EPICS®
Project Management:
Managing People and Time
Prof. James Huff
EPICS®
Learning Objectives
• At the end of this session, you will be able to:
– Describe the role of the project manager
– List at least two tools to use to manage project tasks
– Describe ways to identify risks to a project plan
EPICS®
Why Project Management
Seen at the Dawson House of Chili:
4 workers can make 400 chili bowls in 1 hour. How long will it take for 8 workers to make 800 chili bowls?
EPICS Design/Development Process
Project vs. Product Management
EPICS®
Mechanisms in Place to Aid your
Project Management
Semester Plans
Project Charter Weekly Updates
Project Management
Design Review
EPICS®
Mechanisms in Place to Aid your
Project Management
Semester Plans
Project Charter Weekly Updates
Project Management
Design Review
EPICS®
Scope creep
Incremental expansion of the project scope
Introducing features not originally planned
Delay project and add cost and/or time
Danger is nothing gets delivered
Is it in our “scope”? if no, we won’t do it
Project leader responsible for scope management
Companies may have a scope manager for large projects
Project Charter - Defining Project Scope
EPICS®
Get into groups of 4-5 people. Develop a project charter for designing a wallet for user. Select one person to be the “user.” What is within the scope of this semester?
The Wallet Activity - Revisited
EPICS®
Mechanisms in Place to Aid your
Project Management
Semester Plans
Project Charter Weekly Updates
Project Management
Design Review
Gantt Chart
Project Tasks 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Bring new team members up to speed on MagRacer (all)
Solve FET prolem in demo track (Brad/Julie)
Concept of MagRacer2 cabinet (Syed/Erin)
Meet with IS people/ visit IS (all)
Finalize track/coil assembly (Syed/Julie)
AutoCAD drawings of MagRacer2 cabinet (Erin/Brad)
Finalize display concept (Julie)
Deliver working test track (Syed/Julie)
Week 4 Demo (all)
Milestone: Submit MR2 drawings to WP (Erin/Brad)
Complete PCB layout (Syed/Julie)
Milestone: Submit PCB layout for fabrication (Syed/Julie)
Final order of all circuit material (Syed/Julie)
Construct coils (Julie/Syed)
Construct track mounting hardware (Erin/Brad)
Construction of visual display (Julie)
Week 8 Progress Report (Brad)
Exected delivery of MG2 cabinet from WP (4wk) (WP - Erin)
Expected delivery of PCBs (3wk) (Syed)
Spring Break (all)
Final assembly of MagRacer2 (all)
Week 11 Design Review (all)
Milestone: Delivery of completed MagRacer2 (all)
Troubleshoot MagRacer2 (Syed/Julie)
Prep documentation for MagRacer2 (Brad/Erin)
Week 16 End of Semester reports due (Brad)
MagRacer 2.0 Timeline (weeks)
Calendars
Chronogram
Program Evaluation and Review Technique (PERT)
Attend lecture on project schedules - 1 day
Review web pages on project schedule, 1 day
Look at examples in MS Project, 2 days
Estimate time for each task, 1 day
Identify major component of project, 3 days
Identify Milestones, 1 day
Create PERT and Gantt charts, 1 day
Read about project schedules, 1 day
Start, receive assignment PERT chart
and timeline submitted
EPICS®
Project Management Software
• Microsoft Project
• Open source such as http://sourceforge.net/projects/openproj/
EPICS®
Mechanisms in Place to Aid your
Project Management
Semester Plans
Project Charter Weekly Updates
Project Management
Design Review
EPICS®
Weekly Updates
Goals for this Week
Progress Issues
Goals for Next Week
Goals for this Week
Progress Issues
Goals for Next Week
EPICS®
Project Management
Failure to plan is planning to fail
A good plan is one of the most important attributes of successful EPICS projects.
Going Slow
To Go Fast
What
could
STOP you?
Identify, reduce and eliminate risks of failure
EPICS®
On the paper provided, create a PERT chart using the provided post-it notes to design your wallet this semester. Is everyone’s contribution represented? Including the user’s?
The Wallet Activity - Revisited
EPICS®
Now create a Gantt chart using the paper provided. Can everyone see their role in the Gantt chart?
The Wallet Activity - Revisited
EPICS®
Design Review
Mechanisms in Place to Aid your Project Management
Semester Plans
Project Charter Weekly Updates
Project Management
Advisor
Project Partner Project Team
EPICS®
Mechanisms in Place to Aid your
Project Management
Semester Plans
Project Charter Weekly Updates
Project Management
Design Review
EPICS®
Final Thoughts ….
• Project management is a skill for all disciplines
• Successful projects result from good plans
• Managing the project can make the semester go much smoother
• Leadership is for all EPICS students….not just those who hold formal leadership roles.
EPICS®
HAVE A GREAT WEEK
PUT YOUR NAME, PUID AND TRUE FOR #1 ON THE ATTENDANCE SHEET AND HAND IT TO A TA ON THE WAY OUT