Payroll/Personnel System Update
Randy GonzalesAssociate Director, DevelopmentGovernment Employees Services Division
Payroll/Personnel System Update
• Time and Attendance– 601,281 paid Pay
Period 11, 2007
– PC-TARE and STAR/CLIENT – sunset February 2008
NFC 33%
All Others
13%
SETR 17%
PayCheck 7%
TAMS8%
webTA 22%
Payroll/Personnel System Update
• System for Time and Attendance Reporting Web-based Version 5.0 (STAR 5.0)– Implemented in Pay Period 05, 2007
• Daily entry of T&A data
• Employee entry of own T&A
• Default Schedules
• Accounting validated online
• Agency controlled accounting and transaction code tables
• Defined to FOCUS
Payroll/Personnel System Update
• Employee Personal Page (EPP)/Employee Self-Service (ESS) – Employee Portal
– 586,578 employees subscribe to EPP (92.4% of NFC payroll population)
• 15% use paperless Statement of Earnings and Leave (SEL) feature
– Over 319,000 transactions January-June 2007
• Includes 165,000 FEHB Open Season documents
– Integrated EPP/ESS with STAR 5.0
• Time Manager
• Leave Calculator
– Government Benefits tab on EPP
Payroll/Personnel System Update
• Reporting Center– Cost Metrics Reports
– Interfaces with STAR
– eAuthentication added
– SF-113A & SF-113G format changes
– Statement of Earnings and Leave
– W-2s
– Reports Work Group formed
Payroll/Personnel System Update
• EmpowHR – Front-End System– PeopleSoft Version 8.8
• Internet-based
• Implemented 1998
• Seamless integration into all NFC solutions
• Supports all aspects of HR Lifecycle functions
• Provides Web-based access by managers, administrative and budget staff, employees, etc.
• Automated workflow capabilities
• Secure and auditable
• Supports 155,000 current users
Payroll/Personnel System Update
• EmpowHR – Front-End System– Current Functionality
• Job and Position Management
• PAR Processing
• Pay Benefits
• Rollback
• Cancellations and Corrections
• History Corrections
• Manager Self-Service
• Employee Self-Service
• Recruitment
Payroll/Personnel System Update
• Entry, Processing, Inquiry, and Correction System (EPIC)– Transactions processed in Pay Period 13, 2007
• Agriculture – 10,696
• Treasury – 15,403
• Homeland Security – 16,533
• All others – 8,165
• Total transactions – 50,797
Payroll/Personnel System Update
• Special Payroll Processing System (SPPS)
– Web-based access
• Manual payments
• Collections
• Adjustments
• Credits
– Payments made in Pay Period 10, 2007
• Agriculture – 902
• Treasury – 803
• Homeland Security – 1,298
• All others 1,610
• Total payments – 4,613
Payroll/Personnel System Update
• W-2s– 2006 Tax Year
• 706,179 W-2s issued timely and accurately
• Total gross wages disbursed - $38.5 billion
• Federal tax withheld - $4.9 billion
Payroll/Personnel System Update
• Personal Benefits Statements– 551,277 statements issued for 2007
– Provides employees single source to review key personal benefits
• Total pay and compensation
• FEHB & FEGLI coverage and benefits information
• Retirement benefits and annuity projections
• TSP balances (including catch-up contributions) and projections
• Long Term Care coverage information
Payroll/Personnel System Update
• Completed OPM Initiatives– Special Rate Supplement – January 2006
– Ethnicity/Race Indicator (ERI) – May 2006
– Retained Pay Changes – May 2006
– Enterprise Human Resource Interface (EHRI) – June 2006
– GL Pay Plan Implementation – December 2006
– Dental/Vision Benefits – January 2007
Payroll/Personnel System Update
• Pending OPM Initiatives– Electronic OPF (eOPF) – Continued expansion
– Enterprise Human Resource Interface (EHRI) files for TSP and FEHB
– Comp Time Standardization – Initial data May 2007, final January 2008
– Update 46 Changes – Pay Period 20, 2007
– Health Spending Accounts – Pay Period 20, 2007
– Unique Employee Identifier
Payroll/Personnel System Update
• Future NFC Initiatives– Employee Personal Page/ESS
• December 2007– Password strengthening– Screen name/user id to replace Social Security Number
• December 2008– Updated technology– New look and feel– Document processed history– E-mail address reminder
– STAR 6.0 Summer 2008 • Automated workflow including online T&A approvals• E-mail notifications• Additional T&A edits • New online reports
Payroll/Personnel System Update
• Future NFC Initiatives– EPIC Web Spring 2008
• No desktop software to download• Friendlier interface• Improved reporting• Online viewing of reports• Mainframe printers no longer required
– EmpowHR Upgrade to 9.0 June 2008• Row-level Security for faster views• Talent Acquisition Manager and Candidate Gateway• Smart Hire – template driven• Requirements/functionality review sessions
July – October 2007
– Privacy Issues – Social Security Numbers