INTRODUCTORYCOMPUTER ACCOUNTING
A LIVE DATA APPROACH
MYOBACCOUNTING
by C.J.CHEETHAMBComm,DipEd,CPA,FPNA J.D.RINGBComm,DipEd,CPA
John Wiley & Sons Australia, Ltd
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Page 1
Thiseditionpublished2008byJohnWiley&SonsAustralia,Ltd42McDougallStreet,Milton,Qld4064
©CCheetham,JRing2008
Themoralrightsoftheauthorshavebeenasserted.
ISBN9780470817292
Reproduction and communication for educational purposesTheAustralianCopyright Act 1968(theAct)allowsamaximumofonechapteror10%ofthepagesofthiswork,whicheveristhegreater,tobereproducedand/orcommunicatedbyanyeducationalinstitutionforitseducationalpurposesprovidedthattheeducationalinstitution(orthebodythatadministersit)hasgivenaremunerationnoticetoCopyrightAgencyLimited(CAL).
Reproduction and communication for other purposesExceptaspermittedundertheAct(forexample,afairdealingforthepurposesofstudy,research,criticismorreview),nopartofthisbookmaybereproduced,storedinaretrievalsystem,communicatedortransmittedinanyformorbyanymeanswithoutpriorwrittenpermission.Allinquiriesshouldbemadetothepublisher.
AcknowledgmentsJohnRingandColCheethamacknowledgetheuseofmaterialreproducedhereinwiththekindpermissionofMYOBTechnologyPtyLtdandaregratefulfortheirassistance.Theseresourceshavebeenspecificallydesignedtoassiststudentsinlearningthemethodsandprinciplesofcomputer-basedaccounting.TheyarenotinanywaymeanttoactasasubstitutefortheexcellentuserdocumentationwhichaccompaniestheMYOBAccountingSoftware.
Typesetting and layout:UnitedInternationalNetwork
Cover images: ©DigitalStock/CorbisCorporation;©PhotodiscScreencapturesfromMYOBreproducedwithpermission.Copyright©2007MYOBTechnologyPty.Ltd.
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Practice Example Company Details
• Bob’s Sports Barn is a retailer of sporting goods, specialising in exercise equipment. They have the following:
– Customers: • Harry’s Bikes D’Wheels • The Jaye Curve Gym – Suppliers: • Creative Bikes • Gorton’s Equipment – Inventory Items: • Exercise Bikes • Super Exercise Bikes• You are transferring from an existing manual accounting system to a computer
accounting system in May 2008.
B. Instructions
Open MYOB Accounting Plus v17At the Windows screen
Select MYOB Accounting Plus v17
Double [Click] . . . . . . . . . . . . . . . . . . . . . . . . . .
• You are now ready to set up the company, Bob’s Sports Barn. At Welcome to MYOB Accounting
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
INTRO-� Introduction to MYOB
Current Company Financial Conversion Accounts Name ABN Address Year Month List
Bob’s Sports 32 885 123 678 100 Bradman Cres. 2008 April Sporting Barn – Your Bowral NSW 2576 Last Month Goods Name (02) �267 3218 June Dealer
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INTRO-6 Introduction to MYOB
Step 3 Accounting Information
At the Tell us about your accounting year Window Current Financial Year. . . . . . . . . . . . . . . . . . . . .2008 [TAB]Last Month of Financial Year. . . . . . . . . . . . . . . .June [TAB]Conversion Month . . . . . . . . . . . . . . . . . . . . . . . .April [TAB]Number of Accounting Periods . . . . . . . . . . . . . .Thirteen
WARNINGMakesureyouenterthecorrectFinancialYear,otherwisetransactiondatamaynotbeaccepted,e.g.‘2008’meansyourfinancialyearcommencesJuly2007andendsJune2008.
Conversion Month • TochangetheConversion Monthfield,placethemousepointerontheMONTHFIELD,
holdtheLeftmousebuttondownanddragthepointerdowntotherequiredmonth,thenreleasethemousebutton.
• YourConversion MonthisthemonthyouplantostartenteringtransactiondataforthecurrentFinancialYear.ItcanbeanymonthwithintheCurrentFinancialYear;openingaccountbalancesshouldbeenteredinthismonth.OnceyouselectyourConversion MonthyoucanNOTentertransactionspriortothatmonthintheCurrent Financial Year.InourexamplethismeansyoucannotentertransactionsbeforeApril2008.
Number of Accounting Periods • WhenyouchooseThirteenAccountingPeriods,itallowsyoutoenterallJuneEnd-of-
PeriodAdjustmentsseparately.Thisperiodisusuallykeptforyouraccountant.
• Todistinguishbetweenthe13thPeriod(June-year-endadjustments)andthe12thPeriod(Junenormaltransactions)theDATEforthethirteenthperiodMUSTalwaysbeprecededbyanasterisk(*),e.g.*30/06/08.
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Introduction to MYOB INTRO-7
When completed
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next >
At the Please confirm your accounting information Window
WARNINGBeforeacceptingthiswindow,ensureallyourselectionsarecorrect.AccountinginformationcanNOTbechangedonceyouSaveyourDataFile.
To Confirm
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next >
Step 4 Accounts List The‘AccountsList’isthebusiness’s‘ChartofAccounts’.MYOBhasover100differentAccountsLists(Types of Businesses)tochoosefrom.YoucanBuild Your Own or Import an existing Accounts List.YouwillnowselectaListtosuitaSportingGoodsDealer.
At the Build your accounts list Window I would like to start with one of the lists provided by MYOB Accounting
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next >
At the Select your accounts list Window Industry Classification . . . . . . . . . . . . . . . . . . . . (Down Arrow)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Retail
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INTRO-32 Introduction to MYOB
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Items List
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
A. Enter Item Profile Data
At Item Information Window – Profile
Item Number . . . . . . . . . . . . . . . . . . . . . . . . . . . 4401 [TAB]Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Exercise Bike [TAB] toI Buy This Item. . . . . . . . . . . . . . . . . . . . . . . . . . . . [Click] Left Mouse ButtonI Sell This Item . . . . . . . . . . . . . . . . . . . . . . . . . I Inventory This Item . . . . . . . . . . . . . . . . . . . . . Cost of Sales Account . . . . . . . . . . . . . . . . . . . . 5-1000Income Account for Tracking Sales . . . . . . . . . . . . . . .4-1100Asset Account for Item Inventory . . . . . . . . . . . . . . . . .1-1300
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INTRO-38 Introduction to MYOB
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Edit from the Menu Bar
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Recap Transaction
The‘RecapTransactions’functioncanonlybeshownbeforeyoupress Record .
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK to close ‘Recap’
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record to process the invoice/bill
The ‘Accounting Result’ from the recording of a Supplier’s Invoice is shown here via ‘Recap Transactions’:
This result satisfies the ‘Accounting Objective’ stated previously.
Invoice # 88763, received from Gorton’s Equipment (GST Inclusive), 31st May.Enter a Tax Inclusive Purchase Invoice from Gorton’s Equipment for 5 x Super Exercise Bikes (# 5502), @ $660 each, including GST, Total $3,300.
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• A‘TaxExclusive’Invoice meanstheunitpricedoesNOTincludeGST.• A‘TaxInclusive’Invoice meanstheunitpriceDOESincludeGST.• Inbothcasesthe‘BalanceDue’(InvoiceTotal)willincludeGST.
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel to return to Command Centre
b. Sale of Goods
Toprocessasalestransactionyoushould:A SelecttheTypeofSalesLayoutforyourinvoices •Item/Service/Miscellaneous,etc.B EnterCustomerInformation •Name/Address/Terms/CreditLimit,etc.C EnterItemInformation(forItemLayout) •Quantity(ship) •Number/Description/Price •TaxCode/JobNumberD EnteranyadditionalSalesInformation •Salesperson •Shippinginstructions/comments •Freightcharged •PaidToday(cashsale)E RecordtheSaleTransaction •Print/Email/FaxInvoicetoCustomers •SaveasRecurring(ifrequired)
Introduction to MYOB INTRO-39
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Introduction to MYOB INTRO-�9
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Display
Add Report to the Menu BarYou will now add the Trial Balance report to the Menu Bar.
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Customise
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Finishing
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Add to Reports Menu
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Display
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close Close
Any report can be added to the Menu Bar – Reports using this technique.
To check your Reports List
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reports (from the Menu Bar)
Trial Balance – May
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Introduction to MYOB INTRO-57
• Select the Purchases Register
• Change the original order information
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK (at Warning)
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
Date01/05
HighlightoriginalOrder#3
ChangetoBill
Useinformation(data)fromSupplier’sInvoice
Supplier
INTRO TO MYOB 2008 MYOB.indd 57 6/03/2008 12:57:56 PM
PU-14 Purchases
If you pay your supplier electronically, you should [Click] Payment Details and enter Details here for BSB Number, Bank Account Number and Account Name.
• Now enter the remaining Supplier Card Files for Top Trophies, Magnum Trophies, Tropo Trophies and SMB Trophies.
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
SupplierName Credit Tax Payment andAddress Ident. Limit$ ABN Code Terms Details Top Trophies E – 20,000 87 444 333 456 GST 5% 142 Christie Avenue East 10 days Mount Gambier 5290 SA Net Ph: 08 7623 4420 30 days Fax: 08 7623 4421 Contact: P. Long
Magnum Trophies E – 20,000 16 778 999 001 GST 5% 113 Avondale Road East 10 days Myponga 5202 SA Net Ph: 08 5251 7778 30 days Contact: X. Ottic
Tropo Trophies E – 20,000 32 555 666 998 GST 5% 24 Gatts Road East 10 days Renmark 5341 SA Net Ph: 08 5649 3452 30 days E-mail: [email protected] www.tropo.com.au Contact: B. Madd
SMB Trophies E – 15,000 32 111 223 445 GST 30 days Electronically 3 Tara Rd East Net BSB 082-111 Mount Gambier A/C#202303 SA 5290 Acct Name Ph: 08 7623 5555 SMB Contact: B. Linder TROPHIES
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PU-22 Purchases
Purchase # . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 08/07
Supplier Inv # . . . . . . . . . . . . . . . . . . . . . . . . . . 674
Bill . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 650[TAB]toItemNumber
AtItemNumber[TAB] to show Item List
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (T340)SmallTrophies
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Use Item [TAB]toPrice
Price . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
• Now enter Invoice # 690, Bill received from A & D Trophies, 13th July.
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel toreturntoCommandCentre
Supplier’s Purchase Supplier Item Price Total$ Name # Date Inv.# Bill Number Ex-Tax Amount
A & D 201 13/07 690 60 T340 $10 $660 Trophies
The ‘AccountingResult’ from recording a Supplier Invoice is shown here via ‘Recap Transactions’:
This satisfies the ‘AccountingObjective’ stated previously.
PURCHASES 2008 MYOB.indd 22 6/03/2008 1:07:54 PM
PU-24 Purchases
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Purchases Register
This gives you a look at all the transactions entered so far, and their ‘Status’.
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
3SupplierCreditNotes(TaxAdjustment)
Credit Notes are recorded, when received from a Supplier, to reduce the debt owed to the Supplier. The information recorded will also update the Inventory on Hand value for damaged or oversupplied goods.
There are two ways to record a Supplier Credit Note:1. Reverse the original purchase (to cancel the entire purchase), OR2. Create a NEW negative invoice (to cancel part of the purchase)
We will be using Method 2 (creating a negative invoice)
Two steps are required to enter Credit Notes using method 2:1. Enter the Credit Note as a Negative Purchase (negative Invoice/Bill).2. Match the Negative Purchase against the Supplier’s outstanding Invoice balance.
When you receive a Credit Note (Tax Adjustment) from a Supplier, the ‘AccountingObjective’ is to record the reduction in the debt owed to the Supplier, and the reduction in Inventory (or the value of inventory) on hand. At the same time, any GST Paid recorded previously will have to be adjusted. Debit: Accounts Payable Credit: Inventory Credit: GST Paid
‘Open’ means that the invoice/goods have been supplied but the supplier has NOT yet been paid.‘Order’ means goods have been ordered from suppliers, but NOT yet received.
PURCHASES 2008 MYOB.indd 24 6/03/2008 1:07:55 PM
The ‘AccountingResult’ from recording an early payment discount is shown here via ‘Transactions Journal’.
This satisfies the ‘AccountingObjective’ stated previously.
• Now pay both Purchase # 202 and 205, for Top Trophies (Total of $11,121.00). No discount is taken.
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
PRINTREPORTSYou will now Print the following:
• Purchase and Payables Journal
• Cheques
• Trial Balance
• Payables Ageing
• Purchase Register [All Purchases] – optional (Display to Screen)
Purchases PU-47
T9 PaySuppliers–NoDiscountPurchases > Pay Bills > Supplier
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PU-60 Purchases
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reverse Purchase
The invoice is now negative (–1320.00) and can be ‘Recorded’ and then set off against the incorrect invoice. This will cancel the original invoice.
Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28/09
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record Reversal
Step2 SettleReturnsandDebits(Purchase#216)
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Returns & Debits
PURCHASES 2008 MYOB.indd 60 6/03/2008 1:07:55 PM
Purchases PU-61
At PurchasesRegisterWindow
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A&DTrophies–$1320
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Apply to Purchase
Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28/09
Amount Applied Purchase #204 . . . . . . . . . . . . 1320[TAB]
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
Step3 EntertheInvoicecorrectly
Invoice #704 for 120 x T340 @ $11 each, $1,452. Use a New Purchase # 204A for this corrected invoice.
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
T3 EnterSupplierInvoice–NoPreviousPurchaseOrder
PURCHASES 2008 MYOB.indd 61 6/03/2008 1:07:56 PM
Purchases PU-83
Set System Date – 1st April
SET UP COMPANY – Business Machines Pty Ltd
Business Machines Pty Ltd75 Carter Ave Camden NSW 2488Ph: 02 7476 8001ABN # 32 666 884 333Conversion Month: April
SET UP PURCHASES– Use Item Invoice layout, Credit Limit $20,000 and all Suppliers are paid by cheque.
Card Contact Tax Credit Type Name Address Phone # Identifiers Name Terms Code Limit
Supplier A.K. Manufacturers 180 Quay St 02 9266 5879 S – G. Jones 5% 10 GST 20,000 Sydney Sydney Net ABN NSW 2000 30 32 411 522 633 Days
Supplier Modern 201 King St 03 3933 4667 M – P. Grey Net GST 20,000 Machines Pty Ltd Melbourne Melbourne 30 VIC 3000 Days ABN 32 887 665 443
Supplier P. Woods Ltd 266 South Rd 07 7911 6540 B – I. Moir Net GST 20,000 Brisbane Brisbane 30 ABN QLD 7000 Days 16 223 445 667
S2 Set Up a Company File MYOB Accounting > Create
S12 Set Up Purchases ModuleESA > Purchases
• Business Machines Pty Ltd is a retailer of various types of business office machines. The company has three suppliers of the machines they sell in their business.
• The source documents that follow relate to transactions for the month of April.
• Inventory Items are recorded GST Exclusive.
• Other – Retail Business, Other
PURCHASES 2008 MYOB.indd 83 11/03/2008 4:11:59 PM
At Item Number[TAB] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . to show Item ListLook for . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairs (822) [Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Use Item [TAB]Salesperson . . . . . . . . . . . . . . . . . . . . . . . . . . . Static, Xavier
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
Sales SA-23
The ‘Accounting Result’ from the recording of a Sales (Tax) Invoice is shown here via ‘Recap Transactions’ .
This satisfies the ‘Accounting Objective’ stated previously .
SALES 2008 MYOB.indd 23 6/03/2008 1:08:55 PM
SA-94 Sales
PRINT TRANSACTION REPORTS
• Customer Sales Summary• Sales and Receivables Journal
END OF PERIOD – November
END OF PERIOD REPORTS• Receivables Ageing Summary
R2 Print Any Report Reports > Select Module
Rosie’s RosesAged Receivables
30th November
Name Total Due 0–30 31–60 61–90
Thirroul Nursery $660 .00 $660 .00 $0 .00 $0 .00
Roses R Us $1,210 .00 $1,210 .00 $0 .00 $0 .00
Camden Gardens $1,210 .00 $1,210 .00 $0 .00 $0 .00
Total $3,080 .00 $3,080 .00 $0 .00 $0 .00
R17 End of Period Processing – Close Month Setup > Preferences > Security
Sales [Customer Summary]
1st November through 30th November
SALES 2008 MYOB.indd 94 6/03/2008 1:08:55 PM
Sales SA-131
REQUIRED FOR OCTOBER• Process Transactions .• Extract Reports .
See ‘What You Have To Do’ page .
SALES 2008 MYOB.indd 131 6/03/2008 1:08:55 PM
INV-� Inventory, Purchases & Sales
Practice Example – July
Complete ‘Introduction to MYOB’ – Chapter 1 and read pages INV-4 and INV-5
START Set System Date – 1st July
SET UP COMPANY – Back Bench Gym SuppliesA. Description/Data To Set up a Company you will have to enter your Company details, such as Name, Address etc., as well as Accounting details, for example the end of your Financial Year, number of Accounting Periods and the month in which you plan to start entering accounting data.
B. Instructions
Use the ‘Key’ to help you set up Back Bench Gym Supplies OR See ‘Set up a Company’ in the ‘Introduction to MYOB’ chapter as a guide.
SET UP ACCOUNTS
A. Description/Data To set up the Accounts you will have to adjust your Accounts List; this will involve:
• Edit Accounts from your Accounts List – Trade Debtors and Creditors.
• Enter Opening Balances.
S2 Set Up a Company File
Account # New Name Type 1-1200 Change to: Accounts Receivable Detail 2-1200 Change to: Accounts Payable Detail
Current Company Financial Conversion Accounts Name ABN Address Year Month List
Back Bench 32145321�99 248 Whitlam Close 2008 July Retail – Gym Supplies Barton ACT 2�00 Last Month Exercise – Your Name (02) �484 3542 June Equipment Dealer
INVENTORY 2008 MYOB.indd 6 6/03/2008 1:00:02 PM
Inventory, Purchases & Sales INV-17
2 Record the actual Quantity of each item on hand
At the Inventory Command Centre Window
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Count Inventory
At the Count Inventory Window
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Counted
Item # 7324 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 [TAB]
Item # 7328 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
Item # 9824 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Item # 9888 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Item # 9890 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Item # 9900 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adjust Inventory
At the Adjustment Information Window
Default Expense Account
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Continue At the Opening Balance Check Window
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Opening Balances At the Account Balance Check Window
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adjust Balances
INVENTORY 2008 MYOB.indd 17 6/03/2008 1:00:02 PM
INV-20 Inventory, Purchases & Sales
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Enter Purchases
At the Supplier field press [TAB] to bring up the List of your Suppliers or type in the first letter of the supplier’s name, e.g. M.
At the Purchases New Item Window
Supplier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [TAB]From your Supplier List . . . . . . . . . . . . . . . . . . . Menzies [Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Use Supplier
Select . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . BILLTax Inclusive . . . . . . . . . . . . . . . . . . . . . . . . . . . Purchase # . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20/07Supplier Inv # . . . . . . . . . . . . . . . . . . . . . . . . . . 3107 Bill . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
At Item Number [TAB] to show Item List
Look for . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Walking Machines
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Use Item
Price . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300 [TAB]
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
Now enter Invoice No. 9342 from Gorton’s Equipment Pty Ltd. See page INV-19.
When finished [Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel to return to Command Centre
INVENTORY 2008 MYOB.indd 20 6/03/2008 1:00:03 PM
INV-48 Inventory, Purchases & Sales
Step 1 – Create the Credit Note by Changing the Order to a Bill
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Enter Purchases
At the Purchases New Item Window
Supplier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Gorton’s [TAB]
At the Select from List Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Order # 156 –$110
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Use Purchase
Change details on order
Purchase # . . . . . . . . . . . . . . . . . . . . . . . . . . . . CN999
Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 01/08
Supplier Inv # . . . . . . . . . . . . . . . . . . . . . . . . . . 9342 [TAB]
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Bill
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
Step 2 – Match up the Credit Note with Supplier’s outstanding invoice balance
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Purchases Register
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Returns & Debits
At the Purchases Register Window
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CN999 –$110
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Apply to Purchase
Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 01/08 [TAB]
PO # 15� ($8250)
[Click] Amount Applied . . . . . . . . . . . . . . . . . . . 110 [TAB]
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
INVENTORY 2008 MYOB.indd 48 6/03/2008 1:00:03 PM
INV-5� Inventory, Purchases & Sales
At the Backorder List Window
Build [x] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Build
At the Auto-Build Inventory Window
Quantity to Build . . . . . . . . . . . . . . . . . . . . . . . . 10 [TAB]
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Build Items
At the Build Items Window
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
You should now be back at the original Invoice # 3�05.
INVENTORY 2008 MYOB.indd 56 6/03/2008 1:00:03 PM
INV-58 Inventory, Purchases & Sales
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
STOCKTAKE• Inventory Items On Hand 31st August as per physical stocktake
No Items need to be adjusted, Stock on Hand figures match the Physical Items counted.Make sure your stocktake equals the computer records for inventory on hand.
If your figures agree with the physical stocktake, then:
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
Item # Counted 7324 10 7328 258 8000 40 8100 40 8200 40 8300 0 8400 0 9824 45 9888 13 9890 0 9900 0
T37 Stocktake – Count Inventory On Hand Inventory > Count Inventory > Counted
INVENTORY 2008 MYOB.indd 58 6/03/2008 1:00:03 PM
INV-�0 Inventory, Purchases & Sales
Sales [Item Summary]
August
INVENTORY 2008 MYOB.indd 60 6/03/2008 1:00:04 PM
INV-72 Inventory, Purchases & Sales
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Delete Inventory Item
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
You cannot delete an item you have used during the current financial year. When you roll-over to the new financial year, the item can then be deleted. You can ‘remove’ an inventory item from the Select From List by simply marking the inventory item as inactive . This will NOT delete the item but it will prevent you from using this item in Sales and Purchases Modules. You will now make Item # 9890 (Skipping Rope) inactive.
S36 Make Inventory Item Inactive Inventory > Items List
INVENTORY 2008 MYOB.indd 72 6/03/2008 1:00:04 PM
INV-74 Inventory, Purchases & Sales
PRINT REPORTS
You will now Print the following Reports:• Inventory Journal• Purchases Item (Summary)• Sales Item (Summary)
Inventory JournalSeptember
Purchases [Item Summary]September
Sales [Item Summary]September
R2 Print Any Report
INVENTORY 2008 MYOB.indd 74 6/03/2008 1:00:04 PM
BA-16 Banking
BANK RECONCILIATION
A. Description/Data You will now RECONCILE Banking Transactions for June with the Bank Statement. There are FIVE steps to this procedure:
1. Enter Bank Fees, from the Bank Statement, that are NOT already in our accounting system.
2. Reconcile the Bank Statement to the Cheque Account.3. Correct any errors found in the reconciliation procedure.4. Complete the Reconciliation.5. Print the Reconciliation Report.
B. Instructions 1 Enter Bank Fees – $30 from the Bank Statement. Bank Fees charged to our Bank
Account need to be entered into our accounting system using the Banking Module.
At the Banking Command Centre Window
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reconcile Accounts
T47 Reconcile Bank Statement
The Accounting Result from the recording of a Cash Receipt is shown here via ‘Recap Transactions’. This result satisfies the Accounting Objective to increase the Cheque Account balance and to increase Income and GST collected.
ANX BANK account statement Statement no.: 0001 From: 1 June To: 30 June Account no.: 960334-55697
Account name: Liquid Assets
Date Particulars Debit Credit Balance
Liquid Assets222 Cobar Rd Broken Hill NSW 2880
1 Opening Balance 9,180.00.00 CR 3 Deposit 1,000.00 10,180.00.00 15 Cheque # 884132 220.00 9,960.00.00 21 Cheque # 884133 330.00 9,630.00.00 23 Cheque # 884131 180.00 9,450.00.00 30 Bank Fees 30.00 9,420.00.00 30 Deposits 462.00 9,882.00 CR
BANKING 2008 MYOB.indd 16 6/03/2008 12:26:05 PM
Banking BA-17
At the Reconcile Accounts Window
Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1110 [TAB]
New Statement Balance . . . . . . . . . . . . . . . . . . 9882 [TAB]
Bank Statement Date . . . . . . . . . . . . . . . . . . . . 30/06 [TAB]
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Bank Entry
At the Bank and Deposit Adjustments Window Service Charges
Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
ID. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SC300608
Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30/06
Expense Account. . . . . . . . . . . . . . . . . . . . . . . . 6-1200
Tax Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . N-T
Memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Monthly Bank Charges [TAB]
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
BANKING 2008 MYOB.indd 17 6/03/2008 12:26:05 PM
BA-22 Banking
B. Instructions 1 Inquire on Cheque Account Balance
At the Banking Command Centre . . . . . . . . . . . . Find Transactions Scroll Down
Select . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Account
At the Find Transactions WindowAccount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1110 [TAB]
After checking the Account Balance
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close to return to Command Centre
2 Cash Flow – future cash needs
At the Banking Command Centre Window
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Analysis Scroll to Cash Flow
At the Cash Flow Worksheet Window
Days to Look Ahead . . . . . . . . . . . . . . . . . . . . . 30
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Analyse Cash Needs
T45 Bank Account Balance – Inquiry
T48 Cash Flow Analysis
Error adjustment $462.00
BANKING 2008 MYOB.indd 22 6/03/2008 12:26:05 PM
BA-24 Banking
At the Index to Reports Window
Cheques & Deposits . . . . . . . . . . . . . . . . . . . . . Bank Register
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Customise
Dated From . . . . . . . . . . . . . . . . . . . . . . . . . . . . 01/06
To. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30/06
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Display
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
OR
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print
• Now Display or Print Cash Disbursement and Cash Receipts (Transaction Journals).
Cash Disbursement JournalJune
Bank RegisterJune
BANKING 2008 MYOB.indd 24 6/03/2008 12:26:05 PM
Banking BA-39
Unpresented Cheques at 31st July.
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reconcile
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reconcile
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
PRINT REPORTS AND CHEQUES
• Print the Bank Register and the Reconciliation Report for Account # 1-1110.
R2 Print Any ReportBanking > Reports
Bank RegisterJuly
BANKING 2008 MYOB.indd 39 6/03/2008 12:26:05 PM
BA-54 Banking
END OF PERIOD PROCESSING – August
R17 End of Period Processing – Close MonthSetup > Preferences > Security
Reconciliation Report
August
ID# Date Payee Deposit Withdrawal
BANKING 2008 MYOB.indd 54 6/03/2008 12:26:05 PM
Banking BA-55
Trial BalanceAugust
Bank RegisterAugust
BANKING 2008 MYOB.indd 55 6/03/2008 12:26:06 PM
BA-74 Banking
PRINT REPORTS AND CHEQUES
• Transactions Print: Bank Register, Cash Disbursements Journal, Cash Receipts Journal, Bank
Deposit Slip and Reconciliation Report.
• Cheques – Print Cheques #91230 to #91238
Bank ReconciliationMarch
Bank RegisterMarch
R2 Print Any Report
R10 Print Cheques – Banking Module
BANKING 2008 MYOB.indd 74 6/03/2008 12:26:06 PM
Banking BA-81
BANK RECONCILIATION
PRINT REPORTS AND CHEQUES• Print:
• Bank Register
• Cash Disbursements Journal
• Cash Receipts Journal
• Bank Deposit Slip
• Reconciliation Report
• BAS (optional)
ANZ BANK account statement Statement no.: 0001 From: 1 January To: 31 January Account no.: 773654001
Account name: U.R.R.C. Holdings Ltd
Date Particulars Debit Credit Balance
Ria’s Hair Salon360 Cowper St Hawthorn VIC 3122
1 Opening Balance 20,000.00 CR 8 Cheque # 665911 550.00 19,450.00 11 Cheque # 665913 275.00 19,175.00 26 Cheque # 665915 880.00 18,295.00 30 Cheque # 665912 660.00 17,635.00 31 Deposit 10,670.00 28,305.00 31 Bank Fee 30.00 28,275.00 CR
Ria’s Hair Salon360 Cowper St Hawthorn VIC 3122
Bank RegisterJanuary
BANKING 2008 MYOB.indd 81 6/03/2008 12:26:06 PM
BA-82 Banking
Reconciliation ReportJanuary
END OF PERIOD PROCESSING – January
BANKING 2008 MYOB.indd 82 6/03/2008 12:26:06 PM
Payroll PR-21
At the Process Payroll – Select Pay Period Window
Process all employees paid . . . . . . . . . . . . . Weekly
Payment date: . . . . . . . . . . . . . . . . . . . . . . . . . . 7/7
Pay period start: . . . . . . . . . . . . . . . . . . . . . . . . 1/7
Pay period end: . . . . . . . . . . . . . . . . . . . . . . . . . 7/7
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next
At the Process Payroll – Select & Edit Employee’s Pay Window
[Click] on . . . . . . . . . . . . . . . . . . . . . . . . . Smith, Paul
At the Pay Employee WindowCheque No . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Base Hourly . . . . . . . . . . . . . . . . . . . . . . . . . . . . [TAB] to Job ColumnJob: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Scroll Down . . . . . . . . . . . . . . . . . . . . . . . . . . . . to see deductionsCredit Union Savings . . . . . . . . . . . . . . . . . . . . – 40WA Health Fund . . . . . . . . . . . . . . . . . . . . . . . . – 10
PAYROLL 2008 MYOB.indd 21 6/03/2008 1:06:13 PM
PR-22 Payroll
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
Now enter Payroll data for Joe Velo (Job # 2) .
Base Hourly 40 Holiday Leave Loading Nil Holiday Pay Nil Overtime (1 .5) 2 Overtime (2) 1 Sick Pay Nil Credit Union Savings – $40 WA Health Fund – $20
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
Deductions are (-ve) negative, i.e. deducted from gross pay.
PAYROLL 2008 MYOB.indd 22 6/03/2008 1:06:13 PM
Payroll PR-23
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Continue
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
To cover the amounts paid to employees from the Payroll Cheque Account (current balance $0), we will transfer the cash from the main business cheque account, 1-1110 .
This is achieved by processing the payment/transfer through the Spend Money function in the Banking Module .
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Spend Money
The ‘Accounting Objective’ is to:
Debit: Payroll Cheque Account (1-1120) Credit: Cheque Account (1-1110)
PAYROLL 2008 MYOB.indd 23 6/03/2008 1:06:13 PM
PR-24 Payroll
Payee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cash for Wages
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Display Payroll Advice
Payroll Advice
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close Finish
The ‘Accounting Result’ from the transfer of funds to the Payroll Cheque Account from the Cheque Account is shown here via ‘Transaction Journal’ .
PAYROLL 2008 MYOB.indd 24 6/03/2008 1:06:14 PM
Payroll PR-25
• Print Paycheques from the Payroll Cheque Account All pays, whether cheques, direct bank deposits or cash MUST be printed via Print Paycheques in order to clear the Payroll system.
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print Paycheques
At the Review Cheques Before Printing Window
Selected Bank Account . . . . . . . . . . . . . . . . . . . Payroll Cheque Account
Number of First Cheque in Printer . . . . . . . . . . 1 [TAB]
[Check] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Smith
[Check] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Velo
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print
R12 Print Employee Paycheques
PAYROLL 2008 MYOB.indd 25 6/03/2008 1:06:14 PM
PR-26 Payroll
Set System Date – 14th July
• Pay Employees for the second week ending 14th July, using Key T60
* Allocate ‘Sick Pay’ to Job # 2. Pay employees from the Payroll Cheque Account. The next cheque number is No. 3. Transfer funds from the Cheque Account to the Payroll Cheque Account via the ‘Spend Money’ function.
T60 Pay Employees
Name Paul Smith Joe Velo Base Hourly 40 32 Holiday Leave Loading – – Holiday Pay – – Overtime (1 .5) 4 2 Overtime (2) 4 – Sick Pay – 8* Credit Union – $40 – $40 WA Health – $10 – $20 Job # 1 2
Payroll Advice
8/07 To 14/07
(Continued over page)
PAYROLL 2008 MYOB.indd 26 6/03/2008 1:06:14 PM
Payroll PR-27
– For week ended 14th July
PRINT PAYROLL REPORTS
Payroll1 . Register Summary – July2 . Payroll Summary – July – 01/07 to 14/07
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reports
At the Index To Reports Window – Employees
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Register Summary
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Customise
At the Register Summary Window – Advanced Filters Period . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Display
R12 Print Employee Paycheques
R2 Print Any Report
PAYROLL 2008 MYOB.indd 27 6/03/2008 1:06:14 PM
PR-28 Payroll
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print Print
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
• Now print the Payroll Summary from the ‘Payroll Categories’ reports Group
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
• Print Job Activity Summary from the ‘Jobs’ reports Group
At the Index To Reports Window[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Accounts
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Jobs – Activity Summary
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Customise
At the Activity Summary Window – Advanced FiltersDated From . . . . . . . . . . . . . . . . . . . . . . . . . . . . 01/07 [TAB]
To . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14/07
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Display
R16 Print Jobs Report
Payroll Register (Summary)July
Payroll Summary1/07 to 14/07
PAYROLL 2008 MYOB.indd 28 6/03/2008 1:06:14 PM
Payroll PR-29
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
PRINT TRIAL BALANCE
R1 Print Accounts Report – Trial Balance Accounts > Reports
Trial BalanceJuly
Job Activity (Summary)1st July To 14th July
PAYROLL 2008 MYOB.indd 29 6/03/2008 1:06:15 PM
Payroll PR-31
Set System Date – 21st July
TIMESHEETS – PAYROLL
Payroll data can now be entered via ‘Timesheets’ for those businesses that use a ‘timesheet’ to record employees’ work times . This means that an employee’s pay is calculated directly from the information entered via the timesheet .
The Process is:
1. Setup Timesheets for use (Enable Timesheets)
2. Adjust the settings for each employee (Cardfile) – Wages – Standard Pay 3. Enter the Timesheet for each employee
4. Process the Pay .
We will now process pays for P . Smith and J . Velo, using a timesheet for the week ending 21st July .
Step 1 Enable Timesheets
To be able to use the Timesheet facility, we have to enable ‘Timesheets’ for the calculation of an employee’s pay.
At the Command Centre Window[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setup (Menu Bar)
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Preferences
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . System
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I use Timesheets for Payroll and my week starts on Sunday
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
PAYROLL 2008 MYOB.indd 31 6/03/2008 1:06:15 PM
PR-32 Payroll
As an alternative, you can use the Easy Setup Assistant > Payroll > Timesheets to enable the Timesheet facility.
At the Command Centre Window
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Enter Timesheet
Your Timesheet will look like this:
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
Step 2 Adjust Settings
We now need to adjust the settings for these two employees, i .e . Pay Basis must be ‘hourly’ and Base Hourly hours must be zero (0) . To avoid duplication of hours paid, hours must be shown as zero (0) . This is because MYOB will pay the standard pay plus the hours recorded on the timesheet, if this is not done .
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cards List
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Paul Smith
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Edit
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Payroll Details
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Wages
Pay Basis* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Hourly
* Pay Basis must be ‘Hourly’ for a Timesheet – not ‘Salary’.
PAYROLL 2008 MYOB.indd 32 6/03/2008 1:06:15 PM
Payroll PR-35
Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Saturday 21 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 [TAB]
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
Now, enter the timesheet for J . Velo .
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
Step 4 Process PaysProcess the Payroll for the week ending 21st July .
At the Command Centre Window
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Process Payroll
T60A Process Payroll and Reimbursement of Payroll Cheque Account for Cash Pays
J . Velo works 40 hours plus 2 hours at time-and-a-half (1 .5x) on Wednesday and 3 hours double time (2x) on Sunday (Job # 2) .
PAYROLL 2008 MYOB.indd 35 6/03/2008 1:06:16 PM
PR-36 Payroll
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Smith, Paul
Cheque No . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
The 40 hours Base Hourly and 4 hours Overtime automatically appear here on the paycheque directly from the information entered on the employee’s timesheet.
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Velo, Joe
Cheque No . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Continue OK
PAYROLL 2008 MYOB.indd 36 6/03/2008 1:06:16 PM
Payroll PR-37
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Spend Money
Payee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cash for Wages
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print Customised Payslips
Number of First Cheque in Printer . . . . . . . . . . 5
[Check] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chq # 5
[Check] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chq # 6
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print Print Finish
PAYROLL 2008 MYOB.indd 37 6/03/2008 1:06:16 PM
Payroll PR-47
At the Entitlement Exemptions Window
Using the Mouse pointer Exempt all the Wage Categories items except for Base Hourly, Holiday Pay, Long Service Leave and Sick Pay .
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK • Sick Leave Accrual – Modify
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sick Leave Accrual
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Edit Entitlement
At Entitlement Information Window
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
At the Entitlement Exemptions Window Using the Mouse pointer Exempt all the Wage Categories items except for Base Hourly, Holiday Pay, Long Service Leave and Sick Pay .
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
PAYROLL 2008 MYOB.indd 47 6/03/2008 1:06:16 PM
PR-52 Payroll
Enter Bank Information for W. Acrim – paid electronically by Bank Transfer to his bank account.
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Payment Details
Payment Method . . . . . . . . . . . . . . . . . . . . . . . . Electronic
Electronically distribute net pay among . . . . . . 1
BSB Number . . . . . . . . . . . . . . . . . . . . . . . . . . . 678127 [TAB]
Bank Account Number . . . . . . . . . . . . . . . . . . . 2638294
Bank Acct Name . . . . . . . . . . . . . . . . . . . . . . . . W & I ACRIM
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Phone Date of Start Method Bank Name Address No. Birth Date of Payment Information
2 45 Chester Rd 03 7422 1515 6/11/50 2/5/88 Electronic BSB 678127 Acrim Bellerive A/c # 2638294 Wassi TAS 7018 W & I Acrim
PAYROLL 2008 MYOB.indd 52 6/03/2008 1:06:17 PM
PR-70 Payroll
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Continue
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
• Prepare Electronic Payments – Acrim
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Prepare Electronic Payment
At the Prepare Electronic Payments Window
Pay from Account 1-1120 – Payroll Cheque Account
(Column) . . . . . . . . . . . . . . . . . . . . . . . . . . .
–$126 enter manually
PAYROLL 2008 MYOB.indd 70 6/03/2008 1:06:17 PM
Payroll PR-71
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Save
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
At the Process Payments Window
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next>
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Finish
*Cheque # = 2 *Base Hours = 63 (see Timesheet over) *O/Time x 1 .5 = 2 (see Timesheet over) *O/Time x 2 .0 (Adjustment) = 4 (see Pay Variation) *Sick Pay Hours = 7 (see Timesheet over) *Commission Received this pay = $50 *Additional Superannuation paid = – $46 .20 *Job Centre = No .1
selected to prepare electronic payment
Now process Payroll data for Birmingham as ‘ Process individual employee’ (Paid by Cheque from the Cheque account) . Also Adjust B. Birmingham’s pay for this period, additional 4 hours overtime worked on Saturday at double time not recorded on Timesheet .
PAYROLL 2008 MYOB.indd 71 6/03/2008 1:06:17 PM
PR-72 Payroll
At the Select & Edit Employee’s Pay Window
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Birmingham
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
TIMESHEETP. ROWLES & CO.
PERIOD ENDED: 30/06 DEPARTMENT: Sales PAY: Fortnight NAME: Birmingham B . POSITION: Salesperson
IN OUT NORMAL HRS O/T HOURS
MONDAY 9 .00 7 .00 7 2 TUESDAY 9 .00 5 .00 7 WEDNESDAY 9 .00 5 .00 7 THURSDAY SICK 7 FRIDAY 9 .00 5 .00 7 SATURDAY SUNDAY MONDAY 9 .00 5 .00 7 TUESDAY 9 .00 5 .00 7 WEDNESDAY 9 .00 5 .00 7 THURSDAY 9 .00 5 .00 7 FRIDAY 9 .00 5 .00 7 SATURDAY
TOTAL 63 7 2
PAYROLL 2008 MYOB.indd 72 6/03/2008 1:06:18 PM
Payroll PR-77
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Continue OK
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Spend Money *
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next>
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Finish
* By selecting ‘Spend Money’ we are transferring the amount of this termination pay from the Cheque Account to the Payroll Cheque Account. This is reimbursing the Payroll Cheque Account from our main Cheque Account. We could have left this for now and done it later with any other pays made from the Payroll Cheque Account.
4. Enter Termination Date To clear all entitlement balances and delete recurring paycheques for Adams .
At the Command Centre
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cards List
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adams
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Edit
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Payroll Details
Termination Date . . . . . . . . . . . . . . . . . . . . . . . . 30/06 [TAB]
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK at warning
PAYROLL 2008 MYOB.indd 77 6/03/2008 1:06:18 PM
PR-88 Payroll
Step 4 of 9 Set Up the Payment Summary Fields At the Payment Summary fields – split Window
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Gross Payments
At the Select Payroll Categories Window Using the mouse pointer, Check the following Payroll categories:
Base Hourly Holiday Leave Loading Overtime (2x) Base Salary Holiday Pay Sick Pay Commission Overtime (1 .5x) Unused Holiday Pay
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Allowance 1
In Description Column – type in . . . . . . . . . . . . Travel [TAB]
At Select Payroll Categories Window
Using the mouse pointer . . . . . . . . . . . . . . . . . . Travel Allowance
Select all Payroll Categories for Gross Payments.
Highlight
PAYROLL 2008 MYOB.indd 88 6/03/2008 1:06:18 PM
Payroll PR-89
At Payment Summary Field Window
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Lump Sum Payments A
Using the mouse pointer . . . . . . . . . . . . . . . . . . Termination Pay
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Deduction 1, etc. (Use down arrow)
Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . Union Fees [TAB]
Using the mouse pointer . . . . . . . . . . . . . . . . . . Union Fee
Highlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Tax Withheld
Using the mouse pointer . . . . . . . . . . . . . . . . . . PAYG Withholding
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next >
Step 5 of 9 Enter Reportable Fringe Benefit
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next >
PAYROLL 2008 MYOB.indd 89 6/03/2008 1:06:18 PM
PR-90 Payroll
Step 6 of 9 Review Individual Payment Summaries At the Review Individual Payment Summaries Window
To view PAYG Payment Summary for Acrim
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Acrim
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next >
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print
PAYROLL 2008 MYOB.indd 90 6/03/2008 1:06:19 PM
Payroll PR-91
Step 7 of 9 Save the EMPDUPE File . . . . . . . . . Next > [Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Save
The EMPDUPE File contains all the Payroll Information for the business’s employees and can be sent to the ATO (Australian Tax Office).
Step 8 of 9 Check the EMPDUPE file totals
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next >
Step 9 of 9 That's It! You're Finished
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Finish
END OF PERIOD PROCESSING
A. Description/DataEnd of Period Processing involves three Steps: 1. Period end Processing 2. Start a New Financial Year 3. Start a New Payroll Year
You should always back up your Company file before starting a New Year. B. Instructions 1 Period End Processing
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setup from the MYOB Menu Bar
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Preferences from the Setup Menu
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Security
Lock Periods: Disallow Entries Prior To: . . . . . . . . . . . . . . . . . . .30/06
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
R17 End of Period Processing – Close Month
PAYROLL 2008 MYOB.indd 91 6/03/2008 1:06:19 PM
PR-94 Payroll
P. Rowles & Co. – Your NameTrial Balance
June
PAYROLL 2008 MYOB.indd 94 6/03/2008 1:06:19 PM
Payroll PR-99
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close Close
• Enable Timesheet facility
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setup (from Menu Bar)
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Preferences
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . System
Select . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I use Timesheets for:
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Payroll
and My Week Starts on . . . . . . . . . . . . . . . . . . . Tuesday
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
As an alternative, timesheets can be enabled by selecting:
Easy Setup Assistant (ESA) > Payroll > Timesheets
Change Pay Rate
PAYROLL 2008 MYOB.indd 99 6/03/2008 1:06:20 PM
Payroll PR-103
Pamela has no pay deductions .
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record Continue OK Next >
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Finish
• Print Paycheques (Cheque Account)
R12 Print Employee Paycheques
PAYROLL 2008 MYOB.indd 103 6/03/2008 1:06:20 PM
PR-104 Payroll
PRINT PAYROLL REPORTS
• Print Payroll advice
• Register Summary• Payroll Summary
END OF PERIOD REPORTS
• Print Job Activity and Trial Balance
R14 Print Employee Pay Advice Slips
R1 Print Accounts Report – Trial Balance
R2 Print Any Report
R16 Print Jobs Report
PAYROLL 2008 MYOB.indd 104 6/03/2008 1:06:20 PM
Payroll PR-113
Payroll Register (Summary)July
Chemney Enterprises – Your NameLight Square Adelaide SA 5000
Entitlement Balance (Detail)July
Payroll SummaryJuly
PAYROLL 2008 MYOB.indd 113 6/03/2008 1:06:20 PM
PR-136 Payroll
Click to the right of 1 June
The Date should now be week of 2 June - 8 June
Enter the hours worked for the second week of the fortnight as per the timesheet .
By clicking or we can view the timesheets prepared for the two (2) weeks of the fortnight.
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK to record the timesheet
To process the fortnightly pay for Anderson:
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Process Payroll
You should note that two (2) weekly pays appear for Anderson for this fortnight.
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next > Record Continue
OK Next > Finish
PAYROLL 2008 MYOB.indd 136 6/03/2008 1:06:21 PM
Payroll PR-139
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Next >
PAYROLL 2008 MYOB.indd 139 6/03/2008 1:06:21 PM
Set System Date – 13th July
ENTER TRANSACTIONS
A. Description/Data
You will now enter Transactions up to the 13th July: 1. Supplier Invoice 2. Supplier Credit Note 3. Sales Invoice 4. Receipt (Payment) from a Customer 5. Payment to a Supplier – including Early Payment Discount 6. Print Cheque
B. Instructions
1 Supplier Invoice – for goods purchased on credit
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
Integration INT-21
Purch. Supp. Item Price Freight Total Supplier’s Name # Date Inv. # Bill # Ex-Tax Ex-Tax $ Zambian Bros 190 03/07 201 700 EL001 10 – –
500 LL001 5 50 10,505
T3 Enter Supplier Invoice – No Purchase Order Purchases > Enter Purchase > Bill
INTEGRATION 2008 MYOB.indd 21 6/03/2008 12:56:21 PM
2 Supplier Credit Note
Goods returned damaged, Supplier Invoice 201, Order # 190, 3rd July .
Two steps are required to enter Credit Notes: 1. Enter the Credit Note as a Negative Purchase. 2. Match the Negative Purchase against the Supplier’s outstanding balance.
Step 1 Create Credit Note (–ve)
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
Step 2 Set Credit Note off against Invoice (Number 201, PO# 190)
INT-22 Integration
Purch. Supp. Item Price Total Supplier’s Name # Date Inv. # Bill # Ex-Tax Freight $
Zambian Bros 191 05/07 CN303 (–20) EL001 10 – (220)
T5 Enter Credit Note received from Supplier Purchases > Enter Purchase > Bill (–ve)
INTEGRATION 2008 MYOB.indd 22 6/03/2008 12:56:21 PM
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
3 Customer Invoices – for goods sold on credit
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record Cancel
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
4 Payments From Customer – Full Payment of Invoice # 106
Integration INT-23
Inv. Cust. Item Total Customer # Date PO # Ship # $ Hannas Hotel 107 10/07 123 500 EL001 16,500
T13 Create a Customer Sales Invoice Sales > Enter Sales > Invoice
Amount Applied
ID Amount Discount Amount Customer # Date Received $ $ Applied $ Hannas Hotel CR000002 13/07 9350 – 9350
INTEGRATION 2008 MYOB.indd 23 6/03/2008 12:56:22 PM
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
5 Pay Suppliers – Early Payment Discount (PO# 189, 30/06)
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
INT-24 Integration
Amount Paid
Discount $110
T8 Pay Suppliers – Early Payment Discount Purchases >Pay Bills > Supplier
Discount $ Supplier Cheque # Date Amount $ Incl. GST
Zambian Bros 123456 10/07 5,390 110
T26 Receive Customer PaymentsSales > Receive Payments > Customer
INTEGRATION 2008 MYOB.indd 24 6/03/2008 12:56:22 PM
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancel
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
END OF PERIOD ADJUSTMENT
A. Description/Data
You will now enter the monthly Depreciation charge for Store Equipment and save the Journal entry as recurring.
B. Instructions
7 Journal Entry
INT-30 Integration
Account Debit Credit Date Memo No. $ $ Tax
31/07 Monthly Depreciation 6-1300 1,000 N-T
1-2620 1,000 N-T
T50 Record a Recurring Journal Entry Accounts > Record Journal Entry
INTEGRATION 2008 MYOB.indd 30 6/03/2008 12:56:22 PM
B. Instructions
Before you do your Bank Reconciliation you should adjust your records for any Bank Fees and Charges – Bank Entry .
1 Bank Fees – $15 (expense account # 6-1200)
[Click] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Record
INT-32 Integration
T47 Reconcile Bank Statement Banking > Reconcile Accounts > Account
ANZ BANK account statement Statement no.: 001 From: 1 July To: 31 July Account no.: 69251-10267
Account name: Liquid Assets
Date Particulars Debit Credit Balance
Boutique Cellars50 Wombat AveNoosaville QLD 4566
1 Opening Balance 6,500 .00 CR 1 Cheque # 123455 1,100 .00 5,400 .00 1 Deposit 600 .00 6,000 .00 13 Deposit 9,350 .00 15,350 .00 16 Cheque # 123456 5,390 .00 9,960 .00 20 Deposit 7,150 .00 17,110 .00 31 Bank Fees 15 .00 17,095.00 CR
INTEGRATION 2008 MYOB.indd 32 6/03/2008 12:56:23 PM
Integration INT-59
END OF PERIOD REPORTS• You will now print the following Reports:
• Aged Payables (Payables Ageing Summary)
• Aged Receivables (Receivables Ageing Summary)
• Accounts – Trial Balance, Profit & Loss and Balance Sheet
R4 Print a Payables Ageing Report Purchases > Reports > Payables
R7 Print a Receivables Ageing ReportSales > Reports > Receivables
R2 Print Any Report
Aged Payables31st August
Aged Receivables31st August
Reconciliation Report31st August
INTEGRATION 2008 MYOB.indd 59 6/03/2008 12:56:23 PM
INT-92 Integration
PRINT REPORTS• You will now Print the following Reports: • Bank Reconciliation • Inventory Journal • Purchases Item Report • Sales Item Report
END OF PERIOD PROCESSING• You will now perform End of Period processing for October .
Reconciliation Report31st October
Inventory Journal1/10 To 31/10
INTEGRATION 2008 MYOB.indd 92 6/03/2008 12:56:23 PM
Non-Current Assets NCA-�7
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
SetSystemDate – 31stDecember2007
Change the System date while you are in AssetManager, i.e. don’t exit AssetManager.
ENTERTRANSACTIONS
A. Description/Data You will now enter:
1. A new Vendor, Davis Hydraulics;2. The Purchase of a new Hydraulic Jack on 31/12/07 to be used in the warehouse;3. The Sale of the company's Forklift and a Filing Cabinet for cash on 31/12/07.
S52 EnterHistoricalAcquisitions–AddAssets–AssetManager
NON-CURRENT ASSETS 2008 MYOB.ind27 27 12/03/2008 11:52:33 AM
Non-Current Assets NCA-�9
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OK
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
T64 PurchaseNewAsset–AssetManager
NON-CURRENT ASSETS 2008 MYOB.ind29 29 12/03/2008 11:52:34 AM
NCA-34 Non-Current Assets
AssetListbyAssetID
PrintTaxReport
NON-CURRENT ASSETS 2008 MYOB.ind34 34 12/03/2008 11:52:35 AM
Non-Current Assets NCA-35
DepreciationJournals1/07to30/06
GraphsFrom the Command Centre you can view data in graph form – either PIE CHART or TIME LINE:
Select. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[Click]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Close
TrialBalanceReportforperiodending30/06
NON-CURRENT ASSETS 2008 MYOB.ind35 35 12/03/2008 11:52:35 AM
NCA-4� Non-Current Assets
PRINTREPORTS• Asset – Asset List by Asset Group • Journal – Asset Journals – Trial Balance • Tax – Depreciation Schedule
ENDOFPERIODPROCESSING
TrialBalanceReportforperiodending30thJune
R21 EndofPeriodReports–AssetManager
R20 EndofPeriod–AssetManager
NON-CURRENT ASSETS 2008 MYOB.ind42 42 12/03/2008 11:52:36 AM