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INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006 Page 83Ver 2.22

PAYROLLSYSTEM

PAYROLL SYSTEM MENU

The PAYROLL SYSTEM is used to maintain a list of employ-ees’ names, addresses and employment information and is used to interactively calculate and print payroll checks.

Employees’ hours are entered and distributed to appropriate department/cost centers. Annualized tax tables are then used to automatically compute deductions before the check is printed on bank stock.

Monthly and quarterly reports are used to prepare tax filings, and provide analytical information. W-2’s can be generated automatically at year-end.

• ThePAYROLL TYPE/TAxES LiST programproducesalistingofpayrollcompensationcodes(PayCodes)andwith-holdingtaxtables.

• ThePRinT W-2’S programproducesW-2formsonstandardstockformailingtoemployeesandtheI.R.S.

• ThePuRgE PAYROLL REcORdS programisamain-tenanceprogramusedtoremoveolddatafromthepayrolldatabase.

FiLE EdiTORS• FiLE EdiTORS providelowlevelaccesstothedatabaseforprogrammer/systemadministratoruseonly.

TiME REcORdS• ThePOST/EdiT PAYROLL RE-

cORdS programisusedtoadd,change,view,orvoidpayrollrecords,andtointeractivelymaintainpayrollrecordsandcreateandprintpayrollchecksonbankstockforms.

• ThePAYROLL JOuRnAL programprintsanumericallistingofpayrollrecords(checks).

PAYROLL AnALYSiS• ThePAYROLL AnALYSiS programssortpayrolldatainavarietyofwaysandagesitintomonthlycolumnsonaspreadsheet.

EMPLOYEE MASTER FiLE• TheEdiT EMPLOYEE MASTER

FiLE programisusedtoadd,change,viewordeleteemployees’masterdata.

• TheEMPLOYEE MASTER LiSTing programproducesalistingofemployees’masterdataincludingName&Address,PayCodes(rates)andDeductions.

• TheEMPLOYEE AddRESS LiSTing programproducesalistingofemployees’masterdataforonlyName&Address.

• TheEMPLOYEE LABELS programproducesnameandad-dresslabelson1"highx3.5"widelabels.

MiScELLAnEOuS• TheEdiT TYPE/TAxES FiLE programisusedtoadd,change,viewordeletepayrollcompensationcodesandwithholdingtaxtables.

PAYROLLMENUSCREEN

PAYROLL SYSTEM

TM

1729 Gateway Circle, OH 43123 • Grove City, OH 43123 • Phone 614-875-2006www.infonetx.com • e-mail: [email protected] • Fax 614-875-7761

Page 84 INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006Page 84 Ver 2.22

PAYROLLSYSTEM

POST/EDIT PAYROLL RECORDS

ThePOST/EDITPAYROLLRECORDSprogramisusedtoadd,change,view,orvoidpayrollrecords,andtointeractivelymaintainpayrollrecordsandcreateandprintpayrollchecksonbankstockforms.

• EachPayrollCheckconsistsof:

– check number

– Threecharacteremployee id

– check date

– Multiplelinesforpayrolldata:

– Pay codes(hourly,overtime, salary)

– Work dates

– Keysfordept.and/orcost center

– Hoursworkedandrate or wage

• Earnings and deductions(taxes)automati-callycalculatedormaybemanuallyentered

• Totalhours,net,earnings,anddeductions automaticallycalculated.

• Auditjournal(checkregister)producedatendofeditsession.

• Securitypermissionmodestopreventeditingofpayrollrecordsandprintingofpayrollchecksexceptbyauthorizedperson-nel.

EDITSCREEN:POST/EDITPAYROLLRECORDS

PAY EXACTLY

TO THEORDER OF

1729 Gateway Circle, OH 43123 • Grove Citywww.

, OH 43123 • Phone 614-875-2006infonetx.com • e-mail: [email protected] • Fax 614-875-7761

DATE CHECK NO.

AMOUNT


PAYROLLSYSTEM

PAYROLL JOURNAL

ThePAYROLLJOURNALprogramproducesanumericallistingofpayrollrecords(checks).

•Actual oraverage hourly ratesinformationavailable.

•Canberestrictedtodesireddepartment and/orcost center(Key1&Key2).

•Hours,earnings,deductions,andbenefits summarizedby g/L Accountatendofreport.

•Detailed/Summarymodesavailable.

•Outputcanbedirectedtothescreen,.PDFpreview,anyprinter,fax,emailoranetworkedharddriveontheserver.

SETUPSCREEN:PAYROLLJOURNAL(top)SAMPLEOUTPUT:PAYROLLJOURNAL(bottom)


PAYROLLSYSTEM

PAYROLL ANALYSIS

ThePAYROLLANALYSISprogramssortpayrolldataandageitintomonthlycolumnsonaspreadsheet.

• SortspayrollbyEmployee,g/L Ac-count,department and/orcost center(Key1&Key2).

• Summarymodedisplaysmonths(Jan-Dec)acrossreportwithyear-to-datetotal.

• Detailedmodeshowspayrollrecordssup-portingdata.

• CanberestrictedtodesiredDepartmentand/orCostCenter(Key1&Key2).

• Outputcanbedirectedtothescreen,.PDFpreview,anyprinter,fax,emailoranetworkedharddriveontheserver.

SETUPSCREEN:PAYROLLBYACCOUNT

SAMPLEOUTPUT:PAYROLLBYACCOUNT


PAYROLLSYSTEM

EMPLOYEE MASTER FILE

TheEDITEMPLOYEEMASTERFILEprogramisusedtoadd,change,viewordeleteemployees’masterdata.

• Eachemployeerecordisidentified byathreecharacterEmployee id(his/ herinitials)andcontains:

– name,address,telephonenumber, andsocialsecuritynumber.

–Twolinesofgeneral notes.

–Birth,start,andterminate dates.

–Pay ratesandtaxtablewithholding categories.

• Fixedamountdeductions can over ride standard tax tables.(Insurance, IRSgarnishments,uniforms,…)

EDITSCREEN:EDITEMPLOYEEMASTERFILE

SAMPLEOUTPUT:EMPLOYEEMASTERLISTING


PAYROLLSYSTEM

EDIT TYPE/TAXES FILE

TheEDITTYPE/TAXESFILEprogramisusedtoadd,change,viewordeletepayrollcompensationcodesandwith-holdingtaxtables.

• Payroll compensation codescanbecreatedtomeetnewneeds.(Overtime,double-overtime,sickleaveorwellnessdays,vacation,…)

• Tax tablesmaintainedforFederal,StateandLocaldeductionsusingannualized formulas.

EDITSCREEN:EDITTYPE/TAXESFILE(top)SAMPLEOUTPUT:PAYROLLTYPE/TAXESLIST(bottom)


PAYROLLSYSTEM

ThePRINTW-2’sprogramproducesW-2formsonstandardstockformailingtoemployeesandtheI.R.S.

SAMPLEOUTPUT:W-2

PRINT W-2'S


PAYROLLSYSTEM