GYMPIE REGIONAL COUNCIL
MINUTES
of the
SPECIAL MEETING
CHAIRMAN: Cr GC Hartwig (Mayor)
Held in the Fossickers Room
Civic Centre
Mellor Street
Gympie Qld 4570
On Wednesday, 2 September 2020
At 9.00am
I I I I I
GVMPIE ~ REGIONAL
COUNCIL ~
Special Meeting Minutes 2 September 2020
Page 2 of 5
Gympie Regional Council SPECIAL
Mayor GC Hartwig (Chairman)
Crs J Milne, NG Jensen, SA Waldock, BM Devereaux, DH Stewart, HT Smerdon,
WA Polley and RA Fredman.
CONTENTS:
ACKNOWLEDGEMENT ....................................................................................................................... 3
SECTION 1: APOLOGIES / LEAVE OF ABSENCE ............................................................................ 3
SECTION 2: DISCLOSURE OF INTERESTS ...................................................................................... 3
SECTION 3: IN COMMITTEE ........................................................................................................... 4
3.1 TENDER AWARD; LAURENCESON ROAD UPGRADE (RFT0210) ............................................................................................. 5
j~ GVMPIE l REGIONAL COUNCIL ~
Ordinary Meeting Minutes 26 August 2020
Page 3 of 5
The meeting commenced at 9.05am.
PRESENT: Mayor Cr GC Hartwig (Chairman), Crs BM Devereaux, NG Jensen, SA Waldock, DH Stewart, HT Smerdon, WA Polley and RA Fredman.
Also in attendance were Chief Executive Officer (Mr S Gray), Acting Director Corporate
Services/CFO (Mr D Lewis), Acting Director Economic and Community Development
(Ms S Cormack), Manager Projects and Procurement (Mr G Curry), Manager Waste Services
(Mr M Pavlinic) and Minutes Clerk (Ms T Byrne).
ACKNOWLEDGEMENT
SECTION 1: APOLOGIES / LEAVE OF ABSENCE
SECTION 2: DISCLOSURE OF INTERESTS
The Mayor asked if any Councillor needed to disclose an interest in any agenda item.
Cr Hartwig advised that he would be declaring a Perceived Conflict of Interest in relation to
Item 3.1.
Perceived Conflict of Interest
(Section 175E of the Local Government Act 2009).
Cr Hartwig informed the meeting that he has a Perceived Conflict of Interest in Item 11.2 as:
“I have performed work for two of the contractors who have tendered. The work did not
relate to road construction.”
Cr Hartwig determined that this personal interest is not of sufficient significance that it will
lead him to making a decision on the matter that is contrary to the public interest and would
best perform his responsibility of serving the public interest by participating in the discussion
and voting on this matter.
Cr Hartwig handed the chair to Cr Smerdon while the matter of his remaining in the meeting
was discussed and voted on.
Resolution of Perceived Conflict of Interest
M01/09/20
Moved Cr SA Waldock Seconded Cr WA Polley
That Cr Hartwig remains in the meeting while Item 3.1 is discussed and votes on the
matter.
Carried
FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr SA Waldock,
Cr WA Polley and Cr BM Devereaux.
AGAINST: Nil
The Mayor resumed as Chair of the meeting.
:I~ GVMPIE REGIONAL COUNCIL ~
Special Meeting Minutes 2 September 2020
Page 4 of 5
Cr J Milne entered the meeting at 9.06am.
SECTION 3: IN COMMITTEE
COUNCIL IN COMMITTEE
The Mayor advised the meeting that Council was going “Into Committee” to discuss:
1. Tender Award; Laurenceson Road Upgrade (RFT0210)
M02/09/20
Moved Cr SA Waldock Seconded Cr BM Devereaux
That pursuant to the provisions of Section 275 of the Local Government Regulation
2012, Council resolves to close the meeting to the public and move “into committee” to
consider the following matter/s:-
1. Tender Award; Laurenceson Road Upgrade (RFT0210)
Further, that in relation to the provisions of Section 171 of the Local Government Act
2009, Council resolves that following the closing of the meeting to the public and the
moving ‘into committee’ that all matters and all documents (whether in hard copy,
electronic, optical, visual or magnetic form) discussed, raised, tabled and/or considered
whilst the meeting is closed and ‘in committee’, are confidential to the Council and the
Council wishes to keep them confidential.
Carried
FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr GC Hartwig,
Cr SA Waldock, Cr WA Polley, Cr BM Devereaux and Cr J Milne
AGAINST: Nil
The meeting moved into committee at 9.07am.
Adjournment of Meeting
The meeting adjourned at10.10am.
Resumption of Meeting
The meeting resumed at 10.23am.
COUNCIL OUT OF COMMITTEE
M03/09/20
Moved Cr J Milne Seconded Cr BM Devereaux
That proceedings be resumed in Open Council.
Carried
FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr GC Hartwig,
Cr SA Waldock, Cr WA Polley, Cr BM Devereaux and Cr J Milne
AGAINST: Nil
j~ GVMPIE ·1 REGIONAL COUNCIL ~
Special Meeting Minutes 2 September 2020
The meeting resumed in open council at 10:25am.
3.1 Tender Award; Laurenceson Road Upgrade (RFT0210)
PORTFOLIO: Infrastructure Services
DIRECTORATE: Office of the CEO
DOCID:
j~ GYI\IIPI l REG IONAL. COUNC I L. -~
This item is in-committee in accordance with s275(1)(e) of the Local Government Regulation 2012 - contracts proposed to be made by it.
M04/09/20
Moved Cr SA Waldock Seconded Cr RA Fredman
That Council accepts the tender received from Birt Enterprises Pty Ltd for Tender RFT0210 Laurenceson Road Upgrade - Glanmire (Gympie) for the tender amount of $833,678.00 exclusive of GST in acknowledgement of Council's current financial constraints.
Carried FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr GC Hartwig, Cr SA Waldock, Cr WA Polley, Cr BM Devereaux and Cr J Milne AGAINST: Nil
There being no further business the meeting closed at 10.26am.
Confirmed this TWENTY-THIRD day of SEPTEMBER 2020
Page 5 of 5
ContentsSection 1:Apologies / Leave of AbsenceSection 2:Disclosure of InteresTS1.1 Tender Award; Laurenceson Road Upgrade (RFT0210)