Vision
2
Global foundational data structures Profit Centres, Chart of Accounts, Diageo Reporting Hierarchy,
Customer Hierarchy, Brand Hierarchy, Legal Entity
SAP Non-SAP
Global business warehouse (BW)
BPM Reporting BFC
(Group consolidation tool)
Aligned data structures
Monthly management reporting External statutory reporting
20 days annually, 3 days monthly, no manual intervention, seamless legal/management reporting
FSR (Fin Rep)
OTP (Tax rep)
Why are we doing the work?
Earlier interim and annual results announcements will enhance the confidence of our investors and enable them to finalise their forecasts for the new reporting period
By improving the reporting process and creating efficiencies through less reliance on manual intervention, our finance teams are better able to help drive improved business performance in markets.
Single source of data across reporting processes; aligned data structures; greater level of automation and improved data quality with less opportunity to correct data and hence driving right first time behaviour.
Cost savings driven by less manual intervention, decommissioning of local reporting systems and leveraging global asset.
Profit centres give us visibility of management unit at the transaction level and end to end ownership of a complete P&L, balance sheet and cashflow and enables seamless transfer of data between systems.
3
Fast close – Initiated change
Transactions Period
end close Consol External reporting
Pre close planning
Day 56
FY 11
Sub ledger close
External reporting Day 31
FY 13
Transactions Period
end close
Consol Pre close planning
Sub ledger close
Promote a standard timeline to drive efficiency across all reporting units
Introduce automation to increase data quality “one version of the truth” and consistency, reducing low value activities
Provide a good degree of sponsorship and motivate people towards the goal
4
• Process coordination and sponsorship
• P10 Hard close and change to the audit process
• FSR implementation
•Organics
• Information requests to support external reporting brought into monthly process
•OTP and Tax process to P10
•Brought fwd Close date
• Sponsorship and management focus
• System performance
• Process improvement e.g. accruals process; journals, recharges
•Brought fwd non month end dependent tasks
• Fixed assets and payroll close earlier
• Focus on systems stability
• Communication and engagement
•End to end timetable
•Enforce adherence to all timelines- use of league tables
Transactions Period
end close Consol External reporting
Pre close planning
Day 56
FY 11
Sub ledger close
External reporting Day 31
FY 13
Transactions Period
end close
Consol Pre close planning
Sub ledger close
Fast close – Initiated change
5
BPMF introduced profit
centres (PC) into SAP
Consistent global data
structures agreed , hierarchies
defined
Global Chart of Accounts
(phase 1) and Diageo
Reporting Hierarchy (DRH)
goes live
Timing FY 10 FY 11 FY 12 FY 13 FY 14 FY15
BPM journey kicks off –
agreed business needs with
markets and FLT
Decision taken for
MicroStrategy to be global
reporting tool
WE, APAC, NAM agreed to be
first activation markets, project
teams put in place
Fast Close programme kicks
off – delivers 31 day year end
close dry run for F12 results
New GL goes live enabling
access to PC data - Validation
work kicks off with markets
Core Demand report suites launched in
initial activation markets (to enable PC) and
plan for further rollout
Start reporting by profit centre from
BFC; P&L performance management
transitions to PC
Fast Close delivers interim
results on 31 January & year
end results on 31 July
Move to full performance
management by PC globally to
include BS and Cash flow
Complete build for full
Reporting suite (BS, WC +
Supply, Corporate + new
technology) and roll out to
all remaining markets
Data/ Profit
Centres
Fast Close
BPM Reporting
Tax reporting design/ plan for
automation.
Implement tool to accelerate production of annual report ,
press release
Automated Tax reporting.
Further automation and
interfacing with BFC to
accelerate timeline, data
quality and efficiencies
Tax & Disclosure
Mgmt
Implement E2E timetable
Successful P10 Hardclose
Accelerated P12 timeline
Further changes to deliver
1day saving in GL
Enable regular stat reporting
Year End Strategy
What’s Next?
Analyse phase to increase
level of automation into BFC
from SAP ledgers
Design to auto Organics
Define Phase 1 & Phase 2 automation
to deliver 1 day saving,
Phase 1 Go Live
Automate Organics calculations
Deliver Phase 2 to enable
target of optimal automation
BFC End State
Fast close - Journey so far
6
BPMF introduced profit
centres (PC) into SAP
Consistent global data
structures agreed , hierarchies
defined
Global Chart of Accounts
(phase 1) and Diageo
Reporting Hierarchy (DRH)
goes live
Timing FY 10 FY 11 FY 12 FY 13 FY 14 FY15
BPM journey kicks off –
agreed business needs with
markets and FLT
Decision taken for
MicroStrategy to be global
reporting tool
WE, APAC, NAM agreed to be
first activation markets, project
teams put in place
Fast Close programme kicks
off – delivers 31 day year end
close dry run for F12 results
New GL goes live enabling
access to PC data - Validation
work kicks off with markets
Core Demand report suites launched in
initial activation markets (to enable PC) and
plan for further rollout
Start reporting by profit centre from
BFC; P&L performance management
transitions to PC
Fast Close delivers interim
results on 31 January & year
end results on 31 July
Move to full performance
management by PC globally to
include BS and Cash flow
Complete build for full
Reporting suite (BS, WC +
Supply, Corporate + new
technology) and roll out to
all remaining markets
Data/ Profit
Centres
Fast Close
BPM Reporting
Tax & Disclosure
Mgmt
Implement E2E timetable
Successful P10 Hardclose
Accelerated P12 timeline
Further changes to deliver
1day saving in GL
Enable regular stat reporting
Year End Strategy
What’s Next?
Deliver Phase 2 to enable
target of optimal automation
BFC End State
Tax reporting design/ plan for
automation.
Implement tool to accelerate
production of annual report ,
press release
Automated Tax reporting.
Further automation and
interfacing with BFC to
accelerate timeline, data
quality and efficiencies
Analyse phase to increase
level of automation into BFC
from SAP ledgers
Design to auto Organics
Define Phase 1 & Phase 2 automation
to deliver 1 day saving,
Phase 1 Go Live
Automate Organics calculations
A focus on BFC End State
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BFC End State – Journey
Time
dependency
Implement profit centres in
BFC for P&L reporting
Implement profit centres for
BS and Cash reporting
Move performance management framework to profit centres
Phase 1 Automation
Implement BW /FIM automation tool, to implement Global rules & automate
loads of PC for P&L
Go Live P3 FY14
Phase 2 Automation
Maximise Automation to :
•Allow for increased PC reporting requirement
•Minimise manual input and achieve
time savings
•Focus on analysis and not
reconciliation
Align data structures in BPM and BFC
( DRH, Brand)
Data Quality
Implement legal entity structure
FCU
Time
Automate organic calculations in
BFC
Go Live P3 FY13
FY13 FY14
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BFC End State – Achievements so far
Data & Reporting • Alignment of data structures by designing and building profit centres in BFC • Supporting alignment to BPM with Profit Centre reporting Automation • Implementation of a new automation solution (BW and FIM) • Implemented the audit ID to provide a clear audit trail of automated data • BFC Drill to source functionality • Significant reduction of the number of exceptions to the global design • Increase in global rules driving consistency • Improved and transparency in reconciliation Organics • Automation of the organics calculation • Ability to perform the organics calculation to trading profit (this is currently
performed to CAAP) • Ability to perform the organics calculation on a monthly basis
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