1. Review of 2018 Goals2. Financials/Reserve/lnvestments3. Income4.General Maintenance & Repairs5.Admin/Insurance6.Utilities7. Planned Maintenance Schedule for 20198. Goals for 2019
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REVIEW - 2018 GOALS
STATED OBJECTIVES COMPLETED• RESURFACE POOL YES• RE·LANDSCAPED AREA AROUND CLUBHOUSE YES• INSTALLED SOD WHERE TREES WERE YES
REMOVED• UPGRADES AT BOATYARD NO
------------- ----
ADDITIONAL PROJECTS COMPLETED
• REPAINTED POOL BATHROOMS & REPLACED LIGHTSAND MIRRORS
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[ ;NC~~--;:;~;~N;~SPE~~ATEG~';---J1,600,000.00
1,400,000.00
1,200,000.00
1,000,000.00
800,000.00
600,000.00
400,000.00
200,000.00
0.001 3 64 52
• Actual 1,517,419. 407,337.00 768,908.60 95,960.00 9,230.87 295,000.00Budget 1,095,971. 353,439.60 379,354.00 91,119.67 3,320.00 210,000.00
ENDED 2018 WITH A SURPLUS OF $84,721 (8.710/0) -ADDED TO RESERVE
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MAIN REASONS FOR SURPLUS
• HIOHER THAN EXPECTED OWNER CAPITAL CONTRIBUTIONS
• PROPERTY INSURANCE RATESREMAINED UNCHANOED
• MANAOED TO KEEP MAINTENANCE/REPAIRS IN CHECK
• REIMBURSEMENT OF $14,811 FROM NATIONWIDE
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[ RESERVE Jo ENDED 2018 WITH ACCOUNT BALANCE OF $6,976,865 -
INCLUDE $5,119,389 FROM LITICiATION SEnLEMENT.
o ACTUAL RESERVE ACOOUNT BALANCE = $1,857,476(Compare to Reserve Study Goal for 2018 of $117011073)
o PAID $35,275 From RESERVE FOR:
~ RESURFACINCi OF POOL~ NEW TREADMILL FOR FITNESS ROOM~ NEW PUMP FOR POOL
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l----------------------J
TOTAL ASSETS-------------------- ----------- --------------------
"FINANCIAL INSTITUTION INTEREST RATE BALANCE
NSB-MMA 303.35
SIGNATURE BANK 2.100/0 245,084.59
METROPOLITAN 1.75°4 245,176.20
LUTHER BURBANK 2.00% 245,199.43
STERLING BANK 1.75% 37,600.00,.
SANTEE COOPER 1.650/0 25,000.00
BNYMELLON " 2.40% 25,000.00
CHARLES SCHWAB VARIOUS - AVERAGE 6,153,501.452.030/0
TOTAL 6,976,865.02. --------------------------
NOTE: TOTAL ASSESTS EXCLUDE $108,639 IN THE OPERATING FUND
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".000
e~IIIIIII&.•••ZIII~~~III~~c>~
Q-QIIIa:III%~
1,200,000
1,000,000
800,000
600,000
400,000
200,000
ANNUAL ASSESSMENT FEES2008 - 2018
o2017 2018 I 20192009 I 2010 2011 2012 2013 I 2014
Assessment Fees
2015 I 2016
% Increase
Average annual increase for the period 2008 to 2019 = 2.10/0
o ALL OTHER FEES REMAIN UNCHANGED
o GARAGE ASSESSMENT FEES - INCREASED FROM $262 to $272 PER ANNUM
o BOATYARD LEVIES - REMAIN UNCHANGED AT $135 PER ITEM
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Assessment Fees 1,104,8% Increase 5
REAL ESTATE - UNITS SOLD
2014 2015 2016 2017 2018
UNITS SOLD 26 10 22 23 24 III
CAPITAL $11,785 $5,470 $10,960 $16,634 $15,263CONTRIBUTIONS
L. ______ - - - -- -- - - - - - - . - -- -" - -~-
OCCUPANCY TYPERENTERS
22%
SECONDHOME19%
OWNERS I
59% I
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BOAT STORAGE FACILITYINCOME/EXPENSES
YEAR INCOME EXPENSES BALANCE
2015 4,340 600 3,740i
2016 5,450 2,950 2,500,
2017 5,310 2,756 2,756 I
i
2018 3,065 2,420 645
TOTAL 18,165 8,726 9,439--- - - -- - --------
..ITEMSSTORED PER ANNUM
2015 2016 2017 2018
RETREAT 8 23 27 21
APARTMENTS 34 17 17 18
TOTAL 42 40 44 39- ---- -- - ------------------ L....
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GENERAL MAINTENANCE/REPAIRSEXPENSESE - PER SUB CATEGORY
POND MAINTENANCE
IRRIGATION/BACKFLOW MAl NT.
PEST CONTROL/TERMITE BOND
PRESSURE WASHING/GUTTERS
WATCHMAN/FIRE SERVICES
CLUBHOUSE/POOL
ELEVATORS
JANITORIAL SERVICE
MAINTENANCE & REPAIR
LANDSCAPING/TREES/IRRIGATION
14,744.7012,006.00
17,381.091j,560.00 I
27,21~.3231,600.00
~~-'"-----
135,320.00
Actual • Budget
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[ GENERAL MAINTENANCE/REPAIRS ]
HOUSE/POOL AREA
• POOL RESURFACED
• GRILL DECK/RETAINER WALLS PAINTED/ LIGHTS REPLACED
• EXERIOR SURFACES/COLUMN SUPPORTS, DOORS, WIDOWCASINGS, TRIM BOARDS SCREEN PORCH FRAMEWORKREPAINTED
• POOL - LIGHTS FIXED; CRACKS AROUND STAIRWELL ANDPOOL DECK CAULKED
• BATHROOMS REPAINTED/UPGRADED
• REPLACED TREADMILL, REPAIRED BENCHPRESS & ADDEDNEW DUMBELL RACK
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[ GENERALMAINTENANCE/RE~~I;S ]
BUILDINGS
• CONCRETE FLOORS (ENTRANCE GATES @ BLDGS 600,700 &1000) - REPAIRED/PAINTED);
• BOOTSNENTS ON ROOFS RECAULKED; STEP FLASHING &PLYWOOD ON SOME ROOFS REPAIRED/REPLACED;
• SEWAGE LINES AT ALL BUILDINGS CLEANED OUT;
• VENTS (ELEVATOR DOORS) - REPLACED/PAINTED;
• ANNUAL FIRE INSPECTION COMPLETED;
• TEMPORARY REPAIRS· $8,900 ROOF REPAIRS; $4,100INSTALLING SUPPORTS BLDG'S 300; $1,015 FLASHING/PORCHRELATED ISSUES
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[ GENERAL MAINTENANCE/REPAIRS JGATES
$1,900
$7,810
I_ MAIN GATE GATES:BiGS-~GATE-CLICKERSI
• DISPLAY PANEL ON MAIN GATE STRUCK BY LIGHTING - REPLACED
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[ GENERALMAINTEN~NC-;;~~IRS J
JANITORIAL SERVICES
• DETAILED CLEANING/SOFT WASHING OF BUILDINGS
• PRESSURE WASHED ENTRANCE GATES @ ALL BUILDINGS.ALSO ALL SIDEWALKS
ELEVATORS
• AMERICAN ELEVATOR COMPANY REPLACED THYSSEN-KRUPPAS NEW VENDOR FOR MAINTEANCE OF ELEVATORS - SAVING$13,400 PER ANNUM;
• ANNUAL STATE INSPECTION OF ELEVATORS - COMPLETED;
• REPAIRS TO ELEVATOR AT BUILDING 700
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[------ LANDSCAPE MAINTENANCE J
• SUMMERIWINTER FLOWERS INSTALLED - $3,212;
• APPLICATION OF CORE AREATION OF BERMUDA TURF ATGRASSY AREA - $1,642;
• PREVENTATIVE MAINTEANCE ON IRRIGATION SYSTEM - $6,160
• PINE STRAW APPLICATION - $15,097;
• RE-LANDSCAPE AT CLUBHOUSE FRONT ENTRANCE - $5,949;
• ANNUAL TREE MAINTEANCE - $20,045
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[ ADMIN/INSUF{A~ J
ADMIN INLINE WITH BUDGET
PROPERTY INSURANCE REAMINED UNCHANGED
PROPERTY 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019
Premium $268,044 $268,044 $238,026 $215,831 $208,820 $208,820 $208,280
Coverage $56,138,232 $56,138.232 $56,138,232 $58,297,292 $58,297,292 $58,297,292 $58,297,292Limit
FLOOD INSURANCE INCREASED FROM $78,210 to $78,969 (0.960/0)-NEW FEMA LEVY
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[----- ···-----lUTILITIES
• EXPENSES (WATER; TELEPHONE; TRASH REMOVAL) - GENERALLYIN LINE WITH BUDCiET;
• COST OF ELECTRICITY DECREASED - INSTALLED LED LIGHTS &REDUCED ELECTRICITY FEES
• COST OF PROPANE GAS INCREASED - DUE TO DELAY IN FILLINGUP PROPANE GAS TANKS BEFORE END OF 2017 & GAS LEAKS ATBUILDING 700 THAT WERE REPAIRED;
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PLANNED MAINTENANCE SCHEDULEFOR 2019
January/February 2019
• Checb irrigation system & mabe necessary repairs
March/April/May 2019
• Additional cleaning - pollen season• Soft Wash of selected areas - buildings, garages, clubhouse• Deep Cleaning - Breezeway Floors, breezeway sidings, entrancestairwells & fans
• Summer Annuals & perennials• Checb & clean out downspouts & irrigation pop-up's• Pine straw coverage
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June 2019
• Trimming of palms
August 2019
• Elevator Inspections• Annual cleanout of sewage system• Ciutter cleaning
October 2019
• Winter Flowers• Start Budget process for 2018• Checll contracts/agreements with vendors
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-8G.•••omc.-a..s••cISmCUc U._ c.ca•• cI!ccu·-a. a=~•• cu2! cua.~• •
[ QUA~TERLYBOARDMEETIN~S FOR2-0~;-l
e April 25th, 2019e July 25th, 2019
Ee October 24th, 2019
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[mH
____ ·G~ALS FOR2019 - -- J
• REVISE RESERVE STUDY
• FOCUS PRIMARELY ON PREVENTATIVE MAINTENANCE &TEMPORARY REPAIRS FOR THE DURATION OF THERECONSTRUCTION PROJECT.
• REMOVAL OF OLD BUILT-UP PINE STRAW AROUND THE BASEOF BUILDINGS & GARAGES.
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w(Jz~<tWZZw~t-ezw-<t:E:EOwl:»-Dlt-<tt-t--ZZW::l>u..we~D..
LOC\I
Why it is important to clean out the dryervent in your unit?
~ACCUMMULATION OF LINT A~ SERIOUS FIRE HAZARD
WARNING SIGNS• CLOTHES TAKING TO LONG TO
DRY• DRYER IS HOT TO THE TOUCH• YOU SMELL BURNING burning
. ~.~ f(
PREVENTATIVE MAINTENANCE• GET DRYER VENT CLEANED OUT
AT LEAST ONCE ANNUALLY;• EMPTY LINT TRAP AFTER EACH
USE OF DRYER
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WHY IT IS IMPORTANT TO DO MAINTEANCE ON Ale UNIT
• BLOCKED DRAINAGE LINES - WATERDAMAGES IN OWN UNIT & POSSIBLY TOUNITS BELOW;
• DIRTY AIR CIRCULATION INSIDE UNIT;
• SHORTEND LIFE OF AlC UNIT
~
MAINTENANCE OF UNIT
• ROUTINELY REPLACE/CLEAN FILTERS-MAY REDUCE ENERGY CONSUMPTION BY5% TO 15%
• HAVE AlC UNIT SERVICES AT LEAST ONCEA YEAR - MAY REDUCE ENERGY BILL BYUP TO 15% AND EXTEND LIFESPAN OF AlCUNIT.
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