Partnering with the Mountain West Digital Library
Kenning Arlitsch Associate Director, J. Willard Marriott Library
Sandra McIntyre Program Director, Mountain West Digital Library
Overview
Origins in the Utah Academic Library Consortium
A network of interdependence Governance and partnership Standards and policies Partnering with us Presentations from partners and hubs
Utah Academic Library Consortium
Mission “To cooperate in continually improving the availability and delivery of library services to the higher education community and the State of Utah by maximizing financial, technological and human resources of member libraries and partner organizations.”
Utah Academic Library Consortium
14 higher education libraries in Utah + Utah State Library
Associate members: Nevada libraries Both public and private institutions From community colleges to research
universities Since 1971, possibly earlier
First project
State Historical Society project: Shipler Commercial Photographers
Grant to scan 200 glass plate negatives University of Utah scanned 400 negatives Eventual total of over 10,000 images
Lessons of USHS Experiment
Low cost Doubled images in original grant
Standardized imaging/metadata USHS retained identity/control of images Leveraged University’s hardware/software Realized potential for distributed DL
National/Regional Impact
MWDL one of oldest collaborative efforts Utah unique in its level of cooperation
Political as well as technical infrastructure Success with grants
LSTA, IMLS, NEH, grassroots participation Infrastructure extended to WWDL
Themes
Responsibility for the community Infrastructure that eases participation Cost effectiveness
Standards-based Imaging, metadata, harvesting, etc.
Collections most important Technologies are tools that get you there
Proposal in 2001 for Mountain West Digital Library Provide a public portal to digital collections in
the Mountain West region Include resources from cultural and
educational institutions in Utah Make content accessible to everyone Offer local control Keep it low cost Standardize for interoperability
Support the digital library development efforts of Collections Partners
http://mwdl.org
Over 180,000 records in MWDL
Photographs Maps Artworks Video clips Oral history audio clips Books Journals and pioneer diaries Coming soon: finding aids in EAD format Coming soon: theses and dissertations, other
institutional repository items Sister repositories: Utah Digital Newspapers Project,
Western Waters Digital Library, Utah Digital Repository
http://mwdl.org
Tiered Setup
Distributed network Flexible and scalable Consolidates equipment and expertise Minimizes costs Reinforces standards
MWDL websitehttp://mwdl.orgMWDL websitehttp://mwdl.org
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MWDL Network
Central Server Collection
Partners
CollectionPartners
CollectionPartners
CollectionPartners
Tier 1:Collections Partners Academic libraries Public libraries School libraries Museums Historical societies Municipalities Counties State agencies
Tier 1:Collections Partners Brigham Young University, Lee Library BYU Idaho, David O. McKay Library BYU Hawaii Delta City Library Dialogue Foundation Great Basin Association Great Basin Museum Green River (City), Utah Green River Public Library LDS Business College Mormon History Association Murray City Public Library Museum of Art, Brigham Young
University North Bingham County District Library,
Shelley , Idaho Park City Historical Society and Museum Salt Lake Community College Library Snow College, Lucy A. Phillips Library Southern Utah University, Sherratt
Library Topaz Museum Uintah County Library
University of Nevada, Las Vegas University of Nevada, Reno University of Utah Hinckley Institute of
Politics University of Utah, Marriott Library University of Utah Press University of Utah, S.J. Quinney Law
Library University of Utah, Spencer S. Eccles
Health Sciences Library University of Utah Undergraduate
Research Opportunities Program U.S. Forest Service, Dixie National
Forest Utah Museum of Fine Arts, University of
Utah Utah State Archives Utah State Historical Society Utah State Library Utah State University, Merrill-Cazier
Library Utah Valley State College Library Weber State University, Stewart Library Westminster College, Giovale Library
MWDL websitehttp://mwdl.orgMWDL websitehttp://mwdl.org
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MWDL Network
Central Server Collection
Partners
CollectionPartners
CollectionPartners
CollectionPartners
Tier 2:Hosting Hubs Host the digital resources of the MWDL
network on an CONTENTdm hosting server (or other Open Archives Initiative-compliant hosting server)
Three levels: Hosting Hub Regional Hosting Hub Regional Full-Service Hosting Hub
Tier 2:Hosting Hubs Brigham Young University, Lee Library Southern Utah University, Sherratt Library University of Nevada, Las Vegas University of Nevada, Reno University of Utah, Marriott Library Utah State Archives Utah State University, Merrill-Cazier Library Weber State University, Stewart Library
MWDL websitehttp://mwdl.orgMWDL websitehttp://mwdl.org
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MWDL Network
Central Server Collection
Partners
CollectionPartners
CollectionPartners
CollectionPartners
Tier 3:Central Portal Harvest of metadata records:
Harvesting program at University of Utah Marriott Library
Web portal:Browse and search at http://mwdl.org Links point back to original location
Governance
UALC Council: ongoing development of vision and goals; approval of new partners; policy approval and committee oversight
UALC Digitization Committee: strategies, standards, policies, and collection development
MWDL Program Director: day-to-day management
Partnering with the MWDL
Partnership Agreement -- Collection Partners: Retain control and establish usage rights Set collection priorities Ensure privacy and other legal considerations Do the cataloging (usually) Decide on your organization’s ‘branding’
Partnering with the MWDL
Review the MWDL Partnership Agreement and standards documents
Ask for UALC formal approval Either:
Select a hub to work with, or
Manage your own hosting hub
Collection websiteon MWDL
Hosting Hub digitizes
Hub provides software and
training
Partner enters metadata, sets up
logo for header
Partner identifies collection and
secures funding
Work flow using Hosting Hub
Standards
Interoperability -- It’s all about resource discovery Share access with wide range of indexes like
MWDL Enhance online search and retrieval accuracy
Standards and Policies
Content Development Policy Digital Imaging Best Practices Dublin Core Metadata Best Practices Digital Services Price List (in final review)
Standards
Image scanning guidelines "Western States Digital Imaging Best
Practices” Goals:
Interoperability and accessibility High level of image quality Long-term preservation (no rescanning!)
Standards:Digital Imaging Principles:
Scan at highest resolution appropriate Scan once Create and store a master file Use system components that are non-
proprietary Create backup copies on a stable medium Store media in appropriate environment Document a migration strategy across
generations of technology
Standards:Digital Imaging Project Planning
Documentation Staffing Training In-house or outsource? Costs
Standards:Digital Imaging Three versions of each image:
Master Image - save as TIFF Access Image - save as JPEG Thumbnail Image - save as JPEG or GIF
Note: CONTENTdm creates the last two versions automatically using your settings.
Standards:Digital Imaging Modes of Capture
Bitonal - black and white, line art Grayscale Color
Spatial Resolution and Dimension Depends on size and quality of the original See the Best Practices
Standards
Metadata guidelines "Dublin Core Metadata Best Practices" by
Collaborative Digitization Project "Metadata Guidelines for the Mountain West
Digital Library"
Standards:Metadata Guidelines Descriptive metadata
e.g., Subject Administrative metadata
e.g., Rights Management Structural metadata
e.g., Compound object subdivision Technical metadata
e.g., Digitization Specifications
Standards:Metadata Guidelines Dublin Core (simplified)
Simple Commonly understood terminology International in scope Extensible Standard for interoperability
Standards: Dublin Core fields + 3REQUIRED: Title Creator Subject Description Date Original Date Digital Format Digitization
Specifications Resource Identifier Rights Management
OPTIONAL: Publisher Contributor Type Source Language Relation Coverage Contributing Institution
Standards:Examples from MWDL Guidelines Postcard Journal Article Diary Dissertation Compound Object - Book Compound Object - Newspaper Issue Audio Film/Video Artwork Map Architectural and Technical Drawing Letter
Training
MWDL training sessions: http://mwdl.org/ BCR’s Collaborative Digitization Program:
http://www.bcr.org/training/schedule/ OCLC: http://www.oclc.org/us/en/contentdm/support/
CONTENTdm Western Users Group Meeting, June 4-6, Claremont, CA
New School for Scanning, June 10-12, Jacksonville: http://www.nedcc.org/about/news.ddfl.php
AMIGOS Library Services: http://www.amigos.org/ Others listed on D-Lib: http://www.dlib.org/ Pre-conference workshops: American Library
Association, Library and Information Technology Association, and Society of American Archivists
Digitization Price List
In final review Used for MWDL-related projects To be revised annually Based on photograph scan at $2.00-3.00
Funding for digitization
Popular Utah sources: Library Services Technology Act Utah State Historical Records Advisory Board
Conference program tomorrow (Friday):“Funding Digital Collections: Perspectives from Seekers and Providers”11:00-11:50, Salon 2
Let us know how we can help you!
Sandra McIntyreProgram DirectorMountain West Digital [email protected]
Or contact any Hosting Hub directly(see handout)