1. Free powerpoint template: www.favorideas.com into an MSE
Presented by: Katrina Holland, Seaver College (Pepperdine
University) Kristina Sanchez, Pomona College (Claremont Colleges)
Marrying Presentation for NACELink Symposium
2. Marrying into a MSE: Agenda
Introduction to the Multi-School Environment (MSE)
Strategies to create an effective MSE
Strategies to launch an effective MSE
Strategies to maintain an effective MSE
Free powerpoint template: www.favorideas.com K. Sanchez / K.
Holland June 2009
3. What is an MSE?
Multi-School Environment (MSE):
Where multiple schools share identical data points in the
NACELink instance, but retain independence in customization and
branding to the point that it does not interfere with shared data
points.
4. Why an MSE?
Shared jobs
Shared employers and contacts
Shared events
Shared dual-affiliated students
Potential cost-savings
5. Basic Terminology
Symplicity : Provides the technology for the NACElink
system;
NACElink : The actual name of the product and organization
Picklist : List of options on a form (i.e. industry, job
function)
Form : Each webpage within your site (i.e. job posting
page)
Flags : A way to keep track of data points unique to your
system
Contact : Individuals, each with a separate account, assigned
an employer
System Setting : There are hundreds of settings that you must
set-up.
Affiliation : The assignment of a manager, contact, and student
to a particular school(s). Users may have one or multiple
affiliations.
6. Basic Overview Shared Items
Student / Employer contacts data : all managers can view,
though cannot edit, all MSE student data. Only managers with the
same school affiliation as the student can edit student data.
Registration Method: The unique identifier determines the login
process and how each student account is registered distinct within
the system. All schools must have the same unique identifier (i.e.
student ID, email address, or Secure Sign-On)
OCR Schedules & Events : Managers cannot see the events at
other schools; they can only see their own; they have to log in as
a student to see what is available for all students
Shared System Settings : Most system settings are unique to
your system, however, depending on how closely your students work
with students at the other schools, it can be beneficial to make
more joint decisions than the ~25 that youre forced to make
together
Picklists
7. Basic Overview Not Shared Items
Independence in Customization and Branding : each school has a
unique header and footer; system brand; announcements; interface
composition; web address, localization, emails
Flags : These are not shared nor is the relationship management
tool or counseling notes; so there is no way to communicate with
your MSE schools when you have contacted an employer or
student
Emails : There are over 100 emails that required customization
to your specific school.
Forms : These pages collect information from your users. They
are not shared.
8. Industry Picklist Planner Accounting/Auditing Administrative
Services Advertising/Media Aerospace/Defense Agriculture
Airlines/Aviation Arts and Entertainment Automotive/Transportation
Communication and Media Consumer Products/Distributor Cultural
Arts/Museums/Libraries Education/Training/Higher Education
Energy/Utilities Engineering Entrepreneurial/Start-Up Environmental
Event Production/Planning Executive Search/Third Party Staffing
Fashion/Retail Financial Services Government/Politics/Public Policy
& Services Healthcare Health Science Hospitality/Food &
Beverage Human Resources Information Technology Insurance Law
Manufacturing/Merchandising Marketing Medical Devices Mental Health
Military Security & Intelligence/Security Non-Profit/Social
Services Other Pharmeceuticals/Biotech Private Equity/Venture
Capital/Hedge Fund Professional Services/Consulting Promotions
Public Relations/Affairs Publishing/Printing Real
Estate/Development Recreation/Sports Religious Research Sales
Science Technological Serivces Telecommunications Travel/Leisure
Web Development/Online Services
9. Claremont Colleges MSE
7 unique schools participating:
Pomona College,
Claremont McKenna College,
Pitzer College,
Harvey Mudd College,
Scripps College,
Claremont Graduate University,
and Keck Graduate Institute
All schools have separate career centers
Students can attend events at other career centers, but do not
meet with staff at the other career centers
Employers can have relationships with one or more of the career
centers; many work with multiple career centers, since the schools
are similar
10. Pepperdine University MSE
3 unique schools participating:
Seaver College
Graduate School of Public Policy
Graduate School of Education & Psychology
Graziadio School of Business (Jun 2008 Nov 2008 only)
All schools have separate career centers
Students can attend events at other career centers, but do not
meet with staff at the other career centers
Seaver College host student employment positions and make
viewable to graduate students
11. Strategies to Create: Working Together
Weekly meetings, plan for at least 3 hours each meeting
Involve directors and other key staff
Elect a Transition Leader
Create MSE set-up schedule
Schedule and lead weekly meetings
Create process for transitioning data into NACELink MSE
Lead discussions on short term and long term goals
Schedule trainings with Symplicity account representative
Challenges:
Varying degrees of commitment
Staff buy-in and involvement
Varying levels of technology and fear
Timing for the transition
Very few mentors
12.
13.
14. Strategies to Create: Logistics
Creating your picklists
Claremont - Divided picklists amongst schools and met to
compile and discuss
Pepperdine Divided picklists by type and met to compile and
discuss
Challenges
Deciding on hot topic lists (i.e, majors, position type)
Coming to consensus
Mapping NACELink picklists
Conflicting philosophies
15. Strategies to Create : Logistics Emails
Emails are NOT shared, but impact other schools
Most emails come from the school the student attends
Challenges
No explanation of the functionality of each email
Schools must set up over 100 emails
Recommendations
Use Send copy to feature to review function and image of each
email
Define tone, language, greeting and signature for
consistency
Do all at once
Set guidelines
16. Strategies to Create : Logistics Forms
Forms are NOT shared, but impact other schools; however, there
are some benefits to coordinating with the MSE.
Recommendations
Decide on data should be jointly collected.
Custom picklists available for specific forms
MSE-wide reports
Garbage in, garbage out
17. Strategies to Launch: Working Together
Individual school responsibilities
Create a user guide, or use NACElinks general one; an FAQ page
is also helpful
Train your own career center staff
Updating the University about the transition
Market to students/faculty/staff
Identify stakeholders
Create a Marketing Campaign
Require education for users (both students and employers)
Consistent terminology
18. Strategies to Launch: Logistics
Jobs Sharing
NACElink network
MSE system setting
Approval process
Challenges
Multi-school affiliation on a single job
All students/alumni see all jobs
A System Setting allows jobs to be viewed only by affiliated
school, but this is an MSE decision
19. Strategies to Launch : Logistics
Sources for Assistance
Symplicity Extranet and Help Line
Account rep
Get a NACElink mentor
Utilize listservs
Share the responsibilities within your career center
Other MSE schools
20. Strategies to Maintain: Working Together
Commitment: Schools should not enter a MSE without a lot of
thought
Consideration: Things to consider:
Image / branding
Your students
Your employers
Your goals
Communication
Compromise: The MSE will not have all the options that all
schools want
Collaboration: You get a built-in support network with your
other MSEs
Community: The shared space will bring the separate student
bodies, departments, and employers together.
Charity : Have the right attitude.
7 Cs for an MSE
21. Marrying into an MSE : Is it for you?
What are your long-term technology goals?
What are you long-term career center goals?
What are your short-term goals?
What kinds of reports would you like to run and how will you
use this data?
Who will your users be? (students, alumni, parents, prospective
students)
What kinds of special needs do your users have?
Are you willing to share your employer contacts?
Would this compete with existing resources?
How will other schools jobs and events affect your schools
image/brand?
How strongly tied are you to your career center
philosophy?
What kinds of job/opportunities will you host?
Is single-sign on in your future?
Which modules do you ultimately plan to use?
Plan to do combined events?
Broader resources, less control? Or, more control, less
resources?