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Agenda
– Who is Workday– The path to innovation– What is being done across the country – and lessons learned– Why technology matters– Procurement and contracting considerations and best practices– Enterprise cloud ERP case study– Questions
TECHNOLOGY FOUNDATION
ANALYTICS
SECURITYMODEL
ORGANIZATIONALSTRUCTURES
BUSINESS PROCESS FRAMEWORK
PROCUREMENT
EXPENSESPROJECTS
PAYROLL
TALENTRECRUITING
HUMAN RESOURCES
FINANCIALS
REVENUE INVENTORY
STUDENT
INSIGHT APPS
ONE CONSUMER UI
TIME TRACKING
PROJECTBILLING
They Said What About Innovation?
“The horse is here to stay but the automobile is only a novelty – a fad” Michigan State Bank Advising Henry Ford’s lawyer
“Computers in the future may weigh no more than 1.5 tons” Popular Mechanics Magazine
“There is no reason anyone would want a computer in their home” Ken Olsen, Digital Equipment Corporation
“The computer was born to solve problems that did not exist before.” Bill Gates, Microsoft
“There’s no way that company exists in a year.” Tom Siebel, Siebel Systems referring to Salesforce.com
“The significant problems we face today cannot be solved at the same level of thinking we were at when we created them.”
- Albert Einstein
Government Paths To Cloud Maturity and Case Studies
Strategies Case Study Examples
Data Center Consolidation:Shared Service, Managed Service, Outsourced Service
US Federal GovernmentCommonwealth of VirginiaCommonwealth of Pennsylvania
Cloud First Policies: US Federal Government
All agencies identify moving 3 “services to the cloud” – Barriers to accomplishment: staff skills and procurement processes, security
Infrastructure as a Service California’s “Cal Cloud”Texas Cloud Broker Service
Platform as a service Google Apps, Microsoft 365Even the CIA is moving to Cloud
“Open Government” Initiatives
Recovery.govCity of Boston
Enterprise SaaS Applications Citizen Call Centers, 311, Workday ERP, HR, Payroll, Financials Applications
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Modern Cloud
Customization Configuration
Multiple Versions One Version
Expensive Upgrades Updated by Provider
Hosted in Cloud
Subscription Priced
Hosted in Cloud
Subscription Priced
Legacy Cloud
Efficient Delivery Model
Built with Contemporary Technology
Service-OrientedArchitecture
Web ServicesIn-Memory
Object-Oriented
Hadoop
Multi-TenantMachine Learning XML
HTML5 Service-Oriented Architecture
Web Services
In-Memory
Hadoop
Elastic Grid
Multi-Tenant
HadoopXML
HTML5
Service-OrientedArchitecture
Web Services
In-Memory
Object-Oriented
Elastic Grid
Multi-Tenant
Metadata Object Model
XML
HTML5
Service-Oriented Architecture
Object-Oriented
Object Model
XML
Machine Learning
Elastic Grid
Object ModelObject-Oriented
Machine Learning
Object Model
Hadoop In-MemorySOA
HTML5Elastic Grid
Web Services
HTML5
HTML5
Adaptable ProvenFutureProof
Machine Learning
Recent Forums on Cloud Procurement
•American Bar Association: Cloud Computing and Contracting Panel
How State and Local Governments Can Achieve Benefits and Balance Risks
•Government Finance Officers Association: A Cloud Procurement Reform Panel
•Center for Digital Government: Public-Private Workgroup for Cloud Procurement
•New York State: IT Terms & Conditions – A Workshop for Attorneys
•New York State: OGS Procurement Input and SaaS Considerations
•New York State: Legislative Roundtable – State Operations Sub-Committee
•State of California: Special Provisions for SaaS Contracting10
City of Orlando
Systems ReplacedInfinium (HR/PR)JDEdwards (FIN)Lotus Notes Apps.net AppsPaper
Demographic Information
Full Time Employees 3,200
Part Time Employees 500
Annual Budget $2 Billion
• Existing systems were not meeting the needs of the organization
Accessibility, usability, and keeping pace with change “Down Training” new employees Too costly to keep up to date
•Systems were too difficult to maintain Existing customizations and the requirement for more customization Finding talent that knows how to maintain older systems Too many integrations
Justification for Change
•Stiff competition for capital funding
•Must be a long-term solution‒There will be no appetite to do this again‒Adaptable for whatever the future may bring
• “Cloud First When Applicable” Policy
Replacement Considerations
City of Orlando Project Summary
•Contract Signed November 2012
•Project Kickoff February 2013
•Project Duration 15 Months
HCM / Budget Prep (2/14)
Financials (3/14)
Payroll (5/14)
On Time
On Budget
Organizational Benefits
•Simplified update process and no upgrades
•Mobile‒Where the majority of employees actually access it!
Technical Benefits
•Stronger security framework‒Unified security configuration‒Secure system access‒Audit always on
•Solution for business continuity and emergency preparedness
Functional Benefits
•Reporting capabilities beyond the accounting structure
•Robust analytical capabilities ‒Information on demand‒Improved accountability
•Flexible configuration