NORTH WESTARCHIVES & RECORDS SERVICES
DEVELOPMENT OF RECORDS MANAGEMENT
IN
NORTH WEST PROVINCIAL
GOVERNMENTAL BODIESPresented by: Murvin A. Mabe
BACKGROUNDPRE 1996
BOPHUTHATSWANAINHERITED STORAGE FACILTY - DEFAULTNO ESTABLISHED ARCHIVES – UNLIKE
KZNE.C.W.C. F.S
CURRENT SITUATION
NO FULLY FUNCTIONAL REPOSITORYEX-BOPTPACPA
BACK LOG OF TERMINATED RECORDS PROPERLY MANAGED A or D
GENERAL CHALLENGESRM IS NOT TAKEN SERIOUSLY IN THE N.W.
NUMEROUS INTERACTIONS WITH HEADS OF GOVERNMENTAL BODIES
COPERATE MEMORY OF GB
UNDERTAKINGS COMMUNICATED N.W. MISS & INFORMATION SECURITY
GENERAL CHALLENGES CONT…
RECORDS EMPIRES IN ALL GB
NO RM CRITICAL TOOLS
POOR RM – IMPOSSIBLE TO ACHIEVE INFORMATION SECURITY
NO SENIOR MANAGEMENT SUPPORT
CAPACITY RM STAFF
LACK OF TRAINED R.M. STAFF
TRAINED R.M. – GREENER PASTURES (KZN)
DUMPING GROUNDS-CORE COMPETENCIES
INTERVIEWING APPLICANTS
CAPACITY RM STAFF CONT..
NO APPOINTED RECORDS MANAGERS
TRANSFER OF RECORDS TO ARCHIVES -BETWEEN GB
MASSIVE BACK-FILING BACKLOG -GB & ARCHIVES
DEVELOPMENTS/ R.A./ SOLUTIONSN.W. RECORDS MANAGERS FORUMN.W. REGISTRY HEAD FORUMAPPOINTED RM IN THE FF DEPARTMENTS
HEALTH / DSAC – DD
DACE – AD
OOP – AD
DPW – AD
DSD – AD (Greener Pastures) level 10?
DEVELOPMENT/ R.A./SOLUTIONSPROJECT 1
RM INFORMATION SESSIONS TO DMC OF GVT BODIES FOR SUPPORT/ BUY-IN
11 DEPT: 4 OUTSTANDING9 MEC: 7 OUTSTANDING24 MUN: 15 OUTSTANDING2 NATIONAL DEPT. (SASSA & PUBLIC WORKS)
DEVELOPMENT/ R.A./SOLUTIONS
PROJECT 2DEVELOPMENT & IMPLEMENTATION OF
RECORDS MANAGEMENT SYSTEMS IN GB
11 DEPT: 4 OUTSTANDING9 MEC: 5 OUTSTANDING24 MUN: OUTSTANDING?TRADITIONAL AUTHORITIES/ OFFICE OF MAYOR
DEVELOPMENT/ R.A./SOLUTIONSPROJECT 3
CAPACITY BUILDING FOR RECORDS CLERKS (NEEDS ANALYSIS)
ALL DEPTS ALL MEC ALL MUNICIPALITIES (DISTRICTS)
CAPACITY BUILDING FOR RECORDS MANAGERS - UNIWEST
DEVELOPMENT/ R.A./SOLUTIONS
PROJECT 4SYSTEMATIC DISPOSAL PROGRAM IN GB
11 DEPT: 4 (DEPT. OF PUBLIC WORKS)9 MEC: 1 24 MUN: 1NATIONAL DEPT. (SASSA & PUBLIC WORKS)
DEVELOPMENT/ R.A./SOLUTIONS
PROJECT 5PROMULGATION OF THE PROVINCIAL
ARCHIVES ACT
-ALL STAKEHOLDERS!!! - FEB 2008-TEETH TO ENFORCE ITS MANDATE-EXCO RESOLUTIONS (EXCO 8/2005)
DEVELOPMENT/ R.A./SOLUTIONSPROJECT 6
PARTNERSHIP WITH UKZN/ MEC BURSARY SCHEME
- POSTGRADUATE DIPLOMA-CAPACITY BUILDING -5 STUDENTS CURRENTLY -5 PREVIOUS YEAR