Migrate from Lotus Notes to SharePoint 2013 or SharePoint Online - Tips, Tricks and HowsKnut Relbe-Moe, Chief Technical Architect, Knowledge Factory.
SharePoint Days 2015
Hi. I’m Knut
Oslo, NorwayKnowledgefactory.c
omOffice Server & Services MVP
Community Member @shareptkarm
http://sharepointblog.no
SharePoint Days 2015
Hi. I’m Knut
Oslo, NorwayKnowledgefactory.c
omOffice Server & Services MVP
Community Member @shareptkarm
http://sharepointblog.no
Agenda1 How to migrate from Lotus Notes
2 2 Real world projects
3 Tools
4 Demo
5 Summary / Next
How to migrate from Lotus Notes1
2
3
Analyze the data
Migrate the data from Notes to SharePoint/SharePoint Online
Clean up the data4
Decide which data to be migrated
1. Analyze the data
Migration Assessment Process
Application Inventory Data Analysis Estimation
Facts and Findings
Tasks
• Collect data of all existing LN Apps.•Conduct interview with application owners• Categorize and generate inventory of existing LN App.Outcomes
• LN Application Inventory.
Migration RoadmapTasks
• Complexity Classification.•Recommend Migration Approach.
Outcomes
• List of target applications with complexity level and recommended platforms.• Migration approach.
Tasks
• Apply norm and estimation process to calculate the estimated effort.• Cost calculation.
Outcomes
• Effort Estimation.• Cost Estimation.
Quotation
1. Analyze the data1. Collect a list of relevant LN databases
2. Interview sessions
3. Technically propose the consolidation
5. Estimate the size and complexity of applications.
6. Estimate efforts based on applications’ complexity and norms
7. Estimate the cost and duration for full migration of all databases to SharePoint
Great tool from AvePoint, DocAve Migratoor Tool:C:\Program Files\AvePoint\DocAve6\Agent\bin
1. Analyze the data
Decide which target platform to useJust SharePoint with SharePoint Lists and FormsOr Access Services with list as datasource or sql database.
Things to watch out forList Treshold, usually notes can have many list items, more then 100.000,
SharePoint have a treshold on 5000, so then you need to split up the list in many lists.This can be achived either with the 3rd party tool, or you can create new
views in Notes, to get more control over where the split would be.
1. Analyze the data
Work Flow Business and workflow of Lotus Notes App
Request Change Business No of request from customer to change businessExpected Relaunch Customer’s Go-Live Expected dateConsolidate Yes or NoMerge Define here are other applications that will be used for mergingDB Size Capability of full Lotus Notes DB (MB)Total Records Total No of documents from Lotus Notes appMonthly Created Record No of documents created monthlyTotal Users Role No of User Roles from Access Control List (ACL)Total User No of Users using Lotus Notes AppMigrated Forms No of Forms that will be migratedMigrated Sub-form No of Sub-form that will be migratedMigrated Views No of Views are usingMigrated Report No of Report are usingAgents No of Manually or Scheduler Agents are running
1. Analyze the data Application Inventory
Data mappingLotus Notes SharePoint
Text Single line of Text Multiline of Text
Date/Time DateTime
Number Number
DialogList/Combobox Choice – Drop down list
Checkbox/ListBox Choice – Checkboxs
Radio button Choice – Radio Buttons
Rich Text Enhanced Rich Text
Names People or Group
Currency Currency
Calculated Calculated
Effort Estimation Schema
Functions Migration
Data Migration
Migration Effort
Function migration• Count number of LN Databases associated
with each target application.Data migration• Develop data migration script.• Overheads for each active database.• Using data migration tool
Total Effort = Migration Effort + Training & Support
3. Migrate the data from Notes to SharePoint
1
2
Write your own Code
Choose a 3trd party tool – Lotus to SharePoint Migration tools
3. Migrate the data from Notes to SharePoint
1
2
Write Code to clean up HTMLWrite Code to convert Links
Convert Lotus Notes Forms to SharePoint FormsLialis have created a tool to convert to SharePoint Form Designer forms, and currently works on versions for Nintex Forms and KwizCom Forms.
4. Clean up the data
Demo
Real world examples – Oslo Police Department
Notes
SharePoint
Real world examples – Oslo Police Department
Notes application consisted of list and different forms
Many different notes databases that should be migrated to SharePoint 2013Amount items in Notes varies from 1000 to 100000 items.Many different Notes Forms who had to be redrawnDifferent views needed to be remade in SharePoint.
Real world examples – Oslo Police Department
Old Intranett based on NotesShould be migrated to SharePoint OnlineNavigation should also be migratedOld Intranet with over 5000 pages to transfer to SharePoint OnlineDifferent page layouts had to be recreated in SharePointSite structure had to be recreated in SharePointHad to write code to create Metadriven NavigationHad to write code to convert linksHad to write code to clean up HTML
Real world examples – Oslo Police Department
ToolsFollowing tools was used: AvePoint Migration Tool AvePoint DocAve Lotus Notes Migration Tool SPForms Designer Lialis Lotus Notes Domino form Converter to SharePoint Forms Designer
Tools
Demo
If you need help with Notes migration contact me.
I’ll also write a blog about this, and share my scripts.
Next?
Knut [email protected]: @shareptkarmLinkedIn: http://no.linkedin.com/pub/knut-relbe-moe/2/70b/6aBlog: http://www.sharepointblog.no
Questions?
Now you are ready to try for yourselvesIf not you can always call me.