Download pdf - PIBPO MeasuringChange PD 170628 Echildfund.org.vn/sites/default/files/pass_it_back...areas of education, water and sanitation, sustainable livelihoods, food security, child rights

PositionDescription:PassItBackProjectOficer-MeasuringChange Page1of5Developed:June2017

POSITIONDESCRIPTIONPositionTitle: PassItBackProjectOfficer-MeasuringChange(PIBPO)

Department: Program

Location: ChildFundVietnam,HoaBinhAreasDevelopmentOffice(ADO)

Reportsto: ProvincialManager

Employmentstatus: Full-Time

ORGANISATIONALCONTEXT

ChildFundAustraliaisaninternationaldevelopmentagencythatworksinpartnershipwithchildrenandtheircommunitiestocreatelastingandmeaningfulchangebysupportinglong-termcommunitydevelopmentandpromotingchildren’srights.ChildFundAustraliadirectlyimplementschild-focuseddevelopmentprogramsinVietNam,PapuaNewGuinea(PNG),Cambodia,Laos,andMyanmar,andworksinconjunctionwiththeChildFundAllianceglobalpartnershiptodeliverprogramsincountriesthroughoutAsia,AfricaandtheAmericas.Programsarefundedbysponsorshipcontributions,grants,donationsandotherrevenue.ChildFundAustraliahasanextensivechildsponsorshipprogramwithmorethan55,000childrenin24countriessponsoredbyAustralians.ChildFundAustralia’sgoalsaretodeliverqualitydevelopmentprogramsthatarerespectful,responsiveandeffective.ChildFundVietnamistherepresentativeofficeofChildFundAustralia–anindependentandnon-religiousinternationaldevelopmentorganisationthatworkstoreducepovertyforchildreninthedevelopingworld.ChildFundbeganworkinginVietnamin1995andoperatescommunitydevelopmentprogramsintheareasofeducation,waterandsanitation,sustainablelivelihoods,foodsecurity,childrightsandchildprotectionandmaternalandchildhealth,includingHIVprevention.ChildFund’sprogramsarebeingimplementedacrossthenorthernprovincesofBacKan,CaoBangandHoaBinh,wherethemajorityofpeoplearefromethnicminoritygroups,oftenthemostvulnerableormarginalisedsectionsofthepopulation.PROGRAMCONTEXTChildFundPassItBackisaninnovativeSportforDevelopmentprogramusingGetIntoRugby,aWorldRugbyprogramtogrowtheGameglobally,toequipchildrenandyoungpeopleinAsiatoovercomechallenges,inspirepositivesocialchangeand‘passitback’totheircommunities.TheprogramgetschildrenandyouthtoTry,PlayandStayintheGameaspartoftheImpactBeyondRugbyWorldCup


2019strategy,whichwillincreaseawarenessandsustainablegrowthofrugbyinAsia.PassItBackdeliversanintegratedrugbyandlife-skillscurriculuminasafeenvironmentthatpromotesthevaluesoftheGameandbuildsanewgenerationofleadersindisadvantagedcommunitiesacrossAsia.JOBPURPOSEANDREPORTINGSTRUCTUREThePIBPOreportstotheProvincialManagerinHoaBinhandmanagesaProjectIntern. ThePIBPOworkscloselywiththeregionalPassItBackSecretariat,theProgramManagerinHanoiandotherProjectCoordinatorsandProjectOfficersintheAreaDevelopmentOffice(ADO). ThePIBPOhasresponsibilityforthequalityofPassItBackcontentdeliveryandensuringcompliancewithMeasuringChangeprotocols. ThePIBPOisamemberofthePassItBackProjectTeam,whichisresponsibleforprovidingtimely,coordinatedandaccurateinformationtotheregionalPassItBackSecretariat.POSITIONSUMMARY

The Pass It Back Project Officer (Measuring Change) is responsible for the implementation andmanagementofthePassItBackProjectinHoaBinhProvince,withaparticularfocuson:• SupportingPassItBackCoachestodeliverthePassItBackcurriculumtodefinedqualitystandardsin

adefinedgeographicalarea;• Providingtechnicalinputtoimprovethelearningexperienceforplayers;• Takingaleadindatacollection;• Supportingon-goinglearningaroundcurriculumcontentanddevelopment;• Takingatechnicalleadonsafeguardingandbroadercommunityengagementincludingparentsand

localauthorities;• Executingprojectproposalcommitmentson-time,on-budgetandtodefinedqualitystandards;• ToleadcompliancewithMeasuringChangeprotocols.KEYAREASOFRESPONSIBILITY

1. RegionalandCountryOfficeAccountability• EnsurethataccurateandtimelyinformationisprovidedthroughthePassItBackProjectTeamtothe

regionalandcountryoffices;• AttendandcontributetoamonthlyPassItBackProjectTeammeeting;• Developcross-countryandregionallinkstosupportprojectimplementation;• ProvidetimelyadvicetotheProvincialManagerandPassItBackDirectoronactualorexpected

changesintheprojectenvironmentthatimpactontherelevanceofplans,timeframesorexpectedachievements,includingrecommendationsforamendmentstoprojectdesign(activities,timeframe,budget).

2. ProjectImplementation,ManagementandReporting• Inco-operationwithCoaches,coordinateprojectplanning,implementationandmonitoringof

relevantprojectactivitiesbasedonprojectproposals;• Monitorrelevantprojectactivitiestoensurethetimeline,efficiencyandqualityoftheproject,

generatinginterestandsupportfromcommunitiestoengagewiththePassItBackproject;


• Attendremoteandin-personpartnershipmeetingsbothinVietnamandinternationally;• Establishandmaintainaproductiverelationshipwithprojectpartnerstoensurethesmooth

implementationandqualityofprojectactivities;• ProvidemonthlyandQuarterlyactivityreports,includingoutputreports.throughtheProjectWorking

Team;• ProvidemonthlypersonalreportstotheProvincialManagerandPassItBackDirector.

3. PassItBackCoachSupportInadefinedgeographiclocation:• Provideandcoordinatetechnicalsupportforlifeskillseducation,rugby,firstaidandadministration;• Leadtheselectionofyouthcoachesfromcommunities(aged16–25)ensuringaminimumof50per

centofgirlsandyoungwomen;• SupportlogisticalarrangementsforallPassItBackCoachtraining;• SupportthedeliveryofallPassItBackCoachtraining;• SupportCoachestostandardisePassItBackcompetitionsandtoorganisesub-districtcompetitions;• Provideregularleadership,coachingandplanningsupporttoPassItBackCoachesbothinagroup

andindividually,includingundertakingPassItBackCoachReviewsaftereachPassItBackround;• Undertakeanddocumentatleast3monitoringvisitsperroundforeachcoachingpair;• Deliverregularsession-focusedtrainingtoPassItBackCoaches;• WorkwithCoachestoadvocateforPassitBackactivitieswithcommunitiesandplayers;• MangeCoachpaymentsandperformance;• ProvidepersonaldevelopmentsupportforCoachesandactasasafeguardingfocalpointensuring

thatincidentsarereportedthroughtheprescribedmechanisms.

4. MeasuringChange• LeadthecoordinationofMeasuringChangedataacrosstheproject’sworkinVietnam;• EnsurecomplianceofactivitiesinVietnamin-linewithMeasuringChangeprotocols;• Ensuretimelyandaccuratedatamanagement,entryandanalysisin-linewithMeasuringChange

protocols.Inadefinedgeographiclocation:• LeadthecollectionofqualityqualitativedatarequiredbyPassItBack;• Undertakeadditionalqualitativemonitoringandevaluationasagreed;• Ensurethetimelyandaccurateprovisionofdata.

5. FinancialManagementandReporting• Superviseandensurethatprojectbudgetisusedeffectivelyforrelevantprojectactivities;• ThroughtheProjectWorkingTeam,providemonthlyexpenditureanalysisreports;• ProvideregularanddetailsresponsestothePassItBackDirectoronbudgetmanagement.6. Coordination• ParticipateinADOandprogrammeetings;• WorkwiththeADOstafftocoordinateworkschedules,useofequipmentandlogistics;• EnsureregularcommunicationwithChildFundVietnamandChildFundregionalstaff;• EnsurePassItBackprogramcommunicationsplatformsarefullyutilisedasrequired;


• LiaisewithrelevantstakeholderstoensurethesmoothimplementationofthePassItBackproject.

7. OrganisationalandTeamDevelopment• ContributetothedevelopmentofaneffectivePassItBackprojectteaminVietnam;• Participateinthedevelopmentandimplementationofprogramteam’sandChildFund’sstrategicplan

incollaborationwithotherADOstaffundertheleadershipoftheHanoimanagementteam;• Incollaborationwithlinemanager,contributetothedevelopmentofChildFund’spolicies,strategies

anddocumentationandprojectmanagementinVietnam,includingthedevelopmentofannualandlonger-termstrategicplans;

• ActivelycontributetothedevelopmentandpromotionofChildFundvalues,cultureandlearningapproach.

8. CapacityBuildingandTechnicalSupport• Providetraining,whereappropriate,withcommunities,staffandotherrelevantgroupsonSportfor

Developmentandlifeskillsprogramming.

9. RelationshipBuildingandRepresentation• ParticipateinexternalworkshopsandothermeetingsrelevanttoPassItBackprogramunderthe

directionoftheProvincialManagerwiththeagreementofthePassItBackDirector.

10. InterpretationandTranslation• ActasaninterpreterforthePassItBackRegionalProgramTeamandinternationalguests;• ProvidegenerallanguagesupporttothePassItBackproject.REQUIREDCOMPETENCIES/EXPERIENCE/QUALIFICATIONSCoreCompetencies• CommitmenttoChildFundAustralia’svalues,visionandmission:demonstratesastrongbeliefin

ChildFundAustralia’scorepurpose,andreflectsthevaluesoftheorganisationindailyactivitiesandbehaviours;

• Teamwork:theabilitytoworkcooperativelyandflexiblywithothermembersoftheteamwithafullunderstandingoftheroletobeplayedasateammember

• Communication:theabilitytocommunicateclearlyandpersuasivelyverballyandinwriting;• Accountabilityandintegrity:ourobligationasindividualstoaccountforouractivities,toaccept

responsibilityforthem,andtodisclosetheresultsinatransparentmanner;and• Adaptabilityandflexibility:theabilitytomeetchangingconditionsandrespondtoneworganisational

requirements,withflexibilityandresilience

Functional/TechnicalCompetencies• Goodknowledgeofchildrights,childprotection,withstrongunderstandingofthesituationfacing

children,youth,familiesandcommunitiesindevelopingcommunities,andofappropriateresponses;• Knowledgeoftheoryandworkingapproachesandmethodologiesincommunitydevelopment

programsandprojects;• Knowledgeofgenderinclusionstrategies;• Abilitytoundertakedetailedactivitieswithaccuracy;• Abilitytodemonstrateinitiative,proactiveandworkwithaminimumsupervision;• Abilitytorespondtourgentdemandswhilemaintainingon-goingimplementationofactivities;


• Goodtimemanagementskillstoperformmulti-tasksatasametimeandmetdeadlines.• Goodanalyticalskills,goodconflictresolutionandnegotiationskills;• Strongpresentationandfacilitationskills;• Abilityandskillsinorganisingandprovidingtrainings;• ExcellentwrittenandspokenVietnameseandEnglishincludingreportwriting;• ExcellentcomputerliteracyandexperiencewithMSOffice,includinginternetandmedia

applications(knowledgeofAppleapplicationsanadvantage).QualificationsandExperiences• Universityqualificationinrelevantfield;• Mastersdegreeinsocial/developmentfieldispreferable;• Atleast2yearsworkingexperienceinprojectmanagementwithanINGO;• Experienceofworkingwithchildrenandyoungpeople,particularlyinamentoringcapacity;• Experienceandinterestinfacilitatinggroupsofchildren/youngcommunitymembers;• Previousexperiencemanagingprojects,preferablywithintheNGOandchild/youthparticipation

sector;• Activeinterestinsportsandcreativemediause.WORKINGCONDITIONSANDOTHERESSENTIALREQUIREMENTS• ThispositionislocatedinHoaBinh,isafull-timepositionwithoccasionaltraveltoChildFund’s

programareasinVietnamandinternationally;• Adherencetowrittenconfidentialitypolicy/agreementisrequired;• Thesuccessfulcandidatewillbeoffereda2-yearcontract.Salarywillbesetaccordingtoexperience

andqualifications,inaccordancewithChildFund’ssalaryscale;• AppointmenttothispositionisdependentuponsuccessfulcompletionofaPoliceCheckandsigning

ofChildFund’sChildSafeguardingpolicyandprocedureCodeofconduct;• Inthispositionyouwillberequiredtoconductafollow-upPoliceCheckevery2yearsoratanyother

timewhenrequiredtodosobyChildFund;• CommitmentandadherencetoChildFundpoliciesandproceduresisrequired;• OtherworkingconditionsandbenefitsareoutlinedinChildFund’sHR,PDPandOperationsManuals.

STANDARDOCCUPATIONALHEALTHANDSAFETY(OHS)RESPONSIBILITIES• Cooperate with all health and safety policies and procedures of the organisation and take all

reasonablecarethatyouractionsoromissionsdonotimpactonthehealthandsafetyofcolleaguesintheworkplace.

ChildFundisanequalopportunitiesemployer

PeoplewithdisabilitiesareencouragedtoapplyforthepositionthroughChildFund’scompetitivehiringprocess