PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 2
CC BOND PROGRAM | Agenda
1. Summer Projects
2. Needs Assessment Costs
3. Update Facilities Master Plan Schedule
4. Committed Projects
5. Projects, Process, Priorities
6. Major Projects in the Pipeline
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 3
CC BOND PROGRAM | Summer Projects
Summer Projects• El Marino Indoor Air Filtration (Bond)
• HS & MS Restroom Improvements (Bond)
• HS Library Improvements (Bond)
• Phase 1 Group 1b – Carpet Replacement @ El Rincon & La Ballona(Bond)
• Phase 1 Group 2 – Waterproofing Repairs @ El Rincon, La Ballona& Lin Howe (Bond)
• Phase 1 Group 6 – Video Surveillance @ CCMS, El Marino, El Rincon, Farragut & Lin Howe (Bond)
• Phase 1 Group 7b – Roof Repairs & Improvements @ CCHS, CCMS, La Ballona (Maintenance & Bond)
• Phase 1 Group 10 – Gymnasium Improvements @ CCHS & CCMS (Bond)
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 4
CC BOND PROGRAM | Summer Projects (Cont.)
Summer Projects• Phase 1 Group 11 – Field Improvements @ El
Marino & Lin Howe (Bond)
• Phase 1 Group 12a – Exterior Painting @ El Rincon, La Ballona & Lin Howe (Bond)
• Phase 1 Group 15 – Playground Replacements @ El Marino, El Rincon, Farragut, La Ballona, Lin Howe & OCD (Bond)
• Energy & Water Conservation Program (Prop 39)
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 5
CC BOND PROGRAM | Summer Projects (Cont.)
Project Locations
Bid Documents
DEADLINE - 5/1/16 DSA Review Bid Walk Bid Opening
Group 01 - Carpet and Mat Replacement CCMS, El Rincon, Farragut, La
BallonaCompleted N/A 12/10/2015 12/17/2015
Group 02 - Waterproofing Repairs EL Rincon, La Ballona,
Linwood Howe
ASI 01 received on
4/27N/A 1/13/2016 1/27/2016
Group 03 - Fencing Improvements Culver Park, OCD, El Marino,
Farragut, La Ballona, Lin HoweCompleted N/A 12/10/2015 12/17/2015
Group 04 - OCD Exhaust Hood
ReplacementOCD
Non DSA approved
set - 2/5/16
DSA comments
received2/17/2016
postponed until
DSA approval
Group 05 - Landscaping RepairsFarragut, La Ballona Completed N/A 2/11/2016 2/18/2016
Group 06 - Surveillance Cameras CCMS, El Marino, El Rincon,
Farragut, Lin Howe
Completed
(pending Hazmat)N/A 5/11/2016 5/20/2016
Group 07a - Roofing: El Marino &
FarragutEl Marino & Farragut Completed N/A 1/14/2016 1/28/2016
Group 07b - Roofing; CCHS, CCMS, La
Ballona, OCDCCMS pending bid docs N/A
pending bid
docspending
Group 08 - Indoor Air Quality
ImprovementsEl Marino Completed N/A Completed Completed
Group 08B - El Marino HVAC Phase 1
Non DSA El MarinoRec'd 5/3/16
(pending Hazmat)N/A 5/16/2016 5/24/2016
Group 09 - Hardscape Repairs at RinconEl Rincon pending bid docs Yes
pending bid
docspending
Group 09A - Hardscape Patches at
BallonaLa Ballona Completed N/A Completed in progress
Group 10 - Gym
CCMS
Rec'd (not DSA
approved) 4/29/16
(pending Hazmat)
Yes 5/16/2016 5/24/2016
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 6
CC BOND PROGRAM | Summer Projects (Cont.)
Project Locations
Bid Documents
DEADLINE - 5/1/16 DSA Review Bid Walk Bid Opening
Group 11 - Field Improvements
El Marino, Linwood Howe pending bid docs Yes 5/10/2016 5/20/2016
Group 12 - Painting Linwood Howe, La Ballona, El
Rincon
Rec'd 5/2/16
(pending Hazmat)N/A 5/10/2016 5/20/2016
Group 13 - Surface Drainage
Improvements
CCHS, CCMS, Farragut, La
Ballona, El Marino, Lin Howe
incorporated into
Group 09Yes pending pending
Group 14 - Portable AC District Wide Completed N/A Completed Completed
Group 15 - Playground Improvements
Demo
El Marino, El Rincon, La
Ballona, Linwood Howe,
Farragut, OCD
Completed N/A 12/7/2015 12/11/2015
Group 15 - Playground Improvements
New ConstructionEl Marino, El Rincon, La
Ballona, Linwood Howe,
Farragut, OCD, CCHS, CCMS
Rec'd (not DSA
approved) 5/2/16 Yes 5/12/2016 5/20/2016
Group 16 - Fire Alarm District Wide N/A N/A Completed Completed
Group 17 - Lacrosse Slab CCHS Completed N/A Completed 1/13/2016
Group 18 - Frost Swing Space CCHS Completed N/A Completed Completed
Group 19a - Miscellaneous Projects:
Field House ElectricalCCHS N/A N/A Completed 1/26/2016
Group 19b - Miscellaneous Projects:
Softball Backstop ModificationsCCHS N/A N/A 2/29/2016 Completed
Group 19c - Miscellaneous Projects:
Natatorium Ladder DemolitionCCHS N/A N/A Completed Completed
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 7
CC BOND PROGRAM | Summer Projects (Cont.)
Project Locations
Bid Documents
DEADLINE - 5/1/16 DSA Review Bid Walk Bid Opening
Group 19d - Miscellaneous Projects:
Gate at LacrosseCCHS N/A N/A Completed 2/18/2016
Group 19e - Miscellaneous Projects:
Temp Fence Between HS and MSCCHS and CCMS N/A N/A Completed Completed
Group 19f - Miscellaneous Projects:
Hydration StationsDistrict Wide pending bid docs N/A
pending bid
docspending
Group 19g - El Rincon Asphalt RepairsEl Rincon ES, La Ballona ES Completed N/A Completed pending
Group 19h - Exterior Basketball
Backboard Upgrades CCHS pending scope letter N/A pending pending
Group 19i - Solar Shade RepairCCHS Parking Lot N/A N/A Completed Completed
Group 20 - Restroom Upgrades CCHS and CCMS
Rec'd 5/3/16
(pending Hazmat)N/A 5/13/2016 5/20/2016
Group 21 - MarqueesEl Rincon N/A N/A Completed pending
Group 22 - CCHS Digital Media Lab at
LibraryCCHS Library
Rec'd 5/3/16
(pending Hazmat)N/A 5/11/2016 5/20/2016
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 8
CC BOND PROGRAM | Needs Assessment Costs
SCORECARD
How we will monitor
and implement that plan
VISION
Facilities Master Plan
Needs Assessment Costs1 Health & Safety Projects $ 59,652,562
2 21st Century Learning Projects $ 15,390,473
3 Modernize Teaching / Learning Environments $ 90,257,126
TOTAL $ 165,390,473
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 9
CC BOND PROGRAM | Update Facilities Master Plan
BOND
LANGUAGE
UPDATE
FACILITIES
MASTER PLAN
PROGRAM SCOPE
NEEDS
ASSESSMENT
District & Community Survey
Projects, Process, Priorities
Health & Safety, 21st Century Learning, Modernization Projects
TIMELINETIMELINETIMELINETIMELINECULVER CITY UNIFIED SCHOOL DISTRICT MASTER PLAN & EDUCATIONAL SPECIFICATIONSCULVER CITY UNIFIED SCHOOL DISTRICT MASTER PLAN & EDUCATIONAL SPECIFICATIONSCULVER CITY UNIFIED SCHOOL DISTRICT MASTER PLAN & EDUCATIONAL SPECIFICATIONSCULVER CITY UNIFIED SCHOOL DISTRICT MASTER PLAN & EDUCATIONAL SPECIFICATIONS
• WEEK OF JUNE 6-10 CCUSD / GKKWORKS TEAM MEETINGS MASTER PLAN CONCEPT DEVELOPMENT/ED. SPECIFICATIONS
• JUNE 10 SUBMIT DRAFT MASTER PLAN ED SPECIFICATIONS
• WEEK OF JUNE 13-17 CCUSD REVIEW OF MASTER PLAN SUBMITTAL
• WEEK OF JUNE 20-24 INCORPORATE CCUSD COMMENTS INTO MASTER PLAN SUBMITTAL
• JUNE 28 INFORMATION ITEM TO BOARD
• JULY or AUGUST CCUSD BOARD ACTION ITEM APPROVAL OF MASTER PLAN
SUMMARY OF MASTER PLAN MAJOR COMPONENTS SUMMARY OF MASTER PLAN MAJOR COMPONENTS SUMMARY OF MASTER PLAN MAJOR COMPONENTS SUMMARY OF MASTER PLAN MAJOR COMPONENTS
• VISIONING GOALS
• FACILITIES ASSESSMENT & RECOMMENDATIONS
• EDUCATIONAL SPECIFICATIONS
• COORDINATION OF DISTRICT STANDARDS
• DISTRICT WIDE BUDGET & PHASING
• IMPLEMENTATION PLAN
• COST VALIDATION & PRIORITIZATION
PRIORITIZATION PROCESSPRIORITIZATION PROCESSPRIORITIZATION PROCESSPRIORITIZATION PROCESS
THE NEEDS AND WANTS OFTEN THE NEEDS AND WANTS OFTEN THE NEEDS AND WANTS OFTEN THE NEEDS AND WANTS OFTEN OUTWEIGH AVAILABLE FUNDINGOUTWEIGH AVAILABLE FUNDINGOUTWEIGH AVAILABLE FUNDINGOUTWEIGH AVAILABLE FUNDING
• IDENTIFY WHAT WE CAN DO NOW WITH CURRENT FUNDING SOURCES
• IDENTIFY LONG RANGE GOALS FOR FUTURE IMPROVEMENTS
WISH LIST21ST CENTURY
LEARNING AND
TECHNOLOGY
FIRE & LIFE SAFETY
CODE ISSUES
MASTER PLAN GOALSMASTER PLAN GOALSMASTER PLAN GOALSMASTER PLAN GOALS
EXISTING SITE UTILIZATION & CAMPUS OBSERVATIONSEXISTING SITE UTILIZATION & CAMPUS OBSERVATIONSEXISTING SITE UTILIZATION & CAMPUS OBSERVATIONSEXISTING SITE UTILIZATION & CAMPUS OBSERVATIONS
• EDUCATIONAL SPECIFICATIONS
• DEVELOP OPTIONS FOR IMPLEMENTATION & LONG RANGE
PLANNING
• BUDGET/SCHEDULE/PHASING
• VALIDATE 2014 MASTER PLAN PRIORITIES • HEALTH, SAFETY & SECURITY
• TECHNOLOGY FOR 21ST CENTURY LEARNING
• MODERNIZE TEACHING AND LEARNING ENVIRONMENTS
EDUCATIONAL SPECIFICATIONS: EDUCATIONAL SPECIFICATIONS: EDUCATIONAL SPECIFICATIONS: EDUCATIONAL SPECIFICATIONS: MODEL CLASSROOMMODEL CLASSROOMMODEL CLASSROOMMODEL CLASSROOM
SAMPLE ROADMAP SAMPLE ROADMAP SAMPLE ROADMAP SAMPLE ROADMAP FOR 21FOR 21FOR 21FOR 21STSTSTST CENTURY LEARNING ENVIRONMENTSCENTURY LEARNING ENVIRONMENTSCENTURY LEARNING ENVIRONMENTSCENTURY LEARNING ENVIRONMENTS
EXAMPLE EXAMPLE EXAMPLE EXAMPLE
EDUCATIONAL SPECIFICATIONS: EDUCATIONAL SPECIFICATIONS: EDUCATIONAL SPECIFICATIONS: EDUCATIONAL SPECIFICATIONS: SCIENCE CLASSROOMSCIENCE CLASSROOMSCIENCE CLASSROOMSCIENCE CLASSROOM
SAMPLE SPECIALTY SAMPLE SPECIALTY SAMPLE SPECIALTY SAMPLE SPECIALTY LEARNING ENVIRONMENTS INCORPORATING TECHNOLOGYLEARNING ENVIRONMENTS INCORPORATING TECHNOLOGYLEARNING ENVIRONMENTS INCORPORATING TECHNOLOGYLEARNING ENVIRONMENTS INCORPORATING TECHNOLOGY
EXAMPLEEXAMPLEEXAMPLEEXAMPLE
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 16
CC BOND PROGRAM | Our Committed Projects
• HS Athletic Fields
• Phase 1 Projects (Maintenance & Bond)
• Field Improvements @ El Marino & Lin Howe
• El Marino Indoor Air Quality & District Wide HVAC Audit
• HS Library – Digital Media Lab
• Playground Replacements / Bike Racks
• Frost Auditorium
• CCHS & CCMS Restroom Improvements (Non-DSA)
• District Wide Energy Conservation Program
• Science Building
• Culver Park HS Permanent Relocation
• HS Culinary Arts
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 17
CC BOND PROGRAM | Our Committed Projects
Current Proposed Investments
VISION
Facilities Master Plan
Project Category
Exp/Enc as of
2/29/16 (excl Bond
costs of $417,055
and Program
Management
$2,390,965) Total Budget
Series 1 Athletic Field Improvements $ 3,079,611 $ 3,411,876
Series 1 Phase 1 Projects $ 3,687,339 $ 4,668,920
Series 1 Ed Specs / Facilities Master Plan Update $ 108,500 $ 131,285
Series 1 District Wide Design Standards $ 153,800 $ 186,098
Series 1 El Marino Indoor Air Quality & District Wide HVAC Audit $ 198,375 $ 2,700,000
Series 1 HS Library – Digital Media Lab $ 13,265 $ 4,128,821
Series 1 Playground Replacements / Bike Racks $ 1,046,978 $ 3,246,995
Series 1 Frost Auditorium $ 730,515 $ 11,010,249
Series 1 CCHS & CCMS Restroom Improvements (Non-DSA) $ 461,652 $ 4,029,358
Series 1 HS Culinary Arts $ - $ 671,548
Series 2 Science Building (16 Classrooms) $ - $ 23,182,104
Series 3 Culver Park HS Permanent Relocation $ - $ 14,931,419
Total $ 9,480,035 $ 72,298,673
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 18
CC BOND PROGRAM | Program Budget Components
SCORECARD
How we will monitor
and implement that plan
MISSION
Bond Language
DISTRICT WIDE
CONSTRUCTION
SUPPORT COSTS
CONSTRUCTION
COSTS
ESCALATION
• 0% Series 1
• 1% Series 2, 3 & 4
PROGRAM BUDGET
CONTINGENCY
• Project
• Program
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 19
CC BOND PROGRAM | Projects, Process, Priorities POSSIBLE PROJECTS
( Would exceed $106 Million when combined with our committed projects)
VISION
Facilities Master Plan
Projects Estimated Totals
Series 1 District Wide Libraries & Nurses Office $ TBD
Series 1 CCHS & CCMS Nurses Office $ TBD
Series 1 District Wide Restroom Upgrades $ TBD
Series 1 CCHS & CCMS Restroom Upgrades $ 4,800,000
Series 1 CCHS & CCMS Roofing Replacement $ 500,000
Series 1 Energy Conservation Program $ 3,800,000
Series 2 Science Building (8 Additional Classrooms) $ 11,000,000
Series 3 District Wide HVAC $ 21,250,800
Series 3 District Wide Roofing Replacement $ 3,000,000
Series 4 Technology for 21st Century Learning $ TBD
Series 4 Modernize Teaching / Learning Environments $ TBD
Series 4 Health & Safety Upgrades $ TBD
Series 4 Infrastructure Upgrades $ TBD
Series 4 DSA Required Fire Alarm Upgrades at HS & MS (REQUIRED) $ 800,000
Series 4 DSA Required Fire Alarm Upgrades at ES & OCD (REQUIRED) $ 1,200,000
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 20
CC BOND PROGRAM | Projects, Process, Priorities
COMMUNITY BUDGET ADVISORY COMMITTEE
PRIORITIZATION OF CAPITAL FUNDING **CRITERIA**
1. Is the investment a legal requirement?
2. How many students will benefit from the investment?
3. Does the investment fit within a strategic construction plan with other investments?
4. Will the investment minimize ongoing costs and/or maximize efficiency?
5. Can the investment be totally funded without waiting for more money to finish it?
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 21
CC BOND PROGRAM | Projects, Process, Priorities
COMMUNITY BUDGET ADVISORY COMMITTEE
PRIORITIZATION OF CAPITAL FUNDING **CRITERIA**
6. How will the students’ learning environment be impacted by the
investment?
7. Will the investment generate any matching funding?
8. Are other sources of funding available to make the investment?
9. Will the investment support our technology infrastructure and
help facilitate Common Core testing?
10. Is the investment something that could be added later on?
11. Could the investment be part of a public/private partnership?
PRE-BOARD COMMUNITY MEETING 5/24/2016 | PAGE 22
CC BOND PROGRAM | Major Projects in the Pipeline
Projects with Components to be Considered• Science Buildings
• Culver Park HS Permanent Relocation
• Frost Auditorium Modernization
• CCHS & CCMS Restroom Improvements (DSA)
• Energy Conservation Program
• District Wide HVAC Audit