Challenge
2::FFLOWCHARTSLOWCHARTS A Presentation on
COLLEGE ADMISSION PROCESSCOLLEGE ADMISSION PROCESSof
BANASTHALI UNIVERSITYBANASTHALI UNIVERSITY
Presented To You By The Students Of B-Tech (E.C.)
2nd Year (3rd Semester)
Banasthali UniversityBanasthali University
- Devanshi Agarwal - Sonakshi Goyal - Trisha Gera
Introduction to Flowcharting
A Flowchart is a type of a diagram that represents an algorithm, workflow or process, showing the steps as boxes of various kinds, and their order by connecting them with arrows. This diagrammatic representation illustrates a solution model to a given problem.Flowcharts are used in analyzing, designing, documenting or managing a process or program in various fields.
Macro-Macro-FlowchartFlowchart
CommencementCommencement of of the the
Admission Process Admission Process
Entrance Test
Filling Up of Online/Offline Application Form
Online/Offline Registration
Starts on 1st April
Entrance Test
Cleared?
Go to the institute for allotment
Try Next Year
A
Medical Examination
Document Verification
Counselling
Agreement Fill
Interview
IT Centre:L-11 &L-12 (Ground Floor)
IT Centre:L-21 (First Floor)
IT Centre:L-21 (First Floor)
IT Centre:T-21 (First Floor)
IT Centre:C-11 &C-12 (Ground Floor)
A
C
B
Fee Bill
Fee Deposit
Hostel Allotment & Smart Card
Signature of Admission Officer
IT Centre:L-23 (First Floor)
IT Centre:L-24 (First Floor)
IT Centre:C-21 (First Floor)
IT Centre:L-22 (First Floor)
D
E
F
Admission
Height Measurement
Weight Measurement
Eye-sight check-up
Filling up of form regarding past health
record
B
MEDICAL EXAMINATION
(MICRO FLOWCHART)
10th standard mark sheet(attested)
12th standard mark sheet(attested)
Character Certificate
Pass Certificate
School Leaving Certificate
Migration Certificate
C
DOCUMENT VERIFICATION(MICRO FLOWCHART)
FEE BILL
.
S No. PARTICULARS AMOUNT
1. Educational Fee *Subject to change w.r.t. Course*
2. One Time Admission Fee
5,000.00
3. Security Deposit 10,000.00
4. Development Fee 20,000.00
5. Hostel Fee 31,500.00
6. Mess Charges – 15500.00
7. Electricity and water -5500.00
8. Room Rent -2000.00
9. Campus Fee-8500.00
Total 136,500.00
D
Hostel Allotment Hostel Allotment
Collect Hostel slipFrom Vani Mandir
Get it Signed by Head warden of allocated
Hostel
Submit Slip to sub-ordinate warden.
Allocation of Hostel Room
F
AREA 2 Unnecessary and excess Paperwork.
o The University uses a lot of paperwork and loads of time is wasted in filling up of the same application form nearly 3 times.
o Not only the application form in itself a 30 page long leaflet, the University demands a further long procedure of filling up of even more forms- some even the repetitive ones.
AREA 3 Poor Lodging Facilities
o The University allots two specific hostels each year for the lodging facility of the parents and the students who arrive here for the counselling procedure.
o Not only the parents face inconvenience, the 2nd and 3rd year students whose hostels are used as guest houses who come after the summer break also face high inconvenience during the counselling procedure.
Solution to Trouble Spot Area 1 Instead of using IT centre, our university
can set AIM and ACT department as its counselling centre.
As this building is not only at walking distance from the guest house zone but also highly digitally equipped.
RESULT:RESULT:o Parents and students don’t have to
cover long distances and makes the counselling procedure more amicable.
Solution to Trouble Spot Area 2 The entire system of filling up of forms and
written details should be digitalised. The data regarding consisting of students
mark-sheets and certificates should be scanned copies and uploaded on the universities server, for further references.
RESULTRESULT:o Not only is this environmental friendly but
decreases a lot of paperwork and preservation of important details.
Solution to Trouble Spot Area 3 University should invest in the construction of
separate guest house with the facility of basic things such as pillows and covers and ventilation facilities.
RESULT:RESULT:o Not only will this give a good first impression
but the 2nd and 3rd year students will not be left stranded for the while.
o The guest house can also be utilised by the 4th year training students during the non-counselling period and their placement period.
Lessons Learned
“If you can't describe what you are doing as a process, you don't know what you're doing.”
W. Edwards Deming
Shows where improvements could be made.
Show potential impacts of improvements.
Training tool. Create a common vision. Shows how interaction occurs between
each process. Make invisible visible.
Get people in right room during admission process.
Clearly define the process boundaries to be studied
Identify time lags and non-value-adding steps.
Connect each successive action step in the logical sequence of events.
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