The agenda can be used as a checklist to ensure that all information is covered and lets participants know what will be discussed if it's distributed before the
meeting. This gives them an opportunity to come to the meeting prepared for the upcoming discussions
or decisions. provides a focus for the meeting
A good agenda would include elements such as:
• topics for discussion• presenter or discussion leader for each topic• time allotment for each topic provides an
outline for the meeting (how long to spend on which topics)
Task one
• Create an agenda for a meeting.– The topic is your own choice– The meeting should be planned to be around
thirty minutes long.
Agenda – pt2
• What is an agenda?
• What are the main elements of an agenda?
• How far in advance would give an agenda out? If at all, Explain.
LO: To identify uses and required parts of an agenda
Agenda – pt2
• Task 1 – Create an agenda based on your presentation you will be presenting with your other ICT teacher.
• Imagine it is an 30 min presentation with a Q+A session about your chosen subject.
LO: To identify uses and required parts of an agenda
Agenda – pt2
• Task 2 – Research 2 agendas, preferably one good and one you feel should be improved.
• Discuss:-– Target Audience – Purpose– Pro’s and con’s (with valid reasons)– Improvements
LO: To identify uses and required parts of an agenda
Agenda – pt2
• Plenary:-– Discuss in a group your findings• Target Audience • Purpose• Pro’s and con’s (with valid reasons)• Improvements
LO: To identify uses and required parts of an agenda
Minutes are a written account of what transpired at a meeting
LO: To be able to develop minutes from a meeting
Tip One
• Ensure that all of the essential elements are noted, such as :– name of the organisation– date and time– Venue– name of the chair or facilitator– main topics – time of adjournment.
LO: To be able to develop minutes from a meeting
Tip Two
• Prepare an outline based on the agenda ahead of time
• Leave plenty of white space for notes. By having the topics already written down, you can jump right on to a new topic without pause.
LO: To be able to develop minutes from a meeting
Tip Three
• Prepare a list of expected attendees and check off the names as people enter the room.
LO: To be able to develop minutes from a meeting
Tip Four
• Don't make the mistake of recording every single comment.
• Concentrate on getting the gist of the discussion and taking enough notes to summarise it later.
• Think in terms of:– issues discussed– major points raised – decisions taken.
LO: To be able to develop minutes from a meeting
Tip Five
• Don't wait too long to type up the minutes, it will be much easier whilst your memory is fresh.
LO: To be able to develop minutes from a meeting
Tasks
• Take a look at the ‘meeting minutes template’
• In groups, prepare an agenda for a meeting about your summer holidays.– Each group member should come up with one topic
• Have a meeting taking shorthand notes as the meeting progresses
• Using the template write up the minutes of the meeting formally.