Confidential
AVN ID
Project Charter and Work Breakdown Structure
Nathan Anderson
Walden University
Dr. Deanna Romano
EDUC-6145-1 Distance Learning
November 16, 2014
Project Charter
Confidential Page 2 11/16/2014
Project Charter Document
Project Name: AVN Learning Objects
Department: Instructional Design
Product/Process: Web Based learning objects for AVN
Prepared By
Document Owner(s) Project/Organization Role
Nathan Anderson Project Manager
Margaret Janson Instructional Designer
Project Charter
Confidential Page 3 11/16/2014
1 PROJECT CHARTER PURPOSE
Engaging, interactive computer based training for AVN drilling team safety
This project charter defines the remaining work to be completed for AVN. The initial proof of concept was rejected based on a number of criteria to be addressed by the instructional designer, Margaret Janson. The project manager and instructional designer will share responsibility as the point of contact between project members and the client. In addition, it serves as a contract between the project team and the project sponsors, stating what will be delivered according to the clients reiterated needs for this project.
2 PROJECT EXECUTIVE SUMMARY
AVN’s stated needs:
SCORM compliance
Works with existing LMS
Individual modules that form functional groups
Engaging and interactive, problem-based CBT assessment
Challenges:
Minimal access to SMEs
Minimal existing written documentation on procedure
Needs functional prototype in 3 weeks
3 PROJECT OVERVIEW
This is a course of four separate but related training modules for AVN, hereinafter ‘the client’. This is a large, new client with additional needs in the future. Success on this project will likely lead to additional projects consistent with this one. The client’s unique needs include computer based training in remote locations with little existing documentation or course materials. The client also expects an active, constructive learning experience. This training is mandatory for many employees so they need to track compliance using their existing LMS. This LMS, not the learning module, creates the interaction between learners and instructor. Individual modules must stand alone but there will be a suggested, logical path for learners to step through every module with an assessment after each.
3.1 PROJECT ASSUMPTIONS
Third Eye Media management recognizes the significance of this project. Therefore, additional man-hours, resources, and budget are approved to successfully complete this project but will not be billed to the client. Current staff is adequate to fulfill the programming, multimedia, and content creation needs for this project but it is considered top priority. Content suggestions from the client and SMEs will be retrieved as necessary requiring some additional expense. Regular meetings will be held to share results and resolve any problems that are impeding progress.
Project Charter
Confidential Page 4 11/16/2014
4 PROJECT SCOPE
4.1 Goals and Objectives
Goals Objectives
Modular, consistent computer based safety training to be carried out on-site in remote locations.
1. Modules must be SCORM compliant and web-based.
2. Modules must be active and engaging.
3. Modules must stand alone but work together in functional units to create a complete course.
4.2 Departmental Statements of Work (SOW) Project Deliverables
Milestone Deliverable
1. Prototype Delivery – Module 1: Basic Oil rig Safety
Personal protective equipment module
Fire safety
Lifting, height safety, slip prevention
Design plan for Modules 2 and 3 Each module, practice activity, and quiz and a final module assessment
2. Complete Delivery Upon approval of prototype
Module 2: Emergency procedure (complete)
Module 3: Ocean bed strata (complete)
4.3 Deliverables Out of Scope
Third Eye Media guarantees to deliver the SCORM compliant modules. These modules will also comply with W3C Priority-1 guidelines. It will not oversee integration with or configuration of the client’s LMS platform. Printed materials or other physical media is a one-time deliverable. Digital versions of source material will be submitted with the prototype. Additional printing or manufacturing will not be a part of this project. Evaluation of this course will be up to client and revisions based on their evaluations will require a new statement of work.
4.4 Project Issues
Priority Criteria
1 − High-priority: SCORM compliant model with information and multimedia layout and problem-based practice activity with assessment with exported results
2 − Medium-priority: complete content for the 3 initial topics as part of module 1
3 − Low-priority: content for the additional 2 modules
Project Charter
Confidential Page 5 11/16/2014
5 Project Structure Approach
Margaret Jansen’s instructional design must be followed. She will direct written content and media while the rest of the team guarantees the necessary compliance. The project manager will keep apprised of compliance, content, and systems issues. Regular updates will be provided to the client to meet the strict deadline.
6 APPROVALS
Prepared by Nathan Anderson____________________ Project Manager
Approved by __________________________________ Project Sponsor
Caroline Porter______________________
Executive Sponsor
L.J. Smith__________________________ Client Sponsor
Third Eye Media AVN Learning Objects work breakdown structure
Delivery of Module 1 in three (3) weeks with task structure as follows.
Rationale In this case study, Third Eye Media builds online learning modules from scratch for an Australian oil drilling company. The initial submission of the proof of concept was rejected but was given specific details as to what improvements were expected. The three week deadline for prototype delivery is stressful, but I assume that the material can be adjusted with full team cooperation in that time. Upon approval and final requests, developing the remaining content using the same system will be much easier.
Teaching and Learning approach
Product Functionality Compliance
Margaret and Simon Nathan and Simon Programming team
Course Flowchart completed with overview level detail Introduction page outlining course structure and flow Module 1
Details of three main topics
Related practice activities
Related quizzes
Assessment (results to programming team)
Based on new implementation
Re-organize data and materials for module 1 (2 & 3) to follow
Improve visual element
Improve interactive content
Adaptation based on new implementation
provide better interactivity
improve definition and export of objectives
Responsibility and accountability chart
Responsible, Accountable, Consult, Inform
Margaret Simon Nathan Programming team
Caroline
Create flowchart R C I Create Intro page R C I Submit adjusted content for Module 1
R C A
Alter practice activities R,A R I C Create quizzes R,A R I C Create assessment R,A R I C Create new visual elements
I,C R A
Stylize interactive content I R,C A C Test interactivity A,C A I R Test exporting A A I R Deliver Prototype R,C R,A A I
ID Task Mode Task Name Duration Start Finish Predecessors Resource Names
1 Teaching & Learning approach 12 days Mon 12/1/14 Tue 12/16/14
2 Course Flowchart 1 day Mon 12/1/14 Mon 12/1/14
3 Module 1 Introduction Page 1 day Tue 12/2/14 Tue 12/2/14 2
4 Meeting about content, activities, assessment
0 days Tue 12/2/14 Tue 12/2/14 3 Conference room
5 Develop topic quizzes 2 days Thu 12/11/14 Fri 12/12/14 9
6 Develop module assessment 2 days Fri 12/12/14 Mon 12/15/147 Product Functionality 7 days? Wed 12/3/14 Thu 12/11/14
8 Reorganize content for Module 1
2 days Wed 12/3/14 Thu 12/4/14 4
9 Detail content for 3 topics of Mod 1
3 days Wed 12/3/14 Fri 12/5/14
10 Improving visual elements 4 days? Fri 12/5/14 Wed 12/10/14
8
11 Develop Practice Activities (Interactive content)
4 days Mon 12/8/14 Thu 12/11/14
12 Meeting about interactive content
0 days Thu 12/11/14 Thu 12/11/14 11 Conference room
13 Programming and compliance 5 days Thu 12/11/14 Wed 12/17/1414 Programming for interactive
content2 days Fri 12/12/14 Mon
12/15/1412
15 Programming export routines
3 days Fri 12/12/14 Tue 12/16/14 12
16 Meeting: Module 1 completion / compliance
0 days Tue 12/16/14 Tue 12/16/14 15
17 Review and Submission 2 days Thu 12/18/14 Fri 12/19/14
18 Module 1 Review by all 1 day Thu 12/18/14 Thu 12/18/14 16 Conference room
19 Module 1 submision to client
1 day Fri 12/19/14 Fri 12/19/14 18
12/2
S M T W
Nov 30, '14
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Page 1
Project: FirstLaunch
Date: Fri 11/28/14
12/2
12/11
12/16
Conference room
W T F S S M T W T F S S M T W T F S S M
Nov 30, '14 Dec 7, '14 Dec 14, '14 Dec 21, '14
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Page 2
Project: FirstLaunch
Date: Fri 11/28/14
Resource Allocation Plan
Margaret Simon Nathan Programming team
Total
Create course flowchart 8 0 0 0 8
Introduction page 6 0 0 0 8
Meeting about new content/activities/assessment
2 2 2 2 8
Reorganize content for Module 1
0 12 16 0 28
Detail content for 3 main topics of Module 1
24 20 0 0 44
Develop practice activities for interactive
26 30 30 0 86
Develop quizzes 8 8 0 0 16
Develop module assessment 16 8 8 0 24
Create visual elements 0 24 24 0 48
Meeting about interactive content
2 2 2 2 8
Program interactive content 0 0 0 32 32
Program export routines 0 0 0 32 32
Module 1 completion meeting
2 2 2 2 8
Module 1 review 8 8 8 0 24
Module 1 submission to client
8 8 8 0 24
Total Hours 108 124 100 70 402.00
Per hour cost 28 24 26 66
Total Cost 3024 2976 2600 4620 $13,220.00
Total cost of the three week project plan is based on flat rate salaries for the three project team members and up to three
programmers. Should three programmers not be required, the money many need repurposed for personnel resources in the other
time sensitive portions of the project. No additional administration fees were figured into this budget as computers, software,
conference room, and previously gathered material were already acquired. No additional travel or communications costs will be
incurred with this plan. While the salvage of the AVN Learning Objects project is considered top priority, additional projects must be
postponed or overtime incurred from regular duties will not be considered in, or paid for in this scope of work.
Communication plan
As the PM, I will distribute this communication plan to Margaret, Simon, the senior programmer, and Caroline. They can also
distribute this to any functional managers for other resources they may need to use. No meeting is expected to last a full day
so several meetings may happen between different people simultaneously.
Audience Objective Medium Responsibility Date/frequency
Entire team New content flow meeting Conference room
PM 12/02/14
Margaret, Simon Content reorganization meetings
Either office Margaret End of day, days 3-5
Margaret, Simon, PM
Visual element session PM office PM Midday, days 5-9-
Margaret, Simon, PM
Practice activity status Margaret’s office PM End of day, 12/09 & 12/12
Entire team Interactive content meeting Conference room
PM AM 12/11/14
Margaret, Simon Quiz, assessment, session Either office Margaret End of day 12/11 – 12/13
Entire team Module 1 completion meeting
Conference room
PM 12/16/14
Programmers, Simon
Verifying Export Programming team
Simon 12/16/14
Margaret, Simon, PM, Caroline
Module 1 review Either office PM 12/18/14
Simon, Client Module 1 submission Simon’s office PM 12/19/14
Project monitoring matrix
Task Sch start Actual start Sch end Actual end Status Notes
Course Flowchart 12/1/2014 12/1/2014 12/1/2014 12/1/2014 Done Margaret had already worked on these elements.
Introduction page 12/2/2014 12/1/2014 12/2/2014 12/1/2014 Done We needed to meet with the team to go over 3 week plan.
Reorganize content
12/3/2014 12/2/2014 12/4/2014 12/2/2014 Done Completed early
Detail content for 3 topics
12/3/2014 12/3/2014 12/5/2014 12/4/2014 Done “”
Visual element work
12/5/2014 12/4/2014 12/9/2014 12/8/2014 Done Started early but can be revisited with possible changes
Practice activities 12/8/2014 12/8/2014 12/11/2014 12/10/2014 Done Completed early based on prior work
Topic quizzes 12/11/2014 12/10/2014 12/11/2014 12/11/2014 WIP On schedule, changed based on new content/activities
Module 1 assessment
12/12/2014 12/11/2014 12/15/2014 WIP
Programming interactive content
12/12/2014 12/15/2014
Programming export functions
12/12/14 12/16/2014
Review 12/18/2014 12/18/2014
Rationale
This project was partially complete so many tasks are not re-work but adaptations. Margaret’s initiative on the course
flowchart were a reorganization of content that was already familiar to much of the team. This does not imply the work
is somehow easier or faster, but requires less time than original creation efforts.
Sign-Off Form Project Name: AVN Learning Objects Module 1 of 3 I have reviewed the following deliverables as of the date identified below:
Module 1: Basic oil rig safety I have found these deliverables to meet with my approval, with the following exceptions:
________________________________________________
________________________________________________
________________________________________________ I hereby give my approval to proceed with the evolution of these deliverables to the next stage of development in order to meet the project objectives in a timely fashion. I understand that any changes (additions, deletions, or modifications) to the fundamental structure, underlying design, or the specific features of these deliverables might result in:
Slippage of the completion date for these deliverables
Additional resource requirements
Additional costs Signed: ________________________________________________________
L.J. Smith, Direector, Learning Materials Division Australian Vocational Network
Date: ______________________________
Rationale
The single deliverable is one of three modules. It is also a prototype to earn the complete contract.
While it needs to meet the client’s expectations, it may go through one more revision. This revision will
be the template for the remaining two modules.