Organizational – Managing a Team Synchronized Team Skating
Skate Ontario Club Consultations 2016
1. Qualifica*onsforaTeamManager2. TeamManagerResponsibili*es3. SuggestedTimeLineforasuccessfulseason4. AgendaforFirstParentMee*ng5. Top10ListofDO’sandDON’Ts
1. GeneralOverseeingoftheTeam§ Primaryliaisonbetweenthecoachandparents§ Primarycontactfortheteam,internalandexternal;managementofall
incomingandoutgoingcommunica*on§ Provideaccess*meforskaters/parentstoexpressconcerns§ Workwithandsupportthecoachineffortstoachievethehighestteam
mo*va*onpossible§ Managersshouldremainwiththeskatersun*lparents/guardiansarrives,or
othersuitablearrangementshavebeenmade§ ProvidesupervisionandappropriatedisciplinetoallskaterswhileaUending
prac*ces,mee*ngs,compe**onsandwhentraveling§ Handleteamresponsibili*esatcompe**onswhichmayincludemusic
registra*on,ska*ngdraws,teamphotos,bedchecks,teammeals,etc
2. FinancialResponsibili*es§ ProvideinputinseWngbudget§ Maintainfinancingandaccoun*ngfortheteam§ Collectfeesandpayments§ Completedepositsheetsfortreasurer§ Maintainaccurate“SlushFund”recordsfortheteam.
Theserecordsshouldbeavailablefortheparents/skaterstoviewatany*me.
3.Administra*veResponsibili*es§ Par*cipateastheteamrepwiththeSynchroCommiUeemee*ngs§ Provideinforma*ontoteammembersandparentsaboutonandoffice
schedules,mee*ngs,registra*ons,fundraising,compe**ons,travel,etc§ Provideteamwithteamrosterandphone/emaillist§ Maintainaccurateandcompleterecordsfortheteamincluding:
registra*onforms,medicalemergencywaivers,healthcardnumbers,birthcer*ficates,teamlist,etc.
§ PreparenewsleUersandcalendarsinconsulta*onwithcoaches.Informskaters/parentsofanychangespromptly.
4.EquipmentandSocialConvener§ Maintainandpurchaseteamsuppliesasrequired,includingfirstaidkit,sewingkitandskatetape
§ Maintain,cleanandrepairteamapparel§ Socialeventsplanincoopera*onwiththeteam/clubandcoach
§ Orderteampictures§ Collectallteamequipmentandprepareaninventoryatyear-end
Responsibili*esatCompe**ons5.Responsibili*esatCompe**ons• Overseetheteam’sdailyscheduleduringtheeventasdiscussed
withCoach• Bookreserva*onswithrestaurants,off-icespacesorconference
roomsasneeded.• Handleteamresponsibili*esincludingthepickingupteampackets
fromtheregistra*ondesk.Thesewillincludeska*ngschedule/orderofskate,dressingroomassignments,andpossiblyteamphotoinforma*on
• EnsuretheManager’sbagisstocked,anddresses,*ghtsandhairaccessoriesareclean,repairedandcompe**onready
• TaketeamrecordsasrequiredincludingteamlistswithSkateCanadanumbers,proofofskater’sbirthdates,etc.
• Pre-Compe**onChecklist–document
Responsibili*esatCompe**onsPre-Compe**onChecklist–documentincluded
PaperWork
BirthCer*ficates
Compe**onSchedule
HealthCards/MedicalForms
SkateCanadaRegistra*onNumbers
TeamList(HomeNumbers,etc.)
Equipment
Banners
BoomBox
Music(CD’s&PlannedProgramContentSheet
Costumres Dresses
HairSpray,GliUer
Headpieces
Kleenex
Make-Up
SewingKit
Responsibili*esatCompe**ons• Coordinatetransporta*ontoandfromthecompe**on.Communicateandcoordinatewithparentsregardingdrop-offandpick-upofskatersforthecompe**onday
• Organizelodgingforovernightcompe**ons• Organize,withyour‘foodmom’,thefoodneededforcompe**onday(s).
• Assistwithteampromo*onandskaterrecrui*ng• Overseepublicrela*ons,publicityandmediarela*ons
SUGGESTEDCONTENTS:GeneralKleenexWetOnes–Portablewashcloths/an*sep*chandwashSanitarypads/tamponsGarbagebags–large&smallSafetypins–assortedsizesMaskingtapeSewingkit(forhair,dressesand*ghts)2-3needles,2-3pairofsmallscissorsSka*ngSuppliesCleartape–fortapingskatelacesSkateguards–2or3pairExtraskatelaces2towelstowipeskatebladesMul*-purposescrewdriver
SUGGESTEDCONTENTS(con*nued):HairStuffGeland/orhairsprayHairnets,bothdarkandlightExtrahairelas*csThreadandbluntendneedleforsewinginhairandscrunches/hairpiecesGliUersprinkles(ifused)
Make-UpKit Eyelinerforeachskater Lips*ckforeachskater Eyeshadowtoshare–eachskaterneedsownapplicator Blush Blushbrush–2large ExtraEyelashes(ifused)
*orwhateveryourteamsmake-upneedareFirstAidKit(shouldinclude)Band-Aids,steri-stripsCleanserforcuts(bac*ne)Gauzewrap(Kling,andtensor)Gauze2”x2”,3”x3”Polysporin,an*-sep*ccleanserMeds:includinggravol(15mgchewableand30or50mgtablets),Advil,Tylenol,throatlozenges
**expecttomodifyyourownteam’s*melinetomeetyourownclubneedsandsitua*ons**
SPRING/SUMMERMONTHSOrganizing–reviewthepreviousseasonandevaluatethesuccessesandopportuni*esforimprovement(budgetseWngshouldbeincluded)GoalseWng–setgoalstoaccomplishintheupcomingseasonandwhatisneededtoaccomplishthesegoalsTryouts/Workshops-holdingworkshopswillhelpyouestablishwhichlevelandnumberofteamsfortheupcomingseason
LATESUMMER/EARLYFALLTeamcommitments/plansforthecompe**veseasonsbegin§ Createcontracts–definingroles/responsibili*esforthecoaches,athletes,
parentsandteammanagers§ Paperworkfortheteam§ Orderteamclothing:prac*ceoujits,compe**ondresses,teamwarm-up
apparel,*ghts,etc.§ Listofcompe**onstheteamwillbeentering,bothnon-qualifyingand
qualifying
OCTOBER/NOVEMBER§ Compe**onregistra*on–watchdeadlines§ Maketravelplansfortheupcomingseason–transporta*on,hotel,
schedules§ Schedule§ Exhibi*ons,monitoringsessionwithjudges
DECEMBER/JANUARY§ Finalizethetravelplansforthequalifyingcompe**on
FEBRUARY§ IfyourteamqualifiesfortheNa*onalChampionships,preparebudget,hold
parentmee*ngs,morefundraisingevents,etc§ Ifyourteamdoesnotqualify,decideuponsendingtoafinalnon-qualifying
compe**on–lookalerthepaperwork,etc
MARCH§ Na*onalChampionships§ Ifyourteamdidnotqualify,considersendingacoachtoobservethe
compe**on§ Evaluateseasonandtakeafewweeksofftorelaxbeforemakingpreliminary
plansforthenextyear!
AGENDA:1. Welcome–IntroducingCoachingTeam/ManagerTeamü Responsibili*esofCoachesü Responsibili*esofTeamManagers
2.GoaloftheTeam:Whatistheteamstrivingforthisyear?
3.Expecta*onsofTeamMembers:ü AUendancepolicyforprac*ces–requiredtono*fycoachü Importanceofkeepingska*ngskillsimproving,extraska*ngsessionsü AlternateSkaters–howwilltheybehandledü Behavior,effortandaWtudeü Equipmentcareü Prac*ceWearü Evalua*onsü Consequencesfornotmee*ngexpecta*ons
AGENDA(con*nued):4.Finances:ü Teamfeesandotherteamcostsi.e.“SlushFund”ü Discusshowthebudgetiscreated,andwhoisresponsibleformanagingitü Fundraisingproceduresü Consequencesformissingpayments/latepayments
5. Compe**onandTravelPolicy:ü ListofCompe**onsplanningtoenterü Overviewexpecta*onsofskaters/familyateventsü Travel/MedicalWaiversü TravelPolicyü FoodMom–Foodallergies
AGENDA(con*nued):
5. Other?:ü Procedureofcommunica*onwithcoach,discussingproblems,etcü Badweatherpolicy–bothforprac*cesandcompe**onsü Extraiceexpecta*ons-i.e.Duringtheholidaysü Socialmediapolicyforteamü Team“Snap”App
#10DO-Developmentafeasiblesynchropolicyforyourclub#9DONOTtrytodoitallyourself–delegate#8DO-trytoprovidetheopportunityforallinterestedskaterstopar*cipateinsynchronizedska*ngifpossible#7DONOTreinventthewheel–knowwheretogotoaskforhelp#6DO-Keepitaffordablewithfundraising
#5DONOTforgettoworktogetherwithyourclubexecu*ve
#4KeepitsimplewhenseWngupasynchroprograminyourclub
#3COMMUNICATE–withclub,parents,skaters
#2PROMOTElifelonginvolvementinthesport
#1HAVEFUN!
“FiJyyearsfromnowitwillnotmaSerwhatkindofcaryoudrove,whatkindofhouseyoulivedin,howmuchyouhadinyourbankaccount,orwhatyourclotheslookedlike.ButtheworldmaybealiSlebrighterbecauseyouwereimportantinthelifeofachild”(anonymous)
PhotocreditJimCoveart
• SkateCanadaRulebook–Availableatinfo.skatecanada.ca• TechnicalRequirementsPackage–Updatedanddistributed
yearlytoallsec*onsandavailableatinfo.skatecanada.ca• SynchronizedSka*ngOfficials–Pleasecontactyoursec*on
forrecommenda*onsonqualifiedofficialsinyourarea• Sec*onSynchronizedSka*ngCoordinators–Pleasecontact
yoursec*onforthemostup-to-datecontactinforma*on• ISUCommunica*ons–www.isu.orgforruleclarifica*onsat
thejuniorandseniorlevels.
1USFigureSka*ng-Star*ngandManagingaSuccessfulSynchronizedSka*ngTeam2SkateCanada-TeamManagerGuideforSynchronizedSka*ng