Presented by Carolyn Evanston, Indiana
Agreement Procedures Committee (APC)
Bill Kron, ChairAnnual IFTA Business Meeting
Toronto, Ontario CanadaJuly 20-21, 2010
Northeast RegionCarolyn Evanston (IN)Kimberly Knox-
Lawrence (ME)Southeast Region
Donna Alderman (NC)Pamela Marshall (KY)
Midwest RegionJoy Prenger (MO)Trina Kluever-Pauli
(WI)West Region
Manuel Lagunas (AZ)Cindy Arnold (NV),
Canadian RegionGhyslaine Lepage
(QC),Vacancy
At-Large Deborah Pollizi (OK)
Board LiaisonsScott Greenawalt, (OK)Ron Hester, (ON) Doug Shepherd (CA)
IFTA, Inc. AdvisorsDebbie Meise, IFTA, Inc., Tammy Trinker, IFTA, Inc.
Ex OfficioHugh Hughson, (BC)
Vacancies: 1 - Canadian Region
Subcommittee working on the Annual Report Database
Reviewed the 2010 Ballots Preparation under way for the Managers’ & Law Enforcement Workshop Exemption Database is now ready for population on the IFTA, Inc. website
REVISIONS FOLLOWING THE FIRST COMMENT PERIOD
.010 Number of cancellations and suspensions/revocations was added back to this ballot with the addition of /closed.
*P1110 ANNUAL REPORTING .300 Required Information
Content of the annual report to member jurisdictions shall include:
.005 Number of total IFTA accounts (this includes active accounts and accounts that were suspended, revoked or canceled during the year), which shall consist of all licensees that are issued an IFTA license and decals for a licensing year excluding licensees who were issued credentials in error and returned those credentials to the base jurisdiction;
.010 Number of cancellations/closed and suspensions/revocations;
.015 Number of audits;
.020 Number of audits with assessment;
.025 Number of new licensees which shall consist of all new accounts licensed, but does not include licensees renewed or reinstated, for the registration year being reported or previously registered in another member jurisdiction; and
.030 Unusual activities within a member jurisdiction that could affect an audit.
.035 Number of sets of decals issued;
.040 Price per set of decals; and
.045 Application fee amounts, including license fees, reinstatement
Clearinghouse Advisory Committee
Clearinghouse Advisory Committee Report
2010 Annual IFTA Business Meeting
July 20, 2010
Toronto, ON
Garry Hinkley (ME), Chair
Presented by Lonette Turner (IFTA, Inc.)
Background
Created by the Board in 2003Provides technical guidance to the Board.Advises the Board regarding business rules,
consistency and timeliness of data and the types of data allowed or required.
Helps to ensure the clearinghouse operates within the IFTA requirements.
Reviews enhancement requests and serves as a technical resource for the membership.
Now a Standing CommitteeWith the passage of Ballot 4-2009, the
CAC became a standing committee.Committee Members
Garry Hinkley (ME), Chair
Bill Kron (MS), Vice Chair
Trishawn Bell (AL) Randy Boone (IN)
Gary Frohlick (SK) John Griffiths (NS)
Leri McClure (MI) Scott Miller (KS)
Kevin Park (UT) Robert VanBuren (NY)
Cherie Woodworth (ID)
Board Liaisons: Pat Platt (KS) and Scott Greenawalt (OK)
Monthly teleconferences.Information exchanged by email.Members work singularly and in
subcommittees on various projects.The CAC is linked closely with the ITAC and
receives an update each month.
Activities
The CAC completed its work on the funds netting project this year.
The committee believes that funds netting has been an unqualified success.
The CAC established a procedure for receiving and reviewing enhancement requests. The form for enhancement request is on the IFTA, Inc. website.
Projects
The CAC is continuing its efforts related to quality control and consistency with respect to both demographic and transmittal data.
Audit Committee
IFTA Annual Business MeetingJuly 20-21, 2010Toronto, Canada
AnnMarie Chamberlain, Chair
MEMBERSHIPAnnMarie Chamberlain, Chair (MA) Dawn Lietz, Vice-Chair, (NV)
Tony Dewell (BC)
Gene Hall (VA)
Jeff Hood (IN)
Diana Kay (FL)
Audrey Martel (NH)
David Nicholson (OK)
Hoa Quach (AB)
Bob Schwab (MO)
Dan Young (MT)
Fred Alleman (PA) Ex-officio
Board Liaisons
Scott Bryer (NH)
Bob Turner (MT)
IFTA Inc. Advisors
Debora K. Meise
Tammy Trinker
COMMITTEE ACTIVITIESReview IFTA Audit ManualAuditor 101 WebinarCompliance Audit Working Group (CAWG)Information Technology Advisory CommitteeRe-audit - Re-exam Working Group (RRWG)IFTA/IRP Annual Workshop, 2011
Dispute Resolution Committee
Industry Advisory Committee
Law Enforcement Committee (LEC)
LAW ENFORCEMENT COMMITTEE
COMMITTEE MEMBERSCHAIR Jennifer Brown AZVICE-CHAIR Marc Nichols NC
2ND VICE-CHAIR Georges Sansfacon QC
Don Boswell VAMichael Calfee NCMartin Cano TXRobert Chapple SKDavid Couprie MBAnthony Hatcher MDTrent Knoles ILAndrew Markle ON Joseph Noland OH
COMMITTEE ACTIVITIESMARCH AND MAY ENFORCEMENT
INITIATIVEDECAL PLACEMENT GUIDEMONTHLY CONFERENCE CALLSSEPTEMBER WORKSHOP PREPARATIONSCOMMITTEE MEMBERSHIP
MARCH AND MAY COMPLIANCE INITIATIVEThe LEC held the 2nd annual M and M
compliance initiative this year with 12 jurisdictions participating in this initiative.
Statistics from the initiative will be presented at the workshop in September.
The LEC hope to make this initiative into an annual event throughout all of the participating IFTA Jurisdictions
DECAL PLACEMENT GUIDEThe LEC Committee has produced a decal
placement guide to provide recommendations on where to place the IFTA decals so that there is some sort of uniformity within participating jurisdictions.
After approval this guide will be placed into the Best Practices Guide
CONFERENCE CALLS The LEC continues to hold monthly
teleconference calls. On these call the committee plans and organizes upcoming events and agenda’s.
COMMITTEE MEMBERSHIPThe LEC has experienced some retirements
from the committee that will be greatly missed. This has left vacancies on the committee that the LEC is actively recruiting to fill.
BUDGETSAll committee members are experiencing
difficulty to get approved to travel due to the economy and the respective jurisdictions budgets.
Program Compliance Review Committee
Annual IFTA Business MeetingJuly 22-23, 2010
Toronto, Ontario Canada
Committee MembersCathy Beedle (NE), ChairJohn Szilagyi (CT), Vice ChairFred Alleman (PA)Joe Dian (IN)Gerald Jackson (WY)Leri McClure (MI)Jay Starling (AL)Donna Thursby (FL)Richard Wagner (KY)Stuart Zion (CO)
ProjectsDiligently review the Program Compliance
ReviewsHold monthly conference call to discuss
ReviewsIn the process of collecting data regarding
the Electronic filing of Tax ReturnsReviewed the Guide for potential changes
with the passage of Ballot 1-2009
Managed by the International Fuel Tax Association, Inc.
INTERNATIONAL FUEL TAX AGREEMENT
Program Compliance Review Update
Presented by:Richard O. Beckner
Program Compliance AdministratorIFTA, Inc.
Annual IFTA Business MeetingToronto, Ontario Canada
July 20-21, 2010
Managed by the International Fuel Tax Association, Inc.
INTERNATIONAL FUEL TAX AGREEMENT
2010 Program Compliance Reviews
*Electronic Review
Illinois Indiana IowaKansas Manitoba Michigan
Minnesota *Missouri *Nebraska*North Dakota
Ohio Oklahoma
Ontario *South Dakota
Wisconsin
Managed by the International Fuel Tax Association, Inc.
INTERNATIONAL FUEL TAX AGREEMENT
2009 Top 5!R94
0
P1040
Tax Return Format •Incorrect Tax Rates/FootnotesMonthly Transmittals•Transmittal Timeliness of Tax Return Funds•Late Payment of Outgoing Transmittals •Late Payment of Incoming Billing Transmittals•Late Payment of Audit Funds
Managed by the International Fuel Tax Association, Inc.
INTERNATIONAL FUEL TAX AGREEMENT
2011 Program Compliance Reviews
None!2012 Program Compliance
ReviewsWestern Region
Alberta ArizonaBritish ColumbiaCalifornia Colorado IdahoMontana New Mexico
NevadaOregon SaskatchewanTexasUtah Washington Wyoming
Managed by the International Fuel Tax Association, Inc.
INTERNATIONAL FUEL TAX AGREEMENT
The IFTA Procedures Manual P1230 states:
Jurisdictions will be required to participate in their appropriate share of program compliance reviews each year. No member jurisdiction will be required to participate in more than two program compliance reviews per year.
As we do each year, we first contacting those jurisdictions that are required to participate that year to stay in compliance with P1230.
Volunteers
Managed by the International Fuel Tax Association, Inc.
INTERNATIONAL FUEL TAX AGREEMENT
In 2010, there are 15 Reviews scheduled
30 jurisdictions volunteers are needed to participate
1 Administrative and 1 Audit person per Review
Special Committee
Attorneys Section Steering Committee
IFTA Annual Business MeetingToronto, Ontario
ASSC Members Janice Davidson (NC) - ChairCarolee Johnstone (CA) - Vice Chair Jack Frehafer (PA) - Ex OfficioClark Snelson (UT)Mark Osbaldeston (ON)Marta Modigliani (NH)Brock Cole (VA)Ellen Marie Hess (VA)Collin Davis (IN)Paul Bourget (ME)Kathy Nelson (OK)Mike Burrichter (KS)
ASSC Board LiaisonsSheila Rowen (TN)Rena Hussey (VA)
2010 Activities to DateQuarterly teleconferencesIFTA/IRP Audit Workshop participationReview of proposed ballotsLitigation supportRe-Audit and Re-Examination Working GroupIFTA Committee Chairs Guide feedback
Activities for Remainder of 2010No 2011 meetingWebinars
Dry Run - AugustIFTA 101 - SeptemberLitigation Issues
Board Charge - Legal barriers to uniform roadside enforcement
ASSC Officers for 2011Carolee Johnstone - ChairVice Chair - ?Ex Officio - Janice Davidson
Additional Attorneys WelcomeAttorney participation encouragedContact
Janice Davidson [email protected] (919) 733-4629
Carolee Johnstone [email protected] (916) 323-7713
Special Committee
Information Technology Advisory Committee
Special Committee
Re-Audit and Re-Examination Working Group