Lesson 7: Creating and Editing Business Letters
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Learning Objectives After studying this lesson, you will be able to:
Type a professional business letter
Save a document
Select and edit text
Use the AutoCorrect feature
Set AutoFormat as You Type options
Copy and move text
Set Page Layout options
Preview a document
Typical Business Letter Styles Block Style
Modified Block Style—Standard Format
Modified Block Style—Indented Paragraphs
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Block Style
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Date line
Inside address
Salutation
Body
Signature
Initials
Enclosures
Modified Block Style-Standard Format
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Date, close and signature begin at the 3½ inch mark
Other lines begin at the left margin
Modified Block Style-Indented Paragraphs
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First lines of the body paragraphs are indented ½ inch
Inserting Text AutoComplete
Recognizes names, dates
Using the [Enter] Key
New paragraph or blank line
Word Wrap
Makes formatting consistent when text is added or removed
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Showing Formatting Marks
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[Enter] inserts a paragraph symbol in the document
Show/Hide to see paragraph markers
Spacing in Letters Different styles use
different spacing
Apply spacing changes with the Line Spacing button
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Creating an Envelope
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Envelope size and more options are available
Return address
Print separate envelope or add to document top
Word recognizes the delivery address
Saving Your Work The Save Command
Save button
[Ctrl]+[S]
Save vs. Save As
Save As allows new versions and locations
Save As allows different formats
.docx format
Different format from Word 2003 and earlier
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Selecting Text Mouse
Double-click to select a word
Hold down the left button and drag to select a block
[Ctrl]+click to select a sentence
Keyboard
Navigate with arrow keys
Hold [Shift] to select blocks
[Ctrl]+[A] to select all
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Editing Text Inserting and Deleting
[Backspace] and [Delete] to remove text
[Backspace] deletes left
[Delete] removes right characters
Undo and Redo
Undo or [Ctrl]+[Z] reverses your last action
Redo undoes an undo!
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Working with AutoCorrect Corrects common
spelling errors
AutoCorrect Options
Setting OptionsFile tab > Backstage
View > Options
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AutoFormat as You Type Options Found in the
AutoCorrect dialog box
Place checkmarks to set your options
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Copying and Moving Text Commands on the
Ribbon
Cut, Copy, and Paste [Ctrl]+[X], [Ctrl]+[C],
[Ctrl]+[V]
Clipboard
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Number of items
Paste all at once
Clear Clipboard
Paste one item
Switching Between Documents Viewing open documents on the Windows Taskbar
Active document is lighter
Hover for a preview (Win 7/Vista only)
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Using Page Layout Options Margins
Set for entire document or a selection
Orientation
Vertical (portrait) or landscape (horizontal)
Paper size
Letter, legal, or custom
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Combined Print and Print Preview Print & Print Preview combined in Word 2010
File tab > Print
Print options
Layout options
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Note! You can no longer edit while previewing.
Lesson 7: Creating and Editing Business Letters