PRESENTATIONSKILLS
Presenter: Rony Jose ThekkelDate: Mar 18th 2011
Why?
Common Understanding
MESSAGE
Presentation Skills helps you get your message understood by PEOPLE
Objectives of Presentation Skills Session
By the end of this session, you will know: Steps involved in making a presentation Structure of a presentation How to communicate effectively
You will also get an opportunity to present and receive feedback!
Steps in making a Presentation
Planning Preparation Delivery – Making the Presentation
Step 1 Planning 3Ws & Time
3Ws Why? (Purpose) What? (Topic & Scope) Who? (Audience)
Time Limit
Step 1 Planning 3Ws & Time
3Ws
Why? Purpose or Objective of your
presentation. For eg. to inform, educate, persuade etc.
The Why? helps to determine the What?
Step 1 Planning 3Ws & Time
3Ws
What? Topic & Scope Not more than 4 to 5 key points,
organize material around these key points or themes
Step 1 Planning 3Ws & Time
3Ws
Who? Know your audience to tailor your
message
Which audience would you prefer to face?
Unknown Known or
Step 1 Planning 3Ws & Time
Unknown Known
WHO? Know your AudienceHow many? Average Age & Experience? Cultural Background? Level of knowledge? What would be relevant or useful to them?
Step 1 Planning 3Ws & Time
Time Plan what you will cover based on how
much time you have After you prepare your presentation,
TIME YOURSELF
Step 2 Preparation Research your topic, organize the information by
preparing an outline
Create the Structure of the Presentation Introduction, Body & Conclusion
Practice Remember "There are always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave.“ Dale Carnegie
Step 2 – Preparation: Structure of the Presentation Introduction
Interesting Opening to Attract Attention Set context - Give an overview of what you will be talking about
Body Clear, simple, key messages – Rule of 3Give examples from own experience
ConclusionSummarize key points or final perspective in a memorable wayBudget time for Q & A and feedback
Step 3: Delivery
Tips for Communicating Effectively
Step 3: DeliveryTips for Communicating Effectively
Manage your anxiety – “It’s ok!” Have a positive attitude – enjoy yourself! Emotions are contagious – Your energy
levels & enthusiasm influence the audience
Self - “Feel good to perform well”
Step 3: Delivery Tips for Communicating Effectively
Language Use simple language, avoid jargon
Avoid using repetitive
sounds or phrases Errrrrrrr….
Uuhhhhhh…
Step 3: Delivery Tips for Communicating Effectively
Talk TO people, not at them Eye contact with each person Tone - Natural, Friendly & Conversational Rate - Not too slow or fast Interact: ask questions, acknowledge the
other person, paraphrase what is said, facilitate discussions
Step 3: Delivery Tips for Communicating Effectively
Presentation & People Focused Be flexible & responsive to the
needs of the audience
Stick to your time
"No one ever complains about a speech being too short!"
Step 3: Delivery Tips for Communicating Effectively
Use Humour, Smile!
Step 3: Delivery Tips for Communicating Effectively
Communicate with your entire body
Step 3: Delivery Tips for Communicating Effectively
Use Visual Aids
Steps in making a Presentation
PLANNING3 Ws - Why? What? Who? & Time
PREPARATIONResearch the topic, Structure the Presentation, Practice
MAKING THE PRESENTATIONFeel Good & Focus on the People!
Use Simple Language & your Body to Communicate Visual Aids, Exercises
Activity – Present for 2 mins on a topic of your choice
Keep in Mind Introduction
Open with a bang! Give Outline – Say what you will be talking about
Body Maximum 3 key messagesInvolve Audience – give an example, ask a question etc.
ConclusionSummarize - give the essence of your message - with a bang!
Thank You!