© 2013 Maintenance Assistant Inc.
Maintenance Assistant
Purchase Order Module Overview
© 2013 Maintenance Assistant Inc.
Purchasing without an RFQ
© 2013 Maintenance Assistant Inc.
1. Purchase request is made
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
Supplier
1
© 2013 Maintenance Assistant Inc.
2. Generate purchase order
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
Supplier
1
2
© 2013 Maintenance Assistant Inc.
3. Send to supplier
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
Supplier
1
2
3
© 2013 Maintenance Assistant Inc.
4. Receive goods
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
Supplier
1
2
3
4
© 2013 Maintenance Assistant Inc.
5. Add goods to parts storeroom
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
Supplier
1
2
3
4
5
© 2013 Maintenance Assistant Inc.
Purchasing with an RFQ
© 2013 Maintenance Assistant Inc.
1. Purchase request is made
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2. Generate RFQ
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2
© 2013 Maintenance Assistant Inc.
3. Send RFQ to supplier, receive back quote
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2
3
4. Accept quote, generate purchase order
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2
3
4
5. Send purchase order to supplier
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2
3
4 5
6. Receive goods
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2
3
4 5
6
7. Add goods to parts storeroom
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
User Generates
Purchase Request
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1
2
3
4 5
6
7
© 2013 Maintenance Assistant Inc.
Automated purchasing using stock triggers
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
1. Low stock automatically generates RFQ, sends to supplier
1
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
2. Supplier responds with quote
1
2
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
3. Accept quote, generate purchase order
1
2
3
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
4. Send purchase order to supplier
1
2
3
4
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
5. Receive goods
1
2
3
4
5
© 2013 Maintenance Assistant Inc.
Receipt Parts
Storeroom
Purchase
Planning
Board
Purchase
Order
RFQ Supplier
6. Add goods to parts storeroom
1
2
3
4
5
6
© 2013 Maintenance Assistant Inc.
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