building a shared vision
Current LEADERS IN our COMMUNITY were vital to the process
We LEARNED ABOUT stakeholder CONCERNS and sense of emerging purpose
what really matters comes only from open conversation and reflection
the heart of building a shared vision is to find a common ground that appeals to all
Get to know your members and their involvement in the community
Take-aways
Encourage them to share their passions and link them with your club’s vision for community service
Encourage them to identify opportunities for your club to get involved
Locate the “opinion” leaders in your community who can help spread your club’s message
More Take-aways
keep in touch with them socially and invite them to your club’s eventslearn what goals you have in common with themtreat them as stakeholders and give them credit
Build community support by leveraging your community connections
we got organized
we established a common vision
we became more inclusive
we used community resources well
what our Rotary Club did to succeed…
How Did it All Come Together?
Reduced original committee of 22 to small work groups to work independently
Appointed a facilitator to coordinate the work groups
matched volunteers with tasks that they liked and could do well
Getting Organized
Establish a Common Vision Eliminated Territorial Issues - the Millbrae Lions Scout House was transformed into the Millbrae Community Youth Center
Continually emphasized the need to give up “group” identities and work as a community.
Mantra was a “Youth Center” that all could identify with and support
Promoted realistic Financial Goals and Progress Reports
sensitive to all stakeholders and their expectations
listened to concerns and addressed all issues
communicated effectively
managed meeting time wiselycalendaragenda and minutestask assignments and deadlines
be inclusive
Use Community Resources effectively
Fundraising and Event Planning
Sweat Equity and Project Management
Financial Management
Professional Skills and Volunteer Organization
the bottom linekeep your eyes on the prize
promote the project everywhere
develop an effective fundraising plan and time frame
create an environment in which everyone has pride in ownership
WHAT DID MILLBRAE ROTARY DO TO SUCCEED?
held a district visioning workshop
adopted a 5- year strategic plan to meet our goals
planned and executed two targeted events with the lions club and our other stakeholders
raised enough funds to complete the youth center renovation project
Collaboration “tools”PROJECT MANAGEMENT – planning, scheduling and controls
PUBLIC RELATIONS - event flyers, press releases, tv announcements, newspaper ads
SOCIAL MEDIA - website event listings, constant contact e-mails, Facebook page, survey monkey
PERSONAL CONTACTS - with potential sponsors, donors and partners