Procure-to-Pay(P2P)IsBCHigherEduca1onReadyfor
On-LinePurchasing?
BCNETITConferenceApril28,2016
BarryCoulson,ASDTSectorExecu1veLead
DennisSilva,ChiefProcurementOfficer
PurposeofthisPresenta1on
• BuildgeneralawarenessoftheP2Pini1a1veforhighereduca1onITprofessionals
• Highlightthestrategicadministra1vevalueoftheP2Pini1a1veinsupportofthemissionforpost-secondaryins1tu1ons
• Highlightthecross-Canadahighereduca1onsectorandcurrentmarketplacelandscape
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The“Ecosystem”
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Procure-to-Pay(P2P)eProcurement/eMarketPlace
Source-to-Contract(S2C)eSourcing
Source-to-Payment(S2P)
ePurchasing
SoWwareTools
Upstream Downstream
SupplyChainManagement
BusinessFunc1ons
SupplierMgmt.
StrategicSourcing
ContractAdmin/Mgmt.
CatalogueMgmt.
ShopandBuy
ReceiveandPay
SpendAnaly1cs
FinancialMgmt.
• RFI,RFP• Auc1ons
• Goods/servicerequisi1onentry&approval
• POcrea1on&dispatch
• Receivegood/service
• ProcessInvoice• Payment
• Internalhosted• Supplierhosted• Punchout
• Expendituremgmt.
• Controls,policy,signingauthority,
• COA
• SupplierKPI’s• Supplierinfo
mgmt• Supplierrisk
mgmt
• Contracttriggers• KPI’smet/missed• Contractdetails
• Analyzespendfromvarioussourcesofdata
• Benchmarks/KPI
BCGovernmentCASOracleTools,AVEDP2P/ERP
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P2P:AtaGlance
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P2PWorkflow– CurrentSituationPay
Shopping
SelectGoods/ServicesCreateRequisition
ApprovalCreate
PurchaseOrder
Buying/Sourcing
DispatchtoSupplier
ReceiveandPay
Receive ProcessInvoice
ProcessPayment
PAY
SourcetoContract(Availableagreements)
FinancialManagement
Ø We’reallfamiliarwithorderingon-lineforpersonalgoodsandservices
Ø P2Pdoesthisinanins1tu1onalcontext,retainingappropriatecontrols
P2P:BenefitstoPSIs
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• Saves1mefinding,evalua1ngandengagingsuppliersevery1metoprocureagoodorservice
• Reducesnon-valuepaperworkandre-keyingofinfo• Op1mizescontractsthroughimprovedrepor1ngandspendvisibility
Efficiencies&Effec1veness
• Leveragessectorbuysandexis1ngsupplierarrangements
• Reduces“off-contract”spend• Increasescardrebatesandearlypaymentdiscounts
Savings
• Facultyandstaffhave“one-stopshopping”usingrobust,intui1ve,self-servicetool
• Gettherightgoods/servicesattheright1mefortherightprice
ClientService
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OtherCanadianJurisdic1ons
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uSOURCESciQuest
SciQuest
MustangMkt
EPICAriba
Coupa
shopLaurierSciQuest
MosaicSciQuest
Sm@rtBuySciQuest
McGillMarketplaceSciQuest
MustangMarketPlacinganOrderVideo
UofTVideo
KeyIMITChallengeAreas
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• Adop1onbarriersforSoWwareasaService(SaaS)cloudsolu1on
• Integra1oncomplexi1eswithnewandexis1ngsystems(ERPandsuppliercatalogues)
• Effec1ve,efficient,low-costandeasytrainingformanyendusersisnecessaryforsuccess
• Coopera1vesector-wideITstrategyiscurrentlybeingdraWed
WhatDoesSuccessLookLike?
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• Sector-wideinstanceforeffec1veimplementa1on
• CloudSaaStechnologytoleveragesupporteffort• Updatesaspartofannualmaintenancetostaycurrent
• Seamlessintegra1ontoERPsandwithsuppliers
IMITPerspec1ve
• On-contractbuyingwithpre-approvedsuppliers• Increasedoverallspendundermanagement• Data-drivenspendanalysisforpricenego1a1ons• Improvedvisibilityintoinvoiceandpaymentstatus
• Intui1veuserexperience
ClientPerspec1ve
SummaryandClose
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• IsBCHigherEduca1onReadyforOn-LinePurchasing?– BCisge#ngreadyforon-linepurchasingacrossthesector
– EmergingSaaSop1onsprovidingop1onsforCanadianins1tu1onsasthisareaismaturing
– Thesectorisworkingcollabora1velytoensurewhateverP2Pop1onisrecommendedthatitisan“enablingsolu1on”todriveworld-classeduca1onandallowPSIstomeettheirmissionandgoals
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UCeProcurementVideo
Feedbackand
Ques1ons
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