OFFICE OF DIVERSITY AND INCLUSION(ODI)
OFFICE OF DIVERSITY AND INCLUSION(ODI)
U.S. Department of Veterans AffairsAugust 2013
2
Mission
The mission of the VA diversity and inclusion program is to build a diverse workforce and
cultivate an inclusive workplace to deliver the best services to our Nation’s Veterans, their families,
and beneficiaries.
3
Vision
VA is a leader in creating and sustaining a high-performing workforce by leveraging diversity and
empowering employees to achieve superior results in service to our Nation and its Veterans.
4
Values
VA’s diversity and inclusion program adheres to the Department’s core values of integrity,
commitment, advocacy, respect, and
excellence (I CARE).
5
ODI’s Three Goals
1. A Diverse Workforce: Build a diverse, high-performing workforce that reflects all segments of society.
2. An Inclusive Workplace: Cultivate a flexible, collaborative, and inclusive work environment that leverages diversity and empowers all contributors.
3. Outstanding Public Service: Facilitate outstanding, culturally competent public service and stakeholder relations through effective leadership and accountability.
To address these goals, ODI has three teams.
ODI Structure
Georgia CoffeyDeputy Assistant
Secretary
Workforce Analysis TeamManages the workforce planning and analysis system, conducts technical assistance and training, creates diversity tools for managers and supervisors, and prepares
ad-hoc reports.
Outreach and Retention TeamDevelops diversity and affirmative employment policy, manages special emphasis programs, provides guidance on diversity internships, produces a majority of the Department's annual diversity reports, conducts Technical Assistance Reviews (TARs), and facilitates outreach with community and VA supervisors to increase diversity awareness and opportunities.
Training and Communications TeamProvides diversity and inclusion training (online and onsite), distributes weekly diversity news updates and bimonthly newsletter, produces monthly video news program, and prepares various how-to guides and special reports, and maintains the ODI Web site.
6
WORKFORCE ANALYSISWORKFORCE ANALYSIS
Office of Diversity and InclusionU.S. Department of Veterans Affairs
Functions
Establish strategies and guidance for achieving diversity Department-wide
Workforce planning and analysis
Conducting technical assistance and training
Create analytical applications for managers and supervisors to evaluate diversity initiatives
Prepare ad hoc reports and analysis
Responsible for the collection and analysis of information for the Department's annual EEOC MD 715 report.
8
Workforce/Barrier Analysis
Less than expected participation
Hires
Promotions
Separations
Ethnicity/National Origin/Gender
Veterans/Disabled Veterans
Targeted Disabilities
9
OUTREACH AND RETENTIONOUTREACH AND RETENTION
Office of Diversity and InclusionU.S. Department of Veterans Affairs
Responsibilities
Provide affirmative employment policy
Manage Special Emphasis Programs (SEP)
Advocate use of diverse student internships, training and education
Submit Agency Diversity Reports to the Office of Personnel Management, Equal Employment Opportunity Commission, and White House Initiatives.
Prepare plans to address identified barriers in employment
11
Responsibilities Cont’d
Prepare correspondence to inform Departmental employees of special events and initiatives
Conduct Technical Assistance Reviews (TARs)
Create partnerships with Affinity Organizations
Support Affinity groups at National Conferences
Provide training in Reasonable Accommodations and Schedule A.
12
Special Emphasis Programs
Federal Women’s Program
Disability Employment Program
Hispanic Employment Program
Black or African-American Program
Asian American and Pacific Islander Program
American Indian and Alaska Native Program
Lesbian, Gay, Bisexual, & Transgender (LGBT) Program
13
Annual Reports/Plans
Management Directive 715 (MD-715)
Federal Equal Opportunity Recruitment Program (FEORP)
Hispanic Employment Program (HEP)
White House Initiative on Asian Americans and Pacific Islanders (WHIAAPI)
Minority Serving Institutions (MSI) which includes Tribal Colleges and Universities (TCU), Historically Black Colleges and Universities (HBCU), Hispanic Serving Institutions (HSI), and Asian American Native American Pacific Islander Serving Institutions (AANAPISI)
14
Diversity Recruitment Outreach, Development, and Retention Initiatives
Reasonable Accommodation Centralized Fund
Reasonable Accommodation Tracking System
Workforce Recruitment Program for College Students and Recent Graduates with Disabilities Centralized Fund
Secretary’s 3% Hiring Goal for Persons with Targeted Disabilities
15
Diversity Recruitment Outreach, Development, and Retention
Initiatives Cont’d
National Diversity Internship Program
Diversity Training
Workforce Barrier Analyses
SES Performance Element
Corporate Outreach and Recruitment Strategic Planning Work Group (CORSPWG)
16
TRAINING AND COMMUNICATIONSTRAINING AND COMMUNICATIONS
Office of Diversity and InclusionU.S. Department of Veterans Affairs
18
Training Program
Consultant services for VA clients nationwide seeking customized diversity and inclusion trainingDiversity and inclusion training for:
New VACO supervisorsVA managers and supervisorsVA leadership development program candidatesVA Senior Executive Service members and title 38 equivalentsAt request of VA organizations, ad hoc training customized to their specialized D&I needs
19
Communications Products
External Web site
NewsLink
Diversity@Work newsletter
Diversity News video
20
ODI Web sitewww.diversity.va.gov
Internet site housing:Laws and regulationsPolicies and directives such as VA’s EEO PolicyVA’s Strategic Plan for Diversity and InclusionEEOC Management Directive 715 software and reportsOther EEOC reports and resourcesDiversity@Work newsletterDiversity News videoDiversity calendarDiversity organizationsGuidance from National SEPMsDiversity, Inclusion, and EEO TrainingNational Diversity Internship program information
21
NewsLinkSummaries and links to recent diversity-related articles, research reports, or other publications gathered from a variety of online sources that help managers and staff step outside of VA
Monthly production; distributed Wednesdays
Distributed via e-mail to subscribers
8,000 current subscribersApprox. 97 percent internal to VA
Approx. 3 percent external to VA
E-mail [email protected] with the words “Subscribe News” in the subject line to subscribe
22
Diversity@Work NewsletterDiversity news, calendar events, highlights of special activities, and information on practical tools that help managers and staff promote workplace diversity, equity, and inclusionMonthly productionDistribution:
Published electronically (www.diversity.va.gov/products/daw.aspx)Distributed via e-mail to subscribers
Approx. 8,000 current subscribersApprox. 98 percent internal to VAApprox. 2 percent external to VA
23
Diversity News Video15-minute video program on diversity and EEO news, studies, surveys, interviews, book abstracts, training seminars, special emphasis issues, events, and activities
Bi-monthly production with support of Employee Education System studio and staff
Distribution:VA Knowledge Network Communications Channel 2 (immediately following VA News)
ODI Web site (http://www.diversity.va.gov/products/dn/aspx)
DVDs (by special request)
24
Secretary’s Programs
VA Diversity CouncilCorporate advisory body established in 2008
ODI provides technical and administrative support to Council
Co-Chairs manage, monitor, coordinate SMC or ELB assignments to Council
Council charter approved by Secretary on March 23, 2010
Vehicle to call for annual performance and accomplishments in alignment with VA’s Diversity and Inclusion Strategic Plan
Secretary’s Diversity and Inclusion Annual Awards Program A panel of VA Diversity Council members review and rank nominations
QUESTIONS?QUESTIONS?
Office of Diversity and InclusionU.S. Department of Veterans Affairs
(202) [email protected]