INFONETICS, Inc. 1729 Gateway Circle Grove City, OH 43123 614/875-2006 Page 11Ver 2.22
INVENTORYCONTROLSYSTEM
The INVENTORY CONTROL SYSTEM is a database used to describe in detail the products sold by a company. A transaction history file is main-tained automatically so that detailed review of the receipts and shipment of products is available throughout the system.
Minimum Stock Point, Order Point, and Maximum Stock Point can be au-tomatically computed based on various sales usage averaging formulas, thereby reducing investment in Inventory Stock while reducing out of stock and dead stock conditions. Various reports ranging from a master listing, to different price lists, stock labels, valuation reports and reorder/overage reports are available.
Price files, supplied by your vendors/manufacturers, can be used to auto-matically upload price/cost changes into the Inventory database.
INVENTORY CONTROL TheEdIT INVENTORY PaRT FILEpro-gramisusedtoadd,change,viewordeletepartrecordsintheInventorydatabase.Thisprogramisalsousedtoreviewquantitiesineachwarehouseandtointeractivelyreviewand/oradjustthestockingcontrolfactors(averagingformula,minimumdays/quantity,buypointdays/quantity,andmaximumdays/quantitytostock)interactivelyonapart-by-partbasis.
TheEdIT INVENTORY PRICESprogramisusedtoestablishbranchwarehousepricingoverrides.
ThePOST INVENTORY RECEIPTSprogramisusedtopostinboundinventorymanuallyifnopurchasecontrolsystemisbeingused.
ThePOST INVENTORY TRaNSFERSprogramisusedtotransferinventorybetweenwarehousesifnopurchasecontrolsystemisbeingused.
REPORTS TheINVENTORY MaSTER LISTING programlistsalldataassociatedwithapartincludingpricing,producttype,G/Lcodes,currentquantities,detailedtransactionhistory,stockcontrolaver-agingformulaswithminimum,buypointandmaximum.
TheCONdENSEd LIST displaysthedatainamorecompactformat.
ThePRICE LISTING showsonlytheListPrice,QuantityDis-counts,andCurrentStockingQuantities.
LaBELS TheLaBEL PRINTING programsprintstocklabelsinthreesizesincludingspecializedbarcodelabels.
VaLUaTIONS TheVaLUaTION REPORTS computethelistprice,averageandlatestcostvalueofthepartsonhandatagiventime.
INVENTORY CONTROL MENU
INVENTORYCONTROLMENU(firstpage)
STOCKING REPORTS TheSTOCKING REPORTS listthecurrentQuantityOnHand,Available,andOnOrder,alongwiththeMinimum,BuyPoint,andMaximumstockinglevelandsuggestedReorderQuantity.
TheREORdER REPORT listsonlythoseitemswhichhavefallenbelowtheirorderpointwhiletheOVERaGE REPORT listsonlythoseitemsovertheirestablishedMaximum.
TheINVENTORY STOCKING LISTshowsallitems,regardless of reorder status,aslongasthereissomekindofquantityand/orhistoryassociatedwiththepartnumber.
TheINVENTORY SHIPPaBLE LISTshowsonlyitemsthathavesome Shippable activity.
TheINVENTORY UNSHIPPaBLE LISTshowsonlyitemsthathavesome UnShippable activity upcoming.
INVENTORY CONTROL SYSTEM
TM
1729 Gateway Circle, OH 43123 Grove City, OH 43123 Phone 614-875-2006www.infonetx.com e-mail: [email protected] Fax 614-875-7761
Page 12 Ver 2.22 INFONETICS, Inc. 1729 Gateway Circle Grove City, OH 43123 614/875-2006
INVENTORYCONTROLSYSTEM
INVENTORY CONTROL MENU
TheESTaBLISH G/L aCCOUNT dEFaULTSprogramisusedtoassigntheG/LAccountsforselectedpartrecordsbasedonthedefaultsestablishedintheicTypefileeditors.
TheESTaBLISH PREFERREd VENdORprogramisusedtoas-signanewPreferredVendorcodetoselectedpartrecords.
TheESTaBLISH dISCOUNT TaBLESprogramisusedtocloneanexistingQuantityDiscountPricingTablefromanestablishedPartontootherselectedparts.
TheESTaBLISH STOCK FORMULaSprogramisusedtoassignaStockFormulatoselectedwarehousequantityrecords.
TheROLL SUBCOST INTO MaSTERprogramisusedtorecal-culatethecurrentAverage,Latest,andBookCostforamasterpartrecordbasedonthecostsofitsSub-AssemblyTable.Thisprogramisusedtoperiodicallycorrectcostfiguresonmaster/kitpartsbasedonmorerecentcostinginformationinthesubassemblyparts.
TheROLL aVERaGE COST TO BOOKCOSTprogramisusedonayearlybasis,aftertheyearendInventoryValuationhasbeencomputedandfinalized,torollthecurrentAverageCostintotheBookCostfield.ThisisacommonmethodforsettingasideaLastInFirstOut(LIFO)costfigureinpreparationforthenextyearendvaluation.
FILE EdITORS FILE EdITORS providelowlevelaccesstothedatabaseforpro-grammer/systemadministratoruseonly.
INVENTORYCONTROLMENU(secondpage)
TheINVENTORY HISTORY LISTshowsonlyitemsthathavehadsome activ-ity inthehistoryfilewithintheprescribedtransactiondaterange.
TheINVENTORY INaCTIVITY LISTshowsonlyitemsthathavehadno activity inthehistoryfilewithintheprescribedtransactiondaterangeandhave a current quantityonhandoravailable.
TheINVENTORY UNUSEd LISTshowsonlyitemswhichhavehadnoactivityinthehistoryfilefor any warehousewithintheprescribeddaterangeandhave no quanti-ties.
PHYSICaL COUNTING ThePHYSICaL COUNTING programsareaseriesofprogramsusedtoassisttheprocessoftakinganofflinephysicalinven-toryandreconcilingtheresultswiththedatabasefigures.
MISCELLaNEOUS TheVERIFY INVENTORY daTaprogramisamaintenancepro-gramtoensureinternaldataintegrityintheInventorydatabase.
TheINCREaSE PRICES/COSTprogramisusedtomakechanges(increaseordecrease)ineithersellingpriceorlatestcostbyeitheraflatfixedamount,orapercentage.
TheRECOMPUTE STOCKING CONTROLSprogramautomati-callyre-computestheminimum,buypoint,andmaximumbasedonpre-establishedaveragingformulasforaselectedrangeofparts.
TheCHaNGE PaRT IdprogramisamaintenanceprogramusedtochangeaPartIDthroughouttheentiresystem.
ThePURGE INVENTORY PaRT FILEprogramisamaintenanceprogramusedtoremovepartsfromtheInventorydatabase.
ThePURGE INVENTORY HISTORYprogramdeletesoldInven-toryHistoryrecordsfromthesystem.Usually,sixmonthsworthofhistoryisadequatetoprovideautomaticstockcontrols(minimum,buypoint,maximum)computation.
ThePRICE FILE UPLOad MENUprovidesaccesstoathirdlevelmenuofPriceFileUploadMenuprograms.
SETUP PaRT FILE TheESTaBLISH PROdUCT TYPE COdESprogramisusedtoassignanewProductTypecodetoselectedpartrecords.Italsoas-signstheG/LAccountsbasedonthedefaultsestablishedintheicTypefileeditorasperthenewProductTypecodeassigned.
TheESTaBLISH MaNUFaCTURER COdESprogramisusedtoassignanewManufacturercodetoselectedpartrecords.
INFONETICS, Inc. 1729 Gateway Circle Grove City, OH 43123 614/875-2006 Page 13Ver 2.22
INVENTORYCONTROLSYSTEM
EDIT INVENTORY PART FILE
TheEDITINVENTORYPARTFILEprogramisusedtoadd,change,viewordeletepartrecordsintheInventorydatabase.
Eachpartisidentifiedbyaupto 15 charac-ter Part Idandcanalsobelocated by its description.
additional description linesareavailable,alongwithnon-printing note linesforcross-referenceorproductsourcinginfor-mation.
TheProduct Type codegroupssimilaritemsintologicalgroupsforpricing/dis-counting considerations.
Manufacturerisathreecharactercodedesignatingthemanufacturerand/orvendorwhichgroups groups parts together for use in customer pricing schemesandisalsousefulfor sorting reports/listings by manufacturer.
General Ledger asset, Sales and Cost of Salesaccountnumbersareusedtoproducedailyandmonthlyinvoicejournals,andtoupdatetheGeneralLedger.
TheVolumeisusedforconverting quan-tity sold to common factor(forexample,cubicfeetofgaspercylinder,poundstotons).
TheMultiplierisapricing conversion fac-torusedtoconvertbetweenstockingunitsandpricingunits,(forexample,soldbythepound,butpricedperton).
ThefileincludesList Price,alongwithaverage,latest cost and book costfigures.
TheMSdS IdindicateswhichMaterial Safety data Sheetisrequiredforthispart.AsOrders/Invoicesarecreated,acustomersMSDSfileisautomaticallymonitored and updatedasnewMSDSsheetsaretriggeredfordistribution.
TheVendor Part Idisasecondary indexusedtolocateapartviathecodeencryptedinitsbarcodelabel.
Seven (7) Y/N flagsareusedtodeterminetax status,whole units versus decimals,on-lineediting options andpricing combination status.
Stocking information for an unlimited number of stores and warehousesismaintained,includingthebin Location, quanti-ties On Hand, available for sale, Back Ordered (hardgoods)/Empty (cylinders), On Order from vendor, Minimum, Buy Point and Maximum stocking levels.
EDITSCREEN:INVENTORYPARTFILEMASTERSCREEN(top)
VIEWSCREEN:INVENTORYPARTFILE(bottom)
Quantity discount pricingisavailablestatedaseitherapercentage or flat amount off list price or a fixed amount.
Sub-assembliestableprovidingforkitoroutfitpackagestobeinvoicedthroughonepartnumber.
Partsmaybelocatedquicklyonaviewscreen,sorted either by the Part Id or any part of the description.
Page 14 Ver 2.22 INFONETICS, Inc. 1729 Gateway Circle Grove City, OH 43123 614/875-2006
INVENTORYCONTROLSYSTEM
STOCKING CONTROLS FILE
EDITSCREEN:EDITINVENTORYPARTFILE/WAREHOUSEQUANTITYSCREEN
TheWaREHOUSE QUaNTITY SCREEN (locatedbehindthe MaSTER PaRT SCREEN)isusedtointeractivelyreviewand/oradjustthestockingcontrolfactors.
Built-incontrolsexistfor:
averaging formula minimum days/quantity tostock buy point days/quantity tostock maximum days/quantity tostock
Monthly sales usage subtotals aredis-playedwithquarterly subtotals andaYear-To-date grandtotal.
Spikes intheusagesubtotals(usagethismonthgreater than previous 5 months combined)areflaggedandcan be overrid-den tocorrectaveraging.
Transaction history canbeviewedon-linetoreviewwhosbuyingtheproduct.
Formulascanbeestablishedtogovernavarietyofstockingsituations.Fromhot moving items,toexpensiveslow movers,non-stock andseasonal.
Minimum,Buy Point andMaximum canbefrozen at current level byzeroingoutthedayscontrolpoints.
Manual formula canbeentered,supersed-ing standard formulas informulafile.
VIEWSCREEN:INVENTORYHISTORYFILE
