KETTLE SEASON 2011KETTLE SEASON 2011
CASCADE DIVISIONCASCADE DIVISION
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2011 Kettle Season2011 Kettle SeasonCorps/Units/Service Extension will be Corps/Units/Service Extension will be
assembling their own Kettle Worker assembling their own Kettle Worker packets again this year.packets again this year.
All forms are found available under All forms are found available under the R:\General Folder\General Folder\the R:\General Folder\General Folder\Human Resources Dept\A-Forms to Human Resources Dept\A-Forms to Hire Kettle WorkersHire Kettle Workers
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2011 Kettle Season2011 Kettle SeasonWe have an email address set up just We have an email address set up just
for Christmas.for Christmas. CSHR-Christmas [email protected] [email protected] tionarmy.org
Send Christmas Kettle Worker paperwork to Send Christmas Kettle Worker paperwork to
DHQ as an email attachment to this email.DHQ as an email attachment to this email. Employee Names should be in the subject Employee Names should be in the subject
lineline Do not send paperwork directly to any HR Do not send paperwork directly to any HR
or Payroll employeeor Payroll employee
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2011 Kettle Season2011 Kettle Season
Forms for Kettle Workers:Forms for Kettle Workers:Local FilesLocal Files
General Safety RulesGeneral Safety RulesAnti-HarassmentAnti-HarassmentCode of EthicsCode of EthicsReference Forms (2)Reference Forms (2)Interview notesInterview notesKettle Worker ApplicationKettle Worker Application
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2011 Kettle Season2011 Kettle Season
Forms HR/Payroll need:Forms HR/Payroll need:For DHQFor DHQ
I-9 with photo back-upI-9 with photo back-upBackground Disclosure and AuthorizationBackground Disclosure and AuthorizationW-4W-4
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2011 Kettle Season2011 Kettle SeasonKettle Worker InformationKettle Worker Information
Each Kettle Worker should be Each Kettle Worker should be provided the following informationprovided the following informationSupervisor’s (Contact) NameSupervisor’s (Contact) NameContact Phone NumberContact Phone NumberLocation of Corps/Christmas CenterLocation of Corps/Christmas CenterCorps Officers’ NameCorps Officers’ Name
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2011 Kettle Season2011 Kettle Season
Report Workplace AccidentsReport Workplace AccidentsTo Supervisor within 24 hoursTo Supervisor within 24 hoursSupervisor to SRS within 24 hoursSupervisor to SRS within 24 hours1.888.548.01571.888.548.0157
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2011 Kettle Season2011 Kettle Season
Employment of MinorsEmployment of MinorsOregonOregon
Hours of EmploymentHours of Employment14 & 15 year olds14 & 15 year olds16 & 17 year olds16 & 17 year olds
Rest PeriodsRest PeriodsEmployment CertificateEmployment Certificate
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2011 Kettle Season2011 Kettle Season
Employment of MinorsEmployment of MinorsIdahoIdaho
16-17 years old16-17 years oldUnder 16Under 16
Working HoursWorking HoursRecord KeepingRecord KeepingFinesFines
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Kettle Season 2009Kettle Season 200910
Kettle Season 2009Kettle Season 200911
Kettle Season 2009Kettle Season 200912
2011 Kettle Season2011 Kettle SeasonRetention of Records for Kettle Retention of Records for Kettle
WorkersWorkers
Handle like a regular employeeHandle like a regular employee
P&P Part 3 10-07 Directive No. 02-P&P Part 3 10-07 Directive No. 02-6969
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2011 Kettle Season2011 Kettle Season
Retention of Records for Kettle Retention of Records for Kettle WorkersWorkers
Electronic StorageElectronic Storage
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Kettle Worker Paperwork TrailKettle Worker Paperwork Trail
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CorpsCorps
• Hiring• Reference• Interviews• Collection
of Data• Input of
Data• Submit to
DHQ• Work
Miracles
• Hiring• Reference• Interviews• Collection
of Data• Input of
Data• Submit to
DHQ• Work
Miracles
• Work • Get Paid
• Work • Get Paid
• Data Upload Ultipro
• W-2• Checks• Final
Checks
• Data Upload Ultipro
• W-2• Checks• Final
Checks
• Process Background Check
• Review of background hits
• Adverse Action and Termination
• Process Background Check
• Review of background hits
• Adverse Action and Termination
• Verification of Information
• Process for CFC
• Data Entry• Long List of
boring tasks
• Verification of Information
• Process for CFC
• Data Entry• Long List of
boring tasks
DHQ HR Child Safety Payroll Employee
Bi-Weekly Kettle Bi-Weekly Kettle PayrollPayroll
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NOVEMBERNovember 1-21
Submit to DHQ as much and as often as you likeHR Goal is to have 24 hour turn around for paperwork in the email box by 8:00 a.m.
November 228:00 a.m. PST CUT OFF for Input into the Kettle Program ( HR Functions)
November 23-28Still do data input into the kettle program, monies, hours.
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
Regular
Payroll ending
6 7 8 9 10 11 12
13 14 15 16 17 18 19
Regular
Payroll ending
20 21 22
8:00 am HR
Cut-Off Kettle
Workers
23 24
Thanks giving
25
Thanksgiving
26
Christmas
Payroll Ending
27 28
Email From
Payroll
29 30
Bi-Weekly Kettle Bi-Weekly Kettle PayrollPayroll
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NOVEMBERFriday
8:00 CS Hire will have processed by 12:00No Kettle Access Between 1:30-3:00
Payroll: pulling kettle worker information form Kettle program, upload into Ulitpro, export and upload employee numbers back into kettle program.
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
Regular
Payroll ending
6 7 8 9 10 11 12
13 14 15 16 17 18 19
Regular
Payroll ending
20 21 22
8:00 am HR
Cut-Off Kettle
Workers
23 24
Thanks giving
25
Thanksgiving
26
Christmas
Payroll Ending
27 28
Email From
Payroll
29 30
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Bi-Weekly Kettle Bi-Weekly Kettle PayrollPayroll December
December 1-7Submit to DHQ as much and as often as you like
December 812:00 Cut off for Input into the Kettle Program
December 2112:00 a.m. PST CUT OFF for Input into the Kettle Program
Area’s In RedStill do data input into the kettle program, monies, hours, etc.
Sun Mon Tue Wed Thu Fri Sat
1 2 3
Regular Payroll
Ending
4 5 6 7 8
12:00 HR Cut-
Off
9 10
Christmas
Payroll ending
11 12
Email From
Payroll
13 14 15 16 17
18 19 20 21
12:00 HR Cut-
Off
22 23
24
25 26
Email From
Payroll
27 28 29 30 31
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Bi-Weekly Kettle Bi-Weekly Kettle PayrollPayroll December
Sun Mon Tue Wed Thu Fri Sat
1 2 3
Regular Payroll
Ending
4 5 6 7 8
12:00 HR Cut-
Off
9 10
Christmas
Payroll ending
11 12
Email From
Payroll
13 14 15 16 17
18 19 20 21
12:00 HR Cut-
Off
22 23
24
25 26
Email From
Payroll
27 28 29 30 31
I-9I-9
2020
2121
2222
2323
2424
Date Entered in to the Federal E-verify System
2011 Kettle Season2011 Kettle Season
Paying Kettle WorkersPaying Kettle Workers
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2011 Kettle Season2011 Kettle Season
Kettle Program VS UltiProKettle Program VS UltiPro Kettle ProgramKettle Program
Time ClockTime ClockEmployee Information HolderEmployee Information HolderReport Keeper/GeneratorReport Keeper/Generator
UltiProUltiPro Payroll ProgramPayroll Program Calculates CheckCalculates Check W-2W-2 Corps have no access to this programCorps have no access to this program
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2011 Kettle Season2011 Kettle Season
An Employee will not be set up to:An Employee will not be set up to:Work in Kettle Payroll and Regular Work in Kettle Payroll and Regular
PayrollPayroll
Kettle Coordinator, Drivers, etc., will Kettle Coordinator, Drivers, etc., will be input on the Regular Payroll be input on the Regular Payroll GroupGroup
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2011 Kettle Season2011 Kettle Season
Kettle hours must be submitted by Kettle hours must be submitted by 10:00 a.m. on the Monday 10:00 a.m. on the Monday following Payroll End Datefollowing Payroll End Date
How to handle missed hoursHow to handle missed hours
Additional income for Kettle Additional income for Kettle WorkersWorkers
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2011 Kettle Season2011 Kettle Season
HR needs to be notified immediately HR needs to be notified immediately when terminating an employeewhen terminating an employeeEmail to CSHR-Christmas 2009 with:Email to CSHR-Christmas 2009 with:
NameNameFile NumberFile NumberFinal HoursFinal HoursDates for which the work occurred.Dates for which the work occurred.
Never hold an employee’s check
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2011 Kettle Season2011 Kettle Season
Period EndingsPeriod Endings
November 26, 2011November 26, 2011
December 10, 2011December 10, 2011
December 24, 2011December 24, 2011
Kettle employees will be paid Kettle employees will be paid every other Fridayevery other Friday
December 2, 2011December 2, 2011
December 16, 2011December 16, 2011
December 30, 2011December 30, 2011
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2011 Kettle Season2011 Kettle Season
Child SafetyChild Safety
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2011 Kettle Season2011 Kettle Season
DHQ generates background request from DHQ generates background request from Kettle Program data, verification of release Kettle Program data, verification of release and submits to Abso for processingand submits to Abso for processing
Abso returns results to DHQAbso returns results to DHQ
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2011 Kettle Season2011 Kettle Season
NOT SENT NOT SENT > DHQ has not submitted > DHQ has not submitted yetyet
PENDING PENDING > DHQ has submitted > DHQ has submitted
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What happens with an alert?What happens with an alert?
DHQ reviews for precluded offensesDHQ reviews for precluded offenses If no precluding offenses, No contact from If no precluding offenses, No contact from
DHQDHQ If precluded offenses are listed, Child If precluded offenses are listed, Child
Safety Coordinator will contact Corps Safety Coordinator will contact Corps Officer; may refer to THQ for reviewOfficer; may refer to THQ for review
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What happens with an alert?What happens with an alert?
Corps Officer CorrespondenceCorps Officer CorrespondenceInformationalInformationalTerminationTermination
Cover LetterCover LetterLetter to ApplicantLetter to ApplicantBackground CheckBackground Check
WarrantsWarrants
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2011 Kettle Season2011 Kettle Season
Outside VendorsOutside Vendors
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2011 Kettle Season2011 Kettle Season
Using outside vendors:Using outside vendors:
CFC APPROVAL FOR CONTRACTCFC APPROVAL FOR CONTRACT
SCREENING MUST INCLUDE:SCREENING MUST INCLUDE:Must be a completed Background Must be a completed Background
CheckCheckMust have a sex offender checkMust have a sex offender check
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2011 Kettle Season2011 Kettle Season
QUESTIONS AND ANSWERSQUESTIONS AND ANSWERS
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2011 Kettle Season2011 Kettle Season
We look forward to a successful 2011 We look forward to a successful 2011 Kettle Season.Kettle Season.
Because we are all…….Because we are all…….
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