NOAA’s Program Coordination Office
Tim McClungExecutive Director to the NOAA Chief of Staff
August 31, 2006
A Window Into Leadership
NOAA's Program Coordination Office: A Window Into Leadership 2
NOAA’s Program Coordination OfficeA Window Into Leadership
PCO Purpose
NOAA’s future leaders right for PCO now
Increasing Awareness of the PCO position
Competitive process detailed
Timeline/Actions
Benefits to NOAA
NOAA's Program Coordination Office: A Window Into Leadership 3
NOAA’s Program Coordination OfficeA Window Into Leadership
What is the purpose of PCO?Staff to all NOAA HQ LeadershipRepresent line office views in speeches/presentationsAlert line offices to relevant upcoming HQ issues or events and vice versa
NOAA's Program Coordination Office: A Window Into Leadership 4
NOAA’s Program Coordination OfficeA Window Into Leadership
NOAA’s Future Leaders Right For PCO NowFocused on personal/professional growthSelf-motivated, organized, team playersExcellent, concise writers Respectful of authority yet can advise leadership tactfullyThe face of your lineAct as mentor for many others after assignment
NOAA's Program Coordination Office: A Window Into Leadership 5
NOAA’s Program Coordination OfficeA Window Into Leadership
Increasing Awareness of Opportunity Prepared PCO materials
Terms of Reference“Perks” of the positionHighlight PCO web site/presentations
Word of mouthPCO success stories
NOAA's Program Coordination Office: A Window Into Leadership 6
NOAA’s Program Coordination OfficeA Window Into Leadership
6 Months Before Position TransitionCast the biggest net possible
Email (from DAA/AA) to all employees in the line announcing opportunityInquiries are directed to current PCO representative
Current PCO representative begins monthly interviews with DAA/AA regarding next assignment
NOAA's Program Coordination Office: A Window Into Leadership 7
NOAA’s Program Coordination OfficeA Window Into Leadership
2-5 Months Before Position Transition2-3 day shadowing opportunities
Candidates separately shadow current PCO representative
Mondays are particularly good days
Meet/Greet opportunityCandidates feel out PCO and vice versaTravel costs for non-local candidates partially/fully paid by NOAA’s ADF
Current PCO representative continues monthly meetings with DAA/AA regarding next assignment
NOAA's Program Coordination Office: A Window Into Leadership 8
NOAA’s Program Coordination OfficeA Window Into Leadership
2 Months Before Position TransitionNOAA team interviews top 3 candidates
Interview team will include:Executive Director to the NOAA Chief of StaffCurrent PCO representativeAppropriate (one) NOAA policy representativeLine representative(s) chosen by DAA
Current PCO representative finalizes next assignment plans with DAA/AA
NOAA's Program Coordination Office: A Window Into Leadership 9
NOAA’s Program Coordination OfficeA Window Into Leadership
6 Weeks Before Position TransitionSelection of new representative is made New representative begins transition efforts at “home” site to prepare for PCO detail
Handing off duties/assignments
Current PCO representative begins planning for upcoming training of new representative and transition to next assignment
NOAA's Program Coordination Office: A Window Into Leadership 10
NOAA’s Program Coordination OfficeA Window Into Leadership
One Week Before Position TransitionNew representative arrives and conducts one full week of shadowing
Hand-off of duties/assignmentsHandle administrative detailsPersonal introductions to HCHB NOAA employees
NOAA's Program Coordination Office: A Window Into Leadership 11
NOAA’s Program Coordination OfficeA Window Into Leadership
Length of PCO AssignmentPCO assignments should be one year
Full year provides representatives opportunity to experience all annual responsibilities Nature of job allows new representatives to benefit from “veteran” representatives Staggering staff transitions based on line/calendar
NOAA's Program Coordination Office: A Window Into Leadership 12
NOAA’s Program Coordination OfficeA Window Into Leadership
Benefits to NOAABuilding a cadre of NOAA’s future leaders with:
Broad based knowledge of all NOAA programs Understanding of the internal and external pressures influencing NOAA policyConnections across all line offices
Assisting NOAA Leadership to serve the Nation needs
NOAA’s Program Coordination Office
Tim McClungExecutive Director to the NOAA Chief of Staff
August 31, 2006
A Window Into Leadership