Transcript
Page 1: Making Presentable PowerPoint Slides

Making Presentable PowerPoint Slides

Solomon Oyelekan. Ph.D. MSTAN, Microsoft Cert.

Page 2: Making Presentable PowerPoint Slides

The meaning of PowerPoint? Sub-headings/Outlines Slide Structure and layout Use of Fonts Use of Colour Slide Background Prsenting Graphs Checking Spellings and Avoiding

Grammatical Conclusions Questions

Main Headings

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PowerPoint is a complete presentation graphics package.

It is one of the major Office programmes which enables the user to do draw diagrams, present graphs and data and other things in a presentable manner.

The meaning of PowerPoint?

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You can do the following in a PowerPoint: When you create a presentation using PowerPoint, the presentation is made

up of a series of slides (pages). The slides that you create using PowerPoint can also be presented as overhead transparencies.

The slides can be printed as audience handouts, outlines, and speaker's notes.

You can format all the slides in a presentation using the Slide Master . You can keep your entire presentation in a single file- all your slides,

speaker's notes, and audience handouts. PowerPoint is compatible with other Office programmes like Word and

Excel. You can import what you have created in other Microsoft productsinto any of your slides.

You can import videos and sounds to the presentation

What you can do in PowerPoint:

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It is good to allow your audience to have a clue as to what to expect in your presentation

This should be presented as sub-headings (What could be likened to table of contents)

The presentation should be made in the order in which they have been written in your outline.

Sub-headings/Outlines

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The texts should be written in short phrases or sentences.

4 or 5 points are okay for a slide

It must not contain too many words.

It must not be clumsy(e.g. this slide)

Features of a Good Slide

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It contains too many words, and sentences not written point by point. The font size could be too small or too big and bogus. The fonts may not be of the same type and the text may be masked by the background colour of the slide. These features will distract the audience and in fact they may get easily confused and this could reduce their attention. When there are too many words on a page, the audience may even be straining their eyes to read from the slide. (This particular slide is bad)

Features of a Bad Slide

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A good slide:◦Shows one point at a time◦Captures the attention of the audience◦Will prevent audience from reading ahead◦Will highlight the points of discussion concisely◦Will help you keep your presentation focused(This is an example of a good slide).

Slide Structure – Good

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In a good slide, animations should: Not be distracting

Be consistent (use the same transition all through)

Not be too complicated

Animations

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Use standard font types like Arial or Times New Roman

Fonts size must be big enough to be seen by your audience (e.g. use a minimum of 18 point size).

Some fanciful fonts may not be legible enough. Avoid them.

Different font sizes may be used for different emphasis (e.g. the font size of the title of this slide is bigger than that of the points.

Fonts

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DO NOT USE CAPITAL LETTERS TOO OFTEN. THEY ARE NOT EASILY READ.

Do not mix font types in a sentence just for the fun of it.

Fonts (contd)

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If you use a small font, your audience won’t be able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

Don’t use a complicated font

Fonts - Bad

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Ensure that the colour of your text contrasts sharply with the background colour of the slide

Using any font colour that does not contrast with the background colour is hard to read

You do not have to use different colours for every point. It creates confusion.

Mixing colours within a sentence does not make sense. It will only create further confusion.

Colours

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This colour is good because it contrasts sharply with the background colour.

The colour can easily be read.

The page is not decorated with too many colours.

Good Colour contrast

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Use backgrounds such as this one that are attractive but simple

Use backgrounds which are light

Be consistent in the use of background colour in your presentation

Background Colour

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Avoid backgrounds that are distracting or difficult to read from

Always be consistent with the background that you use

Bad background

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Graphs are beta used than tables because a graph can illustrate many points at a time than tables.

Data in graphs is easier to comprehend & retain than is raw data

Trends are easier to visualize in graph form Do not use excessive grid lines Use appropriate colours Always title your graphs

Data and Graphs

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An example of a good graphPercentage credit pass of candidates in Chemistry (2000 to

2006) in the West African Senior Secondary School Certificate Examination.

31.8836.25 34.89

50.9

38.934.89

44.9

0

10

20

30

40

50

60

2000 2001 2002 2003 2004 2005 2006

Year

% c

redi

t pas

s

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20.4

27.4

90

20.4

30.6

38.634.6

31.6

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls

An example of a bad graph

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Always proofread your slides for:◦ speling mistakes◦ the use of of repeated words◦ grammatical errors you might have make

It is good to have someone else check your presentation for spelling or grammatical mistakes

Spellings and Grammar

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Do not end your presentation abruptly.

Use an effective and strong closing remarks as this may linger on in the mind of your audience.

Conclusion

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Ask your audience if they have any questions.

Questions