Powerful Presentations Made EasyDavid Baskerville – April 2019
PRESENTATIONSPOWERFULMADE EASY
David Baskerville
Powerful Presentations Made EasyDavid Baskerville – April 2019
POWERFUL PRESENTATIONS MADE EASY
• The structure of the presentation• The start, the middle and the end
• Writing the presentation
• Helpful hints
• Delivering the presentation
• The approach, tools and techniques
• Body language
• What are you really saying
• A Reminder
Powerful Presentations Made EasyDavid Baskerville – April 2019
OBJECTIVE
To provide tips, tools and techniques to help you plan, write and deliver professional presentations
Powerful Presentations Made EasyDavid Baskerville – April 2019
THE STRUCTUREOF THE PRESENTATION
Powerful Presentations Made EasyDavid Baskerville – April 2019
THE STRUCTURE
The delegate!
Powerful Presentations Made EasyDavid Baskerville – April 2019
THE STRUCTURE
Introduction EndPresentation
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
Powerful Presentations Made EasyDavid Baskerville – April 2019
THE SERIAL POSTION EFFECT
0%
25%
50%
75%
100%
1 5 10 15 20
Position of word in list
The percentage recall of 20 words in a list
Position of word in list
Powerful Presentations Made EasyDavid Baskerville – April 2019
THE STRUCTURE – THE INTRODUCTION
itleeed bjectiveangenterest
The Bridge
Bridge the gap between the hook and what is going to be
presented
The Subject
The title of the presentation
The Agenda
The itinerary
The Purpose
The purpose of the presentation
The Hook
Obtain the interest of the
audience
Agenda---------------------
Title---------------------
A story
A question
A shocking statistic
What need is this presentation going to help
achieve?
Why do the delegates need to listen?
”What’s in it for me?”
Topics that will be discussed during the presentation
The information that will be shared
What will be gained from the
presentation?
What is the goal of the presentation?
Powerful Presentations Made EasyDavid Baskerville – April 2019
THE STRUCTURE - INTRODUCTION
itleeed bjectiveangenterest
The Bridge
Bridge the gap between the hook and what is going to be
presented
The Subject
The title of the presentation
The Agenda
The itinerary
The Purpose
The purpose of the presentation
The Hook
Obtain the interest of the
audience
Agenda---------------------
Title---------------------
…there are a number of tools and techniques we, as presenters, need to know about…
• The structure of the presentationThe start and the end
• Writing the presentationHelpful hints
• Delivering the presentationTools and techniques
• Body languageWhat are you really saying?
• A reminder to the delegates
To provide tips, tools and techniques to help you plan, write and deliver professional presentations
Powerful Presentations
Made Easy
Research has shown that most adults stop listening to a presentation after 10 minutes …
Great way to be noticed, remembered or even promoted!
Powerful Presentations Made EasyDavid Baskerville – April 2019
THE STRUCTURE – THE END
• The end is the grand finale
• Write the ending first and then work backwards?
• Leave the delegates with something to think about
• Make your ending memorable!
Powerful Presentations Made EasyDavid Baskerville – April 2019
THE STRUCTURE – THE TIMING
Introduction EndPresentation
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
Knowledge
How long?
Powerful Presentations Made EasyDavid Baskerville – April 2019
WRITING THE PRESENTATION
Powerful Presentations Made EasyDavid Baskerville – April 2019
WRITING THE PRESENTATION – HELPFUL HINTS
• The five Ps
• Over prepare and go with the flow• Think of five bums on a rugby post
• KISS • Do not use unnecessary, complicated words
• Use simple slide transitions and custom animation
• (Wherever possible) be yourself!
• We think at 600 words per minute and talk at 200 words per minute, so it’s very easy to get lost, so…
- Do not discombobulate your delegates!
Use Speaker Notes
Powerful Presentations Made EasyDavid Baskerville – April 2019
WRITING THE PRESENTATION – THE TEMPLATE
Before we start refining our slides, we need to choose a slide design
Powerful Presentations Made EasyDavid Baskerville – April 2019
WRITING THE PRESENTATION – THE CONTENT
• The design, content and animation of your slides will differ depending on their purpose:
• Keep sentences short• Are all words absolutely necessary?
• Ensure there is a smooth transition between slides• Create a link between slides
• Include the link within your Speaker Notes
• For you to present from?• A takeaway for the delegates?• To present a design for approval?
Powerful Presentations Made EasyDavid Baskerville – April 2019
WRITING THE PRESENTATION – SLIDE DESIGN
How do Apple do presentations?
Image on the left
List of points on the right
Animate each point individually
Never use bullet points!
Powerful Presentations Made EasyDavid Baskerville – April 2019
WRITING THE PRESENTATION – BULLET POINTS
Bullets• The more we ident the bullet, the smaller the text gets!• The more we ident the bullet, the smaller the text gets!
• The more we ident the bullet, the smaller the text gets!
• The more we ident the bullet, the smaller the text gets!
• Don’t worry we can move them!• But if we do, we need to ensure they are correctly aligned
• If not the result looks unprofessional!
Powerful Presentations Made EasyDavid Baskerville – April 2019
Moves the bullet only
Moves the text only
Moves both the bullet and the text
Use the indent marker and ruler beneath the menu icons
WRITING THE PRESENTATION – BULLET POINTS
Powerful Presentations Made EasyDavid Baskerville – April 2019
• Don’t worry we can move them!• But if we do, we need to ensure they are correctly aligned• So the result looks professional!
Bullets• The more we ident the bullet, the smaller the text gets!
• The more we ident the bullet, the smaller the text gets!
• The more we ident the bullet, the smaller the text gets!
• The more we ident the bullet, the smaller the text gets!
WRITING THE PRESENTATION – BULLET POINTS
Powerful Presentations Made EasyDavid Baskerville – April 2019
WRITING THE PRESENTATION – GUIDES
• Helps to align text
• Helps to align pictures
• Can attach text boxes or pictures to them
Guides
• How do we create them?
• Right mouse click on the guide and select:‘Add Vertical Guide’ or ‘Add Horizontal Guide’ or ‘Delete’
• Guides can be switched off at any time
• View, Guides – tick/untick
• Why use guidelines?
Powerful Presentations Made EasyDavid Baskerville – April 2019
WRITING THE PRESENTATION – CHANGING A SHAPE
Changing shapes• After inserting a shape, right click on it and select ‘Edit Points’ to
change the shape
• Click and drag anywhere on the edge of the shape to change it
Powerful Presentations Made EasyDavid Baskerville – April 2019
WRITING THE PRESENTATION – SCREENSHOTS
Insert a screenshot using the Insert, Screenshot functionality
Powerful Presentations Made EasyDavid Baskerville – April 2019
Remove the background/unwanted parts of the screenshot
Example:If you only want to see the Loginscreen
Select: the picture and then ‘Picture Format’ and ‘Remove Background'
WRITING THE PRESENTATION – SCREENSHOTS
Another 1234432112344321
Powerful Presentations Made EasyDavid Baskerville – April 2019
Before After
WRITING THE PRESENTATION – REMOVING THE BACKGROUND
Powerful Presentations Made EasyDavid Baskerville – April 2019
Use this functionality for
• Any screenshot
• Any picture
WRITING THE PRESENTATION – REMOVING THE BACKGROUND
Powerful Presentations Made EasyDavid Baskerville – April 2019
Before After
WRITING THE PRESENTATION – PHOTOGRAPHS
campingandcaravanningclub.co.uk/
Powerful Presentations Made EasyDavid Baskerville – April 2019
Before After
WRITING THE PRESENTATION – PHOTOGRAPHS
https://ritholtz.com/wp-content/uploads/2010/10/DB7-Bond.jpg
Powerful Presentations Made EasyDavid Baskerville – April 2019
DELIVERING THE PRESENTATION
Powerful Presentations Made EasyDavid Baskerville – April 2019
DELIVERING THE PRESENTATION – TOOLS & TECHNIQUES
• Use Presenter View when preparing your slides/notes
• Use of ‘B’ & ‘W’
• Questioning technique • Use open ended questions• Include a name at the beginning or at the end
• Use of the ‘Pen’ (Bottom LH corner)
• Then practice, practice, practice and be ready for change
Powerful Presentations Made EasyDavid Baskerville – April 2019
DELIVERING THE PRESENTATION – TOOLS & TECHNIQUES
• Pace, Pause and Patience
• Vary your volume • A more pounced voice does have a place, but a soft voice makes people
concentrate and is good to emphasise important points
• Intonation and melody• Monotone is boring! The adjective of monotone is monotonous
• Relax, speak clearly and ensure the audience understand
Powerful Presentations Made EasyDavid Baskerville – April 2019
DELIVERING THE PRESENTATION - FIRST IMPRESSIONS
A survey carried out by Albert Mehrabian
7%What we say
55%How we look
(body movements, face, hands)
38%How we sound
(Volume, intonation, level)
Powerful Presentations Made EasyDavid Baskerville – April 2019
BODY LANGUAGE
Powerful Presentations Made EasyDavid Baskerville – April 2019
BODY LANGUAGE
• You cannot, not communicate!
• Body language is ingrained within us
• Powerful, confident thinking will affect our body languagePowerful, confident body language will affect our thinking
Powerful Presentations Made EasyDavid Baskerville – April 2019
BODY LANGUAGE – YOUR EYES
Do
• Keep eye contact• Communicates confidence,
leadership strength and intelligence
• Move your eyes (head)• Move, stop, focus,
move, stop, focus
• Widen your eyes• Shows you are interested and
approachable
• Stare• Something to hide?• Makes it look as if you lack of
confidence
• Have lighthouse eye contact
Don’t
• Look away for too long
Powerful Presentations Made EasyDavid Baskerville – April 2019
• Show your palms
BODY LANGUAGE – YOUR HANDS
• Play football• Stand in a ‘wall’, you will look defensive
• Hide your hands
• Hug yourself
• Point
Do Don’t
• Stay in the box
• Mirror the spider
• Use the ‘chop’
Powerful Presentations Made EasyDavid Baskerville – April 2019
BODY LANGUAGE – YOUR HEAD
• Keep your chin up• Shows pride and confidence
• Nod slowly • Attentive, listening
• Show delegates they have your attention• Lean towards them• Tilt your head on one side
• Nodding Fast • Impatient, hurry up!
• Put chin down• Negative/disinterested?
Do Don’t
Powerful Presentations Made EasyDavid Baskerville – April 2019
BODY LANGUAGE – YOUR POSTURE
Stand up straight• Good posture commands respect, you have greater power and more
influence
Smile please!• Studies have shown the human brain responds well to a person who is smiling• Suggests you are trustworthy, confident and friendly• Smiling can can help us cope, make us feel good, and make us feel confident
Powerful Presentations Made EasyDavid Baskerville – April 2019
BODY LANGUAGE - A SUMMARY
• maintain good eye contact• move, stop, focus, move, stop, focus
• widen our eyes• Be attentive and look interested
• keep control of our hands• Keep them in the box
• show delegates they have our attention• keep our chin up• maintain a good posture
As a facilitator, it is very important we:
= A lot to remember!
Powerful Presentations Made EasyDavid Baskerville – April 2019
Does a Meerkat:
• maintain good eye contact?• move, stop, focus, move, stop, focus?
• widen its eyes?• be attentive and look interested?
• keep control of its hands?• keep them in the box?
• show ‘delegates’ they have its attention?• keep its chin up?• maintain a good posture?
✓✓✓✓✓✓✓✓✓
It’s a bit like a…… Meerkat!
BODY LANGUAGE - A SUMMARY
Powerful Presentations Made EasyDavid Baskerville – April 2019
POWERFUL PRESENTATIONS MADE EASY - A CHECK
• Tell me what I’ve told you
• What should we do with our hands when presenting?
• What do we need to think about when creating a first impression?
• How can we remove the background on a picture?
• Name an approach to remember open-ended questions?
• What is INTRO?
• What is the ideal length of a ‘presentation’?
• Three things on a delegates mind even before you start to present?
• Ask questions/run a quiz…
Powerful Presentations Made EasyDavid Baskerville – April 2019
POWERFUL PRESENTATIONS MADE EASY – TELL, TELL, TELL
• The structure of the presentation• The start, the middle and the end
• Writing the presentation• Helpful hints
• Delivering the presentation• The approach, tools and techniques
• Body language• What are you really saying
• A Reminder
Powerful Presentations Made EasyDavid Baskerville – April 2019
POWERFUL PRESENTATIONS MADE EASY
The presentation information shared today is more important than the content of your slides
If your slides look professional
If you use effective presentation techniques
If you are aware of yourbody language
and what you are saying
You will feel more confident
You will find it easy to deliver a Powerful Presentation
Your audience will be more more engaged
Powerful Presentations Made EasyDavid Baskerville – April 2019
DAVID BASKERVILEAPRIL 2019
POWERFUL PRESENTATIONS MADE EASY
Powerful Presentations Made EasyDavid Baskerville – April 2019 Be a Meerkat!
POWERFUL PRESENTATIONS MADE EASY
Powerful Presentations Made EasyDavid Baskerville – April 2019
PRESENTATIONSPOWERFULMADE EASY
David BaskervilleApril 2019