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Project Budget EU project presenatation introduction

Paola Simonetti

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   InterventionLogic

OVI SOV  Assumptions

GeneralObjective

SpecificObjective

Results

Activites Means COSTS

WE ARE HERE !

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GrantsGrants-Not for profit nature

-initiative on the applicant

-Cofinanced 75% / 90%:

Lorenza Lo SassoISCOS-Cisl Bruxelles

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Sources of fundingSources of funding

100%100%

Total (applicant + partners)

EU Co-finanicng

Own contribution

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The Budget: structureThe Budget: structure

• Human ResourcesHuman Resources• TravelTravel• Equipment and suppliesEquipment and supplies• Local office/action costsLocal office/action costs• Other costs, servicesOther costs, services• Contingencies (max 5% of direct eligible costs + reserve)Contingencies (max 5% of direct eligible costs + reserve)• Administrative costs (7% of direct eligible costs)Administrative costs (7% of direct eligible costs)• Sources of funding (second spread sheet)Sources of funding (second spread sheet)

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The Budget: basic rulesThe Budget: basic rules

• Budget reflects the total amount of proposal (EC contribution Budget reflects the total amount of proposal (EC contribution and your own contribution)and your own contribution)

• Do not inflate costs, be realisticDo not inflate costs, be realistic• Ensure the link between proposed activities and expenditures. Ensure the link between proposed activities and expenditures.

Is expenditure necessary?Is expenditure necessary?• All expenditures need to find a justification in your budgetAll expenditures need to find a justification in your budget• Total budget cannot vary more than 20% from concept note Total budget cannot vary more than 20% from concept note

budgetbudget• No in-kind contributions acceptedNo in-kind contributions accepted• No lump-sums acceptedNo lump-sums accepted

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The budget: evaluation gridThe budget: evaluation gridIs the ratio between the estimated costs Is the ratio between the estimated costs and the expected results satisfactory?and the expected results satisfactory?

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Is the proposed expenditure Is the proposed expenditure necessarynecessary for for the implementation of the action?the implementation of the action?

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Budget headingsBudget headings

1. Human Resources:1. Human Resources:- Staff: unit rate reflects gross salary . Always give unit rates for a Staff: unit rate reflects gross salary . Always give unit rates for a

full time salary and reflect the percentage of work under the full time salary and reflect the percentage of work under the “number of units” column.“number of units” column.

- Per diems: cost for staff members not for participants to Per diems: cost for staff members not for participants to activities. Need to indicate country and apply EC rate: activities. Need to indicate country and apply EC rate: http://ec.europa.eu/comm/europeaid/perdiem/index_en.htm

2. Travel: 2. Travel: need to indicate country of departure and arrival. No need to indicate country of departure and arrival. No business class tickets allowed.business class tickets allowed.

3. 3. Equipment and suppliesEquipment and supplies: items justified in the proposal: items justified in the proposal

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Budget headingsBudget headings

• Local office/ action costsLocal office/ action costs: Office rent: can only include : Office rent: can only include percentage of rent for local office corresponding to % of project percentage of rent for local office corresponding to % of project activitiesactivities

• Contingency reserve: Contingency reserve: cannot exceed 5% of direct eligible cannot exceed 5% of direct eligible costs. Needs previous approval from EC.costs. Needs previous approval from EC.

• Administrative costsAdministrative costs: maximum 7%. : maximum 7%.

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CALL FOR PROPOSALSCALL FOR PROPOSALS

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Call for Proposals: the Call for Proposals: the ProcessProcess

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Restricted CfPs Open CfPs

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Call for Proposals: the Call for Proposals: the ProcessProcess

If your concept note makes it to the second phase you have If your concept note makes it to the second phase you have approx. 50% chances of successapprox. 50% chances of success

On average only about 15% of the concept notes are On average only about 15% of the concept notes are selectedselected

Normally only one proposal per NGO will be selectedNormally only one proposal per NGO will be selected Your proposal may be rejected because:Your proposal may be rejected because:

It doesn’t obtain the minimum scores required ( CN: 15 It doesn’t obtain the minimum scores required ( CN: 15 points for relevance and 30 in total)points for relevance and 30 in total)

IIt is not among the top best proposalst is not among the top best proposals Once the full proposal is Once the full proposal is provisionally provisionally selected the EC selected the EC

checks administrative eligibilitychecks administrative eligibility

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