Port InformationIntertanko,LondonJanuary 2007
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Agenda
Port Information: summary of facts
Why is this issue so urgent?
What does the customer want?
Present situation for port information
Desired situation for port information
Key elements for success
Support from relevant parties
Format of port information to be agreed with relevant parties
Present status of the project
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Port Information: summary of facts (1)
Problem: Many sources with different and incomplete port info
Result: Complaints from Masters, as they have to comply with
IMO requirements for Port Passage Planning.
Complaints from shipping lines and terminals, as they have to comply with insurance requirements, and need this information desperately for buying / selling cargo / planning. See presentation Maersk next page
Parties start asking ship agents for info, as the nautical books are not reliable and no central point with reliable information is available. One central point is also important for hydrographical offices, as collecting info is time consuming
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Why is this information so difficult to obtain?
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Port Information: summary of facts (2)
Source of the problem:
The Harbour Master is faced with correcting many nautical books of different parties e.g. Lloyds, Fairplay, etc. Double work and mistakes are a result.
Correcting all books is also very time consuming, and not every port has the resources to do this job.
Concern:
Complaints from Masters, shipping lines and ship agents
Consequences (liability) if no improvements are made
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Why is this issue so urgent?
The number of ships with a fixed route will decrease, and the change-over frequency of crews will increase. The time that people know their way without consulting port info will be over soon;
A Master needs to consult a large number of books and other sources to find his/her way in port, which is confusing; certainly when conflicting info is published and there is no reliable central point of reference;
There will be a lack of experienced Masters within 5 years, which will increase the need for clear port information;
There will be a lack of people with a maritime background ashore, in offices where they plan cargo. Clear port guidelines become essential;
Ships will have internet access much sooner than we think, we must be ready to supply digital port information. BP shipping will have internet via broadband within 2 years on all ships (crew expect this facility to be on board, is almost a requirement to get crew);
Berth information data needs to be ready for ENC’s in S57 format asap.
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What does the customer want?
Most important customers in this case are :
the dealing rooms
shipping lines
and Masters
These customers want:
Port information that is on-line and up-to-date
Port information that is presented in an uniform format
Port information directly from the Harbour Master (reliable source)
A central point of information
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Present situation for port information
Terminal info
Port Authority
Nautical services
Port services
Customs
Immi-gration
Health
Not officialpublishers
Ship agents
Shippinglines
Websites
Officialpublishers
Masters
Dealingrooms
Berthinfo
Navigationaldept.
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Desired situation for port information:a situation that benefits all parties
All parties means:customers, nautical service providers
(VTS, pilots, etc), and authorities (Harbour masters)
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Desired situation for port information
Terminalinfo
PortAuthority
Nauticalservices
Port services
Customs
Immi-gration
Health
Ship agents
Masters
Central point Port InfoOn-line information
Via Harbour Master office and
IHMA bureau
Publishers
Shippinglines
Dealingrooms
Berthinfo
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Desired situation for port information Advantages for customers
On-line and up to date (no delay between editing info and publishing)
Presented in a uniform format
Info comes directly from Harbour Master
There is a central point of information
One source of port information without conflicting information
Track record of changes
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Desired situation for port informationAdvantages for nautical services providers (pilots) and authorities (Harbourmaster) Nautical service providers (VTS, pilots, tugs) and authorities need to update
only one book; saves a lot of time and frustration
Digital information available to respond to questions via e-mail
Uniform procedures within the port
Cross reference with nautical service providers as this document can be used as a work document on a daily basis, resulting in better information by continuous corrections
Easy access to websites of nautical / port service providers for customers
Shared costs regarding print options, technical support, etc.
Option to get an ISO certification for this information system
Option to get an ISO certification as a port when this is in place
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Key elements for success
Support from relevant parties
Format of port information to be agreed with relevant parties
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Support from relevant parties
IHMA / IAPH OK
Customers:
Maersk OK
BP OK
Who follows? Intertanko, BIMCO?
Nautical service providers OK
IHO:
in contact with working group, first response is very positive
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Format of port information to beagreed with relevant parties
General port information Layout discussed with Customers, Ports, Presently fine tuning with working group IHO Uniform format between ports
Specific berth information S57 compatible (for ENC charts) Uniform format between ports Option to add photo’s and charts (depths!!!) Option to add MSDS sheets of grades being handled User friendly for customers (Master, dealing room) Filter options for berth / cargo / ship type Nautical service providers must be able to add their own info
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Present status of the project
General port information (Port Entry information)
Format almost finished, Port of Rotterdam as test case.
Next step is to test this format with 20 ports, to be finished within 2 years, before starting global implementation
Specific berth information
Format is now being fine tuned with relevant parties
After fine tuning Port of Rotterdam as test case
Rest of procedure identical to general port information
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Thank you for your attention.
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