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Table of Content
1. Welcome to the E-learning suite.............................3
2. What this Guide Describes.....................................4
3. Introduction.............................................................5
4. Pre-Built data..........................................................6
5. Road map to Initial Data Preparation.....................8
6. Login.....................................................................10
7. Master Entries.......................................................11
7.1 Trade.....................................................12
7.2 Classification..........................................13
7.3 Designation.............................................14
7.4 Chat Room..............................................15
7.5 Roles.......................................................16
7.7 Batch Status............................................17
7.8 Method....................................................18
7.9 Location..................................................20
7.10 Non-Teaching Subjects.........................21
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7.11 Reference..............................................22
8. Course...................................................................23
8.1 Course Add.............................................24
9. Instructor...............................................................26
10. Batch.....................................................................28
11. Student..................................................................30
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12.
Wel co me to the E- lear ning s ui teWelcome to the E-learning suite. By using various aspects of this
suite you will be able to meet your various requirements.
This E-leaning suite contains three different modules:-
(a) Module 1: LMS (Learning Management System).
This is the First module which will be used by an
administrator or other users who are permitted by the
administrator. This module is mainly used to create
various users (i.e. users for rest two modules) and
providing them the required rights.
(b) Module 2: EMS (Examination Management
System). This is the second module, which will be
mostly used by the instructors to do the various
operations related to exams. This module may also
be used by an administrator.
(c) Module 3: LES (Learning Environment System).
This is the last and the main module with which a
user or a student will interact. It is mainly used to
provide the virtual classroom and a platform for
attending the exams.
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What t hi s G uid e De scri besThis Guide explains, why there is need to make Initial Data entry
into this software. It describes all the Pre built data.
This Guide describes all the required step by step initial entriesinto LMS module.
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Int rodu ct ionAfter installing the e-learning solution user can not use it
immediately. Before using this e-solution an administrator needs
to perform initial data preparation. Initial data preparation is
nothing but creating master entries and making the solution
usable to the users. Here master entries are those entries whichare necessary before using the complete software.
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Pr e-B uil t da taInitially the Database is kept almost empty. But to start using the
solution, some data should already exist in the database as per
the User requirements.
E-learning Suite also provides a way to enter these Pre-Entriesthrough dedicated Modules. This module is called Learning
Management System.
Following are some Pre built data: -
S. No. Pre built Data Description
1 Admin
account
This is the super user account
used to access both LMS and
EMS module.
2. Guest account This is the guest user account
using to access the LES
module.
3. Admin role Role has all rights by default.User can change it later.
4. General Chat
Room
There is one chat room named
General.
5. Courseware
data
All inbuilt courseware data will
be available with in the
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database. E.g. Subject, FAQ,
glossary, quiz etc.
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Note: Above mentioned headings are some alreadycreated default-entries so that Administrator /Authorized user can enter into the modules (LMSand EMS .
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Ro ad m ap t o In it ial D at a Pr ep ar ati onA flow chart of the initial data preparation is given below. This will
ease the user to understand the procedure for it.
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Start
MASTER Entry
TradeClassification
Designation
Chat Room
Roles
Batch Status
Method
Location
Non-Teaching SubjectsReference
Login 1Fail
2
Content Authoring
New SubjectBuilding nodes
QuizFAQ
Glossary
Success
5
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Building Course
Assign Subject
Creating Instructors
Assign Proficiency
Creating Batches
Assigning Course
Creating Students
Assigning to Batch
End
1
Logout
2
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Log inTo access the admin module open the Internet explorer and type
the LMS URL in the address box and click on go button. If you
have followed the Installation manual and you have specified all
web sharing names as per installation manual the URL will be
http://ServerName/LMS.Where Server Name is the name of theserver Computer. If you dont know the URL contact your
administrator to get the LMS URL. After clicking on the go button
you will get the e-learning system login screen. In the login box
enter admin which is the inbuilt super user name and in the
password box type admin. Click on login button. You will login into
the LMS system.
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Login of Superuser i.e.
Administrator.
6
7
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Mas te r E nt riesTo start with, we build the master entries from Admin sub
module. After login into the LMS system, in the main menu user
can find the admin link. When you click on the admin link you will
get the master menu. Following master entries will be used to
enter initial data.
(a) Masters
Trade
Classification
Designation
Chat Room
Rights
Roles
Batch Status
(b) Schedule
Method
Location
Non Teaching Subject
Reference
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7.1 Trade
Trade name of the Student will be used at various stages of the
software to search the data, to classify the Student with their skills
and specialized stream of work and practice. Trade names can
further be classified into user defined Classifications. Data for
Classifications will be entered in the next session.
To enter the initial data in the Trade, follow these steps:
1. Click on the Admin Link on the Menu Page.
2. Click on Masters, Masters will expand to a drop down
list. Click on the Trade.
3. Trade list will open. (Showing no result in the List)
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4. Click the New button.
5. Trade New Page will open.
6. Enter the Trade Name in the Trade Name field and
Click Save button.
7. Trade Name will be created.
8. To Check the Trade name again Click on the Trade in
Masters Drop down list. Trade name created will now
be shown in the Trade list.
7.2 Classification
Classification name will be used at various stages of the software
to search the data, to classify the Students with their skills and
specialized stream of work and practice. A Trade may have more
than one Classification; Classification classifies the Studentamong different course levels. To enter the initial data in the
Classification follow the following steps:
1. Click on the Admin Link on the Menu Page.
2. Click on Masters, Masters will expand to a drop list
where Classification will be followed by Trade.
3. Click on the Classification.
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Note: Classification will not be created until
we create any Trade.
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4. Classification list will open. (Showing no result in the
List)
5. Click the New button.
6. Classification New Page will open.
7. Enter the Classification Name in the Classification
Name field and Select the trade name from the trade
list and Click on save button.
8.Classification Name will be created.
9. To Check the Classification name again Click on the
Classification in Masters Drop list. Classification
name created will now be shown in the Classification
list.
7.3 Designation
Designation name will be used at various stages of the software,
to search the data, such as to search the Student on the bases of
Designation. Further Designation is mandatory to select while
creating a Student or Instructor. To enter the initial data in the
Designation follow these steps:
1. Click on the Admin Link on the Menu Page.
2. Click on Masters, Masters will expand to a drop down
list.
3. Click on the Designation.
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4. Designation list will open. (Showing no result in the
List)
5. Click the New button.
6. Designation New Page will open.
7. Enter the Designation Name in the Designation Name
field and Click Save button.
8. Designation Name will be created.
9. To Check the Designation name again Click on theDesignation in Masters Drop list. Designation name
created will now be shown in the Designation list.
7.4 Chat Room
Chat rooms are those virtual rooms where different users of the
LES module can chat with each other. Different Chat rooms can
be created. To enter the initial data in the Chat Room follow the
following steps:
1. Click on the Admin Link on the Menu Page.
2. Click on Masters, Masters will expand to a drop list.
Click on the Chat Room.
3. Chat Room list will open.
4. Click the New button.
5. Chat Room New Page will open.
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6. Enter the Chat Room Name in the Chat Room Name
field and Click Save button.
7. Chat Room Name will be created.
8. To Check the Chat Room name again Click on the
Chat Room in Masters Drop list. Chat Room name
created will now be shown in the Chat Room list.
7.5 Roles
With the help of Role, different Roles can be created. Roles are
further used to assign rights on the basis of which users of the
software will get particular rights. To enter the initial data in the
Role follow these steps:
1. Click on the Admin Link on the Menu Page.
2. Click on Rights, Rights will expand to a drop down list.
Click on the Role.
3. Role list will open.
4. Click the New button.
5. Role New Page will open.
6. Enter the Role Name in the Role Name field and ClickSave button.
7. Role Name will be created.
8. To Check the Role name again Click on the Roles in
Masters Drop list. Role name created will now be
shown in the Role list.
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7.7 Batch Status
Batch Status name will be used to specify the status of a Batch.You can make all possible Batch status using this sub module.
You can also search the Batch on the basis of Batch Status. To
enter the initial data in the Batch Status follow the following steps:
1. Click on the Admin Link on the Menu Page.
2. Click on Masters, Masters will expand to a drop list.
3. Click on the Batch Status.
4. Batch Status list will open. (Showing no result in the
List)
5. Click the New button.
6. Batch Status New Page will open.
7. Enter the Batch Status Name in the Batch Status
Name field and Click Save button.
8. Batch Status Name will be created.
9. To Check the Batch Status name again Click on the
Batch Status in Masters Drop list. Batch Status name
created will now be shown in the Batch Status list.
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7.8 Method
With the help of Method, different Methods can be created for
Schedule. Methods are further used while creating schedules for
the Instructor and while searching schedule for the Instructor. To
enter the initial data in the Method follow the following steps:
1. Click on the Admin Link on the Menu Page.
2. Click on Schedule, Schedule will expand to a drop
down list.
3. Click on the Method.
4. Method list will open. (Showing no result in the List)
5. Click the New button.
6. Method New Page will open.7. Enter the Method Name in the Method Name field
and Click Save button.
8. Method Name will be created.
9. To Check the Method name again Click on the
Methods in Masters Drop list. Method name created
will now be shown in the Method list.
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Note: There is no need for making initial dataEntry for Transfer Schedule, since this is theutility for managing Schedules.
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7.9 Location
With the help of Location, different Locations can be created.
Locations are further used while created schedules for the
Instructor and while searching schedule for the Instructor. To
enter the initial data in the Location follow the following steps:
1. Click on the Admin Link on the Menu Page.
2. Click on Schedule, Schedule will expand to a drop
down list.
3. Click on the Location.
4. Location list will open. (Showing no result in the List)
5. Click the New button.
6. Location New Page will open.
7. Enter the Location Name in the Location Name field.
8. Location can be Sharable or not, means that if Lab-1
is some Location then it can be shared by two
Classes/Groups at a time. So while creating a
Location, such particular can be mentioned by
checking check box if sharable and uncheck
checkbox if not.
9. Click Save button.
10. Location Name will be created.
11. To Check the Location name again Click on the
Locations in Masters Drop down list. Location name
created will now be shown in the Location list.
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7.10 Non-Teaching Subjects
With the help of Non-Teaching Subject, different Non-Teaching
Subjects can be created. Non-Teaching Subjects are further used
while creating schedules for the Instructors and while searching
schedule. To enter the initial data in the Non-Teaching Subject
follow the following steps:
1. Click on the Admin Link on the Menu Page.
2. Click on Schedule, Schedule will expand to a drop
down list.
3. Click on the Non-Teaching Subject.
4. Non-Teaching Subject list will open. (Showing no
result in the List)
5. Click the New button.
6. Non-Teaching Subject New Page will open.
7. Enter the Non-Teaching Subject Name in the Non-
Teaching Subject Name field and Click Save button.
8. Non-Teaching Subject Name will be created.
9. To Check the Non-Teaching Subject name again Click
on the Non-Teaching Subjects in Masters Drop list.
Non-Teaching Subject name created will now be
shown in the Non-Teaching Subject list.
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Note: Non Teaching Subjects may be likepersonality development etc. However it is notmandatory to create Non Teaching Subjects.
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7.11 Reference
With the help of Reference, different References can be created.
References are further used while created schedules for the
Instructor and while searching schedule for the Instructor. To
enter the initial data in the Reference follow the following steps:
1. Click on the Admin Link on the Menu Page.
2. Click on Schedule, Schedule will expand to a drop
list.
3. Click on the Reference.
4. Reference list will open. (Showing no result in the
List)
5. Click the New button.
6. Reference New Page will open.
7. Enter the Reference Name in the Reference Name
field and Click Save button.
8. Reference Name will be created.
9. To Check the Reference name again Click on the
References in Masters Drop list. Reference name
created will now be shown in the Reference list.
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CourseCourse Management sub module manages the courseware once
created, and is to be managed to suite specific requirements of
each learning program by arranging, re-arranging, from one or
more courseware(s), modifying and/or deleting individual learning
Objects.
In the Course module, with the creation of course name some
other data needs to be supplied for the proper functioning of the
software. While creating a course, subject(s) is to be selected, for
the course being made.
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New Course
8
New Course
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8.1 Course Add
Follow the following steps to add new course:
1. Click on the Course link on the menu page to open
the Course Search page.
2. On Course Search page click on the New Course
button to get Course New form.
3. In the Course New form enter the required data in the
form and click on the save button.
4. On Click of save button user will be directed to the
Subject Selection page, where user will select the
subject to include in the said course name.
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Subject
selection
Window
SubjectSelectionWindow
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5. In the Subject Select for course page check the check
box of the subject to include them in the course. And
click Save button.6. On Click of save button user will be redirected to the
Course View page.
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Note: After saving selected subjects for aparticular course, user should wait for a whilesince saving process takes some time to complete.
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InstructorInitial data entry in the Instructor is as important as others.
Instructor is the one to whom Course subjects will be assign for
subject in the Course. Instructors are given role name on the
basis of which rights are assigned to Instructors.
To add new Instructor record follow the following given steps:
1. Click on the Instructor link on the Menu page.
2. Click of Instructor link will open the Instructor search
page. Click New Instructor button.
3. Click of New Instructor button will open the Instructor
New form.
4. Enter the required data in the form and click save
button.
5. Click of save button will redirect the user to the Edit
Proficiency Page for Instructor.
6. In the Edit Proficiency page user can select the subjects
in which said Instructor is proficient and have goodskills, so that skills and proficiency of Instructor can be
utilized at the optimum.
7. To add the subjects in the proficiency of a Instructor
check the subject checkbox and click save button in the
Edit Proficiency page.
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8. Click on the button will redirect the user to the Instructor
view page.
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Edit
Proficiency
Edit Proficiency
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BatchA Batch is group of Student assigned to similar course. To create
a new Batch follow the following steps:
1. Click on the Batch link on the Menu Page.
2. Batch Search page will open.
3. Click on the New Batch button to open Batch New
page.
4. In the Batch New page enter the required data in theform and Click save button.
5. On Click of Save button new Batch will be created
and user will be directed to the Course Selection
page for Batch.
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6. In the Course selection page select a course from the
Course Name List/Menu.
7. Moment you select course name, Subject and Instructor
with proficiency in those subject will be displayed.
8. Now it is time to assign Instructor for subjects in the
course.
9. After selecting the Instructor, enter duration of the
subject in the Duration field and click save button.
10. Click on Save button will redirect the user to the Batch
View Page.
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CourseSelection
Page
Select theCourse fromCombo box
CourseSelectionPage
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Studen tEnd users of the software are Student(s). Student will login in to
the LES (Learning Environment System). Only registered users of
the LMS (Learning Management System) will be able to login. So
an initial data entry in Student module is of great significance. In
LMS, a Student will be registered; when the Student is registeredall the particulars of a Student will be entered such as Login
Name, Name, Reg No., Batch etc.
To add a new Student record follows the following steps:
1. Click on the Student link in the Menu Page.
2. Student search page will open.3. In the Student search page click on the New Student
button to open the Student New form.
4. In the Student New page enter the valid data in the
required fields and click save button to save the Student
record.
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End of Initial Data Preparation:-
After making the above initial data entries into the software, all the
modules (LMS, EMS, LES) of the software are ready to use with
all functionalities.
Student
Registration Form
StudentRegistrationForm