Download ppt - Office of Sponsored Programs All rights reserved GTRC Budgets & submitting your proposal –To give an overview of the guidelines and fundamentals of a proposal

Office of Sponsored ProgramsAll rights reserved GTRC

Budgets & submitting your proposal

– To give an overview of the guidelines and fundamentals of a proposal budget

– Discussions will includeA-21

Cost Accounting Standards (CAS)

Direct Cost

Indirect Cost

Project Budgeting

Cost sharing


Cost Principles

Circular: A-21 – Establishes principles for determining costs applicable

to grants, contracts, and other agreements with institutions.

– Determines what costs can be included in the F&A calculation

– Remember: addresses both direct and F&A costs as well as specific allowable costs (section J)

– http://www.whitehouse.gov/OMB/circulars/index.html


Cost Principles – Cont’d

Circular: A-21 – It incorporates four Cost Accounting Standards (CAS)

Consistency in estimating, accumulating and reporting cost

Consistency in allocating cost

Accounting for unallowable cost

Consistency in periods

– The intent of CAS

Standardize university costing practices

Standardize requirements for recipients

Preclude a perceived over charge to the government

Prevent charging unallowable costs to the federal award


The Budget

– Where to begin?Read the Program AnnouncementWrite the research proposalCreate the budget and budget justificationRe-read the Program AnnouncementMake any changes to finalize the budget

– Initial DecisionsHow much should I request?What costs should I include?

– Function of the Budget?


Allowable vs. Unallowable Costs

Allowable by Sponsor

Allocable

Reasonable

Consistent Treatment


Budget & Budget Justification– Budget

A competitive budget is one that will provide the sponsor with a complete financial picture of the proposed project.Budgets are reviewed by the sponsor to verify if the costs are reasonable and necessary to carry out the proposed project, and if it conforms to the sponsor's instructions.

– Budget JustificationProvides further explanation of the direct costs involved with the project.


Direct Costs– Direct costs are those that can be specifically identified

with a single sponsored project. – Direct costs should be reflected by major budget

categories with an attached narrative detailing how the costs were calculated.

Salaries/wagesFringe benefits


Direct Costs– Direct costs are those that can be specifically identified with a

single sponsored project. – Direct costs should be reflected by major budget categories with

an attached narrative detailing how the costs were calculated.EquipmentTravel Participant support costs.


Direct Costs– Direct costs are those that can be specifically identified

with a single sponsored project. – Direct costs should be reflected by major budget

categories with an attached narrative detailing how the costs were calculated.

Contracted servicesSuppliesCommunicationAwards (tuition remission)


MTDC Rates are based on Modified Total Direct Costs (MTDC) which is the total direct cost (DC) less equipment over $5,000, patient care costs, participant support costs, alterations/renovations, rental of off-campus space and subcontract expenses in excess of $25,000, and student tuition remission.

Total Direct Cost- Equipment >5000- Patient care cost- Participant support- Alteration/renovation- Rental off campus space- Subcontract exp >$25K- Student tuition remission= MTDC


Facilities & Administrative Rates


Types of agreements

– Grants: More Investigator DrivenTransfer money, property, services, or anything of value to recipient in order to accomplish a public purpose. No substantial involvement is anticipated between the sponsor and recipient during the performance of the activity

– Cooperative Agreement:Transfer of funds to recipient to accomplish a public purpose and to provide assistance with substantial involvement between the parties

– Contract:To acquire property or services for direct benefit or use by the sponsor.Provides tangible goods and services

Assistance Mechanisms

Procurement


Routing Form


Special Review


Proposal Submission Deadlines

– Grants.gov proposals: 5 business days prior to submission date.

– Electronic (non-Grants.gov) proposals: 48 hours prior to submission the proposal needs to be available to the CO and 24 hours prior to the deadline it needs to be ready to submit

– Paper copies need to be in by 2PM if the proposal needs to be sent to the sponsor that same day.


Submission

Grants.gov ggov.gatech.edu

Cayuse gatech.cayuse424.com

Some DOD and other agencies submit directly.

Talk to your CO