buildings in schools and other children’s settings. The questionnaire was aimed at all local authorities in England, that had responsibility for schools. One hundred and forty two local authorities responded to the survey, along with a number of other stakeholders involved with school maintenance. The questionnaire responses are reproduced in this document in alphabetical order of authority and can be accessed via an alphabetical index beginning on the next page. A number of local authorities responded to advise that they did not have any relevant buildings – these ‘Nil returns’ are listed on the last page. Following evaluation of these responses, 45 local authorities were selected for interventions (usually follow-up visits from HSE inspectors). 35 of these were targeted because their response indicated the need for further verification to clarify their management arrangements. In addition interventions were targeted at ten local authorities that did not respond to the questionnaire. The questionnaire did not request responses about individual schools.
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Department for Education / Health and Safety Executive
Questionnaire survey on asbestos management in local authority system built schools – Alphabetical index of
responses Local Authority 1. London Borough of Barking and Dagenham 2. London Borough of Barnet 3. Barnsley Metropolitan Borough Council 4. Bath and North East Somerset Council 5. Bedford Borough Council 6. London Borough of Bexley 7. Birmingham City Council 8. Blackburn with Darwen Borough Council 9. Blackpool Council 10. Bolton Council 11. Bournemouth Borough Council 12. Bracknell Forest 13. Bradford Metropolitan District 14. London Borough of Brent 15. Brighton and Hove City Council 16. Bristol City Council 17. London Borough of Bromley 18. Metropolitan Borough of Bury 19. Calderdale Metropolitan Borough Council 20. Cambridgeshire County Council 21. Cheshire East Council 22. Cheshire West and Chester Council 23. Cornwall County Council 24. Pyramid Schools (Cornwall) 25. Coventry City Council 26. Croydon Council 27. Cumbria County Council 28. Derby City Council 29. Derbyshire County Council 30. Devon County Council 31. Catholic Diocese of Portsmouth 32. Doncaster Metropolitan Borough Council 33. Dorset County Council 34. Durham County Council 35. Ealing Council 36. East Riding of Yorkshire Council 37. East Sussex County Council 38. Education Leeds 39. London Borough of Enfield 40. Essex County Council 41. Gateshead Council
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42. Gloucestershire County Council 43. Greenwich Council 44. London Borough of Hackney 45. Halton Borough Council 46. Hampshire County Council 47. Hartlepool Borough Council 48. London Borough of Havering 49. Herefordshire County Council 50. Hertfordshire County Council 51. London Borough of Hillingdon 52. Isle of Wight Council 53. Islington Council 54. Kent County Council 55. Kingston Upon Hull City Council 56. Kirklees Council 57. Knowsley Council 58. London Borough of Lambeth 59. Lancashire County Council 60. Leicester City Council 61. Leicestershire County Council 62. London Borough of Lewisham 63. Lincolnshire County Council 64. Liverpool City Council 65. Luton Borough Council 66. Manchester City Council 67. Medway Council 68. London Borough of Merton 69. Middlesbrough Borough Council 70. London Borough of Newham 71. Norfolk County Council 72. North East Lincolnshire Council 73. North Lincolnshire Council 74. North Tyneside Council 75. North Yorkshire County Council 76. Northamptonshire County Council 77. Northumberland County Council 78. Nottingham City Council 79. Nottinghamshire County Council 80. Oldham Metropolitan Borough Council 81. Oxfordshire County Council 82. Plymouth City Council 83. Borough of Poole 84. Portsmouth City Council 85. Reading Borough Council 86. London Borough of Redbridge 87. Redcar and Cleveland Borough Council 88. London Borough of Richmond upon Thames 89. Rochdale Metropolitan Borough Council 90. Rotherham Metropolitan Borough Council
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91. Rutland County Council 92. Salford City Council 93. Sandwell Metropolitan City Council 94. Sefton Metropolitan Borough Council 95. Sheffield City Council 96. Shropshire County Council 97. Slough Borough Council 98. Solihull Metropolitan Borough Council 99. Somerset County Council 100. South Gloucestershire Council 101. South Tyneside Council 102. Southampton City Council 103. London Borough of Southwark 104. St Helens Council 105. Staffordshire County Council 106. Stockport Metropolitan Borough Council 107. Stoke City Council 108. Suffolk County Council 109. Sunderland City Council 110. London Borough of Sutton 111. Swindon Borough Council 112. Tameside Metropolitan Borough Council 113. Telford and Wrekin Council 114. Thurrock Council 115. Torbay Council 116. Trafford Metropolitan Borough Council 117. Wakefield Metropolitan District Council 118. Walsall Children’s Services 119. London Borough of Waltham Forest 120. London Borough of Wandsworth 121. Warrington Borough Council 122. Warwickshire County Council 123. West Berkshire County Council 124. West Sussex County Council 125. Wigan Council 126. Wiltshire Council 127. Wirral Local Authority 128. Wokingham Borough Council 129. Worcestershire County Council 130. City of York Council 131. Nil Returns
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Local Authority: London Borough of Barking and Dagenham
Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: London Borough of Barking and Dagenham
Address line 1: Town Hall
Address line 2: Barking
Address line 3: Essex
Address line 4: IG11 7LU
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
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Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm 3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? None. But refer to section 6 for explanation.
2. How many system-buildings in schools and other children's settings do you have responsibility for? Three.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
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ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD 2
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
YORKON
1
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address? Sarah Oxley. Principal Asbestos Officer. Address as section 1.
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
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1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
Complete. Re-inspections are ongoing. 4. Was any remedial action required? (Yes or No) Unknown If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) An ongoing programme of managing ACMs includes inspections, containment and removals. If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of
Yes
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Yes No
(If no, please explain current position)
ceiling voids? b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes If Not please explain: Within the Borough there is one VA school that manages this directly.
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3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes but refer previous answer. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: An ongoing programme of managing ACMs including inspections, containment and removals is in operation. This involves a small in-house team, an external consultant who monitors ACMs and a specialist removal company. Within the Councils Capital programme, funding is set aside for this work. Schools are re-inspected ona six-monthly basis and detailed reports are issued to duty holders [headteachers].
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) The three system-build buildings identified are constructed between 1992 and 1994. There are other buildings built during the 1950s and 1960s that are not strictly ‘system build’ but might contain some of the features identified in this questionnaire. As with all schools within the estate, these are monitored as described in the answer to section 4. Detailed information as to how ACMs are managed is available on request.
Local Authority: London Borough of Barnet Asbestos management in system built schools and system built children’s settings
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1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: London Borough of Barnet
Address line 1: Building 4, North London Business Park, Oakleigh Road South, London N11 1NP
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and
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• there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm 3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Twenty two, seven of which have structures with structural clad columns containing ACM. Please note a number of schools are in the process of being rebuilt and the original building to be demolished. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
22 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP Assumed two based on recent surveys
SCOLA
SEAC
ORLIT
HILLS
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SPOONER
MACE Assumed 1
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Four
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Interim contact subject to restructuring of Barnet in house staff. Head of Capital Team Commercial Directorate London Borough of Barnet, North London Business Park, Oakleigh Road South, London N11 1NP
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Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Asbestos reports held electronically centrally. 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
0 3. What is your timescale for completing all visual inspections?
Complete 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Various locations identified in updated visual inspections N/A
5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? N/A
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
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None reported 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
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Yes No
(If no, please explain current position)
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Schools (duty holders) have been advised in relation to inspection, maintenance and repair of all previously suspected ACM but this has not been individually verified by the LA. A review of remedial action is in progress. As part of the review additional guidance with regard inspection/monitoring of seals and tiles will be given to schools 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Systems have already been established to monitor suspected ACMs. When the asbestos registers are updated these monitoring systems are reviewed accordingly.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Barnet undertook to review and update all identified community schools system building asbestos surveys of buildings under its control. As part of the survey the duty holders were informed of the survey purpose, issues connected with ACM and any subsequent remedial action required explained and documented.
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Schools which have structures with structural clad columns containing ACM, which were not in Barnet’s control were informed, by letter of the need to review system building asbestos condition and maintenance of ACM in system buildings
Local Authority: Barnsley Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm
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The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Barnsley Metropolitan Borough Council
Address line 1: Berneslai Close
Address line 2: Barnsley
Address line 3: S70 2HS
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006.
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This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
31 Schools 2. How many system-buildings in schools and other children's settings do you have responsibility for?
38 system-buildings in schools 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 28
SCOLA
SEAC
ORLIT
HILLS
SPOONER 1
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
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METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
1no. Horsa Building, 1no. Hengist Building & 7no. 3MRT Buildings
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
No b. identify damage to the column casings?; and No c. identify missing or damaged ceiling tiles? No
2. How many have yet to be visually inspected?
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35no. system buildings have had Type 2 Asbestos Surveys, additionally 27no. buildings have had further core samples taken. 8no. outstanding for core samples. 3. What is your timescale for completing all visual inspections?
30th April 2009 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP Mark 3b - 1966/67 - Columns CLASP Mark 4 - 1966/67 - Columns CLASP Mark 4 - 1967/68 - Columns CLASP Mark 4 - 1968/69 - Columns CLASP Mark 5 - 1971/72 - Columns CLASP Mark 5 - 1974/75 - Columns 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? All known remedial action taken as at 31st March 2009.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No particular problems raised. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or
Yes
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Yes No
(If no, please explain current position)
suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
No (If no,
please explain current position below)
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
No (If no,
please explain current position below)
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above: (d) Letter being drafted to system built schools to be issued by 30/04/09. (g) All schools have had type 1 asbestos survey reports, guidance on managing asbestos & Authorisation to Work Booklets. Type 2 surveys currently being undertaken, revised reports issued to schools following Council verification.
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2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) No Please explain current position: Letter being drafted to system built schools to be issued by 30/04/09. In addition the Authority will visit every school over the next 12 months to train staff on how to undertake regular monitoring of asbestos containing materials in their school. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Bath and North East Somerset Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or
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disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation Organisation: Bath & North East Somerset council Address line 1: Guildhall Address line 2: High Street Address line 3: Bath Address line 4: BA1 5AW Address line 5: Address line 6: Contact name: Contact phone number:
Contact e-mail:
2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of
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the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? A. 94 2. How many system-buildings in schools and other children's settings do you have responsibility for? 153 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 0 SCOLA 0 SEAC 0 ORLIT 0 HILLS 2 SPOONER 0 MACE 0 LAINGSPAN 0 SIMMS SON AND COOK
0
ONWARD 0 VIC HALLAM 0 PRATTEN 37 METHOD 25 CLAW 0 BRISTOL 0 ASC 0 AUSTIN-HALL 0 BOULTON & PAUL TIMBER
0
LESSER BS 0 STONERE SB 0 SWIFTPLAN LTD 0 TERRAPIN LTD 0 TRANSLINK LTD 0 WARNICK & SONS 1 YOUNGMAN SB 0
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ELLIOT 70 HORSA 11 REYNOLDS 1 DEVON LADY 3 COMPTON 1 HYPALON 1 ROLLALONG 1 4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address? Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? http://asbestos.bathnes.gov.uk
4. Action taken on receipt of alert and guidance Have all relevant system buildings in your schools and children’s settings been visually inspected to: a. identify gaps in columns and casings; and? Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? A. Yes 2. How many have yet to be visually inspected? A. None 3. What is your timescale for completing all visual inspections? All premises re-inspected annually. 4. Was any remedial action required? (Yes or No) Yes
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If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Column casings sealed and or encapsulated dependent on exposure. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? A. 6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? A. Encapsulation adhered directly to ACM can create further problems if dislodged, which then pulls part of ACM away. Our preferred repair method is to encapsulate columns within a new timber enclosure that is fixed to (non-ACM)wall substrate. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
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c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) A. Yes 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
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4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Please call to request further information. B&NES asbestos register and asbestos management policies are published electronically in the public domain.
Local Authority: Bedford Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or
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disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Bedford Borough Council Children, Schools and Families Services
Address line 1: Borough Hall
Address line 2: Cauldwell Street
Address line 3: Bedford
Address line 4: MK42 9AP
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns
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with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
We have 11 system build properties, built within this period, as identified by our property consultants, Mouchel. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
We have 11 system build properties, as identified by our property consultants, Mouchel. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
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BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) HORSA
11
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As for 4. above 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
See below b. identify damage to the column casings?; and See below c. identify missing or damaged ceiling tiles? All buildings have had a type 2 asbestos survey and visually inspected annually.
We have commissioned urgent Type 2 Asbestos Surveys for all Children’s Services buildings in the Borough’s estate. The priorities are for Children’s Services (non-school) buildings and premises used for vulnerable adults.
2. How many have yet to be visually inspected?
None. 3. What is your timescale for completing all visual inspections?
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All completed in 2009. 4. Was any remedial action required? (Yes or No) Programmable work is not known yet – we are awaiting the results of the inspections from our external property consultants. No urgent remedial work was identified. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Depends on the outcome of the inspections as mentioned above. 5. Have you completed all remedial actions? (Yes or No) Depends on the outcome of the inspections as mentioned above. If not, give expected completion dates? Depends on the outcome of the inspections as mentioned above.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Not yet known – awaiting the report of external consultants.
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
See note below
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
See note below
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
See note below
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Yes No
(If no, please explain current position)
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
See note below
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
See note below
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
See note below
f. ensure that up-to-date asbestos registers are available?
See note below. Every Children’s Services establishment has been issued a standard asbestos log. 2009 annual inspections are all
complete and revised logs are being issued.
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, e.g. caretakers and other maintenance staff?
See note below
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
See note below
We will raise awareness and provide support for the management of asbestos in schools and other children’s services establishments by: a. currently updating existing Health and Safety Manual to reflect our Unitary
Authority status as from 1 April 2009, to be made available to all staff on the Council’s Intranet, exploring possibility of CD of manual also being sent to all Borough Council locations, to ensure school and other Children’s Services establishment staff without access to the intranet can also access the information;
b. providing information on the Council’s Intranet site to include useful links to other asbestos-related information e.g. HSE information;
c. offering premises management training courses to include a module on management of asbestos and legislation;
d. updating our premises management manual which will be available online and include information on asbestos;
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e. offering specific training course on the management of asbestos as part of the Council’s Corporate Safety Training Programme. This will be aimed at headteachers and other senior managers including business managers and premises managers;
f. including relevant information articles in ‘Aspire’, our Children’s Services newsletter which goes out to all schools, to raise awareness and detail issues other schools may have experienced e.g. litigation;
g. holding quarterly meetings with school unions, Corporate Safety and Children’s Services to discuss any issues generally and to provide an opportunity for unions to raise any issues from their members and work on solutions together with the Council.
We are also aware that there are sometimes shortfalls in disseminating information through from Headteachers and other establishment managers who have attended training courses to other members of staff (e.g. other establishment managers need to understand the purpose of the asbestos log book and who needs to see it; within schools teachers and other staff need to know which classrooms may have asbestos containing materials. Through the measures outlined above we intend to improve communication of Health & Safety related information in schools and other children’s services establishments. 2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) See comments below If Not please explain: Any asbestos related work identified by the annual inspection is undertaken by Mouchel on behalf of schools. Any incidental concerns are inspected and actioned by Mouchel through the year. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Annual inspections are carried out by Mouchel. The asbestos log on site indicates the presence of asbestos in the ceilings. All asbestos relatyed work is undertaken by Mouchel on behalf of the schools. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Not yet but please see note below Please explain current position: We will ensure that appropriate asbestos managements are kept up to date through the measures outlined in our response to Q. 5.1 above.
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) We wish to stress that Bedford Borough Council is a new unitary authority dealing with children’s services which were, until 31 March 2009, the responsibility of the former Bedfordshire County Council. We recognise fully our responsibilities for the good stewardship of the premises for which this questionnaire applies and have set out in our response the measures that we intend putting in place as soon as is practicable.
Local Authority London Borough of Bexley Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: London Borough of Bexley
Address line 1: Children’s and Young People’s Services
Address line 2: Hill View
Address line 3: Hill View Drive
Address line 4: Welling
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Address line 5: Kent
Address line 6: DA16 3RY
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
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Bexley has a comprehensive on-line asbestos management system (4 Thought) in place, which contains asbestos records for each school and setting, including management/planning tools, photographs of asbestos-containing materials, and audit records. The system is regularly updated to provide current asbestos information for each school. All schools are required to carry out annual audits of asbestos-containing materials and record their actions on 4Thought. Schools are prompted to carry out these important audits by way of email alerts. The system also has the ability to produce a “Permit to Work” which must be issued to any contractor undertaking intrusive works. The permit will provide the contractor with comprehensive information, and pictures of asbestos- containing materials in the area in which they will be working. System buildings will obviously be included within the asbestos management system. However we do not have specific records of system buildings available at the present time. We do know that some system buildings, for example ROSLA buildings, have already been removed. We are embarking on a new round of condition surveys, and information about system buildings will be collected at the same time. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
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BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
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3. What is your timescale for completing all visual inspections?
4. Was any remedial action required? (Yes or No) If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers,
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Yes No
(If no, please explain current position)
displays, decorations, etc), in a way that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
f. ensure that up-to-date asbestos registers are available?
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position:
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Birmingham City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Birmingham City Council; Children, Young People & Families
Address line 1: Asset Management, Margaret Street, Birmingham, B3 3BU
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
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2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
13 2. How many system-buildings in schools and other children's settings do you have responsibility for?
13
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3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 4
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 9
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
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Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
9 - these are the Vic Hallam buildings which, although having had a Type 2 Management Survey a further visual survey is planned. 3. What is your timescale for completing all visual inspections?
Xmas 2009 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Suspect columns sealed and ceilings reinstated. Some works to boiler rooms. Building age @ 1964-1967 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety Yes
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Yes No
(If no, please explain current position)
representatives about the management of asbestos in relevant system built premises? 2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Arrangements include: 1 Termly reminder to Head Teacher (Asset Management termly letter) 2 Comprehensive guidance and advice via School Property Handbook, regular e-briefings, asbestos management guidance on BGFL(CYP&F web site) 3 Survey data held electronically and accessed by schools 4 Specialist team established in BCC property function (Urban Design) to manage asbestos survey/guidance/removal/encapsulation.This includes visits to validate statutory testing arrangements inc asbestos. 5 Support by Safety Officers and Asset Management staff 6 Information shared/policy developed with Teacher Assoc and TU reps via Safety Cttee 7 Information shared with Bursars Group 8 Issues shared/policy developed via Schools Property Working Group made up of representatives from Teacher Assoc, Trades Unions, Head Teachers (all phases), Governors and Bursars
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority Blackburn with Darwen Borough Council
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Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Blackburn with Darwen Borough Council
Address line 1: Town Hall
Address line 2: King William Street
Address line 3: Blackburn
Address line 4: BB1 7DY
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being
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slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
5
2. How many system-buildings in schools and other children's settings do you have responsibility for?
5 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP Unknown
SCOLA Unknown
SEAC Unknown
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ORLIT Unknown
HILLS Unknown
SPOONER Unknown
MACE Unknown
LAINGSPAN Unknown
SIMMS SON AND COOK Unknown
ONWARD Unknown
VIC HALLAM Unknown
PRATTEN Unknown
METHOD Unknown
CLAW Unknown
BRISTOL Unknown
ASC Unknown
AUSTIN-HALL Unknown
BOULTON & PAUL TIMBER
Unknown
LESSER BS Unknown
STONERE SB Unknown
SWIFTPLAN LTD Unknown
TERRAPIN LTD Unknown
TRANSLINK LTD Unknown
WARNICK & SONS Unknown
YOUNGMAN SB Unknown
Others (please state)
Unknown
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
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1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
N/a 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/a 5. Have you completed all remedial actions? (Yes or No) N/a If not, give expected completion dates?
N/a
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/a
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
f. ensure that up-to-date asbestos registers are available?
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
h. consult Health and safety representatives about the
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Yes No
(If no, please explain current position)
management of asbestos in relevant system built premises? 2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes) If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes) If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? -yes Please explain current position:
2004 - Series of Asbestos coordinator training sessions held for Headteachers
2008 - Series of 'Property awareness' sessions-for Heads/ Bursars and senior staff/ mgrs in schools- part of the session focused on Asbestos and mgt in schools.
2007/2008/2009- 'Property Awareness' sessions held for all new Heads starting in the borough and for our potential Heads of the future group.
Each year all schools receive - Asbestos Alerts- reminding schools of the dangers and how schools should be managing Asbestos.
A number of workshops held for Site supervisors over recent years- again part of the focus was on managing Asbestos in schools.
Since Jan 09, the Estates and FM mgr has visited all schools, meeting on a 1:1 basis with each Headteacher reinforcing the key messages around statutory compliance- with a focus on Asbestos.
Asbestos Presentations given in the Schools Health and Safety Consultative Committee - Feb 2009- Cross section of Heads, Trade Unions and Teacher Associations.
All schools in the borough buy into a Property SLA run by either the Diocese (7 schs) or Capita symonds (64). Each school has a Building Liaison Officer, assigned to them who looks after all their property needs. In addition Capita symonds employ a range of specialists including experts on asbestos.
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Please be advised that we became a Unitary Authority in 1998. Unfortunately we did not receive very much property data appertaining to our school estate. We have tried to locate the data in the past, but with little success. We are therefore not in a position to determine the type of system build used re many of our buildings, which we have inherited. However that said we have up to date Type 2 asbestos surveys in all school buildings, with Type 3 available for some buildings, or part of some buildings- where remodelling, refurbishments or extensions have taken place over the years.
Local Authority: Blackpool Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at
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www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Property Services Blackpool Council
Address line 1: Perry House
Address line 2: Layton Depot
Address line 3: Blackpool
Address line 4: FY3 7HW
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006.
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This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
2. How many system-buildings in schools and other children's settings do you have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
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METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As above 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Yes all have received type 2 surveys with an Asbestos register management system at each location b. identify damage to the column casings?; and Yes as above each setting has had a type 2 survey and any remedial work found at that time acted upon.
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c. identify missing or damaged ceiling tiles?
Yes. Ceiling tiles when replaced are replaced with different materials
2. How many have yet to be visually inspected?
None. All Schools and childrens buildings have been inspected 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? See attached spreadsheet 5. Have you completed all remedial actions? (Yes or No) Yes. If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
X
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
X
c. advise schools, and other relevant staff of action to take if they find or
X
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Yes No
(If no, please explain current position)
suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
X
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
X
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
X
f. ensure that up-to-date asbestos registers are available?
X
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
X
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
X
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) As part of the management plan we re-inspect the schools every six months. We have formed a partnership with two Asbestos surveying/removal companies to advise us of any Asbestos issues. If there are any problems in-between the inspection periods the school supervisors contacts us instantly. If Not please explain:
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3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Yes. We inspect all buildings every six months. There is an Asbestos register on every site and all maintenance issues are reported to the Councils Asbestos manager of any damage/building issues as and when they occur 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Bolton Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant
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information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Bolton Council
Address line 1: Corporate Property Services
Address line 2: Units 10-11 Bolton Technology Exchange
Address line 3: Queensbrook
Address line 4: Bolton
Address line 5: BL1 4AY
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time.
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The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? 40
2. How many system-buildings in schools and other children's settings do you have responsibility for?
40
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD 40
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
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STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
As above Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As Above 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Not relevant b. identify damage to the column casings?; and Not Relevant c. identify missing or damaged ceiling tiles? Yes as part of type 2 surveys.
2. How many have yet to be visually inspected?
Repeated Annually 3. What is your timescale for completing all visual inspections?
All have been inspected but are re-inspected annually. 4. Was any remedial action required? (Yes or No) Not specific to the onward system
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If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes Column seals is not applicable.
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
N/A Not Applicable.
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Yes No
(If no, please explain current position)
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) N/A If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Asbestos registers have been issued to all schools. Asbestos management plans are being developed to ensure that all known asbestos is assessed and photographed on an annual basis.
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Asbestos awareness training is available online to all schools. Processes are in place to ensure all contractors have to consult the asbestos register prior to commencing work on site. Occupational health and safety specialist service carry out a health and safety audit programme of all schools. This includes a section on asbestos management procedures and systems. The audit is based around the management of the health and safety systems, the occupational health and the safety assessment standards (OHSAS 18001). All the areas outlined in the audit check sheet will be examined to determine the standard of health and safety compliance within the service. The purpose of the audit is to review the schools’ current Health and Safety provisions and provide them with guidance and advice. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Our processes and procedures are the same throughout all schools. The only system built schools Bolton Council has are of the ‘Onward’ system. The problem in respect of asbestos lined column casings is not present within these buildings.
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Local Authority: Bournemouth Borough Council Please accept our apologies for not completing the questionnaire by the required date, there seems to have been some confusion regarding the term “System Buildings” which has made it difficult for the online questionnaire as it refers to “system buildings” to be completed. In order for me to provide you with the information, please find below the details below which I have received from our Principal Building Surveyor in Building Services who attempted to complete the on-line questionnaire.
1. Your enquiry was directed to Chief Executive of the Bournemouth Borough Council (BBC). The council now since reorganisation a few years ago have four Executive Directors who would be delgated the role and be responsible for some of the buildings below.
2. Background – this doesn’t ask any questions but it is where the some of the confusion is introduced. In this, “system buildings” are made synonymous with steel framed buildings. In my opinion the “relevant” buildings are surely those with asbestos fire-proofed steel frames – whether they are “system” buildings or not is not really important.
3. “Identification of relevant buildings” – this heads up the section that has questions that, unfortunately, fail to identify the relevant buildings.
3.1 Bournemouth Borough Council has responsibility for 9 No. sites (depending on precisely how broadly you interpret the term “children’s setting”. These are: 1. The Don Low Centre at 5 Hyde Road 2. Kinson Primary 3. Linwood School 4. Winton Arts & Media College 5. Strouden Scout Hut 6. The Bishop of Winchester Catholic Comprehensive School 7. St Clement’s and St John’s Primary 8. St Katherine’s Primary School 9. St Mark’s Primary School In my opinion, these are not really the “relevant” buildings.
3.2 Following clarification from the HSE 28/09/09 it appears that this question should be interpreted as the number of system buildings on the site previously identified in question 3.1, (I.e. also dating from 1945 to 1980). This will give 9 buildings, one each at each of the sites listed in 3.1 above. These do not include any “relevant” buildings.
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3.3 As far as I am aware, BBC has none of the system building types listed. All ours would be put in the “others” box as follows: 3 No. HORSA Blocks (at Kinson Primary, St Marks Primary (a VA school where BBC will share some responsibilities with the Diocese) and the Scout Hut at the former Strouden Library site (where BBC retains responsibility for external and structural repairs)). These were built circa 1948 and comprise pre-cast concrete portal frames with asbestos cement roof coverings; 3 No. Marley type concrete sectional garages (at Linwood School, at St Clement’s and St John’s Primary School and at The Bishop of Winchester Catholic Comprehensive School, the latter two where the BBC shares some responsibilities with the Diocese); An all-timber building of unknown type – The Don Low Centre at 5 Hyde Road; The Pavilion at St Katherine’s Primary School (substantially timber, type unknown). The John Blundell Building at Winton Art’s and Media College may be a system building (type unknown). It was formerly a ROSLA Block at Glenmoor School and was comprehensively refurbished prior to transfer. The refurbishment included asbestos removal. Non of the foregoing, in my opinion, are “relevant” buildings.
3.4 Have all relevant system buildings been inspected? We don’t have any “relevant system buildings”. There is no box to answer “Not applicable” to any of the following questions.
In summary: Where the buildings are a school and they are either a Community or a Voluntary Controlled the delegated role would be with the Executive Director for Children & Families Services. Where in the case of the Strouden Scout Hut as above the delegated role would be with the Executive Director for Adult & Community Services. Where in the majority of the “St” schools above the delegated role would be with the Governors of the school. As the information above shows, the buildings stated above are not the type that the questionnaire asks for. I trust the above information will assist with the process of the asbestos work in schools.
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Local Authority: Bracknell Forest Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Bracknell Forest Borough Council
Address line 1: Easthampstead House
Address line 2: Town Square
Address line 3: Bracknell
Address line 4: Berkshire
Address line 5: RG12 1AQ
Address line 6:
Contact name:
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Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Seventeen
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2. How many system-buildings in schools and other children's settings do you have responsibility for?
Twenty Five 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD Twenty two
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) HORSA
Three
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
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4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Not applicable to the types of buildings that we have b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
Not Applicable 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Not Applicable If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Not applicable 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present
Yes
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Yes No
(If no, please explain current position)
including potential contamination of ceiling voids? b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Not applicable to the types of buildings that we have
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Not applicable to the types of buildings that we have
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Training is currently being arranged for a wide range staff who may find themselves in this position
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
3. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) If Not please explain:
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Not applicable to the types of buildings we have 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
If Not please explain: Not applicable to the types of buildings we have 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Whilst the specific measures detailed in this section do not apply to the types of buildings we have, we do have arrangements to ensure that general asbestos control measures remain effective. This comprises specific discussions between out Health & Safety Advisors and those responsible for day to day site safety, followed by regular H&S audits of all of our properties to ensure that procedures are being followed. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) We do not have any CLASP or the later SCOLA building on this estate. We do have a number of Method Consortium buildings that, whilst superficially similar to the CLAST system, do not suffer from the same problems with regards asbestos as their construction detailing is different. The asbestos that is present in those buildings is managed in a conventional manner as set out below. We also have a small number of Horsa pre-fabricated concrete buildings, constructed in the late 1940’s. These do contain a significant amount of asbestos but they are very much a known quantity and a managed accordingly. All of our buildings have undergone a Type 1 asbestos survey and copies of these, along with an Asbestos Risk Management Plan prepared by the Borough Surveyors, are held on each individual site. We are currently in the third year of a three year co-ordinated programme to carry out Type 2 asbestos surveys on all of our buildings. This programme is due to be completed by March 2010.
79/860
Our approach with the Type 2 surveys is as follows: On receipt of the survey we arrange to carry out appropriate remedial works to any ACM’s that are recorded with a risk score of 1 or 2 in the Duty Holders Action Plan. This may be encapsulation but is more often complete removal of the material. Each site has a designated Responsible Person charged with asbestos risk management. Following any immediate remedial works, the Type 2 survey is issued to this person, along with an updated Asbestos Risk Management Plan. We then arrange for one of the Borough’s Health & Safety Advisors to visit site and talk through the detail of the new survey and plan with the Responsible Person and any other relevant on-site staff. The aim of this is to ensure that they understand both their responsibilities and how to use the survey on a day to day basis. Our H&S Advisors then undertake regular audits of our properties to ensure that the correct procedures are being adhered to.
Local Authority: Bradford Metropolitan District Council
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Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Bradford Metropolitan District Council
Address line 1: Flockton House, Flockton Road, Bradford BD4 7RY
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being
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slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
None 2. How many system-buildings in schools and other children's settings do you have responsibility for?
44 that were built after 1980 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 0 Had 4 but they were demolished
SCOLA
SEAC
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ORLIT 0 Had 6 or 7 all demolished
HILLS
SPOONER 0 Had some but demolished in Re-Org
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD 0 Had some but demolished in Re-Org
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
44 System type built since 1980
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
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1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
We have none of the relevant buildings 3. What is your timescale for completing all visual inspections?
We have none of the relevant buildings 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? We have none of the relevant buildings 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates?
We have none of the relevant buildings
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
We have none of the relevant buildings
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the
Yes
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Yes No
(If no, please explain current position)
management of asbestos in relevant system built premises? Explanation of current position for any 'No' answers: Whilst we have none of the relevant buildings we have ticked yes as we have the required policies and procedures and training in place for all schools within the Authority's control. All schools have a copy of the 'Premises Asbestos Register' along with guidance documents issued to them and training is provided at the time of issue/review. We also have a programme of annual inspection visits and review to schools by one of the Asbestos Surveyors with the head teacher. 2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) No If Not please explain: As we have none of the relevant buildings. Ditto response to Item 1 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: As we have none of the relevant buildings Ditto response to item 1 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Ditto response to item 1
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: London Borough of Brent Asbestos management in system built schools and system built children’s settings
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1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: London Borough of Brent
Address line 1: Children & Families
Address line 2: Chesterfield House
Address line 3: 9 Park Lane
Address line 4: Wembley
Address line 5: HA9 7RW
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings.
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When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
9 schools 2. How many system-buildings in schools and other children's settings do you have responsibility for?
12 Terrapins - single hutted classrooms 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 1
SCOLA
SEAC 2
ORLIT
HILLS
SPOONER
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MACE
LAINGSPAN 2
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD 12 single temporary hutted classrooms
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
1 Timber Framed Hybrid 1 Laingspan & steel framed hybrid 2 Conventional / system Hybrid SEAC
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
As at Question 1 Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As at Question 1 4. Action taken on receipt of alert and guidance
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1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Included as part of last type 2 survey for premises Included as part of asbestos survey register updates undertaken in 2008 and
2009 b. identify damage to the column casings?; and
Included as part of last type 2 survey for premises Included as part of asbestos survey register updates undertaken in 2008 and
2009 c. identify missing or damaged ceiling tiles?
Included as part of last type 2 survey for premises Included as part of asbestos survey register updates undertaken in 2008 and
2009
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
All schools (community, VA and foundation) undertaken every year as part of register updates
4. Was any remedial action required? (Yes or No) If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Hay Lane School Clasp 4 Building. Exposed columns sealed. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
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Yes
No (If no, please
explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Copy of type 2 surveys and register updates provided to all schools
‘Local Asbestos Management Plan‘ (LAMP) for schools template produced - copy of documents provided to all local duty holders via circulars and during dedicated training (see below)
Provision of dedicated training in 2008/9 to all local duty holders (included details of LAMP)
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Local duty holder responsible for ensuring staff are made aware of LAMP, survey, register updates and local briefings about ACM etc. This formed part of the asbestos awareness training
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Local duty holder responsible for ensuring staff are made aware of LAMP, survey, register
updates and local briefings about ACM etc.
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Local duty holder responsible for ensuring staff are made aware of LAMP, survey, register
updates and local briefings about ACM etc.
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Copy of asbestos survey and register updates made available to such persons by local duty holder
Template ‘Register of
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Yes
No (If no, please
explain current position)
Readers of the Asbestos Survey Report’ document supplied provided to all local duty holders – document to be signed by such persons prior to commencing work
Template ‘ Permit to Work’ document supplied provided to all local duty holders – document must be signed by local duty holder prior to works commencing
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
All ACM works organised by asbestos duty holder and asset management teams for schools and children centres are in accordance with CAR 2006
f. ensure that up-to-date asbestos registers are available?
asbestos survey register updates undertaken in 2008 and 2009
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Provision of dedicated training in 2008/9 to caretakers and site managers (included details of LAMP)
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Copy of LAMP, type 2 survey and register updates available to all staff including safety representatives - see A
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes If Not please explain:
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3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Audits in future will be undertaken by Health Safety and Licensing Officers of
asbestos management arrangements in all schools. Periodic reminders sent to local duty holders 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Brighton and Hove City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Brighton & Hove City Council
94/860
Address line 1: King’s House
Address line 2: Grand Avenue
Address line 3: Hove
Address line 4: BN3 2SR
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
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3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
NONE 2. How many system-buildings in schools and other children's settings do you have responsibility for?
NONE 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? N/A
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
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TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
3. What is your timescale for completing all visual inspections?
4. Was any remedial action required? (Yes or No) If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?
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5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes .
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes .
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others, eg, visiting workers, to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
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Yes No
(If no, please explain current position)
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Following consultation with our maintenance consultants it was established that there are no system buildings (as previously described) in Brighton & Hove Schools. However, there are some steel framed buildings where the issues raised could potentially exist. As a result our consultants were commissioned to visit schools and visually inspect such areas, organise any additional testing and undertake any remedial works that were identified.
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Some remedial work which included filling gaps and localised encapsulation was undertaken at a small number of schools. This work has been completed with documentation provided to update the asbestos register. The responses to section 5 refer to action taken in relation to all our schools. The former Type 2 surveys have been undertaken in schools over the last 12 months and a re-inspection process is proposed for the new financial year.
Local Authority: Bristol City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Bristol City Council
Address line 1: The Council House, College Green, Bristol
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
100/860
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
36 2. How many system-buildings in schools and other children's settings do you have responsibility for?
67
101/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS 10
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 1
PRATTEN 5
METHOD 21
CLAW
BRISTOL 3
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD 2
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Elliots 23,Rollalong 1, Portacabing 4, Horsa 2
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
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Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance 3. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
nil 3. What is your timescale for completing all visual inspections?
nil 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Removal of asbestos panels to wall of corridor 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the
Yes
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Yes No
(If no, please explain current position)
management of asbestos in relevant system built premises? 4. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: London Borough of Bromley
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Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: London Borough of Bromley
Address line 1: Civic Centre
Address line 2: Stockwell Close
Address line 3: Bromley
Address line 4: BR1 3UH
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings.
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When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
1
2. How many system-buildings in schools and other children's settings do you have responsibility for?
Only the 1 as above
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 1
SCOLA
SEAC
ORLIT
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HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Via the above contacts. Information held in LBB/ Resources/ Property Services.
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4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
h. identify gaps in columns and casings; and?
yes
i. identify damage to the column casings?; and
yes
j. identify missing or damaged ceiling tiles?
yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
Inspected annually 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action N/ A 5. Have you completed all remedial actions? (Yes or No) N/ A If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
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N/A
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
√
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
√
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
√
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
√
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
√
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
√
f. ensure that up-to-date asbestos registers are available?
√
g. provide asbestos awareness training for all employees who could
√
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Yes No
(If no, please explain current position)
foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
√
2.Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes . Damage is immediately reported to LBB helpdesk and urgent action taken. Area is taken out of use where appropriate, pending inspection. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Yes. Schools are regularly checked by competent inspectors and staff are re-issued with guidelines/ advice on asbestos safety annually.
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) The last full asbestos survey of our CLASP school (Clare House) was carried out on 5th APRIL 2007, but the condition of the school is checked regularly. The school had complete window replacement in 2005 and this was carried out by an approved CLASP installer. All schools have a manual with detailed asbestos procedures. The subject is also covered on Headteacher and Caretaker training courses.
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Local Authority: Metropolitan Borough of Bury Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Metropolitan Borough of Bury
Address line 1: Athenaeum House, Market Street, Bury, BL9 0BN
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed
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by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
One 2. How many system-buildings in schools and other children's settings do you have responsibility for?
One
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP One
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SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
n/a 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
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Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
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If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Calderdale Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction
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DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation Organisation: Calderdale Metropolitan Borough Council
Children & Young People’s Services Address line 1: Northgate House Address line 2: Northgate Address line 3: Halifax Address line 4: HX1 1UN Address line 5: Address line 6: Contact name: Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms.
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If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you ar e taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? The Authority has identified 12 SCOLA system buildings and another 25 potential system buildings. The Authority undertakes to manage asbestos and to undertake surveys to all potential asbestos containing buildings in accordance with MDHS 100 and that does not specifically include asbestos surveys to buildings with particular regard to them being system buildings. However given the concern raised with potential risk to these buildings, the Authority has undertaken to survey known SCOLA buildings and other possible identified buildings that may be system built. 2. How many system-buildings in schools and other children's settings do you have responsibility for? There are 6 possible system buildings other than schools within the Authority’s building stock. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 0 SCOLA 12 SEAC ORLIT HILLS
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SPOONER MACE LAINGSPAN SIMMS SON AND COOK
ONWARD VIC HALLAM PRATTEN METHOD CLAW BRISTOL ASC AUSTIN-HALL BOULTON & PAUL TIMBER
LESSER BS STONERE SB SWIFTPLAN LTD TERRAPIN LTD TRANSLINK LTD WARNICK & SONS YOUNGMAN SB Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address? Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance Have all relevant system buildings in your schools and children’s settings been visually inspected to: a. identify gaps in columns and casings; and? Not specifically, however type. 2 surveys are undertaken to MDHS 100 b. identify damage to the column casings?; and Not specifically, however type. 2 surveys are undertaken to MDHS 100 c. identify missing or damaged ceiling tiles? Type. 2 surveys are undertaken to MDHS 100 and records show consistent consideration of this building element.
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2. How many have yet to be visually inspected? All school buildings including potential system build have been visually inspected, however, as a precaution in the forthcoming re-survey in 2009/10 the Authority will focus attention on column casings and other aspects pertinent to system buildings as identified in HSE guidance and checklist. 3. What is your timescale for completing all visual inspections? During the 2009/10 financial year. 4. Was any remedial action required? (Yes or No) Under the Fair Funding arrangements with schools, the responsibility for the management of the issues identified by the re-surveys remains with the dutyholder in the schools. However the Authority will monitor and ensure that all remedial works identified in the surveys are carried out. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) See above in item 4 for a response. If not, give expected completion dates? N/A 6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? None identified to date. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No (If no, please explain current
position)
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a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
In Calderdale, schools have been issued with asbestos type 2 surveys, and in addition they have been issued with the policy on asbestos. There is in place a system for contractor’s management to control activity with asbestos. Details can be requested. In addition the Headteacher completes an annual audit where they declare they have informed relevant staff members. The responsibility for ensuring relevant staff are informed rests with the Headteacher.
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
As above.
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
The Authority provides all Calderdale schools with a copy of their type 2 survey, together with advice and guidance available to them for the management, disturbance and removal of asbestos materials in accordance the regulations. Visiting workers are required to exchange information regarding their works with the building manager or similar responsible person. Any pertinent issues are detailed on a form for that purpose. This form additionally confirms that the worker has seen the asbestos survey. With reference to Calderdale’s Asbestos Policy sections 9 and 12 does provide appropriate guidance to assessing damage safe removal and recording action taken for the dutyholder to follow but currently does not make specific mention regarding column seals etc. However it will be amended to accommodate this.
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Information on general disturbance of asbestos materials is included as part of the general procedures and policies from the Authority to schools. There is no specific information provided to schools with regard to issues to system builds. These aspects will be addressed and procedures revised following the forthcoming re-inspections.
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e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
See above for response.
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Under the Fair Funding arrangements, schools are responsible for the removal of asbestos materials when and if they carry out minor capital works themselves. There is a mechanism in place to assist schools signed up to the Authority’s Service Level Agreement (SLA) for using competent contractors ( CHASS Accredited) and for the monitoring of asbestos removal. Advice about contract procurement also includes information about CDM and responsibilities about any asbestos removal.
f. ensure that up-to-date asbestos registers are available?
Yes The Authority provides periodic re-inspections and are currently up to date. The schools are responsible for keeping the records maintained and removal of asbestos on site.
g. provide asbestos awareness training for all employees who could foresee ably be exposed to asbestos, e.g., caretakers and other maintenance staff?
Current awareness training is provided for Headteachers, Premise Managers and caretakers (see previous response).
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
There is a forum for Health and Safety representatives to be consulted.
Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Schools are given delegated budgets, policies and survey reports and monitoring audit sheets to ensure asbestos in their buildings is managed in accordance with initial training that was provided. If Not please explain: N/A 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
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NO If Not please explain: Currently annual asbestos inspections (re-surveys) continue within the authority. With regard to maintenance schools are given delegated budgets, policies and survey reports and monitoring audit sheets to ensure asbestos in their buildings is managed in accordance with initial training that was provided. Under the Fair Funding arrangements with schools, the responsibility for the management of the issues identified by the re-surveys remains with the dutyholder in the schools. However the Authority will monitor and ensure that all remedial works identified in the surveys are carried out. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Schools are reminded of their legal duties relating to asbestos management through Newsletters, Bulletins etc. Children and Young People’s Services has now advertised a new post under health and safety and the one of the main duties of the postholder will be to monitor the management of asbestos in children and young people’s settings. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) The authority’s management plan incorporates policies and procedures for premise managers to adhere to day to day management of asbestos in their buildings and to carry out actions to be taken in the event of damage. Asbestos type 2 surveys have been and continue to be undertaken in all Calderdale schools and other children’s settings. These surveys are being undertaken in accordance with the Control of Asbestos Regulations 2006 and all managers of buildings and other children’s settings have received asbestos reports together with instructions on how to manage the material in their buildings. Where repair work or refurbishment work is proposed in the building that either disturbs the fabric or requires access to existing non access areas where asbestos is presumed to be present, a type 3 survey is undertaken and appropriate remedial action taken prior to commencement of any work. The questionnaire however relates to system buildings and to date the authority does not have complete records with the exception of 12 SCOLA Buildings and CLASP which the authority has none. As a result of the questionnaire, the authority proposes to address the lack of detail on potential system- buildings by undertaking a survey to identify whether there is any other type of system-buildings as well as re-visiting confirmed system buildings in order to inspect, with particular reference to the HSE Checklist regarding system buildings, to cover
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such aspects as column casings and seals etc. This new information will be held alongside and be part of the existing standard type 2 surveys. The authority will be employing an additional Health and Safety Advisor and the one of the main duties of the postholder will be to monitor the management of asbestos in children and young people’s settings, which include the surveys of any potential system-buildings. The Asbestos Working Group meets once a term and consists of the following officers:
Local Authority: Cambridgeshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities
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and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Cambridgeshire County Council
Address line 1: Shire Hall Castle Hill Cambridge CB3 0AP
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is,
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• what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Please see email sent to DCSF. No information available 2. How many system-buildings in schools and other children's settings do you have responsibility for?
No information available 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
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METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
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None 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? On going monitoring with Damaged AIB ceilings either removal or encapsulation 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the
Yes
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Yes No
(If no, please explain current position)
management of asbestos in relevant system built premises? Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: Training provided to all schools including Church and Foundation on Contractor Control, Legionella and Asbestos Management 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: Training provided to all schools including Church and Foundation on Contractor Control, Legionella and Asbestos Management 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Information on Local Intranet Schools portal. Cambridgeshire County Council is going to re-survey all Schools over a 5 year period to update the current type 2 surveys.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Cheshire East Council ASBESTOS MANAGEMENT IN SYSTEM BUILT SCHOOLS AND SYSTEM BUILT CHILDREN’S SETTINGS.
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Organisation/address. Cheshire East Council Richard House 80 Lower Bridge St. Chester, Cheshire CH1 1SW
(1) Number of system built schools dating from 1945-1980 with responsibility for. 63 (2) Total number of system built schools with responsibility for. 63 (3) Types. Simms & Cook 10, PD Spooner 7, SCOLA 46. (4) To access information held contact; [email protected]
ACTION TAKEN ON RECEIPT OF ALERT AND GUIDANCE (1) Have all system buildings in your schools and children’s settings been visually inspected to :
Identify gaps in columns & casings. YES Identify damage to casings. YES Identify missing or damaged ceiling tiles. YES
(2) How many have yet to be visually inspected? NONE (3) Timescale for completing visual inspections. N/A (4) Was any remedial action required? NO (5) Have you completed all remedial actions? NONE REQUIRED TO DATE (6) Have you encountered any difficulties in completing remedial work? N/A CONFIRMATION THAT ARRANGEMENTS ARE IN PLACE TO MANAGE RISKS (1) Have steps been taken across all your schools and children’s settings with system- buildings to:
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(a) Inform staff where asbestos is likely to be present including ceiling voids. YES (b) Provide staff with instructions not to disturb such materials. YES (c) Advise schools, and other staff on action to take if they find damaged column
seals/ceiling tiles and remind staff & visiting workers to report any damage to these materials. YES
(d) Instruct staff not to fix anything to column casings. YES (e) Ensure that others including visiting workers are advised of its presence. YES (f) Ensure that work with ACM’s is carried out in accordance with the Control of
Asbestos Regulations 2006. YES (g) Ensure that up-to –date asbestos registers are available YES (h) Provide asbestos awareness training for all employees who could be exposed to
asbestos. YES (currently part of ‘toolbox training’ however it is proposed that E-learning will also be introduced to support the toolbox training).
(i) Consult Health & Safety Representatives about the management of asbestos in relevant system built premises? NOT SURE OF THE PROCESS REGARDING THE PASSAGE OF THIS INFORMATION BETWEEN SCHOOLS AND THEIR SAFETY REPRESENTATIVES, TO BE INVESTIGATED.
(2) Does every school have arrangements in place to rectify damage to columns and casings? YES (3) Does every school have arrangements for ongoing inspection, maintenance and repair of seals and ceiling tiles as necessary? YES (4) Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? YES Current position; ALL SCHOOLS HAVE A TYPE 2 ASBESTOS SURVEY REPORT CONTAINING AN ASBESTOS REGISTER AND COLOUR CODED PLAN. THE COUNCIL’S ASBESTOS CONSULTANT RE-INSPECTS ALL ASBESTOS CONTAINING MATERIALS ANNUALLY AND UP-DATES THE REGISTER/PLAN ACCORDINGLY. IN THE CASE OF SYSTEM BUILT SCHOOLS THESE INSPECTIONS INCLUDE CHECKS ON CLADDING TO COLUMNS AND CEILING VOID INSPECTIONS (IN ACCORDANCE WITH THE HSE GUIDANCE NOTE). ALL ANNUAL RE-INSPECTIONS INCLUDE A ‘TOOL BOX’ TALK WITH RELEVANT MEMBERS OF STAFF. INFORMING THEM OF THE LOCATION OF ASBESTOS WITHIN THE SCHOOL, WHAT TO DO IF IT IS DISTURBED, AND THE PROCEDURE IF A CONTRACTOR (OR ANY OTHER PERSON) IS EMPLOYED WHO IS LIKELY TO DISTURB THE FABRIC OF THE BUILDING. IN SYSTEM BUILT SCHOOLS THESE TALKS ALSO INCLUDE THE IMPORTANCE OF NOT DISTURBING CLADDING OR SEALS TO THE STRUCTURAL COLUMNS.
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ALL SCHOOLS HAVE BEEN INSTRUCTED TO INFORM THE COUNCIL’S ASBESTOS CONSULTANT OF ANY PROPOSED WORKS LIKELY TO DISTURB THE FABRIC OF THE BUILDING. ALL SCHOOLS HAVE BEEN ISSUED WITH A CONTRACTORS ASBESTOS REGISTER, WHICH IS SIGNED BY CONTRACTORS STATING THAT THEY HAVE READ AND UNDERSTOOD THE ASBESTOS REGISTER.
Local Authority: Cheshire West and Chester Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at
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www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Cheshire West and Chester Council
Address line 1: Asset Assessment Team
Address line 2: Facilities & Asset Management Service
Address line 3: Council Offices
Address line 4: 4 Civic Way
Address line 5: Ellesmere Port
Address line 6: Cheshire CH65 0BE
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006.
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This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
58 (Fifty Eight) 2. How many system-buildings in schools and other children's settings do you have responsibility for?
58 (Fifty Eight) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP NIL
SCOLA 29 (Twenty Nine)
SEAC NIL
ORLIT NIL
HILLS NIL
SPOONER 17 (Seventeen)
MACE NIL
LAINGSPAN NIL
SIMMS SON AND COOK 6 (Six)
ONWARD NIL
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VIC HALLAM NIL
PRATTEN NIL
METHOD NIL
CLAW NIL
BRISTOL NIL
ASC NIL
AUSTIN-HALL NIL
BOULTON & PAUL TIMBER
NIL
LESSER BS 3 (PD LESSER)
STONERE SB NIL
SWIFTPLAN LTD NIL
TERRAPIN LTD NIL
TRANSLINK LTD NIL
WARNICK & SONS NIL
YOUNGMAN SB NIL
Others (please state) BRIT A P D MEDWAY
2 (Two) 1 (One)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
A) A.E.C, Wheel Forge Way, Trafford Park Manchester Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
A) On site at any location identified as containing Asbestos
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES b. identify damage to the column casings?; and
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YES c. identify missing or damaged ceiling tiles? YES
2. How many have yet to be visually inspected?
NONE 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) NO If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates? N/A
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/A 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
YES
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained
YES
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Yes No
(If no, please explain current position)
and protected? c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
YES
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
YES
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
YES
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
YES
f. ensure that up-to-date asbestos registers are available?
YES
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
YES
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Standard HSE website guidance has
been followed as necessary
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) YES
If Not please explain:
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3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: All schools are visited annually by an Asbestos Consultant, A.E.C., who carries out
an inspection of all ACM’s and also undertakes ‘ Toolbox’ Training of Relevant Staff.
These inspections and training are enhanced for System Built Schools to reflect the
additional hazards unique to these types of building.
The round of Asbestos Surveys are carried out on Council Schools including Voluntary
Aided ones.
As regards Voluntary Aided Schools it is the school’s responsibility to undertake any
remedial work identified, the Council merely commissions the Asbestos Surveys so as to
ensure that these are regularly monitored.
Diocesan questionnaires should have been separately submitted any that were sent to the
Council have been forwarded to you.
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Cheshire West and Chester Council is a new Council formed by the combination of four former Councils comprising the western part of Cheshire County Council, Ellesmere Port & Neston Borough Council, Vale Royal Borough Council and Chester City Council. Property records on asbestos management have been drawn together and are presently held at the location noted below.:-
Cheshire West and Chester Council Council Offices 4 Civic Way Ellesmere Port Cheshire CH65 0BE
The officer referred to in response to question 3.4 above has been responsible for collating the base data used to respond and has operated in liaison with the consultant asbestos specialist, A.E.C., but does not hold the property records, these are kept in the location noted above as they are utilized corporately. Where best practice dictates, as in the case of Asbestos Management, appropriate documentation can also be found at individual site locations,
Local Authority: Cornwall County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of
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asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Cornwall Council
Address line 1: Helford House
Address line 2: Truro Business Park
Address line 3: Threemilestone
Address line 4: Truro
Address line 5: Cornwall
Address line 6: TR4 9LD
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns
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with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
47 - please note ‘consortium method build’ was the system employed by the local authority. Establishing an exact figure either for the number of schools or buildings is problematic because of the very large range of options that were available through this system and the use of the consortium to source components such as ceilings on otherwise traditional constructions. Figures given are our best estimate at this time until further investigations have been carried out. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
66 – see 3.1
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD 66
CLAW
BRISTOL
ASC
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AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
See 4.2 b. identify damage to the column casings?; and See 4.2 c. identify missing or damaged ceiling tiles? All of Cornwall Council’s schools have had type 2 asbestos surveys carried out and issued with an asbestos management plan which sets out comprehensively the management of asbestos in buildings (including those areas that were inaccessible to asbestos surveyors at the time of the inspection). A risk assessment was conducted at that time which sets out the frequency of re-inspection by the Council’s in house asbestos team.
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The surveys were carried out between 2003 and 2004 and thus pre-date the current set of concerns raised initially about CLASP and now other system built buildings.
2. How many have yet to be visually inspected?
A selection of buildings identified as the “method” system are to have core samples taken through cladding to columns during August 2009. The findings will inform the Council’s strategy for visual inspection and remedial measures. 3. What is your timescale for completing all visual inspections?
See 4.2 4. Was any remedial action required? (Yes or No) See 4.2 If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) See 4.2 If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
See 4.2 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Y
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Y
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or
N Current advice focuses on damage to asbestos containing materials (as per the asbestos register in the asbestos
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Yes No
(If no, please explain current position)
ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
management plan) or suspected asbestos containing materials if encountered.
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Y
Advice and training to staff includes the management of areas considered inaccessible e.g. hollow partitions or column casings
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Y
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Y
f. ensure that up-to-date asbestos registers are available?
Y
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Y
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Y
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) If Not please explain: Current guidance to schools covers remedial works to asbestos containing materials and advice is bought in by schools through the council’s property maintenance partnership with schools. No specific guidance has been issued to schools relating to column casings that do not contain asbestos. Advice will be given when the outcomes of 4.2 are known. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
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If Not please explain: See 5.2 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Present arrangements under the property maintenance partnership above include re-inspections by asbestos surveyors coupled with refresher advice on the use of the asbestos management plan.
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) There is an emerging picture about the possible additional risks that may be associated with asbestos incorporated into system built schools. Managing the risk of disturbing asbestos concealed behind column casings or asbestos fibres lying on top of ceiling tiles presents both practical issues (you cannot practically seal a lay in grid ceiling) and communication issues where staff perception of high risk buildings may lead to anxiety or even industrial action. Any work at all in ceiling voids in these buildings may be rendered impossible unless spaces below are sealed off and work required is treated as if a full asbestos strip is in progress. The measures implied in this return propose a much more intense regime of management and inspection than would have been deemed compliant and proportionate only a few months ago. Communicating this two tier regime to schools will have to be handled with great sensitivity. Implications also emerge for a wholesale asbestos strip in all of these buildings, with the attendant impact on funding.
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Local Authority: Cornwall Pyramid PFI Schools Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Pyramid Schools (Cornwall) Interserve
Address line 1: Unit 4 (Phase2)
Address line 2: Treleigh Industrial Estate
Address line 3: Redruth
Address line 4: Cornwall
Address line 5: TR16 4AX
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
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from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? 6 No. Buildings
2. How many system-buildings in schools and other children's settings do you have responsibility for? 6 No. buildings
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
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SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) N/K
6 No. Buildings
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
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Interserve Education Unit 4 (Phase2) Treleigh Industrial Estate Redruth Cornwall TR16 4AX
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Interserve Education Unit 4 (Phase2) Treleigh Industrial Estate Redruth Cornwall TR16 4AX 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected? None
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3. What is your timescale for completing all visual inspections? N/A
4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing
remedial action?
5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
YES
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
YES
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or
YES
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Yes No
(If no, please explain current position)
ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
NO Our systems building do not have columns encased with ACS Type 2
Surveys have been carried out.
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
YES
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
YES
f. ensure that up-to-date asbestos registers are available?
YES
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
YES
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
YES
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain:
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4. Do you have arrangements to ensure that the control measures detailed in this section
remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes
or no) Yes
Please explain current position: An annual visual condition inspection is carried out of all the AMC’s contained within the Asbestos Registers. A 24-hour telephone helpdesk is available to report any damage to Interserve Education’s property maintenance department 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Coventry City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Coventry City Council
Address line 1: The Council House
Address line 2: Earl Street
Address line 3: Coventry
Address line 4: CV1 5RR
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
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from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? 53
2. How many system-buildings in schools and other children's settings do you have responsibility for? 53
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 34 (sites)
SCOLA 0
SEAC 0
ORLIT 0
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HILLS 6 (sites)
SPOONER 0
MACE 0
LAINGSPAN 0
SIMMS SON AND COOK 0
ONWARD 0
VIC HALLAM 2 (sites)
PRATTEN 0
METHOD 0
CLAW 0
BRISTOL 6 (sites)
ASC 0
AUSTIN-HALL 0
BOULTON & PAUL TIMBER
0
LESSER BS 0
STONERE SB 0
SWIFTPLAN LTD 2 (sites)
TERRAPIN LTD 1 (site)
TRANSLINK LTD 0
WARNICK & SONS 0
YOUNGMAN SB 0
Others (please state) Gilbert Ash
2 (sites - integral concrete frame structure)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As above 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
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a. identify gaps in columns and casings; and?
Yes: All have been Visually Inspected b. identify damage to the column casings?; and Yes: All have been Visually Inspected c. identify missing or damaged ceiling tiles? Yes: All have been Visually Inspected
2. How many have yet to be visually inspected?
None. All have been visually inspected. However, 13 planned for more detailed inspection in the new financial year 2010/11 3. What is your timescale for completing all visual inspections?
N/a 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP (completed) 5. Have you completed all remedial actions? (Yes or No) Yes All remedial actions identified have been completed If not, give expected completion dates? N/a
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of
√ Information issued to schools and children's settings in June 2006 and further Bulletin issued December
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Yes No
(If no, please explain current position)
ceiling voids?
2006
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
√
See above. Information also provided in City Council's Asbestos Policy and Guidance Note
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
√
As above
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
√
As above
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
√
As above. All schools advised to provide all contractors with copies of their asbestos surveys.
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
√
As above. Council policy details procedure to be followed. Health and Safety Advisors and the Asbestos Management Officer can be contacted for information, guidance and support.
f. ensure that up-to-date asbestos registers are available? √
As above. LAMPS provide more detailed information
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
√
As above. LAMPS provide more detailed information.
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
√
As above. LAMPS provide more detailed information.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes – via LAMPS
If Not please explain:
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3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes – via LAMPS If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Audits of schools carried out biannually and briefings issued periodically. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Croydon Council Asbestos management in system built schools and system built children’s settings 1. Introduction
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DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Croydon Council
Address line 1: Service Transformation & Support Services
Address line 2: Resources & Customer Services Department
Address line 3: 3rd Floor South Side
Address line 4: Taberner House
Address line 5: Park Lane
Address line 6: Croydon CR9 3JS
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms.
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If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? 11
2. How many system-buildings in schools and other children's settings do you have responsibility for? 11
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA 1
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
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SIMMS SON AND COOK
ONWARD
VIC HALLAM 3
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
7 (presumed system built blocks unknown type)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
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c. identify missing or damaged ceiling tiles?
completed
2. How many have yet to be visually inspected?
All known system built building have been inspected 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) Yes, gaps in timber column casing were identified and sealed in one of the building. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Asbestos was not visible. Gaps were sealed as a precaution at an Infant School, main hall area (Timber Frame). 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
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Yes No
(If no, please explain current position)
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
If Not please explain:
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3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: In addition to periodic reminders to responsible person on site regular inspection will be carried out by facilities manager asbestos where needed.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Cumbria County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006.
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The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Cumbria County Council, Children's Services Directorate
Address line 1: 18 Portland Square, Carlisle CA1 1PE
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around
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structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
37 2. How many system-buildings in schools and other children's settings do you have responsibility for?
37 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP
SCOLA
SEAC
ORLIT 1 (recently closed and awaiting demolition)
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD 36
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
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AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
12 3. What is your timescale for completing all visual inspections?
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all complete by August 2009 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No - problems associated with access to ceiling voids are the only ones encountered 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and
Yes
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Yes No
(If no, please explain current position)
others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
No
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position for any 'No' answers: Senior Managers in schools have recently been trained in the Management of Asbestos, further training for others is planned towards the end of this year.
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
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If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Derby City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Derby City Council
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Address line 1: Children and Young People’s Department, Middleton House, 27 St Mary’s Gate, Derby, DE1 3NN
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
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3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
There are 54 Community and Voluntary Controlled schools in Derby with such system buildings. There are 0 other children’s settings (youth clubs/children’s centres etc) with such system buildings in Derby. There are 18 Foundation and Voluntary Controlled schools in Derby with such system buildings, for which Derby City Council does not have responsibility. Please note: All answers in Section 3.3, Section 4 and Section 5 of this survey relate only to Community and Voluntary Controlled schools, for which Derby City Council has responsibility. Derby City Council does not have responsibility for Foundation or VA schools. For more information please see DfES Statutory Guidance: Organisation and Management DfES/0803/2001 – Health and Safety: Responsibilities and Powers. This document clearly states that LEAs (as where) are not responsible for the health and safety of pupils or staff of Foundation or VA Schools. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
There are 95 such buildings in Community Schools, Voluntary Controlled and other children’s settings in Derby. There are 60 such buildings in Foundation and Voluntary Controlled schools in Derby, for which Derby City Council does not have responsibility. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 31
SCOLA 0
SEAC 0
ORLIT 2
HILLS 11
SPOONER 0
MACE 0
LAINGSPAN 0
SIMMS SON AND COOK 0
ONWARD 0
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VIC HALLAM 8
PRATTEN 0
METHOD 0
CLAW 0
BRISTOL 0
ASC 0
AUSTIN-HALL 0
BOULTON & PAUL TIMBER
0
LESSER BS 0
STONERE SB 0
SWIFTPLAN LTD 0
TERRAPIN LTD 0
TRANSLINK LTD 0
WARNICK & SONS 0
YOUNGMAN SB 0
Others (please state)
Concrete Framed Modular 2, Elliot Medway 3, Horsa 2, Ideal 5, Pre-Fabricated Modular 5, Steel Framed 19, Temporary building (unknown) 1, Wernick 6.
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles?
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Yes
2. How many have yet to be visually inspected?
None (for Community and Voluntary Controlled Schools – see note in Section 3.1) 3. What is your timescale for completing all visual inspections?
N/A (for Community and Voluntary Controlled Schools – see note in Section 3.1) 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Sealing up work was required to the Clasp Buildings up to and including Mark 5 and to 1 Hills building. This including sealing gaps on, above and below column casings. Replacement of a large number of ceiling tiles across a limited number of sites. Cupboards with unsealed AIB backings in 1 Hills school were put out of use and sealed up. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? N/A
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
The logistics of ensuring work was carried out promptly in operational schools and the development of an appropriate methodology giving long lasting seals. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
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Yes No
(If no, please explain current position)
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above: All “Yes” answers above relate to Community and Voluntary Controlled Schools Derby City Council are responsible for. See note in section 3.1.
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes
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If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Please note: All answers in Section 3.3, Section 4 and Section 5 of this survey relate only to Community and Voluntary Controlled schools, for which Derby City Council has responsibility. Derby City Council does not have responsibility for Foundation or VA schools. For more information please see DfES Statutory Guidance: Organisation and Management DfES/0803/2001 – Health and Safety: Responsibilities and Powers. This document clearly states that LEAs (as where) are not responsible for the health and safety of pupils or staff of Foundation or VA Schools.
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Local Authority: Derbyshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Derbyshire County Council
Address line 1: County Hall. Matlock. Derbyshire. DE4 3AG
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed
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by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
158 Sites 2. How many system-buildings in schools and other children's settings do you have responsibility for?
376 Buildings
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
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CLASP 133
SCOLA
SEAC
ORLIT
HILLS 36
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 43
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD 18
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Elliott(1) Elliott/Medway(26) Horsa(19) Medway(10) Unidentified(90)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
Nil (0) 3. What is your timescale for completing all visual inspections?
Completed 2008 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP MK4b Buildings - Linings to column casings - Gaps required sealing on 15 sites. 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
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Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
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If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Annual inspection by Duty Holder is recorded and monitored. Periodic reminders to staff. Regular recorded inspection programme for all installed column casing seals. H&S audits collate info on compliance.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Devon County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at
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www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Devon County Council
Address line 1: County Hall
Address line 2: Topsham Road
Address line 3: Exeter
Address line 4: Devon
Address line 5: EX2 4QJ
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘Dutyholder’ under the Control of Asbestos Regulations 2006.
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This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
62 no. (61 schools & 1 Youth centre) are recorded as having system type buildings within their sites.
2. How many system-buildings in schools and other children's settings do you have responsibility for?
Some of these 62 sites have more than 1 system building providing a total of 90 system buildings (including 3 no. Post 1980). Those buildings found to be of the type listed below total 87no. Including 14 “others2 namely HORSA
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 1 (built 2003 and not in scope for ACM’s)
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
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SIMMS SON AND COOK
ONWARD
VIC HALLAM 1
PRATTEN 2
METHOD 72
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) 14 HORSA Huts
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Property records are held and managed by NPS South West ltd 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
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a. Identify gaps in columns and casings; and?
A Children and Young Persons Services (CYPS) Communication was sent to all schools (including Voluntary Aided) regarding CLASP. This briefing note sent in March 2007 reinforced the DCC policy and procedure for the management of asbestos and included a copy of the HSE asbestos in CLASP buildings guidance note.
No relevant CLASP buildings within DCC estate, Only 1 no. Identified and constructed in 2003
2008 CYPS arranged for NPS SW Ltd – Senior Building Surveyor to report on other possible system building details within the estate which identified no significant issue relating to the detailing identified within the communication with other buildings because of systems employed
2008 A Small study on over clad columns used within the construction of link corridors was carried out at Ivybridge CC & Okehampton CC and showed no contamination or dispersal of fibre into ceiling voids
b. identify damage to the column casings?; and
As Part of Annual asbestos Inspection and regular day to day asbestos management by the Premises. Devon County Council has provided asbestos awareness training for all premises managers to heighten the importance of effective asbestos management and to mitigate the likelihood of unrepaired damage.
c. identify missing or damaged ceiling tiles?
As Part of Annual asbestos Inspections and regular day to day asbestos management by the Premises. Devon County Council has establish a preferred contractor scheme which requires all contractor to provide asbestos awareness training through CHAS accreditation
2. How many have yet to be visually inspected?
All schools within Devon County Council responsibility have been subject to a MDHS100: Type 2 asbestos survey conducted between 2002 and 2007. This information has been used to create a site asbestos register which forms part of ongoing asbestos management plans.
All Schools are required to be inspected at least annually as per the requirements of the DCC Policy – Schools within the Devon Maintenance Partnership (DMP) are conducted centrally and a pro- forma ASB2 is available to
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assist other schools in conducting their own Premises management. Advisory letter sent to these schools offering centralised service is provided. Asbestos management item included within DCC H&S Premises Auditing.
3. What is your timescale for completing all visual inspections?
All anticipated initial type2 surveys are complete with budget available to conduct additional sampling and surveying as and when identified.
All regular inspections should be completed with a 12 monthly time frame repeated each year
4. Was any remedial action required? (Yes or No) No relevant CLASP buildings within DCC estate, Only 1 no. Identified and constructed in 2003 For other known asbestos containing materials, damage reports using information from within the central asbestos database are regularly distributed to all Premises for information and action. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? n/a
5. Have you completed all remedial actions? (Yes or No) No - For known asbestos materials regular encapsulation and repair elements can be ongoing items for schools to address as part of Premises management. Damage reports using information from within the central asbestos database assists Premises Managers in this task. If not, give expected completion dates? For general asbestos reporting timescales are advised at the time of sending the damage reports and the premises then returns form Asb3 to allow update of centrally held information and re-issue of the asbestos register
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No relevant CLASP buildings within DCC estate, Only 1 no. Identified and constructed in 2003.
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The type of detail highlighted within the guidance note has not prolifically used within DCC buildings. DCC advocate the use of licensed asbestos contractors for all asbestos related works and have received no feed back to suggest that there may be difficulties with remediation. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Questions
SOURCE OF EVIDENCE a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
YES
DCC Policy & Guidance Annual Briefing Notes
TYPE2 Asbestos Survey DCC Awareness training for Premises
Managers
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
YES
DCC Policy & Guidance includes a simple suite of forms to assist in managing on a day to day basis in particular Form ASB1 – initial assessment Form ASB4 – emergency response SLOAC -CHAS
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others, egg , visiting workers , to report any damage to column seals or ceiling tiles?
YES
DCC Policy & Guidance Annual Briefing Notes High Damage Reports
ASB4
DCC Awareness training for Premises Managers
SLOAC - CHAS d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
YES
DCC Policy Guidance Notes
ASB 1 DCC Awareness Training
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
YES Access to Asbestos Register
SLOAC - CHAS
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely,
YES All works within DCC via Licensed
Contractors
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Questions
SOURCE OF EVIDENCE that it is carried out in accordance with the Control of Asbestos Regulations 2006?
f. ensure that up-to-date asbestos registers are available?
YES
ASB3 Amp Team
Annual Inspections
g. provide asbestos awareness training for all employees who could foresee ably be exposed to asbestos, eg, caretakers and other maintenance staff?
YES
DCC Contractors CHAS
Corporate Training for PM
Health & Safety for Caretakers and Premises Training Course
h. consult health and safety representatives about the management of asbestos in relevant system built premises?
YES Directorate H&S Committees
6. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
As Part of Annual asbestos Inspection and regular day to day asbestos management by the Premises. Devon County Council has provided asbestos awareness training for all premises managers to heighten the importance of effective asbestos management and to mitigate the likelihood of unrepaired damage. Completeness across the schools estate is measured through auditing conducted by the DCC H&S team If Not please explain: not specifically for system buildings 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (Yes or no) DCC Policy requires that all known asbestos is inspected at least annually, for schools who subscribe to a centrally arranged maintenance scheme (The DMP) this inspection is conducted by NPS SW Ltd who provides property service for Devon County Council. For non-DMP school this inspection is offered by NPS on a time charge basis. For these remaining schools DCC form ASB2 should be completed and held by the school as
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evidence of this inspection. For all Community and Voluntarily Controlled schools DCC H&S teams ask that the school confirm asbestos arrangements are in place as part of regular auditing. If Not please explain: not specifically for system buildings 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, e.g., by monitoring the arrangements, periodic reminders to staff, etc? (Yes or no) Yes Please explain current position: Devon County Council provides centrally funded advice and guidance to all DCC schools and other Premises via a “Competent Person employed by NPS SW Ltd. This include a schools visit where requested. DCC is in its 6th year of creating and publishing to all Premises an annual guidance note which details aspects of asbestos management including topical items. DCC conducts regular Health & Safety audits which include questions regarding the management of asbestos. DCC has over the last two years made asbestos awareness training available to all Premises managers which has been centrally funded and has included the reimbursement of supply teaching costs to encourage attendance.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Catholic Diocese of Portsmouth Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Diocese of Portsmouth
Address line 1: St Edmund House
Address line 2: Edinburgh Road
Address line 3: Portsmouth
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Address line 4: Hants
Address line 5: PO1 3QA
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
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1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
The Primary responsibility for the repair and maintenance of these buildings is with the Governing Bodies; however there are 46 maintained VA primaries, 1 middle and 9 secondaries sitting on land owned by the Catholic Diocese of Portsmouth to whom we offer advice. All our schools are requested to ‘buy into’ the relevant Local Authorities asbestos related services. In most cases this service will include an annual meeting where among other things the Asbestos registers are checked and updated and schools are asked to confirm that the required procedures are being followed. In addition, the Diocesan Surveyor schools carries out spot checks (usually at the school Reception desk) asking to see the asbestos register and contractor log. Where the information provided incomplete, advice is given to the Headteacher. This is done as part of a general Duty of Care, not because of authority to impose any action. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
There are likely to be buildings of that period on 75% of our sites. I am unaware of any buildings riddled with asbestos, although almost all will have had building work carried out before 1980 and therefore could have unidentified asbestos.
The Diocese of Portsmouth has buildings within the following Local Authorities. Not all Local Authorities will consider themselves ‘responsible’ for VA buildings even where they are providing an Asbestos service.
Hampshire
Dorset
IOW
Bournemouth
Portsmouth
Southampton
Oxfordshire
West Berkshire
Windsor & Maidenhead
Wokingham
Reading
Bracknell Forest
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? This information is not held centrally by the Diocese of Portsmouth.
CLASP
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SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
The Chair of Governors of the relevant school should be contacted for further information. Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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The Diocese holds the Deeds for the schools, but does not hold construction or record drawings; these will be held (where available) by the school or in some cases the Local Authority. Any information should formally be requested from the relevant Chair of Governors. Note: The Diocese of Portsmouth lost all building records that were not held in Fireproof safes in a major storage warehouse fire 10-15 years ago. 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
All schools on Diocese of Portsmouth land have been visited by Asbestos Inspectors provided by the Local Authority; the level and quality of survey may vary from LA to LA, but all should be to statutory standards.
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
Complete 4. Was any remedial action required? (Yes or No) This information held by the Chairs of Governors and LA If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) This information held by the Chairs of Governors and LA
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If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
This information held by the Chairs of Governors and LA 5. Confirmation that arrangements are in place to manage risks This information held by the Chairs of Governors and LA 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations
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Yes No
(If no, please explain current position)
2006? f. ensure that up-to-date asbestos registers are available?
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
3. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) If Not please explain: This information held by the Chairs of Governors and LA 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: This information held by the Chairs of Governors and LA 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: This information held by the Chairs of Governors and LA
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) I think that this survey has been a little unclear in terms of definitions of terms which may lead to a variation in response from individual LA’s and Dioceses. In particular the word ‘responsible’, which may be read in several different ways.
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In particular statutory responsibility, delegated responsibility and duty of care responsibility. I understand that the responsible body for all VA schools is the Governing Body corporate. While they are encouraged to delegate practical responsibility in technical areas, they cannot delegate statutory responsibility. As Diocesan Surveyor Schools I consider myself to have a personal ‘Duty of Care’ to all Catholic VA schools on Diocesan land, and to a lesser extent Catholic VA schools not on Diocesan land, but no ‘Legal responsibility’, as I can advise but have no authority to force any Governing Body into taking any particular action.
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Local Authority: Doncaster Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Doncaster MBC
Address line 1: Floor 11
Address line 2: The Council House
Address line 3: College Road
Address line 4: Doncaster
Address line 5: DN1 3AJ
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
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from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
31 2. How many system-buildings in schools and other children's settings do you have responsibility for?
31 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 29
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SCOLA
SEAC
ORLIT
HILLS
SPOONER 1
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 1
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
See section 1 Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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See section 1 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES b. identify damage to the column casings?; and YES c. identify missing or damaged ceiling tiles?
YES
2. How many have yet to be visually inspected?
NONE 3. What is your timescale for completing all visual inspections?
DONE 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Type 4/4b column casings as advised in HSE Guidance 5. Have you completed all remedial actions? (Yes or No) YES If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
NO 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
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Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
X
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
X
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
X
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
X
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
X
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
X
f. ensure that up-to-date asbestos registers are available?
Up-to-date surveys to be completed within 5 years
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
X
h. consult Health and safety representatives about the management of asbestos in relevant
X
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Yes No
(If no, please explain current position)
system built premises?
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) YES
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES INSPECTIONS UNDERTAKEN EVERY 3 MONTHS If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES Please explain current position: Letters sent to all schools annually and inspections undertaken by Asbestos Surveyors annually. On–site staff undertake 3 monthly inspections and advise of any damage (HSE instruction)
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Dorset County Council Asbestos management in system built schools and system built children’s settings 1. Introduction
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DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Dorset County Council
Address line 1: Children Services Access and Premises
Address line 2: Princes House
Address line 3: Princes Street
Address line 4: Dorchester
Address line 5: Dorset
Address line 6: DT1 1TP
Contact name:
Contact phone number:
Contact e-mail:
2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms.
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If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Please see the table below, however, we are unable to answer your specific question because we don’t currently hold building data in that format. All buildings are surveyed for asbestos as per the Type 2, and Type 3 (demolition/ major refurbishment) when required, survey specifications indicated within the guidance document MDHS 100. Buildings which are system built and have column casings are assumed to contain asbestos until further investigations can take place to prove/disprove asbestos linings. Our SCOLA buildings are the only ‘systems buildings’ which have been identified as containing asbestos lined metal casings. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
See above.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? Completed as far as possible:
CLASP 0
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SCOLA 56
SEAC 0
ORLIT 0
HILLS 0
SPOONER 0
MACE 0
LAINGSPAN 0
SIMMS SON AND COOK 0
ONWARD 0
VIC HALLAM 12 (assumed to be VIC Hallam) – No column casings
PRATTEN 0
METHOD 0
CLAW 0
BRISTOL 0
ASC 0
AUSTIN-HALL 0
BOULTON & PAUL TIMBER
0
LESSER BS 0
STONERE SB 0
SWIFTPLAN LTD 0
TERRAPIN LTD 0
TRANSLINK LTD 0
WARNICK & SONS 0
YOUNGMAN SB 0
Others (please state)
Other system builds HORSA, Pavilion, Mobile (Eliot, Devon Lady etc.) have not been counted for this survey as they do no have column casings. However, they have all been surveyed and have asbestos registers.
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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It is the school governing body who have overall responsibility for Health and Safety maters within their premises. However, Property Management Division of Dorset County Council, provide an overview and manage the asbestos registers including keeping the information up to date (information is held for VA and foundation Schools). For site level management please contact sites direct. If you require any assistance please contact Property Management Division. 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None. However, phase 2 of inspection to identify location of column lined with AIB is on-going (see question 5). This is in addition to the ongoing regular review of ACM’s in buildings. 3. What is your timescale for completing all visual inspections?
As above. 4. Was any remedial action required? (Yes or No) No initial remediation required to the column casings following the alert (CLASP incident in 2006). The asbestos linings in SCOLA buildings schools have been known about for a number of years, and have been managed in accordance with our procedures. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Not applicable. Please see 4. Currently carrying out additional surveys in all SCOLA buildings to identify, more specifically, those which have asbestos lined casings and marking their location on the asbestos register. As noted within Health and Safety Laboratory’s report into fibre concentration in CLASP schools containing asbestos, HSL/2007/22, there is no consistency in column case linings within SCOLA constructed buildings.
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If not, give expected completion dates? 12 Month programme. Estimated completion August 2010.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
In some cases it has been found that accessing the columns, to survey for asbestos, is difficult without dismantling. Therefore, the strategy is, if they can’t be accessed, then it is assumed to contain asbestos until the unit(s) can be dismantled. Only when a Type 3 (demolition/ major refurbishment) survey is required. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
In addition to the note HSE have sent to site, site managers and/or head of
site are briefed following asbestos reviews. Some have been in contact
following union involvement. Also see note on awareness training.
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
To date columns casings have not been found which, could be assessed as being of risk to building occupants
i.e. in a poor unsealed state. c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes Asbestos registers are regularly
updated and sent to site.
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Yes No
(If no, please explain current position)
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes Staff are not to work on any
asbestos. Licensed contractor only.
f. ensure that up-to-date asbestos registers are available?
Yes See above.
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
Staff at PMD receive regular asbestos awareness training. Site level training
is managed by the head of site. However, asbestos is a part of the
induction process. Site level induction is carried out by head of
establishment.
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No. If Not please explain: Procedures are based on the contents of individually buildings i.e. once we know which columns contain asbestos and which don’t sites are further briefed. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes. Please explain current position: Regular review of the asbestos registers are carried out and when updated, site managers briefed and registers distributed to site.
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In addition to this many of the sites have asbestos removal carried out as part of repairs and maintenance, refurbishments or extensions. Registers are reviewed, additional surveys carried out where required and the impact on asbestos installations are considered and managed accordingly. Hundreds of air monitoring tests have taken place within DCC properties over the last 10 years for various reasons including reassurance test purposes, asbestos removal and background air tests. There has never been an occasion where increased fibre level concentrations where found (not attributed to asbestos removal operations or disturbance of Man Manufactured Mineral Fibre insulation).
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) As per my previous e-mail, I’m concerned about the quality of this questionnaire and the potential for misinterpretation when the contents are analysed. It does not show the full picture of asbestos management and only concentrates on a very small area. The questions are confusing and potentially misleading (far to open to interpretation). We have completed this to the best of our ability.
Local Authority: Durham County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair,
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maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Durham County Council
Address line 1: County Hall, Durham
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of
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the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
76 2. How many system-buildings in schools and other children's settings do you have responsibility for?
76 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 76
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
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TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
4. Was any remedial action required? (Yes or No) Yes
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If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Gaps to columns casings sealed and opening to tops of columns sealed 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Some premises still have the tops of columns to seal within the ceiling void. Access is restricted until this is carried our. Within next year.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way
Yes
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Yes No
(If no, please explain current position)
that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Ealing Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Ealing Council
Address line 1: Perceval House
Address line 2: 14 – 16 Uxbridge Road
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Address line 3: London
Address line 4: W5 2HL
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
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3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
24 2. How many system-buildings in schools and other children's settings do you have responsibility for?
25
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 1
SCOLA 0
SEAC 0
ORLIT 0
HILLS 0
SPOONER 0
MACE 6
LAINGSPAN 0
SIMMS SON AND COOK 0
ONWARD 0
VIC HALLAM 0
PRATTEN 0
METHOD 0
CLAW 0
BRISTOL 0
ASC 0
AUSTIN-HALL 0
BOULTON & PAUL TIMBER
0
LESSER BS 0
STONERE SB 0
SWIFTPLAN LTD 4
TERRAPIN LTD 0
TRANSLINK LTD 0
WARNICK & SONS 0
YOUNGMAN SB 0
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Others (please state)
Swiftplan huts = 7 HORSA huts = 7
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? On our internal ‘Evolution’ system by contacting the above person. 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
Nil 3. What is your timescale for completing all visual inspections?
Not Applicable 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? One building was identified as a CLASP type building, which was part of a High school. The
age of this building is unknown. The school was rebuilt as part of the Governments PFI
initiative. The remaining building is now being utilised as a City Learning Centre. As part
of the refurbishment the building was stripped back to the steel and slab frame. All
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asbestos material has been removed from the building. Along with all the asbestos
normally found within CLASP type building there was Asbestos Insulation Boards covering
the pipes within the floor and buried underneath the floor slab.
5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way
Yes
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Yes No
(If no, please explain current position)
that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: All Schools have access to specialist asbestos advisors through the Schools Service Professional Building Consultancy contract. Type 2 surveys have been conducted in schools and Type 3 in schools where major construction work has been undertaken or is planned. Remedial asbestos works are programmed to coincide with works being
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undertaken in schools where appropriate e.g. replacement boilers, electrical works, structural works etc. All works undertaken in schools with asbestos is strictly controlled and monitored by the Authority to ensure that the works are undertaken safely and that all asbestos is identified and removed or made safe. The management of asbestos in schools is managed through a series of Information, Guidance and Polices documents which is available to school staff and everyone working in a school site. In recognising that the main concern in MACE type building was the firewalls in the ceiling
void. The Authorities control measure has been to remove a significant number of them or
encapsulate and label the remaining firewalls.
Exposed cladding in SWIFT type buildings has been sealed as part of the Authorities control measures. The asbestos roofs of all HORSA huts have been replaced. The Authority has a rolling programme to remove SWIFTPLAN huts from school sites. The remaining huts are currently being utilised by schools as storage huts.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: East Riding of Yorkshire Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: East Riding of Yorkshire Council
Address line 1: County Hall, Cross Street, Beverley, HU17 9BA
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
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Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
154 schools in total 2. How many system-buildings in schools and other children's settings do you have responsibility for?
64 ASC type schools
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
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SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC 64
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
0 3. What is your timescale for completing all visual inspections?
4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Our ASC buildings are constructed from load bearing masonry 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Our ASC buildings are constructed from load bearing masonry and did not have casings.
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
No
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
No
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
No
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the
No
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No Yes (If no, please explain current
position) management of asbestos in relevant system built premises? Explanation of current position for any 'No' answers: Item c) We do not have any buildings with such columns. Item d) We do not have any buildings with such columns but have issued guidance advising not to use drawing pins on asbestos products. Item g) Most Schools have opted not to use their finances to update their asbestos registers. Item i) We do not have any CLASP buildings to consult on.
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes
If Not please explain: We do not have any schools with such columns although all schools have access to the councils Code of Practice and asbestos guidance document. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: We do not have any schools with such columns although all schools have access to the councils Code of Practice and asbestos guidance document. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: The council has provided asbestos awareness courses for schools covering such issues although the take up was limited.
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: East Sussex County Council Asbestos management in system built schools and system built children’s settings
1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: EAST SUSSEX COUNTY COUNCIL
Address line 1: Children’s Services Department
Address line 2: County Hall
Address line 3: St. Anne’s Crescent
Address line 4: Lewes
Address line 5: East Sussex
Address line 6: BN7 1SG
Contact name:
Contact phone number:
Contact e-mail:
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2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006.
This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in
You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time.
The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm 3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
East Sussex County Council (ESCC) does not keep records of these specific construction types of building. However all ESCC owned and occupied buildings are surveyed by specialist licensed consultants for asbestos containing materials (ACMs) on a regularly basis. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
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East Sussex County Council (ESCC) does not keep records of these specific construction types of building.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
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4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Copies of all Asbestos survey reports as well as Condition survey reports (which may enable system-buildings to be identified depending upon how the surveyor has recorded) are held centrally by our Corporate Resources Department. Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As above. Nb. All reports are held electronically. 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
All ESCC owned and occupied buildings have had “Type 2” surveys by specialist licensed consultants for asbestos containing materials (ACMs). In addition all ACM’s left in place must be visually inspected at least quarterly by Controllers of Premises/Managers, and termly in the case of schools.
b. identify damage to the column casings?; and As above c. identify missing or damaged ceiling tiles? As above
2. How many have yet to be visually inspected?
NONE – because all have been inspected. 3. What is your timescale for completing all visual inspections?
All ESCC owned and occupied buildings are re-surveyed on a rolling 3-year basis. In addition all ACM’s left in place must be visually inspected at least quarterly by Controllers of Premises/Managers, and termly in the case of schools. 4. Was any remedial action required? (Yes or No) Yes - The survey process includes the managed removal or encapsulation of high risk asbestos, as appropriate, by specialist licensed asbestos contractors.
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If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? This is recorded in the individual survey reports and subsequent remedial action reports. 5. Have you completed all remedial actions? (Yes or No) All ESCC owned and occupied buildings have been surveyed, and high risk asbestos has been removed or encapsulated as stated above. ACM’s left in place are visually inspected on a regular basis as above. Any alterations to premises where ACM’s are in place or in areas not accessed by the “Type 2 survey” are handled in accordance with the relevant regulations, and an Asbestos Alteration Form must also be completed and sent to our Corporate Resources Department. If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
You would need to ask the specialist licensed asbestos contractors as to the relative degree of any difficulties encountered. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
YES
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
YES
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to
YES
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Yes No
(If no, please explain current position)
report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
YES
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
YES
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
YES
g. ensure that up-to-date asbestos registers are available?
YES
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
YES
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
YES
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) YES - schools are required to visually inspect all ACM’s every term, report any damage, and commission registered specialist contractors to deal with damage. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES - schools are required to visually inspect all ACM’s every term, report any damage, and commission registered specialist contractors to deal with damage. Additional guidance specifically relating to ceiling tiles was issued schools in May 2006 . If Not please explain:
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4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: YES. ESCC has a corporate “Asbestos Management in the Workplace” policy that
applies to all staff and all ESCC premises, including schools. Health & Safety Bulletins are regularly sent to all Headteachers, Managers, H&S
coordinators and Controllers of Premises. The Children’s Services Department also has a procedure for putting important
news into its own “Circulars” which are sent to schools on a weekly basis. Compulsory Asbestos Awareness training courses are held on a regular basis. 3-year rolling cycle of asbestos surveys by independent licensed specialists. Requirement for visual inspection by the school every school term. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) East Sussex County Council does not record the specific construction types but surveys all owned and occupied ESCC premises (except those constructed after 1st January 2000 as these do not contain asbestos). The survey is on a 3-year rolling cycle by specialist licensed asbestos consultants. This survey programme of works includes a managed process of removal and encapsulation of high risk asbestos. This continuing process enables the Council to comply with its duties under the Regulation 4 Control of Asbestos Regulations 2006. Any work identified in the Methods for the Determination of Hazardous Substances, Health and Safety Executive type 2 (identification and assessment) asbestos surveys will be dealt with in a controlled and managed process. ESCC allocates approximately £200k per annum to resource the asbestos works and survey programmes. END
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Local Authority: Education Leeds Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006.
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The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Education Leeds
Address line 1: Merrion House 110 Merrion Centre Leeds LS2 8DT
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there.
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In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
49 2. How many system-buildings in schools and other children's settings do you have responsibility for?
49
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 17
SCOLA 32
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
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ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
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Not applicable 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP 12 Between 1963 and 1978 Mainly Columns SCOLA 13 Between 1960 and 1975 Mainly Columns 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? To be agreed
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers,
Yes
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Yes No
(If no, please explain current position)
displays, decorations, etc), in a way that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
No
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position for any 'No' answers: We are in the process of arranging asbestos awareness training for all Head teachers and Superintendents/Site Managers
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) No
If Not please explain: Schools are in receipt of the surveying information, technical advice is available. Asbestos awareness training is to be made available in the autumn term 2009. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: See answer to question 2 where this will be emphasised in the training.
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4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: All schools receive reminders through school and Head teacher bulletins, also from our Health & Safety team
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: London Borough of Enfield
Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
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Organisation: London Borough of Enfield
Address line 1: Civic Centre, Silver Street, Enfield, EN1 3XD
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
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3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
We are aware of 2 Schools with CLASP buildings in the borough. We are currently undertaking asbestos resurveys/monitoring in Community Schools and looking at other possible system built structures and possible asbestos implications. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
2 CLASP buildings, but looking at the possibility of 2 more system buildings that may have asbestos fireproofing as described.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 2
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
252/860
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
253/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
Not Applicable 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Any gaps in column casings sealed. Any gaps sealed to partitions between columns. Top of colmn casings sealed above suspended ceiling. Ceiling tiles replaced where missing or damaged. In one CLASP building entire ceiling void decontaminated in addition to the above. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No real technical difficulties. Organisation and other logistical problems were encountered.
254/860
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the
Yes
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Yes No
(If no, please explain current position)
management of asbestos in relevant system built premises?
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
256/860
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
257/860
Local Authority: Essex County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Essex County Council
Address line 1: Facilities Management Services, P.O. Box 11, County Hall, Chelmsford, Essex CM1 1LX
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
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Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
2. How many system-buildings in schools and other children's settings do you have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
259/860
CLASP 2
SCOLA
SEAC 12
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD Only thought to be Terrapin Huts
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
260/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
Until recently, HSE guidance only related to CLASP and SCOLA (which we have inspected). Now we know that SEAC is included we will arrange inspections of the 12 SEAC schools we are aware of. 3. What is your timescale for completing all visual inspections?
3 months 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Of the two CLASP buildings ECC is aware it has under its control, one did not require remedial action and in the other the columns were sealed as advised. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
261/860
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
No
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
No
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
No
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
No
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance
Yes
262/860
Yes No
(If no, please explain current position)
staff? h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
No
Explanation of current position for any 'No' answers: Until recently, HSE guidance only related to CLASP and SCOLA (which we have inspected). Now we know that SEAC is included we will arrange inspections of the 12 SEAC schools we are aware of. All ECC properties have asbestos registers (where required) and are provided with asbestos management guidance. Training is available.
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) No
If Not please explain: Until recently, HSE guidance only related to CLASP and SCOLA (which we have inspected). Now we know that SEAC is included we will arrange inspections of the 12 SEAC schools we are aware of. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Until recently, HSE guidance only related to CLASP and SCOLA (which we have inspected). Now we know that SEAC is included we will arrange inspections of the 12 SEAC schools we are aware of. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) No Please explain current position: Until recently, HSE guidance only related to CLASP and SCOLA (which we have inspected). Now we know that SEAC is included we will arrange inspections of the 12 SEAC schools we are aware of.
263/860
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Gateshead Council Asbestos management in system built schools and system built children’s settings
264/860
1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Gateshead Council
Address line 1: Civic Centre
Address line 2: Regent Street
Address line 3: Gateshead
Address line 4: Tyne and Wear
Address line 5: NE8 1HH
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings.
265/860
When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Seventy Six (76)
2. How many system-buildings in schools and other children's settings do you have responsibility for?
Ninety Six (96)
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 90
SCOLA
SEAC
ORLIT
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HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 6
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Development & Enterprise, Gateshead Council Local Environmental Services, Gateshead Council
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4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and? YES
b. identify damage to the column casings?; and YES c. identify missing or damaged ceiling tiles? YES
2. How many have yet to be visually inspected? NONE
3. What is your timescale for completing all visual inspections?
ALL VISUAL INSPECTIONS CARRIED OUT.
4. Was any remedial action required? (Yes or No) NO, OTHER THAN JOINTS BEING SEALED. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
NO, BUT AN ASSESSMENT OF RISK FROM COLUMN TOPS. FOLLOWING AIR
QUALITY TESTS WHICH WERE ALL CLEAR, THIS WAS SEEN AS LOW RISK.
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
269/860
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Y
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Y
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Y
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Y
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Y
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Y
f. ensure that up-to-date asbestos registers are available?
Y
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Y
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Y
270/860
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
YES
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
YES
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no)
YES
Please explain current position: All settings have asbestos registers available at all times. All known asbestos containing materials (ACM’s) are identified and inspected by consultants acting on behalf of the Council, every 12months. Detailed in the Asbestos Management Plan are those actions building users need to follow should work be carried out which may affect ACM’s. Also within the plan is a reporting procedure, should the building user suspect that asbestos has been found. Gateshead Council has, and continues to deliver asbestos awareness training to building users, along with recent presentations on how to use the asbestos registers.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Gloucestershire County Council
271/860
Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: GLOUCESTERSHIRE COUNTY COUNCIL
Address line 1: SHIRE HALL
Address line 2: WESTGATE STREET
Address line 3: GLOUCESTER
Address line 4: GL1 2TG
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being
272/860
slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
50 2. How many system-buildings in schools and other children's settings do you have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP N/A
SCOLA 44
SEAC N/A
273/860
ORLIT N/A
HILLS N/A
SPOONER N/A
MACE N/A
LAINGSPAN N/A
SIMMS SON AND COOK N/A
ONWARD N/A
VIC HALLAM 1
PRATTEN 5
METHOD N/A
CLAW N/A
BRISTOL N/A
ASC N/A
AUSTIN-HALL N/A
BOULTON & PAUL TIMBER
N/A
LESSER BS N/A
STONERE SB N/A
SWIFTPLAN LTD N/A
TERRAPIN LTD 26
TRANSLINK LTD N/A
WARNICK & SONS N/A
YOUNGMAN SB N/A
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
274/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
Please see statement below..
2. How many have yet to be visually inspected?
All sites have been subjected to a Type 2 asbestos survey and a type 3 in areas where
works were required.
3. What is your timescale for completing all visual inspections?
All sites currently hold a type 2 survey – the type 2 survey programme began 9-10 years
ago and is a subjected to a rolling renewal process.
4. Was any remedial action required? (Yes or No) Remedial works with reference to SCOLA construction was not required. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?
275/860
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/A
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
YES
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
YES
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
YES
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
YES
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
YES
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
YES
276/860
Yes No
(If no, please explain current position)
f. ensure that up-to-date asbestos registers are available?
YES
The most up to date registers are kept on site, in Shire Hall and
electronically on an site accessible database.
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) All sites are obligated or advised to follow the procedures laid down in the asbestos management guidance document provided by Gloucestershire County Council, which identifies the need to report such damage is evident to the council who will advise or action (depending on the sites status), inspection and repair using a specialist asbestos contractor If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary?
Gloucestershire County Council advises site responsible persons to regular check the condition of ACM’s as identified in their asbestos surveys. Where maintenance or repair is required they can seek advice, assistance with regards to addressing such a scenario.
If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes. Please explain current position:
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) All Gloucestershire County Council schools are subject to an ongoing rolling survey programme that means they have all been inspected by specialist asbestos surveying companies, and reports compiled. This allows us to identify and monitor where Asbestos Containing Materials (ACM's) have been recorded in a building, which are managed in accordance with the Council Management of asbestos policy, which complies, with the Control of Asbestos Regulations 2006 and the Health and Safety Executives guidelines. (The Gloucestershire County Council Management of Asbestos document and related articles can be found on our website at http://www.gloucestershire.gov.uk/index.cfm?articleid=13742.) Where a survey has been carried out, an asbestos register is kept on site. This provides information on what asbestos is present. Before any work on any buildings is begun a survey must have already been carried out. We provide buyback services, training and support to allow our schools to have an awareness of asbestos and to understand the measures they need to take when conducted works when consulted their asbestos register. Although the survey programme is actioned by ourselves as part of a rolling programme, based also on vulnerability of users, types of use and with a consideration for planned building works, schools also ask us to initiate surveys for them or often institute these works themselves in adherence with the councils management of asbestos policy. Asbestos containing materials within Gloucestershire Schools have been and
continued to be risk assessed. Through this procedure we can organise removal or
the repair of such items based on priority and condition basis
All the County Council’s in-house technical staff have been and are trained so they are able to comply with the current legislation and the County Council’s strategy for dealing with Asbestos. All County Council approved contractors and consultants have attended seminars updating them with the requirements of the legislation. In addition, all premises managers have and are regularly invited to attend asbestos awareness and training workshops to update them and make sure they are aware of their day-to-day responsibilities. This is particularly useful for those sites not directly controlled by Gloucestershire County Council such as those schools with Voluntary Aided or Foundation Status.
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Local Authority: Greenwich Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any
279/860
relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Greenwich Council
Address line 1: Town Hall
Address line 2: 39 Wellington Street
Address line 3: London
Address line 4: SE18 6PW
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in
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You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
10 2. How many system-buildings in schools and other children's settings do you have responsibility for?
10 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA 1
SEAC
ORLIT
HILLS 1
SPOONER
MACE 7
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
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BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
1 (similar to CLASP but not CLASP)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? On each individual school sites or the address in 4 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
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None 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Similar to CLASP. Approximately 40 years. The school had been refurbished 10 years ago. All visible and accessible stanchions had been sealed at the time but, on re-inspection, unsealed stanchions have been revealed due to subsequent works. 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates?
Autumn 2009.
It is programmed to be completed by September 2009. 6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Yes – As mentioned above, some stanchions were not accessible / visible when the others were sealed some 10 years ago. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained
Yes
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Yes No
(If no, please explain current position)
and protected? c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, e.g., caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes) All schools have access to the Council’s Pollution Control and Greenwich Property’s services which deal with issues in relation to Asbestos or other works
If Not please explain:
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3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
(yes) All schools have access to the Council’s Pollution Control and Greenwich Property’s services which deal with issues in relation to Asbestos or other works If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes) Please explain current position: Key staff attend training and refreshers on regular interval in respect of managing ACMs in buildings. Management of the ACMs by each individual school is audited by the Council’s Corporate Occupational H&S Services The Council’s Corporate Occupational H&S Services produce relevant bulletins to inform schools of changes 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: London Borough of Hackney Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant
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information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: The Learning Trust (Education for London Borough of Hackney)
Address line 1: 1 Reading Lane E8 1GQ
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of
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the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
14 2. How many system-buildings in schools and other children's settings do you have responsibility for?
20 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 0
SCOLA 0
SEAC
ORLIT
HILLS
SPOONER
MACE 0
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
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BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
0 3. What is your timescale for completing all visual inspections?
03/01/2009 4. Was any remedial action required? (Yes or No)
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No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates? NA
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
NA
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the
Yes
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Yes No
(If no, please explain current position)
management of asbestos in relevant system built premises? Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: Our surveyor comments...We did not identify any instances of columns cased in ACM's and then cased with metal. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: Our surveyor comments...We did not identify any instances of columns cased in ACM's and then cased with metal. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Halton Borough Council Asbestos management in system built schools and system built children’s settings
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1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Halton Borough Council
Address line 1: Municipal Buildings, Kingsway, Widnes
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings.
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When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
31 2. How many system-buildings in schools and other children's settings do you have responsibility for?
33 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
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SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
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a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
All consortia schools have had a specific inspection to check for the particular detail in question, only 1 school has the detail present and precautionary remedial works to seal the columns have been implemented.
Specialist asbestos surveys have been completed in all schools, which are in the process of being updated. 7 schools have had these updated in the past 6 months the remaining schools will have them updated within the next 6 months. 3. What is your timescale for completing all visual inspections?
The inspections to check for the particular detail in question have all been completed. A full renewal of asbestos surveys to all school buildings is being carried out in 2009, all the latest guidence in respect of the presence of asbestos will be taken into account and incorporated into the survey reports
4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? The sealing of colunms has been implemented in one case, the capping of the column tops will also be required in certain areas, this will be programmed in to a repair schedule in due course 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Remedial actions to seal colunm tops in roof space will be completed following the updated surveys which are taking place
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the
Yes
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Yes No
(If no, please explain current position)
management of asbestos in relevant system built premises? Explanation of current position relating to any no answers to a) to i) above:
2.Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: The issue around column casings will be re emphasised during the current programme of updating the asbestos surveys. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: The issue around column casings will be re emphasised during the current programme of updating the asbestos surveys. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Hampshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any
299/860
responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Hampshire County Council
Address line 1: Property Business and Regulatory Services
Address line 2: Three Minsters House
Address line 3: 76 High Street
Address line 4: Winchester
Address line 5: SO23 8UL
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is,
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• what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
2. How many system-buildings in schools and other children's settings do you have responsibility for?
590
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 0
SCOLA 456
SEAC
ORLIT
HILLS 7
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 9
PRATTEN
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METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Aluminium frame – 40, BAC – 6, Crawley – 1, Derwent – 2, Elliot Medway – 6, Marley – 20, Metsec – 4, Reema – 2, Timber – 34, Horsa - 3
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
As section 1 above Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? This can be accessed by initially contacting the above. We have relevant information stored on databases which we can report from to provide necessary information. 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; yes
b. identify damage to the column casings?; yes
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c. identify missing or damaged ceiling tiles? Yes as part of our ongoing inspection programme
2. How many have yet to be visually inspected? None all have been inspected.
3. What is your timescale for completing all visual inspections?
Not applicable all complete but will be regularly re-assessed as part of the ongoing inspection programme.
4. Was any remedial action required? (Yes or No) Yes some minor works in some areas. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Minor works were required in various system buildings (1945-1980). Gaps to columns were sealed. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? No issues identified.
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
yes
b. provide staff with instructions not to Yes
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Yes No
(If no, please explain current position)
disturb such materials, lift ceiling tiles or access voids unless properly trained and protected? c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
yes
2. Does every school have arrangements in place to rectify damage to columns and casings? Yes If Not please explain:
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3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Review of control measures are included in an annual strategic review of this risk area for our Estate.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Hartlepool Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant
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information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Hartlepool Borough Council
Address line 1: Civic Centre
Address line 2: Victoria Road
Address line 3: Hartlepool
Address line 4: TS24 8AY
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time.
306/860
The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
There are Twenty seven 27 school sites constructed during the period 1945–1980 under our control; Twenty four 24 are ‘system built’ buildings (See attached spreadsheet – 1945 – 1980 system buildings worksheet)
2. How many system-buildings in schools and other children's settings do you have responsibility for?
There are Thirty one 31 system buildings in total, (See attached spreadsheet – system worksheet)
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 2
SCOLA
SEAC
ORLIT
HILLS
SPOONER 10
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
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METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Yuill 3, walter holme and son 7 , conder kingsworthy 1, cairns and byles 1 Unknown 4
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? HBC Property Services Tribal Asset management database. 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and? YES
b. identify damage to the column casings?; and YES
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c. identify missing or damaged ceiling tiles? YES
2. How many have yet to be visually inspected? none
3. What is your timescale for completing all visual inspections? Every Year
4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP (encapsulation /sealing of cracks to two schools) 5. Have you completed all remedial actions? (Yes or No) YES If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? NO
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
yes
c. advise schools, and other relevant staff of action to take if they find or
yes
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Yes No
(If no, please explain current position)
suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
yes
f. ensure that up-to-date asbestos registers are available?
yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES If Not please explain:
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4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES SACO Site asbestos checking officer in every non domestic building checking asbestos Please explain current position: ALL non domestic buildings checked within the last 12 months
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
At Hartlepool B.C. we have been managing our asbestos from the change in legislation and the introduction of the Regulation 4 in May 2002. We were awarded a Demonstration Project by Construction Excellence in the north east. http://www.constructingexcellence.org.uk//resources/demonstrationprojects/view.jsp?id=1273
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Local Authority: London Borough of Havering Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: London Borough of Havering
Address line 1: Social Care & Learning
Address line 2: Scimitar House
Address line 3: 23 Eastern Road
Address line 4: Romford
Address line 5: RM1 3NH
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Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
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There are five primary schools which are METHOD construction for which the Council has responsibility. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
There are five secondary schools which have METHOD built ROSLA blocks within the schools. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD Five whole schools and part of a further five schools
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
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Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
All system built schools have had level 2 asbestos surveys carried out 3. What is your timescale for completing all visual inspections?
None remain un-surveyed 4. Was any remedial action required? (Yes or No) Yes, where asbestos was found in an unsafe condition it was either made safe or removed. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? System buildings relate to METHOD construction and ACM’s would be in finishes and surface coatings 5. Have you completed all remedial actions? (Yes or No)
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Yes , but resurveyed annually to establish any deterioration and possible further action If not, give expected completion dates? N/A
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No specific difficulties 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
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Yes No
(If no, please explain current position)
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes – same procedure for all areas where asbestos exists or suspected.
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes – applies to all areas where asbestos may be risk of damage If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Through health and safety training and bulletins
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Herefordshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Herefordshire Council
Address line 1: Asset Management & Property Services
Address line 2: Franklin House
Address line 3: 4 Commercial Road
Address line 4: Hereford
Address line 5: HR1 2BB
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed
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by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
12 2. How many system-buildings in schools and other children's settings do you have responsibility for?
12
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 1
SCOLA 2
SEAC
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ORLIT
HILLS
SPOONER 8
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL 2 (mobiles only)
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) (Unknown system)
1
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? At our offices with asbestos files also being kept on site. 4. Action taken on receipt of alert and guidance
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1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Asbestos around a column in a Spooner building needed remedial work. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? -
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes
No (If no, please
explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such Yes
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Yes
No (If no, please
explain current position)
materials, lift ceiling tiles or access voids unless properly trained and protected? c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes
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Please explain current position: The Council’s Asbestos Surveyor carries out an annual inspection of these specific types of building. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) The Council has already had a visit from the local HSE Inspector and took her around 4 Schools that are system-type buildings.
Local Authority: Hertfordshire County Council
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Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Hertfordshire County Council
Address line 1: County Hall
Address line 2: Pegs Lane
Address line 3: Hertford
Address line 4: SG13 8DF
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being
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slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
348 Sites 2. How many system-buildings in schools and other children's settings do you have responsibility for?
348 Sites – 629 buildings
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC 275
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ORLIT
HILLS 37
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 2
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
HCC Systems: 315
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Electronic database which can be interrogated by the internet although it would be sensible for people with HCC technical expertise in the system to run required reports.
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If you require further details please contact us, as the data may not be held as formally requested. 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes, including photographic record b. identify damage to the column casings?; and Yes, including photographic evidence c. identify missing or damaged ceiling tiles?
Yes, including photographic evidence
2. How many have yet to be visually inspected?
Complete 3. What is your timescale for completing all visual inspections?
Complete 4. Was any remedial action required? (Yes or No) Analysis of surveys in progress If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Surveys completed 2nd July 09 Any damage/potential damage that is considered to be an asbestos risk i.e. possibility of a significant uncontrolled release of asbestos fibres will be acted on immediately following the County’s incident procedure to close the room or area, carry out reassurance air tests and undertake removal or encapsulation as appropriate.
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Analysis of surveys to be completed by end July 2009 followed by any remedial action as necessary completion in financial year 2009/2010 for minor works.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Unscheduled additional expense incurred, but otherwise no. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations
Yes
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Yes No
(If no, please explain current position)
2006? f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Inspections of ACMs take place as a minimum once every 12 months; awareness training is refreshed every 3 years with extra training to caretaker staff. There is an incident procedure in place to action any damage to asbestos containing materials and damage to encapsulation surrounding ACMs eg. Column casings etc. A permission to work system applies to all sites so ensuring against accidental damage by contractors or the site. Type 3 intrusive surveys are carried out prior to refurbishment works or demolition. 10% audits of school sites are carried out to check the permission to work system, annual inspections and understanding of the Asbestos Policy and Procedures per annum. The County has a 24/7 Asbestos Help Line and a dedicated Asbestos Team to manage asbestos related issues to include organising surveys, removals, encapsulation, air monitoring and expert advise.
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Hertfordshire CC is intending to implement a programme of completely new Asbestos surveys, against defined priorities. This programme will be undertaken over a five year period and in line with revised HSE Guidance expected later in 2009 (Surveyors Guide to replace MDHS100).
Local Authority: London Borough of Hillingdon Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities
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and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: London Borough of Hillingdon
Address line 1: Civic Centre, 4 North 11, High Street, Uxbridge, Middlesex, UB8 1UW
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos,
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• where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
40 2. How many system-buildings in schools and other children's settings do you have responsibility for?
40 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 0
SCOLA
SEAC 31
ORLIT
HILLS
SPOONER
MACE 11
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
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METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
HORSA 4
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
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2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
2 Years 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Removal, encapsulation, markings 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Within 2 years
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or
Yes
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Yes No
(If no, please explain current position)
suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above: N/A
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
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If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Isle of Wight Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair,
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maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation Organisation: Isle of Wight Council
Address line 1: County Hall
Address line 2: Newport
Address line 3: Isle of Wight
Address line 4: PO30 1UD
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in
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You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
11 Nr schools sites. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
19 Nr individual blocks / buildings. This excludes a number of IW Council designed middle school buildings all of a standardised design dating from around 1970. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP None
SCOLA Two buildings on separate sites. (One SCOLA Mark 1a system [two storey] and one SCOLA Mark 2 system [single storey]).
SEAC None
ORLIT None
HILLS None
SPOONER None
MACE None
LAINGSPAN None
SIMMS SON AND COOK None
ONWARD
Unconfirmed but possibly two buildings on separate sites (only available archive details are original drawings by IW Council Architects, which do not refer to any particular system).
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VIC HALLAM None
PRATTEN None
METHOD None
CLAW None
BRISTOL None
ASC None
AUSTIN-HALL None
BOULTON & PAUL TIMBER
None
LESSER BS Seven buildings on three separate sites (various separate wings at one site have been counted as separate buildings).
STONERE SB None
SWIFTPLAN LTD None
TERRAPIN LTD None
TRANSLINK LTD None
WARNICK & SONS None
YOUNGMAN SB None
Others (please state)
There is evidence that a total of Seven Island schools were built using a system called ‘Thermaguard’ through the Councils Architects department of the time. There is one remaining ‘HORSA’ building, which must be circa 1945, but no original information is available though for accuracy this is included in this count on the grounds it is a system built structure.
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Strategic Asset Management Service Isle of Wight Council, County Hall, Newport, Isle of Wight, PO30 1UD 4. Action taken on receipt of alert and guidance
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1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
Of the identified system built designs, only the two ‘SCOLA’ system sites were considered on receipt of this guidance to potentially be similar to the CLASP design and identified problem. As such, a specific intrusive type 2 inspection was made of these sites by a suitably qualified surveying contractor on behalf of the Strategic Asset Management Service. As such in response to the above questions, relating to these two sites our answer is Yes. As a proactive measure in managing any potential risk from the presence of ACM’s in Council Properties the Strategic Asset Management Service has extended visual inspections by the in-house building surveying team to the remaining selection of the known system built designs, including the (unconfirmed) ONWARD buildings, to check for the presence of similar steel column encasement details as per the CLASP system and have found none. This visual check is being further extended to the IWCouncil in-house designed middle schools of the 1970s, which are of a standardised design and beyond this to all school premises, which have steel framed buildings / extensions of this period. These checks are in addition to the available asbestos register’s for each site, which are Type 2 inspections as defined by HSE guidance MDHS 100.
2. How many have yet to be visually inspected?
All known relevant system built designs have been completed. As the above response to question one, all traditionally built steel framed buildings / extensions of the identified period will be subject to a further visual inspection to look for any similar metal clad columns, this amounts to a total of thirty-eight additional school sites. 3. What is your timescale for completing all visual inspections?
By mid September 2009 (all traditional steel framed buildings, to check for similar detailing). 4. Was any remedial action required? (Yes or No) Yes in only one of the SCOLA systems. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?
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921/4016 Downside Middle School - Kitbridge Campus. The system is a ‘SCOLA Mark 1a’ dating from 1965. In this building only two Nr individual columns were found with the columns encased in a manner similar to the CLASP system. This building has been the subject of previous extensive extension / refurbishment projects undertaken over a number of years. The recent asbestos survey recommendations are for encapsulation of the exposed sections of Asbestos Insulation Board above ceiling level as a planned action to be completed as soon as reasonably practicable. All survey records and reports will be updated and copies provided to the relevant staff/contractors, etc in accordance with the IWC Asbestos Policy. 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates?
Before the commencement of the new school term, September 2009.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Not envisaged. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Every school site has an asbestos register, which is a ‘type 2’ survey report and risk assessment as defined by MDHS 100. The limitations of these reports are clearly contained within these documents and were issued to all schools with further guidance relating to asbestos management in a covering letter. The Children’s Services Health and Safety Officer provide regular
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Yes No
(If no, please explain current position)
updates to all children’s settings. The Strategic Asset Management Service has issued further copies of this information to schools on request and is available at all times to advise schools on matters relating to asbestos management. The issue found in the SCOLA building has only been found in the recently commissioned intrusive survey and recommend remedial actions will be completed over the summer period 2009.
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Not specific to the identified system built issue (currently being addressed) but Yes in relation to asbestos management generally.
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Not specific to the identified system built issue (currently being addressed) but Yes in relation to asbestos management generally. The Strategic Asset Management Service has separately issued all the asbestos surveys to its principal maintenance contractors in addition to its school sites.
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
No in relation to the system built issue (currently being addressed), but Yes in relation to asbestos management generally.
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
The Strategic Asset Management Service has separately issued all the asbestos surveys to its principal maintenance contractors in addition to its school sites and when commissioning substantial works
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Yes No
(If no, please explain current position)
have embedded practices to commission specific type 3 inspections as necessary. The Strategic Asset Management Service are not always in control of contractors working in schools as schools themselves have the means to commission separately works on their sites. IWC Children’s Services requires all schools to notify them about minor capital works, such as Devolved Formula Capital, prior to commissioning schemes for monitoring purposes and requires the submission of a pro-forma premises request document. All schools are strongly advised to seek professional assistance for construction related projects and reminded of all statutory regulations including ACMs. This is now better regulated through procedures the schools must follow to apply for the use of their funding which is held by the authority in some cases. IWC Children’s Services works closely with the two Dioceses and their VA schools and all information, reports, polices and updates are shared accordingly.
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes. Applicable to all works co-ordinated by the Strategic Asset Management Service. This includes schemes on behalf of schools and Children’s settings.
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Yes No
(If no, please explain current position)
f. ensure that up-to-date asbestos registers are available?
Current hard copy asbestos registers are due to be updated via a new contract required to be let later this year.
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes - IWC is currently provides applicable corporate training Courses.
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes – Advisers within the Council
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) The IWC Asbestos Policy informs all LA establishments, including schools and children’s settings, on notification and management arrangements for the discovery of potential ACMs. Part of the advice to schools in relation to asbestos management is to contact the Strategic Asset Management Service Building Surveying Team and a Building Surveyor will advise as appropriate and where applicable action remedial works immediately. If Not please explain: In relation to the SCOLA building the concealed material in the two identified columns has only been recently discovered and no regime relating specifically to column encasement previously existed. This will be incorporated into updated guidance to these establishments and included in the ACM Policy update. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain:
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This issue has been found to be only applicable to a single building in the Councils portfolio and in that in only two individual columns. Appropriate remedial works will be shortly completed in relation to these items and applicable management regimes will be put in place thereafter. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Not applicable to Island Schools with the exception of the recently identified material in a single SCOLA building. The LA provides, within its annual capital programme, an allocation for the removal and remedial works relating to Asbestos Containing Materials within its establishments. It is proposed that an improved and more rigorous monitoring regime is to be commissioned shortly that will track and notify all high risk locations and provide linkages and opportunities for the planned removal in conjunction with an authority-wide property review, such as the Island’s school organisation change from a three-tier to two-tier education system. This is to be implemented by September 2010 and beyond. The Strategic Asset Management Service considers there is a current need to strengthen asbestos management generally and update the existing registers ideally making these available via a website application database, which would enable easier access by individual schools, children’s settings and improved data management. This will further assist in prioritising remedial works and reporting.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) None
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Local Authority: Islington Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Cambridge Education @ Islington
Address line 1: Education Capital Programme & Asset Management
Address line 2: 3rd Floor
Address line 3: 7 Newington Barrow Way
Address line 4: London
Address line 5: N7 7EP
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
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2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
No CLASP constructed buildings in Islington – this was checked with SCAPE. However, recently learnt there were other consortiums that built such schools. We are currently investigating the potential for other system built premises. There are 29 potential system built schools (based purely on construction dates) and a programme of surveys by specialists is being arranged. The results of this survey will inform necessary actions and details will be forwarded in due course.
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2. How many system-buildings in schools and other children's settings do you have responsibility for?
To be determined and identified by programmed surveys referred to above. Nine schools are voluntary aided however, they receive the same asbestos support services from C E @ Islington as community schools.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP None
SCOLA
SEAC
ORLIT
HILLS 1
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
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4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Information will be supplied on request 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Sole identified school to date is due to be surveyed on Tuesday 28th July. Another potential school (VA) is being investigated today. b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
3. What is your timescale for completing all visual inspections?
For all 29 potential system built schools, 31st October 2009
4. Was any remedial action required? (Yes or No) Not as yet. To be determined. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates? Will be carried out as soon as possible, once survey results have been received.
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6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
None to report as yet 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
‘Hills’ school
Yes
Remaining schools will depend on survey findings. However,
precautionary measures as required below, are being put into place
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
‘Hills’ school
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
‘Hills’ school
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
‘Hills’ school
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
‘Hills’ school
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes all schools
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Yes No
(If no, please explain current position)
f. ensure that up-to-date asbestos registers are available?
Yes all schools
Will be updated depending on survey
results
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes all schools
Will be updated with CLASP related awareness training
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes have spoken to the HSE.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Not as yet If Not please explain: Survey results will determine actions, and remedial works will be carried out by contractors appointed and managed by C E @ Islington. However, potential schools will be informed of this risk in the interim period. This has been done for the ‘Hills’ constructed school. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Not as yet If Not please explain: Re-inspections are carried out however, this as well as maintenance measures will be amended to include the above as necessary.
3. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no)
Not as yet Please explain current position: In general with regards to all asbestos management issues, yes. This will be amended to include specific issues relating to system built schools
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Very little information has been available to identify system built schools apart from in relation to CLASP constructions. We have instigated a programme of surveys to positively identify any other system built constructions and to identify any necessary rectification works. Management arrangements will be put in place as necessary. However, please note to date the following actions has been achieved:
1. All Islington schools have had a type 2 asbestos survey carried out by UKAS accredited surveyors
2. Management of asbestos within the workplace training has been provided to
premises managers, headteachers and other staff who have a responsibility in the management system
3. Schools have been provided with an asbestos management manual which contains
our policy, asbestos management procedures and school specific management plans. School management are advised to inform their staff of the presence of asbestos in their work areas. Emergency procedure is provided as standard.
4. Risk assessments have been carried out either by the asbestos co-ordinator (with
premises managers) or by an independent UKAS surveyor.
5. An asbestos re-inspection SLA is offered to all schools
6. Islington has a dedicated asbestos officer who provides asbestos management services to all schools, responds to asbestos queries, incidents and emergencies. Schools are provided with on-hands support for all asbestos related issues.
Local Authority: Kent County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
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schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Kent County Council
Address line 1: Session House, County Hall, Maidstone, Kent ME14 1XQ
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’
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under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
574 2. How many system-buildings in schools and other children's settings do you have responsibility for?
697 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP
SCOLA
SEAC 697
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
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ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
[email protected] Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
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b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
N/A All complete 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Asbestos removal and encapsulation works are undertaken when they are identified as a medium to high risk in the type 2 asbestos survey report and that would be within various types, ages and locations of our buildings. Buildings are formally re-surveyed as part of a rolling programme to check the condition of asbestos based materials. Remedial works are carried out to damaged or disturbed asbestos containing materials. Each individual asbestos survey report details where asbestos is located within the building and identifies the condition of the material giving a risk assessment which prioritises any action that may be required. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
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Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
No (If no,
please explain current position below)
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
No (If no,
please explain current position below)
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
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Explanation of current position relating to any no answers to a) to i) above: Response to 5 1d: General instructions and guidance is given in the KCC Policy and Code of Practice for the Management of Asbestos in Buildings and within the individual Asbestos Survey Reports held by each site informing staff that no one is to disturb asbestos containing materials of any type and location. Emergency procedures must be followed if it is discovered that asbestos containing materials have become damaged. The Asbestos Programme has confirmed that there is not a problem with column casings or seals to the columns. Response to 5 1h:We have an ongoing programme of asbestos training available and are currently reviewing our Asbestos Policy. Our aim is to increase provision of asbestos awareness training to staff such as caretakers and maintenance staff to tie in with the review of the Policy and associated documentation. Response to 5.1h: We have an ongoing programme of asbestos training available and are currently reviewing our Asbestos Policy. Our aim is to increase provision of asbestos awareness training to staff such as caretakers and maintenance staff to tie in with the review of the Policy and associated documentation.
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Each school or children’s setting is required to carry out ongoing regular inspections to check the condition of asbestos containing material. We have a system in place whereby Type 2 Asbestos Surveys are carried out as a continuous rolling programme. Each report details where asbestos is located within the building and identifies the condition of the material giving a risk assessment which determines whether action such as encapsulation or removal is required. We are adding to our management system the introduction of a record sheet confirming that regular inspections are undertaken by dutyholders to ensure that the condition of asbestos containing materials hasn’t altered. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Local Authority: Kingston Upon Hull City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant
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information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Kingston upon Hull City Council
Address line 1: Children and Young People’s Services
Address line 2: 2nd Floor, King William House
Address line 3: Market Place
Address line 4: HULL
Address line 5: HU1 1RS
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time.
361/860
The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Two 2. How many system-buildings in schools and other children's settings do you have responsibility for?
Two 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 1
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
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TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Sydney Smith Secondary School is a system built school with AIB lining to columns encased in plasterboard cladding
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
Nil 3. What is your timescale for completing all visual inspections?
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N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? All column casing in our CLASP building were sealed and the ceiling tiles were cleaned (decontaminated) to a one metre radius around every column. All ground floor columns in our system built building were sealed and all missing ceiling tiles replaced throughout the school. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No – All works carried out by licensed asbestos removal contractors 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or
Yes
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Yes No
(If no, please explain current position)
suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) If Not please explain: Both schools have been instructed to contact the Asbestos Coordinator should any columns become damaged. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) School representatives received specific asbestos reinspection training from an external consultancy.
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If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Re-inspections of asbestos surveys and training for caretaking staff were carried out this year. Future re-inspections and monitoring will be picked up by yearly site audit reports and with an SLA with schools and NPS, to be provided to schools. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Kirklees Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Kirklees Council
Address line 1: Design & Property Service
Address line 2: Kirkgate Buildings
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Address line 3: Byram Street
Address line 4: Huddersfield
Address line 5: HD1 1BY
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
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3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
None. We cannot identify any schools in Kirklees which were built in the 1950s, 60s, or 70s using non-traditional construction, employing proprietary building systems, other than CLASP. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
We have ten schools with CLASP buildings for which we have responsibility as follows;
Battyeford CE (C) Primary School Birkenshaw CE (C) F & N School Crossley Fields J & I School Fieldhead J I & N School Gomersal CE (C) Middle School Headlands CE (C) J I & N Lydgate J & I School Roberttown CE (C) J & I School Scholes F & N School Whitechapel Middle School
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 10
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
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ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 1.By contacting the above person for electronic copies 2.By visiting the above offices
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
9 have, the remaining one is to be inspected Summer 2009
b. identify damage to the column casings?; 9 have, the remaining one is to be inspected Summer 2009
c. identify missing or damaged ceiling tiles? 9 have had the integrity of ceiling tiles around stanchions carried out at the time of inspection by the council’s asbestos professionals.
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2. How many have yet to be visually inspected?
1 to be inspected during the Summer Holidays 2009
3. What is your timescale for completing all visual inspections?
Nine have already been inspected in either 2008 or 2009 with an inspection regime put in place to reflect what was found. The outstanding building is to be inspected during the Summer Holidays 2009 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? All buildings are CLASP Crossley Fields J & I School 1972: asbestos insulation board to stanchions Fieldhead J I & N School 1970:AIB in stanchions Headlands CE © J I & N School 1967:AIB packings to stanchions Lydgate J & I School 1969:AIB cladding to stanchions Scholes F & N School 1963:AIB cladding to stanchions 5. Have you completed all remedial actions? (Yes or No) Remedial action at five schools have been completed where possible but follow ups will be required to two schools where it has been impossible to gain access to some areas at the top of stanchions because the ceilings surrounding them are fixed. If not, give expected completion dates? Where we have had the problem of fixed ceilings we have programmed the inspections and any remedial work to take place in holiday periods to precede any maintenance or refurbishment work. The last area to be treated in this way is planned for Summer 2010.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Yes, where heads of stanchions are above fixed ceilings or buried in walls. 5. Confirmation that arrangements are in place to manage risks
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1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes
No (If no, please
explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, e.g., caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes, through the Asbestos Policy and Premises Asbestos Management Plan which have been rolled out through Workshops and/or asbestos awareness sessions If Not please explain:
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3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Teachers and school caretakers have been strongly advised in the PAMP to complete daily visually inspection of the areas they cover and Head Teachers have been advised to include inspections/monitoring as part of their health and safety regime in and around their schools. All schools on CLASP register are scheduled to have annual re-inspections by the council of all identified vulnerable areas If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: The current position is that every school has a copy of the Asbestos Policy containing the Premises Asbestos Management Plan for their premise which holds the latest current register of asbestos information. The PAMPs were rolled out through workshops where the Duty Holder was identified for each premise and they then participated with asbestos professionals in putting together the asbestos action plan from the current known asbestos information for their own premise. PAMPs are subject to review periodically by the Duty Holders, within Health and Safety inspections and by asbestos professionals when any additional asbestos surveys need to be carried out. Communication on changes of the Policy or information on up to date information is relayed through the Council’s Intranet and the school specific internet called Ednet. The overall effectiveness of these control measures is reviewed at an Asbestos Management Group held quarterly containing representatives from Children and Young People’s asset management team, Corporate Health and Safety and Design & Property Service’s asbestos management team. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Knowsley Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Knowsley Metropolitan Borough Council
Address line 1: Education Offices, Huyton Hey Road, Huyton Liverpool
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
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from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
22 Primary Schools 2 Secondary Schools - 1 Closes in September and the other closes in December 3 Childrens Centres 2. How many system-buildings in schools and other children's settings do you have responsibility for?
27 Establishments with 32 individual buildings 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
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SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD 11
VIC HALLAM 18
PRATTEN
METHOD
CLAW
BRISTOL 2
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Bowring - we don't know type - This building is being handed over on the 1st Spetember for demo
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
BES Consulting - Hold all the authority's asbestos surveys in an on-line system. Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Yes all System Building have some level of ACM's and are prioritised in the following way. Priority 1 is urgent works, Priority 2 is medium risk, Priority 3 is Low Risk and Priority 4 is Very Low Risk. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? There are no Priority 1 ACM's, there are 60 priority 2 ACM's with work is being planned at present, there are 234 Priority 3 ACM's and there are 685 Priority 4 ACM's. Both the Priority 3 and 4's will be longer term programmes and will also be included with any Capital Programmes that affect that area
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
None
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety Yes
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Yes No
(If no, please explain current position)
representatives about the management of asbestos in relevant system built premises?
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes
If Not please explain: Each school is required to consult with their schools Building Officer before any maintenance works are carried out. Before Capital works start a Type 3 survey is commisioned and any actions are taken before works can start. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: Each school is required to consult with their schools Building Officer before any maintenance works are carried out. Before Capital works start a Type 3 survey is commisioned and any actions are taken before works can start. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: The local authority commission an annual audit programme by an external auditor. Health and Safety management as well as Asbestos Management are covered. Records of audits are kept by the schools and the local authority.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: London Borough of Lambeth Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at http://www.hse.gov.uk/services/education/asbestos.htm
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The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm 1. Please provide some information about your organisation
Organisation: L.B. Lambeth, Children and Young Peoples’ Service
Address line 1: International House
Address line 2: Canterbury Crescent
Address line 3: London
Address line 4: SW9 7QE
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos,
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• where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at http://www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Three, but see notes in Section 6. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
See notes in Section 6 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS Two
SPOONER
MACE Two
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
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METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) Rationalised Building System
One – this was a system developed by the ILEA using a palette of standardised components, rather than a commercially available building system
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
As contact details above Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As contact details above 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
N/A – see notes in Section 6 b. identify damage to the column casings?; and
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N/A – see notes in Section 6 c. identify missing or damaged ceiling tiles?
N/A – see notes in Section 6
2. How many have yet to be visually inspected?
N/A – see notes in Section 6 3. What is your timescale for completing all visual inspections?
N/A – see notes in Section 6 4. Was any remedial action required? (Yes or No)
N/A – see notes in Section 6 If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No)
N/A – see notes in Section 6 If not, give expected completion dates?
N/A – see notes in Section 6
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/A – see notes in Section 6
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant Yes
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Yes No
(If no, please explain current position)
staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , e.g. visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, e.g. caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Not known
If Not please explain: Responsibility for routine maintenance of school buildings, with funding, has been delegated to the schools. Guidance is available through the Facilities Management Handbook and Lambeth’s Asbestos Management Plan.
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3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
Not known If Not please explain: See previous paragraph. Asbestos reinspections are organised centrally at present (see notes in Section 6). 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, e.g. by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) No Please explain current position: See notes in Section 6
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
1. We can confirm that there are no CLASP schools in Lambeth. The Urban School: Buildings for Education in London 1870-1980 (Ron Ringshall et al., GLC and The Architectural Press, London 1983) states: “…CLASP, SCOLA, SEAC, METHOD, CLAW, ONWARD…none suited construction in inner London as, at the time, the London Building Acts contained more rigorous requirements than other building regulations.”
2. Records received by Lambeth from the ILEA did not describe which buildings were constructed using systems, but it has been possible from other exercises to identify the schools listed in the table above.
3. It is suspected that there are other system-built schools (Mace or RBS), but it has not been possible to confirm or deny this from the available records.
4. All schools and other Children’s Services buildings in Lambeth CYPS control (including VA schools) have benefited from an MDSH 100 Type Two survey. Tenders have been received (in the last week) for the latest round of re-inspections, which will be undertaken shortly. Column casings and ceiling tiles will be included in the re-inspections.
5. Paper copies of the surveys have been distributed to the schools, and were delivered together with asbestos awareness training sessions usually attended by the Premises Officer and senior member(s) of staff.
6. Survey information is held (and updated) on Lambeth CYPS’ Technology Forge Facility database.
7. Formal (certificated) asbestos awareness training sessions are being organised at present and will be delivered over the next six months to authority and school based staff.
8. Lambeth CYPS has a rolling programme of asbestos removal, prioritised on information derived from the surveys and reinspections.
Local Authority: Lancashire County Council
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Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Strategy & Premises Support Team, Directorate for Children & Young People, Lancashire County Council
Address line 1: PO Box 61 County Hall,Preston PR1 8RJ
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
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from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
378 2. How many system-buildings in schools and other children's settings do you have responsibility for?
378 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP
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SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN 2
SIMMS SON AND COOK
ONWARD 128
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Condor Steel Frame - 11. HORSA - 34 Other concrete Frame 33. Prefab/Demountable 160 Ratrad 7.
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
No b. identify damage to the column casings?; and No c. identify missing or damaged ceiling tiles? No
2. How many have yet to be visually inspected?
None relevant 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates? N/A
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/A 5. Confirmation that arrangements are in place to manage risks
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1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
No (If no,
please explain current position below)
i. consult Health and safety representatives about the
Yes
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Yes No
(If no, please explain current position)
management of asbestos in relevant system built premises? Explanation of current position relating to any no answers to a) to i) above: All Lancashire County Council Buildings have had MDHS100 Type 2 Asberstos Surveys carried out and asbestos reports indicating the locations of ACMs have been issues in hard copy format to Premsises Managers and are also available on line. MDHS100 Type 3 (intrusive) asbestos surveys are carried out prior to projects where materials may be disturbed. The asbestos reports give clear guidance on the risk of disturbance of asbestos and the need for contractors to be shown the report prior to commencing work. The report also requires Premises Managers to inspect ACMs at specified periods, dependant on teh level of risk, and this is backed up by annual inspections by Building Surveyors qualified to BOHS402 standard. The guidance information is reiterated in the Lancashire County Councils Policy Document for the Management of Asbestos in Buildings which is available on line and all Premises Managers and LCC Approved Contractors have been made aware of it's existemce. Measures are currently being put into place to train all Premises Managers of their duties regarding asbestos management in order to clarify and reinforce their responsibilities which includes awareness training for all relevant employees.
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: All ACMs are inspected regularly by qualified Surveyors to monitor the condition and to arrange for remedial action if required.
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Thank you for returning this questionnaire. Some info from Lancashire. Where LAs offer a free service to Diocese schools in their area there is no problem but where they require schools to buy the service there is not always a good take up.
Department for Children, Schools and Families Schools Capital (Assets - School Design) | Environmental Engineer
Subject: RE: Lancashire County Council questionnaire response on asbestos in system built schools 20April2009
I can confirm that all Aided Schools have been included in this survey. Property Group carried out an asbestos survey at all schools – this included VA schools at no cost to the Dioceses. The following Dioceses are covered by Lancashire County Council Lancaster RC Liverpool RC Blackburn CE Bradford and Leeds Salford RC Liverpool CE Manchester CE Non Denominational If you need any more information, please let me know. Thanks Lancashire County Council Strategy and Premises Support Team
Can you confirm if VA schools are included and which Diocese this covers.
We would be interested to know if the Diocese schools are buying back an asbestos management and survey service from the County Council.
Department for Children, Schools and Families Schools Capital (Assets - School Design) | Environmental Engineer
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Local Authority: Leicester City Council Asbestos management in system built schools and system built children’s settings 1. Introduction
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DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: LEICESTER CITY COUNCIL
Address line 1: New Walk Centre, Welford Place, Leicester, LE1 6ZG
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms.
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If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Leicester City Council has 31 system buildings built between 1945-80. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
Leicester City Council has 36 sites which incorporate system build 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 24
SCOLA 3
SEAC
ORLIT
HILLS 3
SPOONER
MACE
LAINGSPAN
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SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) HORSA - 4 & HAWKER SIDDERLY - 2
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes
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c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
15 SITES ON PRIORITY LIST ALTHOUGH ALL HAVE FULL TYPE 2 SURVEYS AND CARRY OUT 1/4 MONITORING PROCEDURE. 3. What is your timescale for completing all visual inspections?
08/01/2009 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 9 CLASP SITES RANGING FROM 1969-92. 2 SCHOLA SITES 1968-76. 1 HORSA SITE YEAR UNKNOWN. ALL REQUIRE GAPS TO COLUMNS SEALING, AIR TESTS CARRIED OUT AND PASSED. 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Works to systems buildings are included on a prioritisation schedule and at present will be carried out financial year 09/10.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
We are looking at various options for all system buildings. Including sealing gaps and tops of columns. No problems have occured as yet. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to Yes
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No Yes (If no, please explain current
position) disturb such materials, lift ceiling tiles or access voids unless properly trained and protected? c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain:
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3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Local Authority: Leicestershire County Council
Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006.
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The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Leicestershire County Council
Address line 1: Resources Department
Address line 2: Property Services Room 700
Address line 3: County Hall
Address line 4: Glenfield
Address line 5: Leicestershire
Address line 6: LE3 8RE
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around
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structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm 3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
51 2. How many system-buildings in schools and other children's settings do you have responsibility for?
71 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA 71
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
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AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As above 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
NO 47 inspected 24 to inspect b. identify damage to the column casings?; and NO 47 inspected 24 to inspect c. identify missing or damaged ceiling tiles? NO 47 inspected 24 to inspect
2. How many have yet to be visually inspected?
1 SCOLA Mk1A 2 SCOLA Mk2 4 SCOLA Mk2A
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17 SCOLA Mk3 (Higher risk older buildings targeted first) 3. What is your timescale for completing all visual inspections?
Completion by December 2009 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? SCOLA Mk1A 1961-1968 3 No. sites Fully lined columns – Environmental clean to ceiling void, Column
tops sealed, Silicon seal to cladding joints and to skirting board. Personal air monitoring undertaken of operatives during work. Reassurance air-test carried out on completion
1 No. site Packers only No remedial works carried out SCOLA Mk2 1967-1970 1 No. site Fully lined columns to exterior face of building only. Remedial
works as for Mk1A programmed SCOLA Mk2A 1968-1975 9 No. sites Fully lined columns. Remedial works to 4 No. sites as for Mk1A
above completed. 5 No. sites remedial works as for Mk1A above programmed for completion April 2010
SCOLA Mk3 Up to 1980 6 No. sites have exposed asbestos panels stuck to several steel columns. These
are in good condition and are sealed/ overboarded. Remedial works as for Mk1A programmed for completion April 2010. 1 No. site Packers only No remedial works carried out
5. Have you completed all remedial actions? (Yes or No) NO If not, give expected completion dates? April 2010
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
NO 5. Confirmation that arrangements are in place to manage risks
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1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
f. ensure that up-to-date asbestos registers are available?
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
406/860
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) YES – Any damage or concern to be reported immediately to Property Services for appropriate action
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES - Re-inspection to be carried out by Leicestershire County Council Property Services If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES Please explain current position: Note included in reminder sent out for site annual inspection of asbestos in compliance with The Control of Asbestos Regulations 2006. Asbestos awareness seminars to which all Head teachers and Premises Managers/Officers are invited covers the need for vigilance in this type of building.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
407/860
Local Authority: Lewisham
London Borough of Lewisham Laurence House, Catford, SE6 4RU
Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant
408/860
information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation:
London Borough of Lewisham Estates Management Unit 2nd Floor Laurence House Catford Road London SE6 4RU for Fairlawn Primary School
Honor Oak Road, Address line 1:
Address line 2: London
Address line 3: SE23 3SB
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘duty holder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in
409/860
You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm 3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Main School and Annex (annex is located on a separate site) 2. How many system-buildings in schools and other children's settings do you have responsibility for?
1 (the Fairlawn Nursery Annex) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
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STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Felted flat roofs over modular timber/steel with frame with timber infill panels
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Resident School Premises Officer in school Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Resident School Premises Office in school 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
All Completed
4. Was any remedial action required? (Yes or No)
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YES
If yes indicate the type and age of the buildings and the location of the ACM’s needing remedial action?
Annex, steel/timber framed and timber clad externally with asbestos wall linings internally. Soft board panel ceilings.
5. Have you completed all remedial actions? (Yes or No)
NO -
If not, give expected completion dates?
LEA pending, ceilings to be refixed and sealed within two weeks. Longer term issue to replace wall linings.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
NO 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No
(If no, please explain current position)
Yes
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
YES
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
YES
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
YES
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays,
YES
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No (If no, please explain current
position) Yes
decorations, etc), in a way that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
YES
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
YES
f. ensure that up-to-date asbestos registers are available?
YES
The LA is developing and piloting new Asbestos Awareness training courses for schools premises officers, Headteacher s and Business Managers.
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
NO
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
YES
2. Does every school have arrangements in place to rectify damage to columns and
casings? (yes or No) YES If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
YES If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES Please explain current position:
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All monitoring arrangements, periodic reminders to staff are in place and active. The new Interim Asbestos Management Guidelines have been issued and re-issued to all schools twice during the past 5 months. Prior to this, letters were sent out instructing all schools to contact the LA prior to any work being undertaken in their buildings so that we would arrange for Type 2 asbestos surveys to be undertaken before the repair work starts. Headteachers and their Premises Managers are reminded during annual audits to keep and update their asbestos registers; they are also reminded to make the registers available to contractors who carry out repair and maintenance works on their site.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) In February 2009, following extensive appraisal of our Asbestos management guidelines by the Council’s Internal Audit Department and by an expert external asbestos consultant, new Interim Asbestos Management Procedures were issued to all schools. A copy is attached for your reference. EMU Officers carry out audits on an annual basis to check schools compliance with asbestos management guidelines; Schools Premises Managers are asked to carry out visual inspections of sites within the school where there is known asbestos The LA is now in the process of procuring new type 2 asbestos surveys of all schools. This should be completed within the next 18 to 24 moths. The quality of the surveys and the methodology used will be fully in line with MDH100 requirements.
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Local Authority: Lincolnshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Lincolnshire County Council
Address line 1: County Offices, Newland, Lincoln, LN1 1YQ
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
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Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
35
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2. How many system-buildings in schools and other children's settings do you have responsibility for?
46 (This figure includes 11 system-buildings constructed after 2000) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 1
SCOLA 7
SEAC
ORLIT 5
HILLS 4
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 10
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD 1
TERRAPIN LTD 3 (Includes 2 New Builds after 2000)
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) THERMAGARD HORSA 4 ADROIT 2
417/860
9 (All New Build in 2008)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Through the contact listed above. 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
All CLASP & multi-storey SCOLA system buildings have been visually inspected.
2. How many have yet to be visually inspected?
There are 29 outstanding full visual inspections required, including 4 single-storey SCOLA & 25 other system-buildings. 3. What is your timescale for completing all visual inspections?
The 4 single-storey SCOLA buildings will be inspected by the end of October 2009. The remaining 25 other system-buildings will be inspected by the end of March 2010. It should be noted that Type 2 asbestos surveys have been carried out in all these buildings. Any remedial action recommended in the survey reports has been carried out. 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?
418/860
Gaps in a small quantity of column casings required re-sealing in a Mark 4 Multi-storey CLASP system building constructed in 1967/68. The tops of all the columns in the ceiling voids throughout the school were sealed with expanding foam. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb
Yes
419/860
No Yes (If no, please explain current
position) asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)? f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position for any 'No' answers: In the WORD version of this questionnaire submitted to the HSE we have answered questions (h) and (i) as a Partial Yes. Please find an explanantion of each answer below: (h) All system-built schools have been corresponded with outlining the potential risks and given guidance on how to manage these pending further investigation. Additional guidance and awareness has/will continue to be provided to schools as necessary based on the findings of each visual inspection conducted. On a wider front, management of ACM's is included as a specific module within the 1-day H&S training course available for Head Teachers, Senior Staff, Caretakers and Site Managers of schools. The subject of Managing ACM's was also included with the 2007/08 self-assessment which ALL schools have completed. (i) To help maintain proportionality of response based on the risks identified, the Local Authority has corresponded and consulted directly with the appropriate senior manager within each system-built school establishment. It is then for that senior manager within each of those establishments to consult with staff representatives for H&S.
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
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If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Liverpool City Council
421/860
Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Liverpool City Council
Address line 1: Municipal Buildings, Dale Street, Liverpool, L2 2DH
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being
422/860
slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
There are 21 schools that are construted in a design similar to system built schools. Of these 13 are community or CE controlled school and 8 voluntary aided schools. With respect to the latter the City Council does not own the buildings and the the duty holder is the Governing Body of the individual schools. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
As above, of the 21 schools identified as having a system built type construction, 13 are the resposnibility of the City Council. For the 8 Voluntary aided schools, the duty holder is the governing body of the individual schools. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
423/860
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
The City Council does not have records of the type of system built construction. However, it undertakes an annual rolling programme of condition surveys of all schools and from these 21 schools have been identified as having a construction similar to a system build design being predominately single storey, steel frame design, with flat roofs.
Others (please state)
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4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
21 3. What is your timescale for completing all visual inspections?
all completed 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Not applicable - No remedial action was required
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
No (If no,
please explain current position below)
No (If no,
please explain current position below)
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety No (If
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No Yes (If no, please explain current
position) representatives about the management of asbestos in relevant system built premises?
no, please explain current position below)
In relation to c and d above - -not per se. Visual inspections of the ‘system build’ type schools in the authority did not find evidence of ACM’s on column casings Children’s Services have had a type 2 asbestos survey undertaken of their schools and the inspection reports passed to schools. All schools were invited to attend asbestos awareness training in 2007. All Community schools sent at least one representative (either business manager, head, deputy or caretaker) but the sessions focused on general asbestos awareness and the legal requirements rather than specifically for system built schools. The awareness sessions did make attendees aware of the need to make school staff aware of the locations of the ACMs identified in the asbestos survey and not to disturb them and to report damage Attendees were made aware of their legal requirements regarding the management of asbestos and to ensure that all workers and the caretaker, who may disturb asbestos, are shown a copy of the asbestos survey and the register contained within. Liverpool City Council also rolled out a Permit to Work system that encouraged schools to formally sign contractors onto the school, site and share all relevant documentation, including the asbestos survey. Comprehensive guidance has been issued to schools on asbestos awareness in the last few years and information on asbestos management is currently held on the schools Extranet pages – EDNet – which also contains links to the HSE website Further advice and guidance on asbestos management is set out in a Property Manual for Liverpool Schools, a booklet issued to all schools in 2008 and on the Health and Safety Unit's Intranet pages. The Health and Safety Unit undertakes audits of schools health and safety management systems including asbestos management to ensure schools are aware of the risks associated with asbestos management and to check appropriate management procedures are in place In relation to i - again not specifically in relation to system built schools but the advice and guidance issued as outlined above provides contact details of the Council’s Health and Safety Unit for further advice if required
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
NO If Not please explain: Not applicable. Visual inspection of system built type school in the Authority have been carried out and no ACM's were identified on columns or casings. The awareness training has drawn schools attention to the requirements for repairs or removal of ACMs to be carried out by properly licenced contractors. The awareness sessions also informed attendees of the requirement make staff aware of the locations of the ACMs identified in the asbestos survey and not to disturb them
427/860
3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Not specifically in respect of column casings as no ACM's have been identified. However, type two surveys together with awareness training and guidance issued to schools by the Authority have made schools aware of the need to proper management plans in respect of ACMs. All Community schools sent at least one representative but the sessions (either business manager, head, deputy or caretaker) focused on general asbestos awareness and the legal requirements rather than specifically for system built schools. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: The Health and Safety unit has programme of audits of schools' helath and safety management system including asvestos to check that approipriate procudeures are in place. Advice and guidance on asbestos management updated regularly on the Council's Ednet pages - secure Extranet to schools.
428/860
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
429/860
Local Authority: Luton Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Luton Borough Council
Address line 1: Town Hall
Address line 2: Upper George Street
Address line 3: Luton
Address line 4: LU1 2RD
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed
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by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Eleven 2. How many system-buildings in schools and other children's settings do you have responsibility for?
Thirteen
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP Two
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SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM One
PRATTEN
METHOD
CLAW
BRISTOL
ASC Eight
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None. Re-inspection is scheduled to be carried out during the summer term. 3. What is your timescale for completing all visual inspections?
Within three months 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Clasp type 4, early 1970’s construction, all walls where damaged, joints between sections of walls and ceilings, door frames and window frames, generally where breaches to the structure have occurred. Clasp type not confirmed by SCAPE. The same remedials as above. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
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6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
To carry out some remedial work involved manufacturing brackets and fixings to enable sealing. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
There is a need to provide additional awareness training within the Clasp buildings. This is scheduled to be carried out during the next two
months.
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
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No Yes (If no, please explain current
position) f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Ongoing training programmes to all premises
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes, they are aware that they should contact the compliance surveying team.
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Each school is aware that they should contact the compliance team to report any problem, who are located within the Capital and Asset Management Team. Inspections are scheduled to be carried out on a termly basis. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: All relevant staff to receive awareness training, and then refresher training on an annual basis. Additionally new staff to the premises require full awareness training.
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) As an authority we re aware of all our system built properties and closely monitor these premises to ensure that they are maintained in good condition and that any remedial works identified through the asbestos surveys are addressed on a priority basis. Both the Compliance team and the Council’s Health and Safety Adviser (Schools) work closely together to ensure that there are no breaches in safety/Asbestos
Local Authority: Manchester City Council
Asbestos management in system built schools and system built children’s settings 1. Introduction
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DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Manchester City Council
Address line 1: Town Hall
Address line 2: Albert Square
Address line 3: Manchester
Address line 4: M60 2 JR
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms.
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If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
55 sites, 79 buildings (2 of which have no asbestos) 2. How many system-buildings in schools and other children's settings do you have responsibility for?
55 sites, 79 buildings (2 of which have no asbestos) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 55 sites, 79 buildings (2 of which have no asbestos)
SCOLA 0
SEAC 0
ORLIT 0
HILLS 0
SPOONER 0
MACE 0
LAINGSPAN 0
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SIMMS SON AND COOK 0
ONWARD 0
VIC HALLAM 0
PRATTEN 0
METHOD 0
CLAW 0
BRISTOL 0
ASC 0
AUSTIN-HALL 0
BOULTON & PAUL TIMBER
0
LESSER BS 0
STONERE SB 0
SWIFTPLAN LTD 0
TERRAPIN LTD 0
TRANSLINK LTD 0
WARNICK & SONS 0
YOUNGMAN SB 0
Others (please state) 0
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
k. identify gaps in columns and casings; YES
and?
l. identify damage to the column casings?; YES and
c. identify missing or damaged ceiling tiles? WAS NOT REQUIRED BY HSE AS PART OF CLASP PROJECT BUT IS DEALT WITH AS PART OF ASBESTOS MANAGEMENT PROCEDURES.
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2. How many have yet to be visually inspected? NONE.
3. What is your timescale for completing all visual inspections?
COMPLETED JANUARY 2008 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? NO WORK WAS NEEDED TO ACMS. GAPS IN METAL CLADDINGS WERE SEALED AS A PRECAUTIONARY MEASURE. 5. Have you completed all remedial actions? (Yes or No) YES. Easter 2008. If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? NO
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
Specific Asbestos information provided to Local School Management. Asbestos Survey Report & Asbestos Register includes specific recommendations for action. Action needed depends on risk assessment. Information should be communicated at the local level to relevant staff. Local school Managers involved in process of undertaking initial remedial works to check and seal columns.
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained
Yes Instructions should be provided to relevant staff by local school management based on current
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No Yes (If no, please explain current
position) and protected? arrangements and best practice in
(a). Damage / defect reporting system within Schools. Specific Competent advice and assistance available to school management from LA Specialist Asbestos Team and LA Schools Organisation and Development Team (Building works) where damage occurs.
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Instructions should be provided to relevant staff by local school management based on current arrangements and best practice in (a).
Yes
Contactors undertaking day to day maintenance under the specific local management arrangements in place at the school. Capital Works will be specifically planned in conjunction with LA specialists indicated in (f).
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
Local School Management have access to competent advice and assistance from LA Specialist Asbestos Team and LA Schools Organisation and Development Team when considering alterations / work to building fabric.
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
Asbestos survey and registers available to local school management.
f. ensure that up-to-date asbestos registers are available?
Yes
Continuing to deliver “Building Safety” which includes a module on Asbestos awareness to site managers/Head Teachers / Deputy Head Teachers.
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
No
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Discussed at Safety Committee meeting and actions the LA have taken
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (Yes or No) Yes. Responsibility of local schools management.
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If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes. Responsibility of local schools management. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes. Please explain current position: Responsibility of local schools management. Will form part of Asbestos Management Plan. 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) MCC believe the project was to carry out precautionary (preventative) work to deal with potential asbestos fibre releases from this specific type of construction. MCC worked in conjunction and with advice from an HSE inspector regarding the specification & extent of works to be done. The agreed plan of work was adhered to and the work was completed promptly
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Local Authority: Medway Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of
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asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Medway Council Education
Address line 1: Gun Wharf Dock Road Chatham Kent ME4 4TR
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns
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with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
12 2. How many system-buildings in schools and other children's settings do you have responsibility for?
12 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC 12
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
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BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
No b. identify damage to the column casings?; and No c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
12 3. What is your timescale for completing all visual inspections?
April 09 to Dec 09 4. Was any remedial action required? (Yes or No)
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Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Removal and encapsulation to some areas 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? There may be some more remedial repairs required when all surveys have been completed
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
As above 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
No (If no,
please explain current position below)
No (If no,
please explain current position below)
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and
No (If no,
please explain
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No Yes (If no, please explain current
position) others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
current position below)
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above: An extensive survey of system type buildings specifically related to steel column casings will be carried out within the next few months. All schools have a type 2 survey logbook located on the premisises
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
No If Not please explain: More detailed information on this specific issue will be provided in the next few months 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No
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If Not please explain: More detailed information on this specific issue will be provided in the next few months 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: All schools have a type 2 survey and log book on site and are instructed on Asbestos management. The steel column issue will be enhanced within a new survey log book within the neext few months 6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: London Borough of Merton Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: London Borough of Merton
Address line 1: Merton Civic Centre, London Road, Morden, Surrey SM4 5DX
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Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
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3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
7 Community Schools 7 VA Schools 2. How many system-buildings in schools and other children's settings do you have responsibility for?
7 Community Schools 7 VA Schools 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 0
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
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WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Details as above Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
No b. identify damage to the column casings?; and No c. identify missing or damaged ceiling tiles? No
2. How many have yet to be visually inspected?
All 55 schools in LB Merton have had a Type 2 Asbestos survey carried out 3. What is your timescale for completing all visual inspections?
Done 4. Was any remedial action required? (Yes or No) If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?
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N/A All schools had a letter in Nov '08 regarding asbestos, which expained if they were thinking of undertaking building work, it was recommended to have a Type 3 asbestos survey carried out prior to works being carried out. 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? See answer 4 above
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
See answer 4 above 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
No (If no,
please explain current position
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No Yes (If no, please explain current
position) below)
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above: The LB Merton Health & Safety section carry out H&S Audits on our schools which include a section about asbestos management and also offer asbestos awareness training to key staff. We sent out a letter in November '08 reminding the Headteachers of their responsibility with regard to asbestos management.
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes
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Please explain current position: See above
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
456/860
Local Authority: Middlesbrough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Middlesbrough Council
Address line 1: PO Box 99A
Address line 2: Town Hall
Address line 3: Middlesbrough TS1 2QQ
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
457/860
2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
10 (40 schools were visited falling within the above age range and all checked against the Asbestos Clasp Guidance 2006 of which 10 were confirmed as system built) 2. How many system-buildings in schools and other children's settings do you have responsibility for?
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10 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA 2
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) 8 Unknown
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
459/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
yes b. identify damage to the column casings?; and yes c. identify missing or damaged ceiling tiles? yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) None If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/A 5. Confirmation that arrangements are in place to manage risks
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1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
x
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
x
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
x
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
The inspection did not identify anything which fell within the CLASP guidance 2006, however all schools are fully aware of where asbestos is
present within there property together with the appropriate training
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
The Council have notified all staff and contractors of the procedures around
the management of asbestos. x
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
All in accordance with the Councils corporate asbestos policy.
x
f. ensure that up-to-date asbestos registers are available?
Both electronic and hard copy on site x
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
X
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
x
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2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) If Not please explain: Inspections did not identify any asbestos within column casings therefore schools only have guidance appropriate to the actual asbestos present within the property. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: Annual re-inspection by specialist together with rolling programme of inspections from the Councils H&S unit. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Annual IT bulletin to all staff reminding them about the register, the corporate asbestos policy and asbestos awareness training.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: London Borough of Newham Asbestos management in system built schools and system built children’s settings 1. Introduction
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DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: London Borough of Newham
Address line 1: Newham Dockside
Address line 2: 1000 Dockside Road
Address line 3: London
Address line 4: E16 2QU
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms.
463/860
If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
24 (of which 2 are only in respect of mobile classrooms) 2. How many system-buildings in schools and other children's settings do you have responsibility for?
100 (of which 63 are mobile classrooms) at 44 different establishments
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
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SIMMS SON AND COOK
ONWARD
VIC HALLAM 27 (all provide prior to 1980)
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS 3 (mobiles)
YOUNGMAN SB
Others (please state)
DANZER
2 (mobiles, both provided since 1980)
ELLIOTTS
65 (of which 58 are mobiles). All but 3 believed to have been provided since 1980
PORTAKABIN
1 (provided since 1980) YORKON
2 (both provided since 1980)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? All available building condition data for schools within the authority is held on the corporate computer database
465/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
No system buildings with specific asbestos-coated metal cladding identified in Newham schools. However there has been a rolling programme of inspections for all school buildings in order to update information for the corporate Asset Management & Planning (AMP) database b. identify damage to the column casings?; and not applicable (see point 1a above) c. identify missing or damaged ceiling tiles?
See point 1a above
2. How many have yet to be visually inspected?
Rolling AMP programme of inspections
3. What is your timescale for completing all visual inspections?
It is intended to be an on-going programme with schools inspected every 5 years
4.Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? n/a 5. Have you completed all remedial actions? (Yes or No) n/a If not, give expected completion dates? n/a
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
n/a
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
n/a
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
n/a
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance
Yes
467/860
No Yes (If no, please explain current
position) staff? h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
n/a
2.Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) No If Not please explain: n/a (see point 1a above) 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: n/a 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES Please explain current position: All relevant schools will have an asbestos management plan, which will be managed by the Head Teacher and independently inspected periodically by the Asbestos Audit Team and Corporate Health & Safety
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
468/860
Local Authority: Norfolk County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any
469/860
relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Norfolk County Council
Address line 1: County Hall
Address line 2: Martineau Lane
Address line 3: Norwich
Address line 4: NR1 2DH
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in
470/860
You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
14 sites 2. How many system-buildings in schools and other children's settings do you have responsibility for?
18 buildings
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 1
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 11 presumed to be manufactured by Hallam
PRATTEN
METHOD
CLAW
471/860
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) 6 manufacturers unknown
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
All relevant system buildings have been inspected.
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3. What is your timescale for completing all visual inspections?
All relevant system buildings have been inspected.
4. Was any remedial action required? (Yes or No) Remedial action Yes, on the 1 CLASP building only If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 1 CLASP building estimated date of construction 1970. Column casings facing into rooms all have proprietary seals. However AIB has been positively identified between column casing and structural column by inspection above ceiling level. Planned remedial works to include sealing open joint at top of column casing above ceiling level and ceiling vertical joint to external walls and window frames.
5. Have you completed all remedial actions? (Yes or No) No. There are no immediate concerns and therefore remedial works will be carried out when the school is unoccupied during the summer holiday 2009. If not, give expected completion dates? August 2009.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
None anticipated. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and
473/860
No Yes (If no, please explain current
position) others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
f. ensure that up-to-date asbestos registers are available?
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes If Not please explain:
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4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Norfolk County Council (NCC) employ NPS Property Consultants Ltd to inspect all known ACMs on an annual basis. Asbestos registers are re-issued to all sites following the annual inspection and are always available via the web based property management database. The NCC Corporate Health and Safety team publish asbestos guidance and a checklist for premises managers and employees on the Intranet, which clearly defines roles and responsibilities. The same information is available on the Internet site for Norfolk Schools. Asbestos awareness training is also provided for all premises managers. The Corporate guidance and training informs premises managers that they also have a duty to manage and monitor ACMs in their buildings, in between annual inspections by surveyors, and to notify NPS if there are changes in condition so that risks can be re-assessed. Managers of Children’s Services premises are reminded of their responsibilities by regular distribution of Management Information sheets. Departmental Health and Safety Advisers also carry out Health and Safety monitoring visits to sites to review the effectiveness of arrangements.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
This questionnaire has been completed in relation to system buildings constructed between 1945 and 1980 only. Temporary mobile classrooms have not been included in section 3.
475/860
The DCSF should note that Norfolk County Council maintain asbestos registers for all Children’s Services sites and buildings, which include mobile classrooms, constructed before 1999.
Local Authority: North East Lincolnshire Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant
476/860
information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: North East Lincolnshire
Address line 1: Municipal Offices, Town Hall Square, Grimsby
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time.
477/860
The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
17 2. How many system-buildings in schools and other children's settings do you have responsibility for?
17 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 16
SCOLA 1
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
478/860
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
Nil 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) Yes
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If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? One school (Woodlands Primary) required gaps in columns to be sealed. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the
Yes
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No Yes (If no, please explain current
position) management of asbestos in relevant system built premises? Explanation of current position relating to any no answers to a) to i) above: N/A
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Local Authority: North Lincolnshire Council Asbestos management in system built schools and system built children’s settings
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1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: North Lincolnshire Council
Address line 1: Asset Management and Culture Service
Address line 2: Hewson House
Address line 3: PO Box 53
Address line 4: Station Road
Address line 5: Brigg
Address line 6: North Lincolnshire, DN20 8XY
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings.
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When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
23 2. How many system-buildings in schools and other children's settings do you have responsibility for?
36
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS 3
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SPOONER 17
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 5
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD 1
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) HORSA – 2, UNKNOWN - 4, ELLIOT - 4
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
PLEASE USE ADDRESS AND NAMES PROVIDED IN RESPONSE TO QUESTION 1.1 Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? PLEASE USE ADDRESS AND NAMES PROVIDED IN RESPONSE TO QUESTION 1.1
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4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles? YES to a, b and c
2. How many have yet to be visually inspected?
ALL INSPECTED 3. What is your timescale for completing all visual inspections?
NOT APPLICABLE AS ALL VISUAL INSPECTIONS COMPLETED 4. Was any remedial action required? (Yes or No)
YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?
HILLS, CIRCA 1950, COLUMN CASING AT LATTICE BEAM CONNECTION TO COLUMN (DEFECT WAS DUE TO COLUMN CASING THAT APPEARED TO HAVE BEEN MARGINALLY ‘CUT SHORT’ WHEN ORIGINALLY INSTALLED. NOTE: VISUAL INSPECTION AND DETAILS PROVIDED FROM SCAPE HAVE REVEALED NO ASBESTOS WAS USED IN THE COLUMN ARRANGEMENTS. COLUMNS SCHEDULED TO BE ‘OPENED UP’ DURING SCHOOL HOLIDAY PERIOD (26TH – 30TH OCTOBER 2009) TO CONFIRM DEFINITIVELY THAT NO ACMs ARE PRESENT WITHIN COLUMN CASINGS.
5. Have you completed all remedial actions? (Yes or No)
YES If not, give expected completion dates?
NOT APPLICABLE AS ALL REMEDIAL WORK COMPLETED
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
NO
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
YES
Only two of the 23 sites we have that have system buildings on site have been assessed to have the potential for contamination, as outlined in the
relevant ‘Asbestos in System Buildings’ guidance issued by the
HSE. This is because all the system buildings on the remaining 21 sites
have been constructed using solid/jointed timber columns that do not incorporate any casings etc. On the two sites that do have system buildings present, visual inspection and details provided from SCAPE
have revealed no asbestos was used in the column arrangements (columns
scheduled to be ‘opened up’ during school holiday period (26th – 30th
October 2009) to confirm definitively that no ACMs are present within column casings). As an interim
precaution and in recognition of the foregoing, guidance has been issued to staff relevant to these two sites.
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
YES Please see answer to question 5.1.a
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Please see answer to question 5.1.a YES
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
YES Please see answer to question 5.1.a
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No Yes (If no, please explain current
position) Please see answer to question 5.1.a. Additionally, the Authority offers all
school headteachers access to a maintenance and minor construction
works framework that effectively manages the asbestos related risks.
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
YES
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
YES Please see answer to question 5.1.a.
f. ensure that up-to-date asbestos registers are available?
YES
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
A training programme is being rolled out across the Authority and
specifically includes school based staff.
YES
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
YES
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) YES. Please see answer to question 5.1.a. with specific reference to visual inspection and details provided from SCAPE revealing no asbestos was used in the column arrangements.
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
YES. Please see answer to question 5.1.a. with specific reference to visual inspection and details provided from SCAPE revealing no asbestos was used in the column arrangements.
If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no)
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Please explain current position: Control measures are considered to remain effective by the following means: Inspection undertaken by competent person (the councils Asbestos Surveyor) as part of the Corporate Asbestos Management Plan programme (every building is scheduled to be inspected at least annually). A Corporate Asbestos Management Plan has been formulated that defines responsibilities and procedures/processes. This is amplified by site specific Asbestos Management Plans. Site specific Asbestos Management Plans are formulated and issued in accordance with the Corporate Asbestos Management Plan programme noted above. Requirement for local (site based) managers of buildings to report any apparent defects, contamination or concerns to the councils Asbestos Surveyor. Provision of corporate support to schools for the management of asbestos and management of any works that may affect ACMs. Provision of Asbestos Awareness training to relevant staff. Effective management of asbestos forming part of the evalution criteria for construction contractors to be appointed on to corporate frameworks. Consequent recommendations that all works are let via corporate frameworks or specific contracts. Corporate Asbestos policy that is made freely available to all council employees. Issue of periodic (typically annually) reminders to relevant staff and school governors (both asbestos specific and on a wider ‘works must be arranged/supervised by competent people/organisations’ basis. In additional to the above, the council is working to further improve asbestos management arrangements generally within schools by targeted awareness raising/training with school staff and governors.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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North Tyneside Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant
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information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: North Tyneside Council
Quadrant, The Silverlink North, Cobalt Business Park, North Tyneside NE27 0BY
Address line 1:
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of
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the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
3 2. How many system-buildings in schools and other children's settings do you have responsibility for?
3 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 1
SCOLA 2
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
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TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
0 3. What is your timescale for completing all visual inspections?
ongoing, annual at a minumum 4. Was any remedial action required? (Yes or No) No
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If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? if anything is found on reinspections it will be dealt with
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
nothing found so far 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
No (If no,
please explain current position below)
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
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No Yes (If no, please explain current
position) d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
No (If no,
please explain current position below)
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Explanation of current position relating to any no answers to a) to i) above: The system builds have had columns inspected. They are protected by cladding in good condition. All schools have had specific duty holder training. All schools have asbestos management plan in place
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
No If Not please explain: but all schools know location of asbestos and who to ring for remedial works 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
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If Not please explain: but all schools know location of asbestos and who to ring for remedial works 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: North Yorkshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: North Yorkshire County Council
Address line 1: County Hall
Address line 2: Northallerton
Address line 3: North Yorkshire
Address line 4: DL7 8DD
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed
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by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Eighty Four (84) 2. How many system-buildings in schools and other children's settings do you have responsibility for?
101 (One Hundred and One)
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 13 (Thirteen)
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SCOLA
SEAC
ORLIT
HILLS
SPOONER 9 (Nine)
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 69 (Sixty Nine) Decreasing through refurbishment
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD 1 (One)
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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Corporate Asset Register which is controlled by the Corporate Asset Management Unit. (NB. This question does not appear on the online questionnaire) 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES b. identify damage to the column casings?; and YES c. identify missing or damaged ceiling tiles? YES
2. How many have yet to be visually inspected?
NONE 3. What is your timescale for completing all visual inspections?
COMPLETE 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? All CLASP/ROSLA type buildings have had a full survey undertaken and remedial works carried out to encapsulate columns as per the guidance by HSE alert. 5. Have you completed all remedial actions? (Yes or No) YES If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
NO 5. Confirmation that arrangements are in place to manage risks
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1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
YES
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
YES
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
YES
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
YES
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
YES
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
YES
f. ensure that up-to-date asbestos registers are available?
YES
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
YES
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
YES
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2. Does every school have arrangements in place to rectify damage to
columns and casings? YES If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? YES If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? YES Please explain current position: The Corporate Property Landlord Unit within NYCC has a dedicated team to asbestos management. This includes the ongoing training of new Responsible Officers as they are appointed in post (Inc Headteachers) and refresher training. We have no less than five checks on the monitoring regime in buildings annually. These are carried out by
1. Jacobs Engineering UK who are NYCC’s partnering consultant for property. Their maintenance team visits every property annually and checks every single ACM that was identified on the type 2 is still in situ, no damage is evident, that the monitoring is in place and is suitable ie weekly, monthly, six monthly etc.
2. NYCC’s Corporate Landlord Service also visits every property annually in its role of Landlord. They check on Jacobs monitoring and that of the property. This section also sends out alerts and updates to properties on asbestos management. The Landlord Services Manager has direct control for reg 4 of CAR and its implementation.
3. NYCC Health and Safety managers/advisors visit the properties regularly and undertake the same role as the Landlord officers.
4. HandS is the traded service to schools for health and Safety. Their advisors visit schools more frequently, at least once a term, and also check that the monitoring is being done and up to date.
5. NYCC Health and safety Auditor. The above may seem a bit excessive but NYCC takes the control of asbestos very seriously. We liaise with HSE in Leeds very closely with regards to asbestos management. When the alert came out re CLASP/ROSLA type buildings we went to tender then invited an HSE inspector to site to ensure
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we had interpreted the guidance given correctly. We received very good feedback. With regard to Contractors and information flow to them, NYCC has an Authorisation To Work On Site Form. Question 5 is specific to asbestos management and insists that asbestos data is checked by anyone who is likely to come into contact with ACMs in their line of work. No work can commence without a risk assessment and Method Statement. All the properties we have sealed and encapsulated columns in are CLASP and ROSLA type only, 13no to date. Most are stand alone units whilst two are full schools. The other types are being continuingly checked as detailed above. Report Author Corporate Landlord Services Manager 27th August 2009
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Local Authority: Northamptonshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm
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The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Northamptonshire County Council
Address line 1: John Dryden House, The Lakes, Northampton NN4 7YD
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006.
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This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
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3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
36 (including 12 PFI schools) 2. How many system-buildings in schools and other children's settings do you have responsibility for?
36 (including 12 PFI schools) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 10 (9 PFI)
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 6 (3 PFI)
PRATTEN
METHOD 9 (1 PFI)
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
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WARNICK & SONS
YOUNGMAN SB
Others (please state) OXFORD: 4
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance 3. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
No b. identify damage to the column casings?; and No c. identify missing or damaged ceiling tiles? No
2. How many have yet to be visually inspected?
35 3. What is your timescale for completing all visual inspections?
Nov 2009 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?
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6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
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No Yes (If no, please explain current
position) No (If no,
please explain current position below)
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above: H) Awareness raising and reminders by letter. No specific training for Responsible Personshas been given to date. 4. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes If Not please explain: Contact given for Helpdesk and names of approved asbestos contractors made available. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: Contact given for Helpdesk and names of approved asbestos contractors made available. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Planned refresh of audits. Letter sent reminding Heads and Governors of their responsibilities, and advising refresh of survey information by Autumn.
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Local Authority: Northumberland County Council Asbestos management in system built schools and system built children’s settings
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1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Northumberland County Council
Address line 1: County Hall, Morpeth, Northumberland, NE61 2EF
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings.
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When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
102 2. How many system-buildings in schools and other children's settings do you have responsibility for?
108 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 108
SCOLA
SEAC
ORLIT
HILLS
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SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
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a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
n/a 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP Type 4b and Type 5, from 1969 to 1973. ACM's in columns - sealed at joints and top. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present
Yes
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No Yes (If no, please explain current
position) including potential contamination of ceiling voids? b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
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Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Nottingham City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any
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responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Nottingham City Council
Address line 1: Children’s Services,
Address line 2: The Sandfield Centre
Address line 3: Sandfield Lane
Address line 4: Lenton
Address line 5: Nottingham
Address line 6: NG7 1QH
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is,
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• what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
There are 60 schools that have at least one building on the site which falls into these categories. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
There are 147 system buildings in use within the schools and other children’s settings.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP Mark 3 –(1), Mark 5 – (30), Mark 6 – (9)
SCOLA No
SEAC No
ORLIT (7)
HILLS (12)
SPOONER No
MACE No
LAINGSPAN No
SIMMS SON AND COOK (2)
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ONWARD No
VIC HALLAM (29)
PRATTEN No
METHOD (35)
CLAW No
BRISTOL (6)
ASC No
AUSTIN-HALL No
BOULTON & PAUL TIMBER
No
LESSER BS No
STONERE SB No
SWIFTPLAN LTD No
TERRAPIN LTD No
TRANSLINK LTD No
WARNICK & SONS No
YOUNGMAN SB No
Others (please state) Intergrid – (10), Elliot Mobiles (6)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? This information is held on the condition survey database and can be accessed through the named contact. 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
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a. identify gaps in columns and casings; and?
Yes. b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None (There is monthly check of the asbestos log book on site). 3. What is your timescale for completing all visual inspections?
Visual inspections have been completed. 4. Was any remedial action required? (Yes or No)
No remedial action was required. Where we decided to undertake reassurance tests these showed no asbestos present.
If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Not required on buildings surveyed. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present
Yes Full type two surveys and asbestos
management log books on site.
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No Yes (If no, please explain current
position) including potential contamination of ceiling voids? b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes Full type tow surveys and asbestos
management log books on site.
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Use of Asbestos log books and training.
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Use of asbestos log books and training.
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Asbestos management procedure in log book and training.
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Asbestos management procedure in log book and training.
Yes
f. ensure that up-to-date asbestos registers are available?
Yes Checked by several sections
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) If Not please explain:
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This is not applicable as no asbestos column casings have been found. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes, as part of the asbestos management procedure. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Yes – six monthly inspections.
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Thank you for returning this questionnaire.
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Local Authority: Nottinghamshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Nottinghamshire County Council
Address line 1: County Hall, West Bridgford, Nottingham, NG2 7QP
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed
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by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
264 2. How many system-buildings in schools and other children's settings do you have responsibility for?
1014 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 833
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SCOLA
SEAC
ORLIT
HILLS 34
SPOONER 50
MACE
LAINGSPAN 9
SIMMS SON AND COOK
ONWARD
VIC HALLAM 85
PRATTEN
METHOD
CLAW
BRISTOL 3
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
NIL 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Clasp Mk3 & Mk4, where gaps were identified in column casings the gap was sealed and the joint overcloaked using a 32mm PVCu extrusion. The strategy was supported by assessments where extended air test monitoring was undertaken in sample occupied premises to establish potential risk 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
In light of feedback from other Authorities who experienced problems with various joint sealing products we chose to adopt the overcloaking approach. This way the gap seal integrity is maintained & it's easy to see if there have been any attempts to vanda
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
No (If no,
please explain current position below)
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
No (If no,
please explain current position
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
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No Yes (If no, please explain current
position) below)
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above: (d) Staff have not received individual instruction, the concern is covered in the Policy and Guidance issued by the Authority & the matter is raised by staff in the de-brief at the end of Condition Surveys where evidence is recent & obvious. (h) Asbestos Awareness is covered in training courses covering Premises Management & Caretaker Duties, neither course are however mandatory. All in-house trade operatives & supervisors (DLO) do receive regular Awareness training refreshers.
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: Clear guidance is issued via Policy and Guidance that all occurences of damage to asbestos are to be reported in order that the matter is dealt with correctly. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Clear guidance is issued via Policy and Guidance that all occurences of damage to asbestos are to be reported in order that the matter is dealt with correctly. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: See 5.3, above. Historically all identified Priority1 issues have been addressed previously by removal or encapsulation. Monitoring & inspection regimes are being set in place to fully address Duty to Manage through both Responsible Persons appointments
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) From your e-mail to DCSF: Whilst the questions were relatively straightforward the problems and frustration we encountered were down to the reporting format. In my Authority the questionairre link was circulated to a number of staff by our LEA colleagues asking that we all contribute to its completion and that it be sent back to the LEA for compilation and onward transmission. This idea was undermined by the format unfortunately, we could not take an electronic copy nor were we able to forward our inputs to the LEA, hence our request for a copy.
Oldham Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction
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DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Oldham Metropolitan Borough Council – People, Communities and Society
Address line 1: Civic Centre, West St. Oldham, Lancs. OL1 1XJ
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms.
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If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
30 2. How many system-buildings in schools and other children's settings do you have responsibility for?
Included in Q1.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
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SIMMS SON AND COOK
ONWARD Sole supplier to OMBC Consortia built schools
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
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c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
Completed (type 2 surveys on all council buildings) 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Part of OMBC Asbestos Management Plan. All High Risk ACMs dealt with as part of the management function. Annual inspections carried out by competent persons on all OMBC buildings 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? Effectively all necessary remedial works have been completed however annual inspections carried out as above may require ACM removal or repair which is organised by Unity Partnership on behalf of OMBC using licenced contractors.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
535/860
No Yes (If no, please explain current
position) b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position for any 'No' answers: Not applicable
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes
536/860
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Unity Partnership manage OMBC Asbestos policy which includes carrying out Type 2 surveys on all public buildings including schools and Childrens Centres that have bought in to the "Statutory" module of Unity Partnership SLA, annual inspections, the removal/repair of ACMs and the maintenance of an Asbestos Management data base which is populated by surveys, inspections, remedial actions and removal for all ACMs In addition they arrange for Type 3 surveys where structural or demolition works are involved. They also provide asbestos awareness training management procedures to site managers. Currently 3 County primary, 13 Church primary and 6 County Secondary schools do not buy in Unity Services, however the 13 Church primaries are contracted to a different organisation, Total Property Management) advised by the two Diocese Boards of Education who provide the same function as Unity 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: See Q3
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
537/860
Local Authority: Oxfordshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any
538/860
relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Oxfordshire County Council
Address line 1: County Hall, New Road, Oxford, OX1 1ND
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in
539/860
You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
26 Schools 2. How many system-buildings in schools and other children's settings do you have responsibility for?
58 Blocks 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 0
SCOLA 0
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 0
PRATTEN 0
METHOD 0
CLAW
540/860
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD 0
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) Survey currently in progress to confirm specific type of system building
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
No b. identify damage to the column casings?; and No c. identify missing or damaged ceiling tiles? No
2. How many have yet to be visually inspected?
Works to identify 1a, 1b & 1c is currently in progress.
541/860
3. What is your timescale for completing all visual inspections?
End of May 2009. 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? No remedial actions identified to date. Survey works ongoing, any remedial works identified will be carried out immediatley upon discovery. Survey work to be completed by end of May 2009.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
None to date. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or
Yes
542/860
No Yes (If no, please explain current
position) ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain:
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4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Plymouth City Council Please see below. This would explain why so many Plymouth Schools have completed the on line questionnaire. I will send the latest spreadsheet of the On line returns so that you can see these.
Department for Children, Schools and Families
From:
To Whom it may concern
Re: Survey of Asbestos Management in Schools and Other Settings - Plymouth City Council
There are 99 schools within the City. Of these 6 are newly built and do not contain asbestos. Regarding the identification of the number of schools within the City that contain
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"system buildings" Plymouth City Council, (PCC) are not able to provide an accurate response at this time to your survey request as the authority does not hold information in the format you have requested, although the incidence of such system buildings in Plymouth is thought to be very low.
The Authority has put in place policy, procedures and arrangements to comply with the legislative responsibilities indicated by the Control of Asbestos Regulations 2006 and the asbestos information currently held for the primary role of complying with the stated legislative requirements, rather than 'building construction specific', (E.g. System buildings).
Regarding the management of Asbestos in Plymouth City Schools, below is a summary of the current situation, which we trust you will find helpful.
The person with the legal responsibility for ensuring that asbestos containing materials are properly managed, in most Plymouth City schools is the Head teacher - the Duty holder in accordance with the Control of Asbestos Regulations 2006.
Head teacher duty holders in Plymouth continue to receive ongoing advice and awareness training from a range of City Council Departments and asbestos consultants in support of this role. Training and advice is based on the Approved Code of Practice - The Management of Asbestos in Non-Domestic Premises.
Plymouth City Council's Children and Young People department, formerly Life Long Learning, have previously arranged for consultants to undertake asbestos surveys, in accordance with MDHS 100, on the City's schools and subsequently to prepare, on behalf of the Duty holders, asbestos management plans with subsequent reviews, updates and revisions in accordance with current Regulations and good practice. As part of this process any high risk asbestos containing materials identified in the surveys will have been recommended for remedial works, which depending on the individual location could be removal, repair, encapsulation or isolation, etc.
Head Teachers are required to ensure that the asbestos management plan is implemented and monitor its effectiveness, revising it with assistance if and when changes occur. (E.g. changes in use , user groups or in the overall condition of the school or its asbestos materials). This will ensure that asbestos containing materials within the City's schools remain in good condition and are unlikely to be damaged. In such circumstances asbestos materials represent a low or very low risk of fibre release and are considered safe to remain.
Current Health & Safety Executive advice, recently endorsed by the Government, is that asbestos containing materials, which are in good condition and are unlikely to be damaged should be left in place and managed to ensure they remain so.
Regular monitoring and review will ensure that should the above situation change, for whatever reason, the asbestos management plan in operation would identify, through a risk assessment process, the most appropriate way of maintaining a safe environment.
Kind regards,
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Building Surveyor Corporate Property Property & Economic Development Department of Development Plymouth City Council
Local Authority: Borough of Poole
Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Borough of Poole – Property Services Unit
Address line 1: Civic Centre Annexe, Park Road, Poole BH15 2RN
546/860
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
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3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
21 2. How many system-buildings in schools and other children's settings do you have responsibility for?
21
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP none identified
SCOLA 4
SEAC none identified
ORLIT none identified
HILLS none identified
SPOONER none identified
MACE none identified
LAINGSPAN none identified
SIMMS SON AND COOK none identified
ONWARD none identified
VIC HALLAM none identified
PRATTEN none identified
METHOD none identified
CLAW none identified
BRISTOL none identified
ASC none identified
AUSTIN-HALL none identified
BOULTON & PAUL TIMBER
none identified
LESSER BS none identified
STONERE SB none identified
SWIFTPLAN LTD none identified
TERRAPIN LTD none identified
TRANSLINK LTD none identified
WARNICK & SONS none identified (actually Wernick/ Secometric/ESL?)
YOUNGMAN SB none identified
548/860
Others (please state)
14no 'standard Poole designed', but not a manufactured 'system'
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
as above Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
2 3. What is your timescale for completing all visual inspections?
01/09/2009 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates?
549/860
see 2/3 above. (inspection being arranged for 2 no SCOLA buildings) If action is required we expect it to be completed to similar timescales although initial indications suggest that the detailing differs from that of CLASP and will require no special precautions.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
see 2/3 above. Remainder of buildings are of a local design which does not share the same detail 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
No
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
No
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
No
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Yes
550/860
No Yes (If no, please explain current
position) Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006? f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
No
Explanation of current position for any 'No' answers: All schools have been circulated with DCSF/H&SE advice regarding CLASP and similar buildings. Following periodic review of compliance with the Borough of Poole Asbestos Policy and Management Plan, the Corporate Asset Management Plan and Asbestos Policy have been strengthened to provide greater corporate involvement and control. Asbestos register is being brought in centrally with the aim of establishing a central register accessible on-line to all who routinely require it. Associated with this revision is a formal process to identify responsible managers and site responsible persons (duty of compliance) which has been completed. We are now in the process of providing refresher 'asbestos awareness' training (supported by professional asbestos trainer) guiding not only upon current regulations, type of asbestos etc but also upon the Council's policy, management plan and technical support arrangements. Corporate Safety Team are supporting this activity both with peer advice, supplemantary training skills, policy direction and routine monitoring/audit of compliance. Corporate Asset Management policy has re-introduced corporate involvement of technical professionals within the Property Unit to monitor and support arrangements at individual premises. In the context of this particular survey, the injection of professional knowledge and skills is being found to be valuable not only in providing a corporate view of compliance, but also in supporting individual premises managers
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) No
If Not please explain: see commentary to 1 above 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain:
551/860
see commentary to 1 above 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: see commentary to 1 above
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
552/860
Local Authority: Portsmouth City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Portsmouth City Council
AMS Asset Management Srvice, Guildhall Square, Portsmouth, PO1 2AY
Address line 1:
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
553/860
2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
13 2. How many system-buildings in schools and other children's settings do you have responsibility for?
13
554/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA 13
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
555/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
10 3. What is your timescale for completing all visual inspections?
Within 18 months 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
None reported by specialist contractor
556/860
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety Yes
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No Yes (If no, please explain current
position) representatives about the management of asbestos in relevant system built premises?
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Reading Borough Council
558/860
Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Reading Borough Council
Address line 1: Civic Centre
Address line 2: READING
Address line 3: RG1 7AE
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being
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slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
16 2. How many system-buildings in schools and other children's settings do you have responsibility for?
25 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 1
SCOLA
SEAC
ORLIT 1
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HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD UNKNOWN TERRAPIN STYLE 2
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) HORSA ELLIOTS 80/90’S ROLLALONG UNKNOWN MODULAR UNKNOWN 60’S AC PANELLED UNKNOWN 60’S POST & BEAM AIB PANELLED UNKNOWN 60’S PRECAST CONCRETE UNKNOWN 60’S CONCRETE BEAM AIB INFILL 2000 TERRAPIN
6 1 7 1 1 1 1 1 2
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Apart from two schools at which type 2 surveys are scheduled to take place in the next
few weeks, all other schools and children settings have recently undergone a full
asbestos type 2 survey program (Jan 09 –Aug 09). The one known CLASP building is
mainly vacant and areas occupied have been inspected.
b. identify damage to the column casings?; and
Apart from two schools at which type 2 surveys are scheduled to take place in the next
few weeks, all other schools and children settings have recently undergone a full
asbestos type 2 survey program (Jan 09 –Aug 09). The one known CLASP building is
mainly vacant and areas occupied have been inspected.
c. identify missing or damaged ceiling tiles?
Apart from two schools at which type 2 surveys are scheduled to take place in the next
few weeks, all other schools and children settings have recently undergone a full
asbestos type 2 survey program (Jan 09 –Aug 09). The one known CLASP building is
mainly vacant and areas occupied have been inspected.
2. How many have yet to be visually inspected?
Two schools to be inspected within the next couple of weeks. 3. What is your timescale for completing all visual inspections?
All asbestos surveys will be completed by Sept-Oct 09. RBC Officer meeting with schools will follow this and system builds assessed.
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4. Was any remedial action required? (Yes or No) No remedial action has been required on system builds. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates? N/A
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/A 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) On all schools and children’s settings (not restricted to system builds) we
have carried out a type 2 survey program. Following this survey
program our Asbestos Officer has provided survey reports in a register
format and advised schools on notifying relevant staff and
contractors, work with asbestos procedures & restrictions,
management plans and inspections.
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
b. Provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
As above RBC schools have been supplied with procedure guide and
advice.
c. Advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , egg , visiting workers , to report any damage to column seals or
As above RBC schools have been
supplied with procedure guide and advice
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No Yes (If no, please explain current
position) ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
As above RBC schools have been supplied with procedure guide and
advice
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
As above. In addition they have been advised on making Contractors Aware and been provided with Contractors
Sign in Sheets.
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
As above. All works in RBC council carried out by fully licensed asbestos
contractors and in line with 2006 regulations
As above. Asbestos registers have been produced for schools and they have been advised on how to keep
these up to date and make available to relevant persons.
f. ensure that up-to-date asbestos registers are available?
Asbestos Awareness training will be made available to all relevant
education staff from September 2009 as part of a council wide awareness
program.
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
All management guides have been produced using advice issued by the
HSE & 2006 Regulations. Where specific cases arise RBC will not hesitate in consulting with HSE
representatives.
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) No If Not please explain: Not specific to columns but plans in place to rectify any asbestos damage in schools and
children’s settings
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3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Ongoing general asbestos reinspection program agreed for schools annually by external
asbestos surveyors and schools advised on regular internal inspections
If Not please explain: N/A 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: In addition to guided Management Plans for Schools to complete, our Asbestos Officer will
be on-hand to provide additional assistance to schools in completing these and will
organise any immediate asbestos remediation and removals for schools.
Annual inspections will be arranged through our Council Property Services Department and our Corporate Asset Management Team (CAMT) Officers will check with schools intermittently when onsite that asbestos regular inspections are being carried out, that procedures are being followed and that all relevant persons coming onto sites are made aware of the Asbestos Register and Procedures.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: London Borough of Redbridge Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant
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information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: London Borough of Redbridge
Address line 1: Town Hall
Address line 2: High Road
Address line 3: Ilford
Address line 4: Essex
Address line 5: IG1 1DD
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time.
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The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
2. How many system-buildings in schools and other children's settings do you have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 8
SCOLA 1
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 1
PRATTEN 1
METHOD
CLAW
BRISTOL 1
ASC
AUSTIN-HALL 2
BOULTON & PAUL TIMBER
LESSER BS
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STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD 1
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
13 Elliot buildings, 5 Bolt and Heeks buildings
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Information is held on asset management database 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
No b. identify damage to the column casings?; and No c. identify missing or damaged ceiling tiles? No
2. How many have yet to be visually inspected?
N/A 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No)
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N/A If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/A 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
YES
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
YES
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
YES
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way
YES
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Yes No
(If no, please explain current position)
that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
YES
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
YES
f. ensure that up-to-date asbestos registers are available?
YES
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
YES
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
YES
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) no If Not please explain: Our Property Services are working on a briefing note to schools to give details of what to look for and what steps to take to monitor the condition of these elements and what to do in the event that damage etc. is identified 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Our Property Services are working on a briefing note to schools to give details of what to look for and what steps to take to monitor the condition of these elements and what to do in the event that damage etc. is identified 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES Please explain current position:
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All Children’s services properties are supplied with an asbestos register which is updated as prescribed by the asbestos management system. The on-site asbestos register is monitored by the borough asbestos team to ensure that the information contained within it is current and that the log document has been completed by all visitors and contractor who carry out works which may identify asbestos material. Asbestos awareness seminars are delivered to all appropriate staff. In addition to the above, all projects, maintenance works and remedial action orders are preceded by an asbestos survey request issued by the project administrator. This ensures that any asbestos material is identified prior to work commencement
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Redcar & Cleveland Council See response below from Redcar and Cleveland Council.
Department for Children, Schools and Families
Subject: Survey of asbestos management in schools and other settings
Dear, Further to your correspondence with regard to asbestos management in CLASP/ SCOLA and other system-type buildings in schools and other childrens settings would advise Redcar and Cleveland Borough Councils position as follows.The only system built school within the authority was Freebrough Skelton Base, formerly De Brus School,this building has been subsequently been demolished.The sports and music block[with the later addition of the youth centre] was checked and found not to have asbestos cladding to the steel, although there is other asbestos already identified to other areas of the building. At Laurence Jackson Secondary School in Guisborough, there is a system built Raising Of School Leaving Age[ROSLA] block, known as the RE block. This was checked at both ground and first floor ceiling voids and found not to have asbestos cladding to the steelwork,although plaited asbestos [chrysotile] braid was identified in the ground floor ceiling void,between the lattice steel beam and concrete floor beams to the first floor as a packer,in addition to this other areas of asbestos had been already been identified [the internal wall finishes are such that any fibres could not migrate to the outside even if asbestos were present to the steel. There are currently asbestos registers in all schools, the asbestos condition is audited and monitored on an annual basis and the records constantly updated. There is also an authorisation/ permit to work form on all premises and contractors are required to fill this in, and check the on site asbestos register prior to commence ment of any work to the fabric of the building. I trust the foregoing meets with your requirements ,should tou require any further details or clarification of the foregoing please do not hesitate to contact the undersigned. Regard's
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Redcar and Cleveland Borough Council,
Local Authority: London Borough of Richmond upon Thames Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: London Borough of Richmond upon Thames
Address line 1: Civic Centre
Address line 2: 44 York Street
Address line 3: Twickenham
Address line 4: TW1 3BZ
Address line 5:
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Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
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There are a total of 52 schools in the Borough of which 17 are VA Schools, and 35 Community schools. 3 secondary schools will become Academies from September 2010.
23 of these schools have some form of system built building, although the majority of these will are type buildings, or not types where metal clad columns have been used in the construction found in CLASP systems.
2. How many system-buildings in schools and other children's settings do you have responsibility for?
There are 2 confirmed Mace type buildings following our property survey. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 0
SCOLA 0
SEAC 0
ORLIT 0
HILLS 0
SPOONER 0
MACE 2
LAINGSPAN 0
SIMMS SON AND COOK 0
ONWARD 0
VIC HALLAM 0
PRATTEN 0
METHOD 0
CLAW 0
BRISTOL 0
ASC 0
AUSTIN-HALL 0
BOULTON & PAUL TIMBER
0
LESSER BS 0
STONERE SB 0
SWIFTPLAN LTD 0
TERRAPIN LTD 0
TRANSLINK LTD 0
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WARNICK & SONS 0
YOUNGMAN SB 0
Others (please state) N/A
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance 5. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
A desktop survey to identify possible system build blocks within schools based on existing property condition data was carried out by property surveyors on behalf of the Council. This identified 40 blocks over 24 schools with possible system build blocks. Alongside this confirmation was obtained from SCAPE that no CLASP schools were built in the Borough. Property surveyors then carried out site inspections to confirm which blocks were system built and whether any contained metal clad columns. This work completed in June 2010, confirmed that there were no system build schools containing metal clad columns. 2 blocks were identified of MACE construction, and further asbestos sampling is to be carried out in July 2010 to confirm if any ACMs are present or not (based on initial inspections and identification of concrete clad columns there is not expected to be any ACMs present). b. identify damage to the column casings?; and As above c. identify missing or damaged ceiling tiles?
As above
2. How many have yet to be visually inspected?
2 x MACE blocks
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3. What is your timescale for completing all visual inspections?
July 2010 for further asbestos surveying / sampling inspections 4. Was any remedial action required? (Yes or No) To be confirmed for 2 MACE blocks based on inspection in July 2010 If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) See above. No remedial actions expected, but provision made to complete in August 2010 prior to new academic year. If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/A 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes Via asbestos awareness training
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
N/A – no system builds with metal clad columns N/A
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and
Yes Emergency asbestos procedures
issued to all schools
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Yes No
(If no, please explain current position)
others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
N/A N/A – no system builds with metal
clad columns
The above responses are based on existing survey and results to date. 2 MACE type blocks
have been identified and further surveying work is to take place in July 2010, although
based on initial inspection and identification of concrete clad columns no ACMs are expected
to be identified. However, if ACMS are identified, then full information, instruction,
supervision and training will be provided to the two schools affected. This will be site specific.
Explanatory note to a/b/c/d above
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Asbestos management plan, contractor log book, reinforced
through training Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Asbestos management plan details roles / responsibilities, including requirement that only licensed
contractors work on ACMs
Yes
Asbestos management plan details criteria for re-inspection / re-survey programmes. Management surveys are arranged centrally by Corporate Health and Safety Unit for all Council
sites
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Ongoing programmes of asbestos awareness training provided
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Via Council Health and Safety Committee Yes
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6. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
No If Not please explain: No columns or casings have been identified to date which require damage rectifying 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: No ongoing maintenance or repair required as no metal clad columns identified to date. Instructions will be provided to the Council’s asbestos surveying contractors for re-inspection / re-surveys at schools to ensure that any potential system build areas and in particular columns are sampled and surveyed for signs of damage. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: The Council’s asbestos management plan details how asbestos will be managed. The plan identifies clear roles and responsibilities for managing asbestos. Key parts of the plan include:
- Ongoing management re-inspection / re-survey programme. Instructions will be provided to the Council’s asbestos surveying contractors for re-inspection / re-surveys at schools to ensure that any potential system build areas are fully sampled and surveyed for signs of damage. This is a further safety net built in to our asbestos management systems.
- Asbestos awareness training - Health and safety audits carried out by Corporate Health and Safety Unit - Refurbishment / demolition surveys required before any intrusive works - Quarterly performance reports on health and safety including asbestos
management presented to Council’s Executive Board
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Rochdale MBC Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Rochdale MBC
Address line 1: Floor 8 Municipal Offices
Address line 2: Smith St
Address line 3: Rochdale
Address line 4: OL16 1YD
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
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from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
RMBC is responsible for 7no school sites which have system buildings. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
The sites above contain 9no buildings although in some cases the system-built elements were added to older existing buildings which were not system built.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
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CLASP 2no
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN 2no
SIMMS SON AND COOK
ONWARD
VIC HALLAM 2no
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD 1no
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) RSLA – 2no
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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As above. 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes – in CLASP buildings following HSE guidance. b. identify damage to the column casings?; and Yes – in CLASP buildings following HSE guidance. c. identify missing or damaged ceiling tiles? Yes – in CLASP buildings following HSE guidance.
2. How many have yet to be visually inspected?
All system built buildings in school settings have been visually inspected with Type 2 asbestos surveys. 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) Yes – to seal column casings and tops following HSE guidance. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Both CLASP schools were built early 1970s and the locations of the ACMs were within the column casings, remediated as described above. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
x
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
x
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
x
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
x
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
x
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
x
f. ensure that up-to-date asbestos registers are available?
x
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
x
h. consult Health and safety x
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No Yes (If no, please explain current
position) representatives about the management of asbestos in relevant system built premises?
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes – all schools have an emergency call-out procedure for asbestos related incidents. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes – a yearly inspection is carried out to assess any repairs required. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: The school is informed that the inspection is being carried out to assess the condition of known ACMs by experienced P402 qualified surveyors. Following this the on-site register is updated and reminders of the risks or the need for repair/removal works discussed with relevant staff.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Rotherham Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
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schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Rotherham Metropolitan Borough Council
Address line 1: Environment and Development Services
Address line 2: Facilities Management
Address line 3: Bailey House
Address line 4: Rawmarsh Road
Address line 5: Rotherham S61 4TD
Address line 6: South Yorkshire
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’
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under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
62 2. How many system-buildings in schools and other children's settings do you have responsibility for?
95
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 34
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
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SIMMS SON AND COOK
ONWARD
VIC HALLAM 7
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD 42
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) West Riding Units – 5 Other Steel Structure, classification unknown - 7
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? The information is available on the Asset Management Data Base System held within the Facilities Management Section as detailed above. 4. Action taken on receipt of alert and guidance
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1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and? Yes CLASP type 4 and 4b were inspected in August 2007, CLASP type 2, 3, 3b and 5 were inspected in March 2008 and all other system buildings were inspected in May 2008
b. identify damage to the column casings?; and Yes at the time of inspection as detailed above. c. identify missing or damaged ceiling tiles? Yes at the time of the inspection as detailed above.
2. How many have yet to be visually inspected? None
3. What is your timescale for completing all visual inspections? N/A all completed
4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? All CLASP buildings. Gaps and damages to columns and missing or damaged ceiling tiles were recorded and location highlighted on floor plans identifying remedial action required. 5. Have you completed all remedial actions? (Yes or No) Yes the inspection results were given to Head Teachers and remedial works actioned accordingly. If not, give expected completion dates? N/A remedial works completed
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? No, although scaffolding was required in School Halls making the sealing work expensive. 5. Confirmation that arrangements are in place to manage risks
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1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
Yes
f. ensure that up-to-date asbestos registers are available?
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes All caretakers received training,
although there are future plans for awareness training for Head Teachers
h. consult Health and safety representatives about the
Yes All schools building managers have been trained in the management of
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No Yes (If no, please explain current
position) management of asbestos in relevant system built premises?
asbestos and asbestos sampling to HSE Bulk sampling to P402
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes If Not please explain: N/A 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: N/A 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: School caretakers/site managers have a monthly check list within the asbestos register to monitor the visual appearance/condition of asbestos containing materials or materials that may contain asbestos. If there are any changes in appearance at the time of the monthly checks or if an incident occurs, the school contact the Building Manager who will visit site to advise/arrange the necessary action. A programme of Type 2 surveys has now commenced and the registers will be updated accordingly with the information reiterated to Head Teachers and caretakers/site managers. Sample checks have been made by Building Managers in schools to ensure the effective use of the registers and this will continue on a regular basis.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) A representative from the HSE was present during the first inspection by Facilities Management of a CLASP school in Rotherham and approved the process. Type 1 Asbestos Surveys have been carried out in all Rotherham Schools and asbestos registers are kept on site. These contain permits to work which are signed by anyone who
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will disturb the fabric of the building stating they have read and understood the asbestos register. This also includes a check list for caretakers of any suspected ACM’s to ensure the condition of the material has not deteriorated. Any change in condition is reported to Facilities Management who advise or arrange any necessary action. All Building Managers have now undertaken the P402 Asbestos Sampling training and will commence a programme to upgrade the asbestos surveys to Type 2 commencing July 2009. Local Authority: Rutland County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
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1. Please provide some information about your organisation
Organisation: RUTLAND COUNTY COUNCIL
Address line 1: CATMOSE, OAKHAM, RUTLAND, LE15 6HP
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks
596/860
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
To our professional understanding of the 21 maintained schools within Rutland none are 'system built'. Of those 21 schools 7 are governed as Foundation or VA and as such are the reponsible employer. The remainder remain as employees of the Council. None classified as system built. However they do contain varying degrees of managed ACM's 2. How many system-buildings in schools and other children's settings do you have responsibility for?
None classified as system built.
As Q1 above none to our knowledge. Under the Schools Standards and Frameworks Act 'Fair Funding' not all schools have bought back in the services of Rutland CCDC to maintain their premises. As such the reponsibility as employer and as dutyholder can become unclear. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP Nil
SCOLA Nil
SEAC Nil
ORLIT Nil
HILLS Nil
SPOONER Nil
MACE Nil
LAINGSPAN Nil
SIMMS SON AND COOK Nil
ONWARD Nil
VIC HALLAM Nil
PRATTEN Nil
METHOD Nil
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CLAW Nil
BRISTOL Nil
ASC Nil
AUSTIN-HALL Nil
BOULTON & PAUL TIMBER
Nil
LESSER BS Nil
STONERE SB Nil
SWIFTPLAN LTD Nil
TERRAPIN LTD Nil
TRANSLINK LTD Nil
WARNICK & SONS Nil
YOUNGMAN SB Nil
Others (please state) 21 Maintained schools of varying undefined styles
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
Of the 21 maintained schools 7 have not bought in the
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3. What is your timescale for completing all visual inspections?
The remaining 6 dutyholders are to be audited in 2010. 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Various ongoing removals of ACMs. 5. Have you completed all remedial actions? (Yes or No) No. If not, give expected completion dates? Ongoing programme of works triggered by risk assessment and other related works.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
None reported. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
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No Yes (If no, please explain current
position) d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
f. ensure that up-to-date asbestos registers are available?
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Explanation of current position for any ‘No’ answers: Within the 14 maintained schools to which the Council are the employer records exists to management under CAR 2006. The issue of ensuring all staff awareness to ACM's needs to be confirmed. Of the remainder audits are required to ensure compliance with expected standards. This is programmed for 2010. Records of Cat2 Tests are held by Property Services and the relevant individual schools. Property surveyors, contracted staff and Premises Officers are made aware of the presence and location of ACM's. However there is no current means of determining within individual schools what knowledge teachers, support staff, PTA friends, visitors etc know of the material.
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) No
If Not please explain: Audit required from the 7 schools manageing their ACM's as 1 above.
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Not every school is either the responsibility of the Council as the employer or as the 'infered' dutyholder as an agent contracted to maintain the buildings. Those school premises that are are inspected periodically by competent Property Surveyors under a scheme of Premises Condition surveys. An audit of those not operating through the Council will be carried out by the Councils Safety Advisor during 2010 and the Director CYPS advised. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: Audit required from the 7 schools manageing their ACM's as 1 above. As Q2 above 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Of the 21 maintained schools we monuitor and review the 14 of which the Couincil are both the Employer and Dutyholder. Audit required from the 7 schools manageing their ACM's as 1 above. As explained in Q1 above ensuring all staff (teachers, AOTT's, others using the buildings through extended schools) are aware is in need of improvement. The Safety Advisor will promote for each school to implement awareness training within their individual schools.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Salford City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation Organisation: Salford City Council
Address line 1: Children’s Services Directorate
Address line 2: Minerva House
Address line 3: Pendlebury Road
Address line 4: Swinton
Address line 5: Salford
Address line 6: M27 4EQ
Contact name:
Contact phone number:
602/860
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
10
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2. How many system-buildings in schools and other children's settings do you have responsibility for?
10
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 10
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
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4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As Above 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
Completed 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates?
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6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/A 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
(If no, please explain current
position) Yes
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could
No Training was originally given in 2006.
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Yes (If no, please explain current
position) foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) If Not please explain: The system buildings that we are responsible for do not have any CLASP detail in them. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: The schools that subscribe to the authority’s Asbestos Service Level agreement receive an annual inspection and any repairs or maintenance identified during the survey is then the responsibility of the school. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Annual inspections are carried out and the asbestos registers are updated and discussed with the building managers with regards to their duties and responsibilities.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Sandwell Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Sandwell Metropolitan Borough Council, Children & Young People's Services
Organisation:
Address line 1: Shaftesbury House, 402 High Street, West Bromwich B70 9LT
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed
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by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
19 2. How many system-buildings in schools and other children's settings do you have responsibility for?
19 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 5
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SCOLA 0
SEAC 0
ORLIT 0
HILLS 8
SPOONER 1
MACE 0
LAINGSPAN 0
SIMMS SON AND COOK 0
ONWARD 0
VIC HALLAM 0
PRATTEN 0
METHOD 0
CLAW 0
BRISTOL 0
ASC 0
AUSTIN-HALL 0
BOULTON & PAUL TIMBER
0
LESSER BS 4
STONERE SB 0
SWIFTPLAN LTD 0
TERRAPIN LTD 0
TRANSLINK LTD 0
WARNICK & SONS 0
YOUNGMAN SB 0
Others (please state)
1
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP buildings of all ages had remedial actions in accordance with HSE guidance. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Yes. The volume of sealing work required and difficulties of access to all areas e.g locked rooms etc. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
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No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above:
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2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Premise Managers undergo Asbestos Management Training. Corporate procedures require regular condition monitoring for asbestos items and the completion/submission of inspection records. Schools receive "bulletins" with regard to asbestos management . Perio
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Sefton MBC Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any
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relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Sefton MBC, Children’s Services
Address line 1: The Town Hall
Address line 2: Oriel Rd
Address line 3: Bootle
Address line 4:
Address line 5: Liverpool
Address line 6: L20 7AE
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in
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You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Seven 2. How many system-buildings in schools and other children's settings do you have responsibility for?
Seven
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM Seven (No hidden asbestos around columns)
PRATTEN
METHOD
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CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes. No hidden asbestos around columns. b. identify damage to the column casings?; and Yes. c. identify missing or damaged ceiling tiles?
Yes.
2. How many have yet to be visually inspected?
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All completed.
3. What is your timescale for completing all visual inspections?
Completed. 4. Was any remedial action required? (Yes or No) No. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Not applicable. 5. Have you completed all remedial actions? (Yes or No) Not applicable. If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Not applicable. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
No hidden asbestos around columns but relevant staff have an asbestos
register for the whole building
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or
Yes
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Yes No
(If no, please explain current position)
ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
No hidden asbestos around columns
so not appropriate
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes The Health Unit offer training to
relevant staff periodically.
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to columns and casings? No If Not please explain: No hidden asbestos around columns so not appropriate
3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary?
No If Not please explain: No hidden asbestos around columns so not appropriate
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4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Yes. The Health Unit provide a programme of annual inspections with the Caretaker/site manager reporting any relevant issues on a day-to-day basis.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: Sheffield City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
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Organisation: Sheffield City Council
Address line 1: Children & Young People’s Directorate
Address line 2: Town Hall
Address line 3: Sheffield
Address line 4: S1 1UL
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
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3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
As per table below 2. How many system-buildings in schools and other children's settings do you have responsibility for?
As per table below 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 10
SCOLA 11
SEAC 0
ORLIT 0
HILLS 0
SPOONER 0
MACE 0
LAINGSPAN 0
SIMMS SON AND COOK 0
ONWARD 0
VIC HALLAM
PRATTEN 0
METHOD 0
CLAW 0
BRISTOL 0
ASC 0
AUSTIN-HALL 0
BOULTON & PAUL TIMBER
0
LESSER BS 0
STONERE SB 0
SWIFTPLAN LTD 0
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TERRAPIN LTD 8
TRANSLINK LTD 0
WARNICK & SONS 0
YOUNGMAN SB 0
DERWENT 1
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
All visual inspections completed by November 2007 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? School Type Date Scope Handsworth Grange Secondary
SCOLA 1968 Sealing of structural columns to HSE specification
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Dore Primary
CLASP 1967 Sealing of structural columns to HSE specification
Hallam Primary
CLASP 1965 Sealing of structural columns to HSE specification
Windmill Hill Primary
CLASP 1978 Sealing of structural columns to HSE specification Removal of ACM debris in curtain walling
Shortbrook Primary
SCOLA 1975 Sealing of structural columns to HSE specification
City Secondary
SCOLA 1961 Sealing of structural columns to HSE specification
5. Have you completed all remedial actions? (Yes or No) Yes (Easter 2009) If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
X
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
X
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or
x
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No Yes (If no, please explain current
position) ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
x
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
x
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
x
f. ensure that up-to-date asbestos registers are available?
x
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
x
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
x
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no)
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Yes Please explain current position: Intrusive surveys have been carried out to all schools suspected of having AIB jacketed structural columns. All schools and Children’s settings have a Type 2 management survey supplemented by additional Type 3 surveys where required. Reviews of all Type 2 surveys are undertaken by the directorate on a programmed basis. The directorate operates a Permission to Work scheme whereby all intrusive and non intrusive work is scrutinised by the directorate to ensure that the necessary control of asbestos measures are being undertaken by schools and Children’s Service managers
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Shropshire Council Asbestos management in system built schools and system built children’s settings 1. Introduction 1. Please provide some information about your organisation
Organisation: Shropshire Council
Address line 1: Children and Young People’s Services
Address line 2: Guildhall
Address line 3: Frankwell Quay
Address line 4: Shrewsbury
Address line 5: Shropshire
Address line 6: SY3 8HQ
Contact name:
Contact phone number:
Contact e-mail: Note that this return also covers voluntary schools in Shropshire linked to the Dioceses of Hereford, Lichfield and Shrewsbury (RC) as Shropshire Council provides asbestos management services to all maintained schools in the County, including Community, Foundation, Controlled and Aided.
3. Identification of relevant buildings
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1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
57 2. How many system-buildings in schools and other children's settings do you have responsibility for?
60 (includes one recent – 2006 - off-site wooden construction and two recent – 2007 and 2009 - steel frame system built buildings. However, this figure does not include demountable classrooms of any age. Almost all Shropshire demountable buildings, including all those older than 1980 have been purchased from Stones, and do not have asbestos cladding to steelwork.) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA 83 (includes individual blocks at secondary schools)
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
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TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) Framework (new school 2006), Elliots (new Education Centre, 2007), Stones (new Education Centre 2009).
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
As above in first instance Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Information is mainly held electronically at Guildhall and at Shirehall, Abbey Foregate, Shrewsbury. However, it is not available on the internet at this time. A very small number of building plans have yet to have electronic mark-up of some parts of the Type 2 Survey and paper copies are still held. 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes, as part of Type 2 Survey undertaken in 2004-6 b. identify damage to the column casings?; and as above c. identify missing or damaged ceiling tiles?
As above
2. How many have yet to be visually inspected?
3. What is your timescale for completing all visual inspections?
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4. Was any remedial action required? (Yes or No) Yes, but only to ceiling tiles. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Types and ages of buildings varied, as some affected ceilings were suspended ceilings or installed during refurbishment. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
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No Yes (If no, please explain current
position) d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
No. We never see asbestos awareness training as a completed item, and training and advice is always given to new staff as part of induction processes.
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes. All schools have asbestos registers, which includes advice on steps to be taken in the event of any ACM being damaged. The principal action is to contact the Council, who provide a service to all schools on inspection, containment and remediation as required. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes. Every school has an assigned property surveyor who undertakes inspections as part of their normal visits. In addition, the advice contained in asbestos registers, and which schools are advised to pass on to staff at induction, also advised frequent visual inspection.
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If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Yes. Assigned property surveyors ensure that the message is reiterated frequently.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Shropshire Council has a large number of individual blocks designed as part of the SCOLA system, as Salop County Council was part of the design consortium for SCOLA. The Council has had a longstanding awareness of the hazards of asbestos, and were early adopters of good practice on the management of the risk from asbestos. The information that there was an additional risk from the movement of structural elements of SCOLA buildings was easily integrated into existing systems.
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Local Authority: Slough Borough Council
Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Slough Borough Council
Address line 1: St Martin’s Place
Address line 2: 51 Bath Road
Address line 3: Slough
Address line 4: SL1 3UF
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
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Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
None as far as we can reasonably and practicably ascertain at this moment in time. An asbestos review is due this year and this issue will be clarified. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
See above.
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3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
If any system built schools are identified in our review later this year then they will be inspected. b. identify damage to the column casings?; and
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If any system built schools are identified in our review later this year then they will be inspected for damage. However, where asbestos is suspected in column casings then damage is assessed. c. identify missing or damaged ceiling tiles? Yes, as is the case for all buildings if suspected of asbestos containing material.
2. How many have yet to be visually inspected?
All schools have been previously inspected however this did not identify system built specifically therefore column casings were not a particular feature of that survey. A review is due this year which will update and confirm the position. 3. What is your timescale for completing all visual inspections?
March 2010 4. Was any remedial action required? (Yes or No) Not in the last round of surveys. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates? N/A 6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/A 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles
Yes
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No Yes (If no, please explain current
position) or access voids unless properly trained and protected? c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
No Currently being procured
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
To be arranged in conjunction with
the next round of surveys
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
N/A
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) If Not please explain: N/A but will be confirmed/reviewed via the next review survey. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
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If Not please explain: Only where identified in previous surveys. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Generally via periodic reminders but control measures under review.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) The alert to the this issue with system built buildings was first raised in 2006 at that time the problem was only identified as being in CLASP buildings. Slough confirmed that no buildings of this type were built in Slough and believed that the matter was resolved. It is only with this survey that the issue has now been widened to include a wide range of companies and building systems. Slough will procure the relevant surveys without delay to ensure this specific issue is managed. Local Authority: Solihull Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings
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1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation Organisation: Solihull Metropolitan Borough Council Address line 1: Property Services Team Address line 2: Central Depot Address line 3: Moat Lane Address line 4: Solihull Address line 5: West Midlands Address line 6: B91 2LW Contact name: Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’
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under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
28 schools 2. How many system-buildings in schools and other children's settings do you have responsibility for?
The Property Services Team assist schools to manage their asbestos by providing the service through a service level agreement.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 4 SCOLA 0 SEAC 0 ORLIT 1 HILLS 2 SPOONER 0 MACE 0 LAINGSPAN 0 SIMMS SON AND COOK
0
ONWARD 0
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VIC HALLAM 17 PRATTEN 0 METHOD 0 CLAW 0 BRISTOL 0 ASC 0 AUSTIN-HALL 0 BOULTON & PAUL TIMBER
0
LESSER BS 0 STONERE SB 0 SWIFTPLAN LTD 0 TERRAPIN LTD 0 TRANSLINK LTD 0 WARNICK & SONS 0 YOUNGMAN SB 0 Others (please state)
3no Halls, 1no concrete frame
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes-initially in September 2007 b. identify damage to the column casings?; and Yes- initially from September 2007 c. identify missing or damaged ceiling tiles?
Initially site managers were instructed to monitor ceiling tiles to identify any missing or damaged tiles on an ongoing basis and these were replaced / made good as part of initial remedial works. An initial phase of random background disturbed air monitoring at each property was also carried out to establish a baseline and confirm background levels.
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2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
n/a 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Halls and CLASP circa 1960’s. Presence of AIB within column casings and suspect packing material within wall cavities. We have positively presumed that all columns/column casings are lined with asbestos so have carried out remedial action on that basis. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? n/a
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Generally no. Some access difficulties to rear of columns abutting the windows, however these have been overcome.
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
Site managers have been requested to let The property Services team know if seals
become damaged. Six monthly management inspections are
carried out for buildings where work has been completed.
Asbestos Registers are maintained at each site. All
column heads have been sealed within the roof voids.
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
(and identified in asbestos registers)
Yes
Asbestos registers on site, management inspections include
advise to site managers and instructions given to make the
register accessible to all visiting workers
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Authority employs licensed asbestos removal contractor and independent analysts, under a
term contract.
Yes
f. ensure that up-to-date asbestos registers are available?
Yes Programme of inspections and
update process is in place
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No (If no, please explain current
position) Yes
Relevant employees have undergone awareness training,
caretakers / site managers have asbestos related training as part
of their health & safety awareness courses. The Council’s Health &
Safety section also carry out adhoc H&S audits on schools and
asbestos is a specific question asked as part of those audits.
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes Have specifically liaised with the schools concerned through the
head teachers.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes-repair requirements reported through the Property Services Team who arrange relevant repairs. Also identified as part of management inspections. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes- All affected schools are on a six monthly management inspection regme. Also, site staff can report adhoc requirements through to the Property Services Team for repairs. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Management Inspections are carried out and information is updated twice a year. This includes the current location and condition of all previously identified ACM’s.
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Following the issue of the original guidance, the HSE visited one of the sites where specific remedial works were being carried out relating to sealing of column’s and column heads. He looked at the approach being undertaken to manage the asbestos in CLASP type properties. This was in the early stages following the issue of the guidance by the HSE. The inspection by the HSE provided positive feedback about the actions being undertaken.
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Local Authority: Somerset County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Somerset County Council
Address line 1: County Hall
Address line 2: Taunton
Address line 3: Somerset
Address line 4: TA1 4DY
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
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from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
236 2. How many system-buildings in schools and other children's settings do you have responsibility for?
327 plus 331 Elliott Units
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
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SCOLA
SEAC
ORLIT 5
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 8
PRATTEN 94
METHOD 123
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) HALLS :7, BRACKNELL :1, DEVON LADY :2, HARRY HEBDITCH :2, TEMP FIXED CONCRETE (HORSA) :6
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
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4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
All buildings were originally surveyed between 1996 and 2000. Resurveys have been carried out since this time. Since 2007 resurveys of all premises are completed on a 5 year rolling programme. b. identify damage to the column casings?; and Inspection of column casings forms part of the resurvey of a premises. All premises managers carry out visual Annual Inspections for changes in the condition, which includes column casings. c. identify missing or damaged ceiling tiles? Inspection of ceiling tiles forms part of the resurvey of a premises. All premises managers carry out visual Annual Inspections for changes in the condition, which includes ceiling tiles.
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
All SCC premises are inspected on a 5 year rolling programme and have an annual visual condition check 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Column cladding in Method Buildings 1960 - 1978 Firebreaks in ceiling Voids in Method Buildings 1960 – 1978 Ceiling and Wall Panels in Pratten Buildings Panels behind and beneath gas heaters in Elliott Units 5. Have you completed all remedial actions? (Yes or No) YES If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
NO
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All column cladding overclad with plywood or removed Firebreaks painted with ET10 or removed Ceiling/Wall panels in Pratten classrooms overclad with plasterboard or removed Panels behind and beneath gas heaters in Elliott Units painted with ET10 or normally removed. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
X
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
X
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
X
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
X
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
X
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations
X
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Yes No
(If no, please explain current position)
2006? f. ensure that up-to-date asbestos registers are available?
X
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
X
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
X
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) YES
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) YES Please explain current position: We frequently provide information and reminders through internal routes regarding the risk posed by asbestos and the methods of avoiding them. We are currently training all premises managers to understand their responsibilities with regard to asbestos management - including to undertake regular monitoring of their ACMs. We are 70% through that programme - expected to be complete by Easter 2010. We do carry out H&S management audits of all schools once every 3 years. It includes a section on how asbestos is being managed.
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Local Authority: South Gloucestershire Council Asbestos management in system built schools and system built children’s settings
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1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: South Gloucestershire Council
Address line 1: Children and Young Peoples Service
Address line 2: Bowling Hill
Address line 3: Chipping Sodbury
Address line 4: South Gloucestershire
Address line 5: BS37 6JX
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings.
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When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
60 2. How many system-buildings in schools and other children's settings do you have responsibility for?
83
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA 42
SEAC
ORLIT
HILLS 11
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SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN 8
METHOD 7
CLAW
BRISTOL 2
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD 1
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) Horsa – 12
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
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b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
Initial survey undertaken to clarify the number of system builds and the resources needed to undertake the survey. This has included an inspection of 6 of the 60 schools. The full survey and any subsequent repairs will take place between now and December 2009. However, the majority of this work will take place post September 2009
2. How many have yet to be visually inspected?
54 3. What is your timescale for completing all visual inspections?
See question 4.1 4. Was any remedial action required? (Yes or No) No - Not on the 6 surveyed to date. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) No If necessary this will be undertaken post the survey which is now on going. If not, give expected completion dates?
December 2009
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/A
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the
Yes
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Yes No
(If no, please explain current position)
management of asbestos in relevant system built premises?
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes – If any remedial action is required the schools will receive instructions from the Property Services Surveyors on what is required. The schools will fund and place orders for the work to be undertaken and Property Services will do follow up surveys. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes – Following this initial survey, seals and ceiling tiles will be part of the ongoing inspection for schools to undertake. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: There are robust inspection and control measures in place as agreed with Children and Young People’s Health and Safety Service. This is regularly monitored and updated.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: South Tyneside Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any
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responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation Organisation: South Tyneside Council Address line 1: Town Hall & Civic Offices Address line 2: Westoe Road Address line 3: South Shields Address line 4: Tyne & Wear Address line 5: NE33 2RL Address line 6: Contact name: Contact phone number:
Contact e-mail:
2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in
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You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980? 2. How many system-buildings in schools and other children's settings do you have responsibility for? 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? See Attached spreadsheet CLASP SCOLA SEAC ORLIT HILLS SPOONER MACE LAINGSPAN SIMMS SON AND COOK
ONWARD VIC HALLAM PRATTEN METHOD CLAW BRISTOL ASC AUSTIN-HALL
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BOULTON & PAUL TIMBER
LESSER BS STONERE SB SWIFTPLAN LTD TERRAPIN LTD TRANSLINK LTD WARNICK & SONS YOUNGMAN SB Others (please state) 4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address? As above Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
As above 4. Action taken on receipt of alert and guidance 1. Have all relevant system buildings in your schools and children’s settings been visually inspected to: a. identify gaps in columns and casings; and? Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes 2. How many have yet to be visually inspected? None 3. What is your timescale for completing all visual inspections? Complete
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4. Was any remedial action required? (Yes or No) Yes completed following survey If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 1960 build various buildings highlighted on spread sheet. Remedial action mainly to cracked external columns not to asbestos containing materials 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? 6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)? No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes Type 2 Survey issued and also column survey
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes Part of management plan issued to all buildings and held on site
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes Part of management plan issued to all buildings and held on site
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d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes Part of management plan issued to all buildings and held on site
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes Previously undertaken with plans for future AAT in house training.
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes Part of Management Plan held on site. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no)
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Yes Please explain current position: All columns resurveyed Asbestos Management Plan held on site including column surveys. Future aim is for asbestos awareness training to be introduced that is site specific.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Local Authority: Southampton City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any
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responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Southampton City Council
Address line 1: Civic Centre
Address line 2: Civic Centre Road
Address line 3: Southampton
Address line 4: Hampshire
SO14 7LY Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is,
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• what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
27 2. How many system-buildings in schools and other children's settings do you have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA 9
SEAC
ORLIT
HILLS 2
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 5
PRATTEN
METHOD
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CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD 4
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) 1. “System Holder”. Plus 6 “Traditional Steel Frame” where clad columns have been identified or their presence is suspected.
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? There is a central asbestos database holding surveys of all SCC schools. . 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
NO b. identify damage to the column casings?; and NO
c. identify missing or damaged ceiling tiles? NO
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2. How many have yet to be visually inspected?
Four 3. What is your timescale for completing all visual inspections?
Before end of July 2009 4. Was any remedial action required? (Yes or No) NO If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or
Yes
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Yes No
(If no, please explain current position)
suspect damage to column seals or ceiling tiles and remind staff and others , e.g. , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes, they contact the asbestos team within the council will visit the site and advise on the action to be taken to be taken to rectify any damage to the columns or casing. If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
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Yes, carried out by Asbestos team within the council as part of a inspection programme If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, e.g., by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes. Please explain current position:
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) 4. Action taken on receipt of alert and guidance Further to Question 4.1 HSE updates are routinely cascaded to our surveying staff. Our records suggest that information relating to the HSE Guidance – Asbestos in System Buildings was issued no later than June 2007. Surveyors were instructed to;
inspect columns and ceiling tiles in suspect buildings and, wherever suspicious columns were encountered,
make appropriate remedial recommendation (as detailed by HSE Guidance for duty holders).
We can safely assume that those buildings subsequently inspected would have been visually inspected in accordance with the guidance published by the HSE. More recently these actions have been reviewed. Five buildings have been identified, which we cannot confirm have been visually inspected in line with the HSE guidance and are either confirmed system type buildings or are known or suspected to possess clad columns. These buildings are to be inspected as priority (i.e. before end of July). Furthermore, revised instructions (based on the information issues in the HSE Guidance – Asbestos in System Buildings) will be issued to all surveyors and all other known or suspected system buildings will be reinspected by the end of August 2009. Attached below is the list of SCC System buildings in Children Services and Learning
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Southampton City Council – System Buildings in Children’s Services and Learning No. Site Name Building Building Type Last
Inspection Remedial Action
Duty Holder
1 Bevois Town Primary School
Block 1 – Main Building
System Holder 02/05/07 None SCC
2 Bitterne CE (C) Infant School
Block 1 – Original School
System Scola 3 10/07/08 None SCC
3 Bitterne CE (C) Junior School
Block 2 – Boiler RoomBlock 1 – Original School
System Scola 3 System Scola 3
12/01/09 None SCC
4 Chamberlayne College of the Arts
Block 2 – Technology Block
Traditional Steel Frame (with clad columns identified during surveys)
24/07/07 None SCC
5 Fairisle Infant & Nursery School
Block 1 – Original School
System Scola 3 29/08/06 None SCC
6 Fairisle Junior School Block 1 – Original Building
System Scola 3 07/01/09 None SCC
7 Hollybrook Infant School Block 1 – Original Building
System Scola 1A 22/02/07 None SCC
8 Hollybrook Junior School Block 3 – Hall and Store
Traditional Steel Frame (with clad columns identified during surveys)
31/07/02 None SCC
9 Kanes Hill Primary School Block 2 – Extension Traditional Steel Frame (with clad columns identified during surveys)
17/10/06 None SCC
10 Lordshill Academy Millbrook & Oaklands Community Schools
Block 2 – B Block Block 3 – Community Area
Traditional Steel Frame (with clad columns identified during surveys)
30/06/08 None SCC
24/09/07 None Traditional Steel Ludlow Infant School Block 1 – Main School11 SCC
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including Early Years Frame (with clad columns identified during surveys)
12 Mansel Park Primary School
Block 1 – Original School (Mansel Infant) Block 1 – Original School (Mansel Junior)
System Hills System Hills
02/01/07 None SCC
13 Melbourne Street PRU Part Melbourne Street Depot
Steel frame/brick clad/tiled roof
24/11/06 None SCC
14 Moorlands Primary School
Block 2 – Boiler House Block 1 – Main Building
System Scola 2 System Scola 2
06/04/09 None SCC
15 Portswood Primary School
Block 2 – Teaching Block & Meter House
Traditional Vic Hallam (Derwent)
25/09/08 None SCC
16 Regents Park Community College
Block 3 – Laboratory Extension Block 5 – B Block Block 4 – Kitchen Extension
Traditional Terrapin
21/02/08 None SCC
17 Ridgeway House School Block 1 – Original School
Traditional Terrapin 23/07/08 None SCC
18 Shirley Warren Primary School & Nursery Unit
Main Building System Terrapin 02/09/08 None SCC
19 Sholing Junior School Block 1 – Main Building
System Scola 3 06/11/08 None SCC
20 Springhill RC (A) Primary School
24/10/07 None Temporary Austin Hall/Clifton
Block 5 – Shed Block 1 – Middle
Diocese of Portsmouth
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School Building Block 3 – Original School
21 Sholing Technology College
Block 6 – External Store Block 3 – Science Block Block 2 – Sports Complex Block 1 – Original School Block 5 – Mains Block
Temporary Vic Hallam (Derwent)
04/07/08 None SCC
Thank you for returning this questionnaire.
Local Authority: London Borough of Southwark Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: LONDON BOROUGH OF SOUTHWARK
Address line 1: PO BOX 64529 LONDON SE1
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
675/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
A total of 3 sites have been identified as having system built type buildings in them 2. How many system-buildings in schools and other children's settings do you have responsibility for?
3 as noted above
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3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 0 We have no CLASP type system built buildings.
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
3
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
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Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES b. identify damage to the column casings?; and YES
c. identify missing or damaged ceiling tiles? YES
2. How many have yet to be visually inspected?
2 sites require further investigation to enalble preparation of specific risk management where applicable 3. What is your timescale for completing all visual inspections?
ONE WEEK 4. Was any remedial action required? (Yes or No) NO If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) N/A If not, give expected completion dates? N/A
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , e.g. , visiting workers , to report any damage to column seals or ceiling tiles?
No
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
No
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who
No
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Yes No
(If no, please explain current position)
could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
No
Explanation of current position for any ‘No’ answers Item c and d: Detailed instructions to relevant schools will be provided when current initiative on detailed inpsections on system built buildings are complete. Item h: The Council Corporate Property department is reviewing the delivery of asbestos awareness training to relevant personnel. Item i: This will follow completion of inspections on system built buildings However, Southwark corporate policy has been agreed with all recognised Trade Unions and is available for scrutiny by nominated Safety Representative 2 Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, e.g., by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes. Please explain current position:
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The authority conducts compliance and system audit. Items of non-compliance are issued to Headteachers and Governors for action.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: St Helens Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: St Helens Council
Address line 1: St Helens Town hall
Address line 2: Corporation Street
Address line 3: St Helens
Address line 4: Merseyside
Address line 5: WA10 1HP
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
682/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
8 2. How many system-buildings in schools and other children's settings do you have responsibility for?
9
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3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP
SCOLA 4
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD 1
VIC HALLAM 3
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
1 (Concrete Frame)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
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Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As above 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES b. identify damage to the column casings?; and YES c. identify missing or damaged ceiling tiles?
YES
2. How many have yet to be visually inspected?
NONE 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Concrete Frame: 1970s: Fire protection to Columns SCOLA: 1970s: Fire Protection to Columns and Ring Beams 5. Have you completed all remedial actions? (Yes or No) YES If not, give expected completion dates?
N/A
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6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N0 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Yes
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No Yes (If no, please explain current
position) Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006? f. ensure that up-to-date asbestos registers are available?
Yes
No, however, to ensure that any asbestos containing materials (ACMs) are not inadvertently damaged during maintenance or refurbishment works, anyone, in the pursuance of their work, who would be likely to come into contact with the ACMs are notified of its presence and are referred to the on-site “Asbestos Alert”, detailing the location of the suspect ACMs. g. provide asbestos awareness
training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
As the duty holder, Head teachers are advised that all site based staff must be made aware of the location of the asbestos survey report and understand it’s contents. The vast majority of asbestos related work is conducted by licensed contractors under the supervision of Council officers. Copies of our letter to schools and our asbestos guidelines can be provided upon request.
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Y
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No)
687/860
YES If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: YES 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: YES. The asbestos register and associated report is updated as and when
regular inspections are undertaken i.e. Annually for High Schools and Bi-
Annually for Primary and Other Schools. All reports are accompanied by a
signed and receipted covering letter which explains the control measures to
be undertaken at site level.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) No further comments
688/860
Local Authority: Staffordshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Staffordshire County Council
Address line 1: County Property Service
Address line 2: Greenhall
Address line 3: Lichfield Road
Address line 4: Stafford
Address line 5: ST17 4LA
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
689/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
56 PREMISES 2. How many system-buildings in schools and other children's settings do you have responsibility for?
70 BUILDINDS
690/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 32
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL 3
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state) STEELFRAMED (non CLASP) 18 FRAMED CONCRETE & STEEL (non CLASP)
6
CONCRETE BUILD 7 CONCRETE FRAMED 4
691/860
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES b. identify damage to the column casings?; and YES c. identify missing or damaged ceiling tiles?
YES
2. How many have yet to be visually inspected?
NONE 3. What is your timescale for completing all visual inspections?
COMPLETED 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Twenty CLASP buildings, between the ages of 1958 and 1977, initial silicone sealing of any gaps to column casings as required. All remedial works were carried out in the ceiling voids to encapsulate the tops of steel columns and visible AIB packings / cladding. 5. Have you completed all remedial actions? (Yes or No) NO One school previously type 2 surveyed has had packers identified following a resent Type 3 survey, the packers were only identified following the removal of external cement asbestos panels. Remedial measures to be undertaken during school summer holidays 2009. If not, give expected completion dates?
692/860
693/860
2009
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
NO
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Y
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Y
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Y
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Y
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Y
694/860
Yes No
(If no, please explain current position)
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Y
f. ensure that up-to-date asbestos registers are available?
Y
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Rolling programme of training
Supplied by SCC H&S Department is ongoing.
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Y
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No) YES If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: YES
695/860
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) There were no difficulties in sealing gaps in the columns etc, we discussed with the HSE the potential for constant access to ceiling voids to carry out maintenance. It was proposed by SCC that we would undertake a 3 year programme to encapsulate and foam fill any portal frame CLASP structures where AIB packing or cladding was found in the ceiling voids.
This has been done during school holiday periods, during which full air testing was undertaken during the encapsulation works. No raised fibre levels above the control limit were found.
696/860
Local Authority: Stockport Metropolitan Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Stockport Metropolitan Borough Council
Address line 1: Stopford House, Piccadilly, Stockport, SK1 3XE.
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
34 2. How many system-buildings in schools and other children's settings do you have responsibility for?
697/860
0 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA 16
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD 6
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
12 - Timber Frame
698/860
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
0 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates? N/A
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/A
699/860
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
700/860
No (If no, please explain current
position) Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above: All our schools have a level 2 asbestos survey and an asbestos action plan that is updated on an ongoing basis. School Governing Bodies are required to review the asbestos action plan on an annual basis. All schools have been instructed that if any invasive work is required then they must undertake a level 3 asbestos survey. Asbetos management in Stockport is undertaken by the Council's partner company NPS Stockport Limited which offers all schools an help line for asbestos and a buy back service. In addition NPS Stockport Limited react immediately by visiting any school with concerns.
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
No If Not please explain: I have been advised my NPS Stockport Limited that: a) in the case of the 5 SCOLA Mk II buildings, the inner colums were fabricated from 4 upright sections of angle iron and the only packing material used were timber and plasterboard. b) in the case of t 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) No If Not please explain: I have been advised my NPS Stockport Limited that: a) in the case of the 5 SCOLA Mk II buildings, the inner colums were fabricated from 4 upright sections of angle iron and the only packing material used were timber and plasterboard. b) in the case of t 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes
701/860
Please explain current position: As explained earlier, all headteachers actively manage asbestos in their schools, update the asbestos action plan and have that paln reviewed annual by their Governing Body.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
702/860
Local Authority: Stoke City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Stoke City Council Premises & Client Team
Address line 1: 15 Trinity Street Hanley Stoke on Trent ST1 5PH
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
703/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
4 2. How many system-buildings in schools and other children's settings do you have responsibility for?
4
704/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
705/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
Random Samples done, Full Samples Required 3. What is your timescale for completing all visual inspections?
01/09/2009 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates? No pproblems found as yet
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No
706/860
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
No
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
No
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
707/860
Yes No
(If no, please explain current position)
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
No
Explanation of current position for any 'No' answers: Further updtes on information to staff will follow when full surveys are complete
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
708/860
Local Authority: Suffolk County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Children and Young People Services Suffolk County Council
Organisation:
Address line 1: Endeavour House, Russell Road, Ipswich, IP1 2BX
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
709/860
2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
approximately 60 2. How many system-buildings in schools and other children's settings do you have responsibility for?
710/860
aprroximately 60 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC approx 40
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
711/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
none 3. What is your timescale for completing all visual inspections?
on-going 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
no
712/860
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
713/860
No Yes (If no, please explain current
position) h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
714/860
Local Authority: Sunderland City Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Sunderland City Council Organisation:
Address line 1: 50 Fawcett Street, Sunderland Sr1 1RF
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
715/860
2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
6 2. How many system-buildings in schools and other children's settings do you have responsibility for?
716/860
6 as above 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 6
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
717/860
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
All are visually inspected on a regular basis 3. What is your timescale for completing all visual inspections?
All done and checked regularly 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? All column casings in all schools were masticed to prevent any gaps, as a matter of course. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
718/860
Yes. Some Headteachers did not want the works carried out as they did not like the look of the mastic. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations
Yes
719/860
No Yes (If no, please explain current
position) 2006? g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Regular visits to the schools, through asbestos newsletter and periodic mailings to the schools involved advising them of their duties and responsibilities and of the management system.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
720/860
Local Authority: London Borough of Sutton Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: London Borough of Sutton
Address line 1: 24 Denmark Road
Address line 2: Carshalton
Address line 3: Surrey
Address line 4: SM5 2JG
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
721/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
57 community, voluntary aided and foundation schools 2. How many system-buildings in schools and other children's settings do you have responsibility for?
Three Schools with Clasp buildings
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3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 3
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
723/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? See above address. 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/a 5. Have you completed all remedial actions? (Yes or No) N/a If not, give expected completion dates? N/a
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/a
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
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Yes No
(If no, please explain current position)
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
No
Where records have shown no attendance on suitable training, schools will receive a visit from Corporate H&S to go through
asbestos management of CLASP
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
No
Not centrally consulted through the Council at each school. The three schools manage consultation with their own staff representatives
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: Periodic reminders through School H&S Bulletins. School h&s audits carried out every two years that includes asbestos management
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
726/860
Local Authority: Swindon Borough Council SWINDON BOROUGH COUNCIL ADDITIONAL INFORMATION Section 3 Part 4 All school premises constructed between 1945 and 1980 were inherited from Wiltshire County Council under Local Government reorganisation in 1997. The records that transferred were sparse and contained insufficient detail to enable the then new Unitary Authority (Swindon Borough Council) to assess any proprietary construction systems used. The necessary research has not been subsequently undertaken as, other than in the context of completing this questionnaire, such information would be of limited value to the Council. However, the Council has since commissioned two full scale MDHS100 Type 2 surveys of all its premises with the latest being completed by UKAS accredited consultants over two years ending March 2008. From these and other inspections undertaken to date no asbestos containing materials have been identified in column claddings enclosed by metal casings and consideration of this aspect only would result in a ‘nil return’. This questionnaire is therefore submitted to confirm the management actions taken in similar circumstances (there are a few instances where asbestos board fire protection to columns and ceiling void firebreaks has been utilised in system type constructions). Previously unprotected column claddings were overboarded using non-mechanical fixings and sealed joints some years prior to the issue of the guidance referred to in the introduction to this questionnaire. This work has since been reinspected and any necessary making good has been completed (see Section 5 part 4 for details of monitoring procedures) Section 5 Part 4 The following outlines Swindon Borough Council’s asbestos management procedures and applies to all premises including schools.
1. An MDHS 100 Type 2 survey report has been prepared for all premises constructed prior to 2000 and a copy provided to all Duty Holders (Premises Managers / Headteachers)
2. Each report outlines the findings for every location accessed and includes references to non-asbestos materials that might otherwise be mistaken for asbestos.
3. Each report incorporates a detailed asbestos register.
727/860
4. All Duty Holders are provided with written guidance on ‘Duty to Manage’ responsibilities and how to discharge them (accessible via Council Intranet and Web systems)
5. Asbestos awareness courses and updates are provided for relevant Council Officers (designated Duty Holders, premises managers, technical design and maintenance staff including architects, surveyors, engineers, facilities managers etc). Courses for 2009 have been scheduled from January through April and all non new build schools are required to be represented (Headteachers / Bursars / Site Managers / Caretakers / Governors etc as appropriate )
6. All Duty Holders are required to produce an asbestos management plan for their premises to be reviewed annually or when significant changes occur (standard template format includes sections on notifying staff, monitoring and reporting procedures etc)
7. Condition of recorded asbestos occurrences is checked via annual inspection undertaken by technical staff and monitored on day to day basis by Duty Holder / site staff according to individual site arrangements.
Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
728/860
Swindon Borough Council Organisation:
Address line 1: Civic Offices, Euclid Street, Swindon, SN1 2JH
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as
729/860
CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm 3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Probably 8 but could be as many as 15 - see note at Section 3 part 4 below. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
Probably 9 but could be as many as 17 - see note at Section 3 part 4 below. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
730/860
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
No records - see note at Section 3 part 4 below.
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
All school premises constructed between 1945 and 1980 were inherited from Wiltshire County Council under Local Government reorganisation in 1997. Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
4. Was any remedial action required? (Yes or No) No
731/860
If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No - see note at Section 3 part 4 - remedial actions taken prior to receipt of guidance - only monitoring and minor repair undertaken since. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays,
Yes
732/860
No Yes (If no, please explain current
position) decorations, etc), in a way that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes
733/860
Please explain current position: The following outlines Swindon Borough Council’s asbestos management procedures and applies to all premises including schools. 1. An MDHS 100 Type 2 survey report has been prepared for all premises constructed prior to 2000 and a copy provided to all D
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
734/860
Local Authority: Tameside Metropolitan Borough Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Tameside Metropolitan Borough Council, Services for Children and Young People
Organisation:
Address line 1: Level 2
Address line 2: Council Offices
Address line 3: Wellington Road
Address line 4: Ashton under Lyne
Address line 5: Tameside
Address line 6: OL6 6DL
Contact name:
Contact phone number:
Contact e-mail:
2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos
735/860
materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
27 No. 2. How many system-buildings in schools and other children's settings do you have responsibility for? 27No.
736/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA 24
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
HORSA 3No/ROSLA 1No Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
737/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
Not Applicable 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) NOT APPLICABLE If not, give expected completion dates? NOT APPLICABLE
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
NOT APPLICABLE
738/860
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who
No Question H: All Controlled Schools or Voluntary Controlled
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No Yes (If no, please explain current
position) could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Schools have a current Asbestos Register on the site. Currently a review of ACM,s within school premises is underway in order that the register can be updated and circulated as required. The Council also has a document which has been circulated to all schools regarding Asbestos Management Guidelines within which there is details of a Permit to Work System for completion by the school when building works are envisaged with their preferred contractor which inter alia makes reference to the asbestos register. The advice is that whenever any building works are undertaken the asbestos register is first checked to review location etc. Schools have also details of contacts to be made if they have an asbestos related problem or that of a building maintenance problem Additional checks and balances within the system: generally a pro forma is required to be completed and submitted by all schools to indicate where building works are to be commenced which they are managing which is entitled Proposed Alterations to Tameside School Premises and requires details of outline proposals.
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No) If Not please explain:
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Not Applicable No "CLASP SYSTEM Columns" Identified in the survey undertaken 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: NOT Applicable 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Systems in place are restricted to the update of the Asbestos Registers for schools and the review of the Proposed Alterations to Tameside School Premises as sumbmitted by Heads with meetings and or discussions as required. Any programmed asbestos removal is managed by appropriately qualified staff within the Council using the services of licensed contractors
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Telford & Wrekin Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Telford & Wrekin Council
Address line 1: Civic Offices
Address line 2: Malinslee House
Address line 3: Telford
Address line 4: TF3 4HD
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
742/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
55 2. How many system-buildings in schools and other children's settings do you have responsibility for?
55
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3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA 48
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
7 x Demountable type buildings.
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
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Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and? NO
b. identify damage to the column casings?; and NO
c. identify missing or damaged ceiling tiles? NO
2. How many have yet to be visually inspected? 55
3. What is your timescale for completing all visual inspections? September 2010
4. Was any remedial action required? (Yes or No) Not known at this time. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) NO If not, give expected completion dates? Action plan will be developed from survey results.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
The corporate asbestos management plan has been circulated to all property managers, Headteachers etc. The plan is in the process of being reviewed and will include information relating to system buildings.
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations
Yes
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Yes No
(If no, please explain current position)
2006? f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
No Training program to be arranged for responsible persons 2010
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Not at this time. If Not please explain: Inspections yet to be carried out. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) All Telford & Wrekin Council schools and other operational properties have received a type 2 asbestos survey, these surveys are reviewed annually.
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An action plan of removals and or remedial works has been developed as a result of the surveys. The asbestos management plan is in the process of being reviewed. On completion it will be circulated to all stakeholders including Directors, building managers and headteachers. The reviewed plan will also include details relating to system buildings and how we intend to carry out further investigation that is now deemed necessary.
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Local Authority: Thurrock THURROCK email sent on 9/4/2010 We are undergoing surveys now for the very few schools where we have assessed that there is possibility that structural posts may be of the type identified by the HSE. The results will be back in the next 2 weeks, when I will be able to send back the form to you. Best wishes Thurrock Council
Sent: 08 January 2010 16:30 Subject: Asbestos in schools survey - Urgent request Importance: High Dear , I am writing to you in connection with the questionnaire survey on asbestos management in system built schools and system built children’s settings that was jointly launched by the Department of Children, Schools and Families and the Health and Safety Executive in 2009. In response to our reminder on 25 August 2009, your e-mail of 11 September briefly stated Thurrock’s current position on asbestos management in schools and promised further information once specific surveys had been put in motion to establish if the authority had any schools that fell within scope of the survey. However, we do not appear to have heard anything further from you. I would be very grateful if you could forward a complete response directly to me, using the attached Word version of the questionnaire. Kind regards, Public Services Sector email sent on 11/9/09 Thank you for time this morning, when we discussed Thurrock’s response to your email of the 25th August 2009. I am writing to confirm Thurrock’s way forward to provide you with the information requested, but initially thought it might be useful to explain our current position regarding asbestos materials in our schools. All our schools had Type 2 asbestos surveys carried out a few years ago. They were all supplied with an asbestos register at a training session on asbestos that included guidance on availability of the register and the need to make all contractors aware. Some 2/3 years
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ago we had a couple of meetings with HSE officers in the Chelmsford branch, re asbestos management following an issue at a school. They were more than happy with the work Thurrock had put in place to advise our schools on asbestos, and our methods of ensuring that the Council was carrying out its duty to manage health & safety generally in our schools. As discussed, Thurrock does not have a register of the schools structural types. While we have an approximate idea, we do not consider that to be of sufficient robustness for the purposes of this request. We will be commissioning our surveyors department, Europa, to visit all the schools in the borough, to provide an initial assessment of building types and structures, as an initial assessment. Following that, where the structural type of any buildings are unclear, we will need to commission further to clarify the status of those buildings, to make sure that we have identified any that fit into the criteria of system built. A survey will then be implemented to assess the steel structural columns, and a report provided, including recommendations for actions in each case. A qualified contractor will then be appointed to carry out works recommended in the report. Schools will be provided with an annexe to their asbestos register, as appropriate at each stage, to ensure that they are full aware, and have in writing the situation with buildings on their sites. I will send over to you a programme for the initial works, and on its completion a report on the situation at Thurrock, and for which buildings we need to seek additional surveys. The same will happen at each stage, so that HSE are kept informed of our progress. I will be the contact person for Thurrock Council in this matter. Please contact me if you have any concerns, would like an update, or have any additional information or guidance which would help us in completing this exercise. Regards Asset Development Advisor Children, Education & Families Thurrock Council
750/860
Local Authority: Torbay Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Torbay Council
Address line 1: Property Services Group, Aspen Way, Yalberton, Paignton, TQ4 7QR
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
751/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
7 2. How many system-buildings in schools and other children's settings do you have responsibility for?
7
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3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD 7
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
753/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
0 3. What is your timescale for completing all visual inspections?
Completed 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No.
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5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who
Yes
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No Yes (If no, please explain current
position) could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
756/860
Local Authority: Trafford Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Trafford Council
Address line 1: 4th Floor
Address line 2: Waterside House
Address line 3: Waterside
Address line 4: Sale
Address line 5: M33 7ZF
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
757/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘duty holder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
A total of 25 community schools have been identified as having system buildings on their site of which the Children and Young People’s Service (Trafford Council) are the duty holder. A total of 6 Voluntary Aided schools have been identified as having system buildings on their site and these are the responsibility of the Diocese/Governing Body.
758/860
A total of 3 Foundation schools have been identified as having system buildings on their site and these are the responsibility of the Governing Body. 2. How many system-buildings in schools and other children's settings do you have responsibility for?
Within community schools there are a total of 25 system-buildings for which the Authority is the duty holder. There are a total of 6 system-buildings in Voluntary Aided schools for which the Diocese/Governing Body are the duty-holder. There are a total of 4 system-buildings for which the Governing Body is responsible. 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? Community Schls VA/Foundation Schls
CLASP
SCOLA 9 2
SEAC
ORLIT
HILLS
SPOONER 2
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD 3 3
VIC HALLAM 1
PRATTEN
METHOD
CLAW
BRISTOL 3
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
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LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
1 Medway 1 HORSA 6 unidentified 4 unidentified
System-buildings System-buildings
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Contact details on the first page Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes in all schools
b. identify damage to the column casings?; and Yes in all schools c. identify missing or damaged ceiling tiles? Yes in all schools
2. How many have yet to be visually inspected?
All known system buildings with column casings have now been inspected within schools.
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3. What is your timescale for completing all visual inspections?
Not appropriate 4. Was any remedial action required? (Yes ) If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? The system buildings found to contain asbestos containing columns were of a SCOLA construction built between 1970-1971. In those schools for which the Authority is the duty holder remedial works have been undertaken. On request, remedial works have been undertaken for those maintained schools where the Authority is not the duty-holder 5. Have you completed all remedial actions? (Yes ) In those schools where the Authority is the duty holder or where requested by maintained schools where the Authority is not the duty-holder.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
The original method stated that the UPVC strip should be fixed to the gaps to the front of the columns with silicone, we have found that this is not a strong enough bonding agent. Therefore the method we have adopted is to firstly seal the gap with silicone, then use a stronger bonding agent such as no nails on the metal casings to adhere the UPVC strip to, then silicone seal either side of the strip and the top and bottom. Regarding the foam seal to the top, there are some things which should be considered, whilst we have not experienced any problems carrying this out it has to be noted that on some schools, suspended ceiling grids / electrical cables may be fixed in very close proximity to the column, and it should be advised that suspended ceiling tiles are not lifted directly adjacent to the column for risk of loosening the foam seal to the top. Care also must be taken if repairs / maintenance work is being carried out on electrical equipment / wiring as again this could potentially disturb the seal. 5. Confirmation that arrangements are in place to manage risks
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1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes-but see next
column
All schools with system buildings were contacted and a copy of the guidance from the
HSE Asbestos in Schools Working Group was circulated to the affected schools. Similarly, guidance from the NUT was also
circulated b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , e.g. , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
All schools are reminded at least once a year for the need to
ensure the Type 2, any Type 3 surveys and the CLASP surveys to be shown to any contractor
coming on to site and recommending a permit to work
system be put in place f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes The Trafford Asbestos Policy
makes this clear
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness Yes Asbestos awareness training
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Yes No
(If no, please explain current position)
training for all employees who could foreseeably be exposed to asbestos, e.g., caretakers and other maintenance staff?
sessions have been held for any staff the Head feels appropriate.
Another session is to be arranged. Asbestos
Management Plan training has also been given to appropriate staff. An asbestos awareness presentation was held as part of an overall health and safety session for heads. At a recent
meeting for new Heads appropriate Officers gave an overview of health and safety
including asbestos. h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify
damage to columns and casings? (Yes in community schools)
If Not please explain: As the Authority is not the duty holder in VA/Foundation schools this responsibility will fall to the Dioceses/Governing Body 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (not at present) 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, e.g., by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Yes and we are reviewing our procedures. Guidance has been sent out to schools, a letter explaining the issues and these have been followed up several times.
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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Local Authority: Wakefield Metropolitan District Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Wakefield Metrolpolitan District Council
Address line 1: Family Services
Address line 2: County Hall
Address line 3: Wakefield
Address line 4: West Yorkshire
Address line 5: WF1 2QL.
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
765/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
2. How many system-buildings in schools and other children's settings do you have responsibility for?
766/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 48
SCOLA
SEAC
ORLIT
HILLS
SPOONER 4
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
767/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES b. identify damage to the column casings?; and YES c. identify missing or damaged ceiling tiles? YES
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) YES If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? All schools have been prioritised into an order which reflects the importance of risk arising from the levels of asbestos. Therefore all CLASP buildings have been given priority 1 status. Any actions arising from visual inspections have been documented and are being actioned through the schools and LA’s day to day maintenance team based on the service level agreement split of responsibility for repairs and maintenance and where required, specialist external contractors are being commissioned. 5. Have you completed all remedial actions? (Yes or No) NO If not, give expected completion dates?
Any actions arising from the visual inspections are being actioned through a programme of remedial work with between the LA and schools .
768/860
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
NO 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Y – Via Asbestos Report
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Y
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Y – Via Asbestos
Report and Asbestos
Management Plan(AMP) template
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Y
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Y – Via Asbestos Report &
AMP
f. ensure that if work with Y
769/860
Yes No
(If no, please explain current position)
Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006? f. ensure that up-to-date asbestos registers are available?
Y
Y – This has been done, but will be repeated at
regular points
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Y
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No) YES via the LA’s day to day maintenance and capital & buildings teams.
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) YES, all schools have access to support from the LA’s day to day maintenance and capital & buildings development teams. The LA is looking towards supporting current practice further via an annual inspection for all schools. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Yes. The intention is to ensure that all schools have adopted and maintain a school asbestos management plan. That each school can opt into a further annual inspection to ensure asbestos is maintained in good condition or removed. Finally the LA will
770/860
continue to provide awareness training and update asbestos reports for schools at periodic points in the future.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
771/860
Local Authority: Walsall Children’s Services Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Walsall Children's Services, Serco
Address line 1: Education Development Centre, Pelsall Lane, Rushall, Walsall, WS4 1NG
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
772/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
14 CLASP School Buildings 2. How many system-buildings in schools and other children's settings do you have responsibility for?
None
773/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for? CLASP 0
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
774/860
. Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Sealing columns etc. Methodology approved by HSE and inspections carried out 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
This was an extremely onerous and expensive task and we used licensed contractors for all of the work. No major difficulty encountered other than the above.
775/860
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness Yes
776/860
No (If no, please explain current
position) Yes
training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above: It is my understanding that in addition to safety management guidance the Council provide asbestos awareness training to relevant employees. I am unclear as to whether Health & Safety Reps are trained but Head Teachers etc are to be provided [during March 2009] with specific detailed training regarding CLASP asbestos issues.
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
If Not please explain: Schools have been explained there responsibilities and it is our belief that these arrangements are in place. 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) If Not please explain: Schools have been explained there responsibilities and it is our belief that these arrangements are in place. 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: This is being picked up by both Property Services and the Health & Safety Team
777/860
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
778/860
Local Authority: London Borough of Waltham Forest
Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: LONDON BOROUGH OF WALTHAM FOREST
Address line 1:
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
779/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
There are 77 schools sites in the authority broken downs as follows: - 3 stand-only nurseries - 62 community/VA/Foundation schools - 9 PFIs
2. How many system-buildings in schools and other children's settings do you have responsibility for?
780/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Due to lack of records the Authority have been unable to distinguish between
the frame systems in use. However it is the Authorities understanding that
781/860
SEAC and few SCOLA system buildings are in use but are unaware if any
CLASP.
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Type 2 survey undertaken of schools. School provided with copies and advised to remove, manage b. identify damage to the column casings?; and Schools advises as per the asbestos survey c. identify missing or damaged ceiling tiles? Schools advises as per the asbestos survey
2. How many have yet to be visually inspected?
Approximately 10 3. What is your timescale for completing all visual inspections?
September 2011. 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Please see attached sheet 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? 2011
782/860
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
YES
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
YES
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
YES
f. ensure that if work with Asbestos Containing Materials
YES
783/860
No Yes (If no, please explain current
position) (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006? f. ensure that up-to-date asbestos registers are available?
YES
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
A NEW ROUND OF TRAINING IS TO BE MADE AVAILABLE FOR
SCHOOL PERSONNEL RESPONSIBLE FOR BUILDING
MAINTENANCE 2011
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
YES
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No) If Not please explain: Currently one school appears to have issues with columns and casings and
this is being managed. This school is also due to have extensive
refurbishment via BSF
3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) yes Please explain current position:
784/860
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Due to delegation of DFC schools are deemed as competent and have a duty of care to site users. The LA provides the relevant policies and advises in which the relationship of the employer and responsible persons is defined. Delegation of responsibilities takes the form of expecting schools to take on board advice and manage and removal of asbestos can form part of the day to day running of the asset. As such the LA is required to enforce the needs for schools to be good stewards of their own buildings.
785/860
Local Authority: Wandsworth Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Wandsworth Borough Council
Address line 1: The Town Hall
Address line 2: Wandsworth High Street
Address line 3: London SW18 2PU
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
786/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
5 2. How many system-buildings in schools and other children's settings do you have responsibility for?
787/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS 5
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
788/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
yes b. identify damage to the column casings?; and yes c. identify missing or damaged ceiling tiles? yes
2. How many have yet to be visually inspected?
nil 3. What is your timescale for completing all visual inspections?
N/a 4. Was any remedial action required? (Yes or No) no If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/a 5. Have you completed all remedial actions? (Yes or No) yes If not, give expected completion dates?
N/a
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
no
789/860
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
X
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
X
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
X
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
X
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
X
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
X
f. ensure that up-to-date asbestos registers are available?
X
g. provide asbestos awareness training for all employees who
X
790/860
No (If no, please explain current
position) Yes
could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
X
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No) yes
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) yes Please explain current position: Asbestos Management Plans are inspected regularly as part of the Health & Safety audits. When representatives of the Buildings & Development section are on site, they remind schools of their obligations in respect of asbestos management.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) no
791/860
Local Authority: Warrington Borough Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Warrington Borough Council
Address line 1: Town Hall
Address line 2: Sankey Street
Address line 3: Warrington
Address line 4: Cheshire
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
792/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings Whilst Warrington BC does not have direct responsibility for voluntary aided schools within the borough, it has been agreed with diocese representatives, that for this single reporting exercise Warrington BC will report back to DCSF for all settings.
1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
31 N° Local Authority Buildings 8 N° Voluntary Aided Buildings
793/860
2. How many system-buildings in schools and other children's settings do you have responsibility for?
31 N° Local Authority Buildings 8 N° Voluntary Aided Buildings 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA 21
SEAC
ORLIT
HILLS
SPOONER 3
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD 8
VIC HALLAM 3
PRATTEN
METHOD
CLAW
BRISTOL 1
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others
794/860
Unknown 3
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
All schools and with reference to this reporting exercise have had a type 2 asbestos survey undertaken. These surveys are held on a central data storage system with hard copies distributed direct to the schools in question.
b. identify damage to the column casings?; and
All schools and with reference to this reporting exercise have had a type 2 asbestos survey undertaken. These surveys are held on a central data storage system with hard copies distributed direct to the schools in question.
c. identify missing or damaged ceiling tiles?
All schools and with reference to this reporting exercise have had a type 2 asbestos survey undertaken. These surveys are held on a central data storage system with hard copies distributed direct to the schools in question.
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
N/A
795/860
4. Was any remedial action required? (Yes or No) Yes - Any immediate action required was taken at the time of
survey If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?
This information is easily available. We have good records but having the numbers of schools that we are responsible would entail the utilisation of a resource which we don’t currently have available to answer this accurately.
5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Work identified within type 2 asbestos survey has been completed 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to
Yes
796/860
Yes No
(If no, please explain current position)
column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Policy in place
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No)
All settings have policies for the making safe of damaged asbestos
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
797/860
A type 2 asbestos survey has been carried out for all schools, including system builds.
If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
The council offers all building managers the opportunity to undertake asbestos awareness training. Where work is carried out at schools asbestos is treated as a high risk, we ensure that type 3 asbestos surveys are undertaken prior to the commencement of building works.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
798/860
Local Authority Warwickshire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: WARWICKSHIRE COUNTY COUNCIL
Address line 1: RESOURCES DEPT
Address line 2: PROPERTY & CONSTRUCTION SERVICES
Address line 3: MAINTENANCE & PROJECTS GROUP
Address line 4: SHIREHALL, WARWICK
Address line 5: CV34 4RP
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
799/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
350 (Please note more than one system exists on each site) 2. How many system-buildings in schools and other children's settings do you have responsibility for?
800/860
340 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 44(mark1 to mark 5)
SCOLA
SEAC
ORLIT
HILLS
SPOONER 179
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 86 (Derwent System)
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD 20 (Mobile classrooms)
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
HORSA HUTS (10 of) INTERGRID ( 5 of)
Others BAC BRITISH AEROPLANE COMPANY (10 of) ANDERSON CONSTRUCTION (3 of) CORNWOOD WHARTON (1 of)
CONDOR KINGSWORM (1 of) =21
801/860
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance 1 Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
All Clasp mk1 to 5 Properties have been inpsected and the short term work completed. The longer term work is in progress, other systems have condition inspection checks
b. identify damage to the column casings?; and
All damage has been identified and coreected or being corrected. Short term damage has been completed..
c. identify missing or damaged ceiling tiles?
. Done - but this is an ongoing devolved issue to monitor, contact hotline for assistance
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
repeat inspections on a 3 year cycle 4. Was any remedial action required? (Yes or No)
Yes - If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action?
Damaged panels, missing skirting, removed fixtures, alterations, column damage
802/860
(No work failing.air clearance checks upon completion) 5. Have you completed all remedial actions? (Yes or No) not the longer term work in all cases If not, give expected completion dates?
aiming for longer term completion by 31.3.2010. (subject to funding)
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
SHORT TERM WORK - FINDING A SUITABLE SEALANT LONGER TERM WORK - GAINING ACCESS - HOLIDAY WORK(SECONDARY SCHOOLS) 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes ATLAS SYSTEM
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes ATLAS SYSTEM - ASBESTOS
MANAGEMENT GUIDE
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes AS ABOVE
d. instruct staff not to fix Yes AS ABOVE
803/860
Yes No
(If no, please explain current position)
anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals? e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
RECOMMEND CONTRACTORS ALSO ACCESS ATLAS AND CAN
VIEW ON SCHOOL SITES Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
RECOMMEND ANALYSTS AND REMOVAL/ENCAPSULATION
CONTRACTORS USED Yes
f. ensure that up-to-date asbestos registers are available?
Yes SEE ATLAS
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
CARRIED OUT BY CHILDREN & YOUNG PEOPLE & FAMILIES
DEPARTMENT Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
EVERY SCHOOL HAS ACCESS TO ATLAS AND CAN CONTACT THEIR HOTLINE
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
WARWICK COUNTY COUNCIL EMPLOY:- ASBESTOS SURVEYORS, BUILDING SURVEYORS WHO ON DIFFERENT PROGRAMMES RE INSPECT THE PROPERTIES.
804/860
If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position:
CAPITAL REVIEW MEETINGS WITH SCHOOLS - ASBESTOS CONDITION DISCUSSED. ADDITIONAL TRAINING OF CARETAKERS VIA PROPERTY RISK MANAGER IS BEING CARRIED OUT TO A MORE DETAILED LEVEL IS IN PROGRESS
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) PROPERTY REVIEWS ARE IN PROGRESS TO REDUCE THE NUMBER OF BUILDINGS USED. IT IS HOPED THE REMAINING USEFUL LIFE OF THE PROPERTY AND THE DIFFICULTIES IN MAINTAINING SOME OF THESE SYSTEM BUILDINGS WILL BE TAKEN ON BOARD
805/860
Local Authority: West Berkshire Council: Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: West Berkshire Council
Address line 1: Council Offices, Market Street, Newbury, Berkshire
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
806/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
2 school sites 2. How many system-buildings in schools and other children's settings do you have responsibility for?
As above
807/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 1
SCOLA
SEAC
ORLIT 1
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
808/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
n/a 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? CLASP building mid-70's required ecapsulation and removal as appropriate of ACM webbing type material between floor slab and steel frame 5. Have you completed all remedial actions? (Yes or No) No If not, give expected completion dates? End May 2009
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
None
809/860
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who
Yes
810/860
No Yes (If no, please explain current
position) could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff? i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) Thank you for returning this questionnaire.
811/860
Local Authority: West Sussex County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: West Sussex County Council
Address line 1: Capital & Asset Management
Address line 2: The Tannery
Address line 3: Westgate
Address line 4: Chichester
Address line 5: PO19 3RJ
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
812/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
78
2. How many system-buildings in schools and other children's settings do you have responsibility for?
813/860
77
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA 77
SEAC
ORLIT
HILLS 1
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
814/860
3. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Please contact the officer above for information. 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
b. identify gaps in columns and casings; and?
Yes
c. identify damage to the column casings?; and Yes
d. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
4. Was any remedial action required? Yes
815/860
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Mark3 SCOLA built school. Columns to the ground floor.
5. Have you completed all remedial actions? Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
NO
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any
Yes
816/860
No Yes (If no, please explain current
position) damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify
damage to columns and casings? Yes
3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary?
Yes
817/860
4. Do you have arrangements to ensure that the control
measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc?
Yes
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
818/860
Local Authority Wigan Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Wigan Council
Address line 1: Wigan Investment Centre,
Address line 2: Waterside Drive, Wigan
Address line 3: WN3 5BA
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
819/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
20 2. How many system-buildings in schools and other children's settings do you have responsibility for?
20
820/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 1
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD 13
VIC HALLAM 4
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
ROSLA 2
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
821/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As above 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None 3. What is your timescale for completing all visual inspections?
All Completed 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Clasp 1950 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
822/860
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Some were awkward but have been sealed 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Head teachers, site managers/caretakers have been informed. Some heads do not
wish to inform staff.
Yes
Training is ongoing. All Head teachers, site
managers/caretakers are debriefed annually after
monitoring has been carried out.
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes All this is part of the
Management Plan which is provided to all schools
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
As above, training is ongoing. All Head teachers, site
managers/caretakers are debriefed annually after
monitoring has been carried out.
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
All this is part of the Management Plan and signing –in procedures which is provided
to all schools
Yes
f. ensure that if work with Yes All this is part of the
823/860
No Yes (If no, please explain current
position) Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Management Plan and signing –in procedures which is provided
to all schools
f. ensure that up-to-date asbestos registers are available? Yes
Schools are monitored at least annually or where there are
sufficient changes to the structure
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes Ongoing
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
All this is part of the Management Plan and signing –in procedures which is provided
to all schools
Yes
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No) Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: All Head teachers, site managers/caretakers are debriefed annually after monitoring has been carried out.
824/860
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
825/860
Local Authority: Wiltshire Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Wiltshire Council
Address line 1: County Hall
Address line 2: Bythesea Road
Address line 3: Trowbridge
Address line 4: Wiltshire
Address line 5: BA14 8JD
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
826/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Approx. 64 2. How many system-buildings in schools and other children's settings do you have responsibility for?
Approx. 88
827/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
Approx. 58 (of which 23 have had asbestos removed for major refurbishment)
PRATTEN
METHOD Approx. 30
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
828/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? Wiltshire Council 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected
None that are our responsibility
3. What is your timescale for completing all visual inspections?
Re-inspected annually as a minimum 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Method built schools and Pratten buildings of between 60’s and 80’s Column casing, ceiling tiles and AIB over braced bays needing encapsulation, or removal if damaged. 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No
829/860
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the
Yes
830/860
Yes No
(If no, please explain current position)
Control of Asbestos Regulations 2006? f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No) Yes for all schools that we are responsible for (For those we are not responsible for, we have advised them as to their responsibilities as Duty Holders) If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes we use our Asbestos Consultant that does our Type 2 surveys and compiles our registers to re-inspect on a minimum of annually. As a policy we arrange for a new type 2 to be carried out every 3 years and a new register compiled. School staff are instructed to report damage directly to the council. If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: We continually review our arrangements and run Roadshows regularly for school staff regarding all Health & Safety issues especially asbestos.
831/860
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
832/860
Local Authority: Wirral Local Authority Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Wirral Local Authority (CYPD)
Hamilton Building, Conway Street, Birkenhead, CH41 4FD
Address line 1:
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
833/860
Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
2. How many system-buildings in schools and other children's settings do you have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
834/860
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility?
835/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes b. identify damage to the column casings?; and Yes c. identify missing or damaged ceiling tiles? Yes
2. How many have yet to be visually inspected?
None - all inspected 3. What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Removal and encapsulation was identified in some buildings 5. Have you completed all remedial actions? (Yes or No) Yes If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position)
836/860
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
g. ensure that up-to-date asbestos registers are available?
Yes
h. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
i. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
837/860
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: The Council has implimented a 6 monthly inspection regime for all buildings with identified asbestos, following type 2 surveys being undertaken in all buildings. Training has been given to all school (& other establishments) staff and this is updated on a
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
838/860
Local Authority: Wokingham Borough Council Asbestos management in system built schools and system built children’s settings (Updated questionnaire response, as at 30 December 2009) 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Wokingham Borough Council
Address line 1: Property Services
Address line 2: P.O. Box 151
Address line 3: Shute End
Address line 4: Wokingham
Address line 5: Berkshire
Address line 6: RG40 1WH
Contact name:
Contact phone number:
Contact e-mail:
839/860
2. Background Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
35 Properties (of which 5 are voluntary aided). 2. How many system-buildings in schools and other children's settings do you have responsibility for?
840/860
35 properties 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
No CLASP buildings exist, however there is no detailed information available to identify the different types of system buildings. All system buildings are being resurveyed – regardless of type.
4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
841/860
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As above 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
No CLASP buildings in our portfolio, Inspection of other system buildings has been completed. b. identify damage to the column casings?; and No fire protected columns of the type outlined in the Background, or similar, have been identified in Wokingham Borough Council Schools. c. identify missing or damaged ceiling tiles?
Not applicable - see above.
2. How many have yet to be visually inspected?
All schools have been inspected; type 2 surveys and asbestos registers are complete. Supplementary inspections and sampling to review the system-building specific issues were completed by 30 November 2009. 3. What is your timescale for completing all visual inspections?
See question 2. 4. Was any remedial action required? (Yes or No) No remedial action was required. If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? 5. Have you completed all remedial actions? (Yes or No) None required. If not, give expected completion dates?
842/860
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
No remedial work required. 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
Significant guidance on asbestos management is currently in place, including a Schools H&S Manual, and periodic updates and highlights to schools on asbestos issues. No additional guidance to schools with system buildings has been necessary, due to the absence of cased columns. An update will be made to the H&S Manual on next revision.
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes To be covered by the above
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers, to report any damage to column seals or ceiling tiles?
N/A Not applicable
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
N/A
Not applicable (other than to reinforce general advice not to fix anything to walls without
assessing asbestos risk).
843/860
No Yes (If no, please explain current
position) e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
Yes Covered by the above
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Covered by current H&S Manual Yes
Existing Asbestos Registers (held by schools) have been checked and updated as necessary during the supplementary surveys of system buildings.
f. ensure that up-to-date asbestos registers are available?
Yes
An asbestos awareness training package has been developed, and is now deemed mandatory for all schools. Course has been delivered to reps from half of WBC schools, remainder will be trained early in 2010.
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
No
Potential hazards particular to system buildings were highlighted and briefed through WBC Schools H&S Committee in September 2009.
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No) Yes – Expertise and contract arrangements are in place If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Not applicable, as none of the specified system columns types have been identified.
844/860
If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Please explain current position: Please see answer to question 5/1. There are effective asbestos management and control measures in place.
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected]) The Council last year refreshed its guidance to schools on asbestos management as part of a relaunch of its online health and safety manual for schools. The Children’s Services electronic management bulletin to all schools has been used to raise awareness. In addition, there has been a focus on schools’ management of contractors, and we have provided guidance tailored for schools, model signing-in register and model site safety leaflet for schools to issue to contractors, which include information about asbestos. A site controller (caretaker) network is established with regular meetings, providing opportunity to regularly update school caretakers and site controllers on buildings safety management issues such as asbestos. Mandatory health and safety management training is provided for headteachers, which includes an overview of the regulatory requirements and expectations on headteachers regarding asbestos management. Wokingham Borough Council have completed all of the type 2 surveys where they have responsibility for identifying asbestos in schools and other children’s settings. Each senior manager has been provided with an Asbestos Register for their site, and has been advised on their responsibilities to fully comply with the Control of Asbestos Regulations 2006. All school system-buildings have been inspected, and none have been found to have fire protected columns of the type outlined in the Background to this questionnaire. An asbestos awareness training programme has been developed and made mandatory for all schools. The training has been delivered to approximately half of schools (to Dec 2009) and the remainder are programmed for Feb/Mar 2010.
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Local Authority: Worcestershire County Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: Worcestershire County Council
Address line 1: County Hall
Address line 2: Spetchley Road
Address line 3: Worcester
Address line 4: Worcestershire
Address line 5: WR5 2NP
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
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Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
73 sites.
2. How many system-buildings in schools and other children's settings do you have responsibility for?
127 system buildings.
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3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
CLASP 2
SCOLA 106
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM 4
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD 4
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
HOLOPLAST 1 Undetermined System-like construction
10
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4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? As Above 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles? Approximately 50% of targeted sites have been inspected. 2. How many have yet to be visually inspected?
Approximately 50% of targeted sites.
3. What is your timescale for completing all visual inspections?
Through remainder of 2009 into first quarter of 2010
4. Was any remedial action required? (Yes or No) Yes If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? Please see attached schedule: System Built Blocks by Site Name Specific remedial works according to content, minimum HSE recommendation regarding sealing of columns.
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1. Head Teachers have been alerted to enhanced risks of asbestos
contamination above ceilings and advised on precautions to be taken by maintenance staff.
2. Column casing joints have been sealed in accordance with HSE
guidelines where found to be necessary.
3. When suspended ceilings have been removed as part of refurbishment works, column tops have been sealed.
5. Have you completed all remedial actions? (Yes or No) No
If not, give expected completion dates? During remainder of 2009 and into first quarter 2010.
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
Not with the under ceiling sealing of gaps. Other issues have required notifiable removal projects.
5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
Yes No
(If no, please explain current position)
a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
YES
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
YES
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and
YES
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Yes No
(If no, please explain current position)
remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles? d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
YES
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised of its presence (e.g. wiring contractors, caretakers, etc)?
YES
f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
YES
f2. ensure that up-to-date asbestos registers are available?
YES
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
NO –ADVICE AND INFORMATION IS CONTAINED WITH ASBESTOS REGISTER
PACK
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
YES
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No)
Yes through Property Services
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no)
Once completed through Property Services
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If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no)
See 2 and 3 above
Please explain current position:
6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
Worcestershire County Council have for a number of years recognised the difficulties in identifying and managing the asbestos content of system buildings. Asbestos information gained, regardless of source is passed directly to the site manager and recorded in the central database. If that material/content is significant, then a full history site register is re-issued. The "Competencies for Officers in Charge" training has started. Feedback suggests that content needs to be less scientific. It is also ideal to arrange targeted sessions exclusively for systems building managers. Discussions have been made to deliver these targeted sessions at system build High School sites utilising the Pyramid system to include the smaller schools within that geographical area. The additional surveying, remedial actions, training and planning are taking place using existing resources. This also includes the requirements of recent DCSF initiatives to provide improved kitchen facilities which of course includes some system build sites.
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Local Authority: City of York Council Asbestos management in system built schools and system built children’s settings 1. Introduction DCSF and HSE have designed this questionnaire as a follow up to the guidance issued by HSE in 2007 on asbestos management in CLASP and other system-type buildings in schools and other children's settings. See guidance at www.hse.gov.uk/services/education/asbestos.htm The questionnaire should be completed by Local Authorities/Local Education Authorities and Diocese for schools and other children’s settings where they have or share any responsibility for maintenance. Please provide nil returns where you do not have any relevant buildings. The questionnaire will also be useful for all duty holders of these buildings under the Control of Asbestos Regulations 2006. The questionnaire also provides an opportunity to raise awareness of the importance of the 'duty to manage' asbestos. Information about the condition and location of asbestos containing materials must be provided to anyone who is liable to work on or disturb them. In particular people or organisations that have roles in repair, maintenance and refurbishment should not start until they are given the relevant information on any asbestos present. Health and safety information on the dangers and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm. 1. Please provide some information about your organisation
Organisation: City of York Council
Address line 1: Resources Directorate, Property Services, City Finance Centre, PO Box 31, Library Square, York, YO1 7DU
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail: 2. Background
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Certain school buildings constructed between 1945 and 1980 – known as "system buildings" - have structural columns fire-proofed with asbestos materials and enclosed by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape from these metal casings if: • there was damaged asbestos beneath the casing; and • the column casing was vibrated in some way, e.g. by an adjacent door being slammed; and • there were gaps or other openings in the casings. When these gaps and openings are sealed - asbestos fibres cannot escape from the columns into classrooms. If you have responsibility for the maintenance and/or repair of non-domestic premises such as schools or other children’s settings, then you have duties as a ‘dutyholder’ under the Control of Asbestos Regulations 2006. This means that you should know: • whether your premises, including system buildings, contain asbestos, • where it is, • what condition it is in You then need to ensure that you manage it properly which includes telling those people who may disturb it that it is there. In system buildings you should assume that asbestos materials are present around structural columns and beneath casings and claddings unless you know for certain that no asbestos materials are present. You should also be aware that steel-clad columns with asbestos insulation may have been incorporated into traditionally-built schools of the time. The HSE check list on their website contains a list of questions to help you determine whether you are taking the necessary action or need to do more to manage the risks from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings 1. How many schools and other children's settings do you have responsibility for that have system-buildings dating from 1945 to 1980?
Three (x3) English Martyrs RC Primary School Joseph Rowntree Secondary School, Art Block only ('CLASP' construction) Archbishop Holgate's CE Secondary School (Science Block only) 2. How many system-buildings in schools and other children's settings do you have responsibility for?
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As above (see 1) 3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of building that you have responsibility for?
Two (x2) CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
One (x1) steel-frame construction with associated concrete panel curtain walling. Partial associated cladding with asbestos insulating board (AIB).
Others (please state)
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4. If DCSF and HSE need to access information held by you or others about the system-buildings for which you have responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings for which you have responsibility? 4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
N/A 3.What is your timescale for completing all visual inspections?
N/A 4. Was any remedial action required? (Yes or No) No If yes indicate the type and age of the buildings and the location of the ACMs needing remedial action? N/A 5. Have you completed all remedial actions? (Yes or No) If not, give expected completion dates?
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N/A
6. Have you encountered any difficulties in completing the necessary remedial work (e.g. with sealing gaps)?
N/A 5. Confirmation that arrangements are in place to manage risks 1. Have steps been taken across all your schools and children’s settings with system-buildings to:
No Yes (If no, please explain current
position) a. inform relevant staff where asbestos is likely to be present including potential contamination of ceiling voids?
Yes
b. provide staff with instructions not to disturb such materials, lift ceiling tiles or access voids unless properly trained and protected?
Yes
c. advise schools, and other relevant staff of action to take if they find or suspect damage to column seals or ceiling tiles and remind staff and others , eg , visiting workers , to report any damage to column seals or ceiling tiles?
Yes
d. instruct staff not to fix anything to column casings or seals to the columns, (e.g. fire extinguishers, displays, decorations, etc), in a way that is likely to damage the casings or the seals?
Yes
e. ensure that all persons, including visiting workers, who might disturb asbestos containing materials are advised
Yes
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No Yes (If no, please explain current
position) of its presence (e.g. wiring contractors, caretakers, etc)? f. ensure that if work with Asbestos Containing Materials (ACMs) is likely, that it is carried out in accordance with the Control of Asbestos Regulations 2006?
Yes
f. ensure that up-to-date asbestos registers are available?
Yes
g. provide asbestos awareness training for all employees who could foreseeably be exposed to asbestos, eg, caretakers and other maintenance staff?
Yes
h. consult Health and safety representatives about the management of asbestos in relevant system built premises?
Yes
Explanation of current position for any 'No' answers:
2. Does every school have arrangements in place to rectify damage to columns and casings? (yes or No) Yes
If Not please explain: 3. Does every school have arrangements for ongoing inspection, maintenance and repair of the seals and ceiling tiles as necessary? (yes or no) Yes If Not please explain: 4. Do you have arrangements to ensure that the control measures detailed in this section remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes or no) Yes Please explain current position: 1 Periodic re-inspection and re-evaluation by independant UKAS accredited Occupational Hygiene Consultants 2 Periodic reassurance air-testing in affected areas by independant UKAS accredited Occupational Hygiene Consultants 3 Periodic reminders to relevant staff
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6. Any further comments (please also feel free to send any detailed comments under separate e-mail to [email protected])
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NIL RETURNS Buckinghamshire County Council City of London Council of the Isles of Scilly Darlington Borough Council Hammersmith and Fulham Council Haringey Council London Borough of Hounslow Royal Borough of Kensington & Chelsea Milton Keynes Council Newcastle City Council Peterborough City Council Southend on Sea Borough Council Surrey County Council Tower Hamlets Council Westminster City Council Royal Borough of Windsor & Maidenhead Wolverhampton City Council
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