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WORKING DRAFT
Last Modified 2/5/2015 10:29 AM Eastern Standard Time
Printed 1/8/2015 9:18 AM Eastern Standard Time
DRAFT Confidential – Proprietary and Predecisional
Boston Public Schools Operational
Review – Week 5 check-inFeb 5, 2015
CONFIDENTIAL AND PROPRIETARY Any use of this material without specific permission is strictly prohibited
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Goals for today’s discussion
Update on process – what we’ve done, where we’re
going
Emerging insights –Share a few emerging insightsfrom deep dive areas
Questions – Address any open questions and alignon week ahead
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▪ Week 5 highlights / activities
▪ Week 6 schedule of activities
▪ Emerging insights
▪ Phase II workshop
▪ Questions?
Agenda
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Week 5 highlights and activities DRAFT
Discussion questions:
▪ Follow up emails from parents focusgroup: Parents viewed the meetings as anopportunity to share views with the mayor
and have followed up with emails. Is therea representative in the Mayor’s office that
these notes should go to?
▪ A few places for pushing on data, givenimpending snow.
Week 5 activities
▪ District overextension:
– Began analysis of facility and school population data
▪ Special Education:
– Began analysis of current Special Education ratios
▪ Organization and performance management:
– On-line survey of chiefs, direct reports and their directreports pushed out on Thursday
– Cabinet-level organizational interviews with:
▫ Completed: Mark Racine (OIT), Eileen de los Reyes(Academics), Michele Brooks (Engagement), TanishaSullivan (Equity), Eileen Nash (Special Education),
Antonieta Bolomey (ELL), Sam de Pina (Student SupportServices), Chris Giuliani (CFO), Kamal Chavda (ODA),
▫ Scheduled for Friday: Ross Wilson (OHC), Melissa Dodd(CoS)
▪ Additional activities:
– Second principals focus group
– First parents focus group (East Boston Social Center)
– Interviews with Chris Dweley and Sally Glora with the City
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▪ Week 5 highlights / activities
▪ Week 6 schedule of activities
▪ Emerging insights
▪ Phase II workshop
▪ Questions?
Contents
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Week 6 schedule of activities DRAFT
For discussion:
▪ There’s more snow on the way…
▪ What budget sensitivities are thereright now at BPS that we should beaware of?
Week 6 activities
▪ Refine Phase II findings and identifyany additional data and interviewsneeded
▪ Syndicate findings with SteerCo. Inadvance of workshop
▪ Notable meetings: – Thursday, February 12, 6pm:
Second parents focus group(Dorchester)
– Friday, February 13, 11am – 12:30pm: Steering Committee
Phase II workshop
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DRAFT Confidential – Proprietary and Predecisional |
▪ Week 5 highlights / activities
▪ Week 6 schedule of activities
▪ Emerging insights
▪ Phase II workshop
▪ Questions?
Contents
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Week 6 emerging insights
Discussion questions:
▪ Reactions or further perspective
on these points
▪ Any specific questions withinthese areas that needanswering?
Emerging insights
▪ Special Education:
– Boston is just above the state rate ofSpecial Education identification (19%compared to statewide average of 17%)
– Massachusetts has one of the higheststate rates, a reflection of being on the
vanguard, not a manifestation ofstatewide policies
▪ Organization:
– Every department does onboarding andPD in their own ways, with pockets ofgreatness that are not being shared
▪ Overextension:
– Districts that right-size find savingsbetween $300K and $700K per school
HIGHLY PRELIMINARY
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DRAFT Confidential – Proprietary and Predecisional |
▪ Week 5 highlights / activities
▪ Week 6 schedule of activities
▪ Emerging insights
▪ Phase II workshop
▪ Questions?
Contents
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DRAFT Confidential – Proprietary and Predecisional | 9
Phase II workshop
Workshop inputs
The Phase II workshop will be
designed to:
▪ Present the deep dives across thethree areas for investigation anddiscussion
▪ Workshop additional probes in thedeep dive areas that might beuseful
▪ Pivot towards roadmaps forcapturing the opportunity, workingto identify pitfalls and approachesthat will be most impactful for BPS
Workshop outputs
▪ Understanding
– A new understanding of wheresome of BPS’ biggest
opportunities lie and how theymight be captured
▪ Refining
– Next steps on any additionalanalyses that would helpfurther define the scope of theopportunities for Phase III
▪ Path forward
– Alignment on what directionworkplans should be pushingand at what level of theorganization buy-in will beneeded for Phase III