Monthly Special Education Coordinator Meeting
October 13, 2014
Topics• Enrich
– Progress Reports– Logging Services (service providers)– Direct vs Indirect (LRE section)– Other
• Add placement date• Alt assessment
• IEP Amendments • Compensatory Services Meetings• Tracking Removals for Discipline • FBAs• Reevaluations
ENRICHProgress Reports
5 options for reporting progress
1. N/A for Comparable Services2. 4.5 weeks with school interim reports3. Quarterly with school
quarterly reports4. Every 4.5 Weeks5. Every 9 Weeks
• There is a differenceBetween numbers2 and 3 with 4 and 5.
Progress Reports
• 4.5 weeks with school interim reports• Quarterly with school quarterly reports
• The District sets theapproximate date fordashboard reminders
Progress Reports
• Every 4.5 Weeks• Every 9 Weeks
• There is not “set date” for thisoption for this, so there isnot a dashboardreminder
Progress Reports
• Sample of “every 9” – to edit, click “goal progress”
To edit (add a progress report data) – click edit progress report
Edit
Probe Scores
Annual Goal
Progress towards Goal
IGNORE THE DATES
Goal 1
Report #1
Report #3
Report #1 Comments
Report #2 Comments
Report #3 Comments
Report #2
Enter the Data – manually add a date
How it looks – now click print
The printed version (PDF) – notice, the dates assigned by the district does not
appear – that’s why you’ll need to manually add a date in description.
ENRICHService Logs (assigning Service Providers)
Service Logs
• Enrich has a feature that allows a service provider to log services.
• This can also be used to log the provision of accommodations.
• The use of the service log isn’trequired at theDistrict level.
Service Logs
• By assigning providers, this helps tremendously with reports and dashboard reminders.
• There are a few steps that need to be done to allow for service log provision:
1) Set the permissions of the provider to be able to provide
that particular service(see next slide)
Service Log
• School Coordinators:– Click administration – Click view all users roles– Edit the role of that user• Only edit:
– Team Responsibility– Service Provider Title– “provide” under
Services
– Click save
Service Logs: The Roles Page
Service Logs
2a) Assign them as a provider under the student’s dashboard
1 2
3
4
5
Service Logs
2b) Assign them as a provider under the student’s dashboard – but it’s gray-ed out
this will only happenfor converted data
at first Annual review, itwon’t be anissue
Click View Details
Issue
Administrative Edit
Switch from what came from Excent to one of the Enrich options
from English Lang Arts to ELA
Click Save
Problem Solved . . . Go back to Step 2a =)
Fixed
Every 4.5 or 9 weeks• Reminder that this will reset with every
Special Review or amendment to the IEP since it isn’t tied to the report card date, but is tied to the implementation/start date of the IEP
ENRICHDirect vs Indirect
Direct vs Indirect: Total Minutes
• Let’s say you want to add 15 minutes of indirect services . . . Where does this get calculated?
LRE Section
• DO NOT use “additional time outside general ed” to show your indirect minutes time.
Not here . . .
Services Section
• Indirect time is auto calculated here:
• This is where you look for EFA funding
Here . . . .
ENRICHRunning Draft Reports
Other - Enrich
Reports
• One of the CPR requirements is to run a draft report from Enrich. The next few slides show you how:
From the dashboard – click “create/manage reports”
Click the + by New Blank ReportFind Draft Plans
Add “fields” to the report(i.e. student name/case manager)
Add the fields . . . Click add
Student Name Case Manager
12
3
Click Run
Print or Export
List of everything in
draft
ENRICHOthers
Enrich: Other
• Adding new users in Enrich
• Use this link to either:– Add– Delete
https://adobeformscentral.com/?f=xOyRfq9KCef45iR-Rn0rvg
Other – Add Placement Date
Other• Add Placement Date explanation – sort of a
“misnomer” and isn’t what it sounds like– Semester 1 will have 250 minutes/week of resource
math support/instruction because of Algebra 2 class– Semester 2 will have 15 minutes/week consult because
no math class– Add Placement Date for the beginning of Semester 2 to
reflect different servicesOR
– IEP is written for 2/2014 through 2/2015 so needs to reflect schedule for Semester 2 of 2013-14 and also Semester 1 of 2014-15
Other – Alternate Assessment
• Mark either Yes or NA • No should never be marked and will be
removed by Enrich as an option in the future• Don’t go back to “fix” now; just be aware for
the future
IEP Amendments/Special Reviews
• Changes made to IEP• No changes made to IEP
IEP Amendments/Special Reviews• For all special reviews, even if no changes are made
to the IEP, complete an IEP Amendment (cover page) to document the IEP meeting– Then go to Program tab– Edit details– Amend Save– Finalize – this creates a breadcrumb trail of special
reviews
IEP Amendments/Special Reviews• IEP Amendment (cover page)
– Yes, meeting/No, meeting– Sections changed (put “None” if no changes were made)
• Make handwritten changes on “real” IEP and upload• Program tab
– Edit Details of converted data– Amend– Make changes and save, validate, finalize or if no changes were made, just save, validate,
and finalize
• Once you’re done, you an click Edit details again and see the breadcrumb trail of Special Reviews
Possible Denial of FAPE/Compensatory Services
meetings
Reasons for denial of FAPE meetings• Comparable services were not begun within 5 days of
enrollment• Related services have not been provided• Significant changes were made to services without supporting
data when student transferred into school• Evaluation was not completed within 60-day timeline• Reevaluation or Annual Review was late• Portion of the IEP was not implemented as written• Progress report not issued as required by IEP• Failure to provide accommodations as required by IEP• School fails to write a minimally compliant IEP
Discussion of Possible Denial of FAPE/Compensatory Services Meetings
• All decisions regarding the possible denial of FAPE and need for compensatory services are made by the IEP team
• Decisions are made based on data• Compensatory services plan is developed• Follow-up IEP meeting is held once compensatory
services are provided to discuss progress/outcomes
Process for discussion• Purpose-to determine whether there was a
denial of FAPE and if so, what compensatory services are owed
• Review of data• Determination of denial of FAPE– If yes, development of compensatory services plan
Review of data• Review of what the current issue is (i.e. discuss what
should have happened and what didn’t happen like “didn’t provide progress reports in a manner consistent with the frequency stated in the IEP).
• discussion of the present levels of academic achievement and functional performance (PLAAFP)
• discussion of the current progress towards the annual goals
• Discussion of negative impact, if any, due to (insert the compliance issue)
• What would the current present levels look like if the student had gotten what he was supposed to have gotten?
• Based on:– parent input– teacher/staff input
Compensatory Services Plan• amount of services needed to make up the
deficit • location of services• person providing services• measurement of progress• documentation of provision of services (see
cheat sheet for use of Services Log)
Follow-up IEP meeting• Team must meet after compensatory services
have been delivered to review progress and determine if the obligation has been met – Is the student “caught back up”?– Do any changes need to be made to IEP as a result
of the completion of the compensatory services (such as updating the PLPs/Findings)?
Samples for denial of FAPE discussions
• BookShelf under Resources–Agenda to guide discussion–Sample PWN
Functional Behavior Assessment
Functional Behavior Assessment
• A Functional Behavior Assessment (FBA) is a process that identifies specific target behavior, the purpose of the behavior, and what factors maintain the behavior that is interfering with the student's educational progress.
• Note the word “Assessment”
FBAs• A FBA means you are gathering additional
information to figure out exactly what the student is doing, why he is doing it, and what you can do to change the behavior (BIP)
• Any time you gather additional information outside of typical progress monitoring, this must be done through a reevaluation and parent consent to reevaluate
FBAs• Very rarely would you go into a reeval/FBA
and already have enough info to do the BIP without needing to gather additional information
Evaluations and Reevaluations
Evaluations and Reevaluations
• Remember we are now using a combination of the Enrich process and out “old” eval/reeval forms
• The Enrich directions on the BookShelf under Process, Procedures,… will walk you through how to do this
Evaluations and Reevaluations
• You will begin each process in Enrich – Setting up the meeting and documenting the
process– Move to the paper forms– Then end the process in Enrich• Eligibility• IEP Amendment (cover page)/SR or AR
LATER THIS MONTH
Later this month
• Be on the lookout for instructions regarding your Table 1 & 3 (child count).
• For most, this is your firstofficial report you’llrun for the StateDepartment of Education
Next Meeting
• Monday, November 10, 2014
Thank you!