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Meetings and the Deputy Principal
April 14th 2016
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To explore the range of meetings a Deputy Principal experiences in his/her role and consider how to make these as effective as possible
Purpose of the Session
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What types of meetings are you involved in?
Discussion
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• Full staff meetings• Staff group meetings (e.g., Dept)• Individual meetings (student,
teacher, other staff, parent)• Parent-Teacher meetings• Outside agencies• Other schools• Union meetings
Range of meetings
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‘Meetings bloody meetings’
Video clip
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1. Pre-meeting2. Meeting3. Post-meeting
Discussion about formal whole- and part-staff meetings
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• Meeting calendar• Notice• Agenda• Meeting with Principal?• Meetings with other individuals?• Preparation reading?• Survey?• Previous meeting minutes?• Practicalities
Pre Meeting
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• Previous minutes and matters arising• Norms and expectations• Timing• Minute-taking, and template?• Chairing strategies• Wrap-up and actions agreed• Next meeting - date, time, location
Meeting
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• Distribution and storage of minutes and relevant documents
• Follow up on actions• Further individual meetings?
Post Meeting
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1. Pre-meeting2. Meeting3. Post-meeting
Discussion about one to one meetings
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Be prepared
– evidence
– information from other teachers
– previous correspondence
• Break bad news in advance of the meeting
• Plan to have some specific suggestions ready
• Decide on a time-limit
• Decide if you need to have a colleague present?
• Plan your acceptable outcome(s).
In advance of the meeting
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• Listen
• Use statements like “I care about your child”
• Be honest and truthful
• Seek parents' suggestions
• Try to find common agreement on a way forward
• Stand firmly by school policies, but admit mistakes when appropriate
• Take notes of what was said and agreed
• Always be respectful (and expect respect)
During the meeting
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Follow up:-
• Keep in touch
• Any referrals
• Any actions agreed. Have you done yours?
• Inform parents about any improvements
After the meeting