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INDIA: Integrated Coastal Zone Management Project Fourth Implementation Review Mission: January 29 – February 22, 2013

Aide Memoire

A. Introduction, Objectives, Acknowledgements and Schedule

1. The Fourth Implementation Review mission of this project was undertaken during January 29 –

February 22, 2013. During the site visits and discussions, the World Bank team1 was joined by officials

and staff of the SICOM (the national project management unit or NPMU) and the State Project

Management Units from Gujarat, Odisha and West Bengal. This aide memoire also summarizes

findings of the various technical discussions and field visits of the Bank task team during September

2012 – January 2013.

2. Objectives of the mission included: (a) reviewing the process of initiation and implementation of the

Project activities, including the schedule of completing the activities originally proposed for FY11.

FFY12 and FY13; (b) in light of the slow disbursement record of the past, agreeing on plans to further

speed up procurement and disbursement in the Project; (c) assessing the status of actions agreed since

the Third Implementation Support Mission (May-July 2012), and fulfillment of the covenants

applicable to implementation of the Project, which include, inter alia, opearationalization of the national

and state project management units, recruitment and staffing of the national and state project

management units and the priority investment executing agencies (PEAs) including the planned staffing

for managing procurement and financial management activities; (d) reviewing the operations of the

financial management system, the procurement management system including dissemination of

procurement related information, environmental and social impact management processes, grievance

redress processes, and the roll-out of the communication strategy and plans; (e) renewing the discussion

on the detailed monitoring and reporting system relevant to implementation of the social and

environmental management plan for the project; and agree on final streamlined monitoring and

reporting arrangements (in place of current high maintenance monitoring arrangements); (f) renewing

the discussion to finalize arrangements for evaluation processes for the project; and (g) agreeing on the

scope of the upcoming mid-term review.

3. During the mission, discussions were held with the State Project Directors and the staff of the State

Project Management Units (SPMUs), most of the Priority Investment Executing Agencies (PEAs)

involved in implementation of the Project in Odisha, West Bengal and Gujarat. The mission had wrap-

up meetings with the Secretary, Ministry of Environment and Forests, Government of India (MoEF) on

February 15, 2013; the Development Commissioner and Principal Secretary (Finance) and the

Additional Chief Secretary (Environment), Government of Odisha on February 06, 2013; Additional

Chief Secretary (Environment), Government of West Bengal on February 08, 2013; and the Additional

Chief Secretary (Forests and Environment), Government of Gujarat on February 19, 2013. The mission

1 The World Bank team consisted of A. Sita Ramakrishna (Environment Specialist and Co-TTL), K. Roy Paul (Coastal

Zone Management, consultant), Parthapriya Ghosh (Social Development Specialist), Kalesh Kumar (Senior Procurement

Specialist), Om Prakash (Procurement Expert, consultant), S. Krishnamurthy (Senior Financial Management Specialist),

Sujaya kalainesan (Water Resources Specialist), Nidhi Batra (Urban Designer, consultant), Moushumi Chatterjee

(Museologist, consultant), Dhruba Purakayastha (PPP Specialist, consultant), Roshni Sarah John (Program Assistant), and

Tapas Paul (Senior Environmental Specialist and TTL).

INDIA Integrated Coastal Zone Management Project (P007985) Aide Mémoire: Fourth Implementation Support Mission

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debriefed the Joint Secretary, DEA on February 22, 2013. The list of officials and prominent

stakeholders met during the mission is presented in Annex 1.

B. Key Project Data

Project Data Project Performance Ratings

Board Approval June 15, 2010 Summary ratings Last Now

Effectiveness Date September 22, 2010 Achievement of PDO S S

Original Closing Date December 31, 2015 Implementation Progress MS MS

MTR Date June 30, 2013 Financial Management MS MS

Procurement MS S

Original Credit Amount US$ 221.96 million Project Management S S

Amount Disbursed US$ 33.25 million Counterpart Funding S S

Monitoring and Evaluation MS MS

C. Achievement of Development Objectives

4. The Project Development Objectives are to assist GOI in (i) building national capacity for

implementation of comprehensive coastal management approach in the country, and (ii) piloting the

integrated coastal zone management approach in states of Gujarat, Odisha and West Bengal.

5. Institutional Capacity: As reported in the Aide memoire of the Third Implementation Review Mission,

the appropriate national institutional structure for guiding and coordinating implementation of ICZM

approaches has been established including the national, state and district level coastal zone management

authorities, the Society for Integrated Coastal management (SICOM), and the National Centre for

Sustainable Coastal Management (NCSCM). For most part, these institutional structures are

operational, but further strengthening is planned and awaited. Although the national and state coastal

zone management authorities (NCZMA and SCZMAs) have been functioning as planned, it is not clear

that all SCZMAs have built the requisite technical secretariat. The Government of Odisha has mandated

the Integrated Coastal Zone Management Society of Odisha (which is the SPMU) to be the secretariat

of the Odisha SCZMA, and similar progress is expected in Gujarat and West Bengal. Both these states

have prepared proposals and are awaiting approval of the respective governments. Formation of the

district level coastal zone management authorities (DCZMAs) is yet to cover all coastal districts, and

building their capacities remains a challenge for the NCZMA and the MoEF. In Odisha, West Bengal

and Gujarat, the SPMUs have started training program for district level officials; but such training and

capacity building activities need to be further augmented and continued for the next two years. Until

June 2012, effective operation of the NCSCM was hampered by the lack of progress of recruitment of

staff (both administrative and technical staff). Since August 2012, the process of recruitment has

gathered speed: a batch of 10 staff was selected by November 2012, and a second batch of about 45

staff has been selected by January-February 2013. With this, it is expected that NCSCM will now be

able to undertake the planned tasks effectively (while recruitment process for about 100 more staff

positions will be initiated during this year).

6. Improving Knowledge Base: In addition to the knowledge initiatives listed in the Aide Memoire of the

Third Implementation Support Mission, there has been noticeable progress on the knowledge agenda.

Since August 2012, several knowledge products have been produced, mostly at the state levels.


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NCSCM has been able to disseminate to the public shoreline change (1972-2010) maps for the states of

Maharashtra and Andhra Pradesh after verification by the NCSCM and the state governments. Similar

maps for Gujarat, Odisha, Kerala, Tamil Nadu and Pondicherry were publicly disseminated earlier.

Shoreline change maps for West Bengal is being examined for its correctness as pointed out by the state

government, while agreement of the maps is awaited from Karnataka. NCSCM will also seek comments

and approval from Goa for its maps. Gujarat has prepared a significant number of new knowledge

products: a status report on all the beaches, evaluation of sea turtle nesting sites, study of seaweed

diversity, a collection of success stories in the project, baseline for health of seawater in the Gulf of

Kachchh, a protocol for seawater monitoring, a detailed assessment of carbon sequestration by

mangroves, and a detailed map of areas suitable in the state for mangrove plantation. In Odisha, the new

knowledge products include the protocol for seawater monitoring, first draft of the ecosystem health

report card for the Chilika lagoon, regional coastal process study for the 480km long coast of Odisha,

and completed the first year assessment of benthic flora and fauna of Chilika lagoon and the first year

study of migratory birds. In West Bengal, the new knowledge products include an assessment of the

mangroves of the Sundarban, and genetic sequencing of more than 40,000 microbes influencing the

coastal areas. The NCSCM has now prepared an advanced draft of the potential of offshore wind

energy in India. All these knowledge products are available in public domain, such as at websites.

Further progress has been achieved in relation to hazard mapping, where aerial photography is now

completed for the entire mainland coast of India covering about 70,000km2; analysis of tidal data has

been completed for all major and minor ports in the mainland coast (and supplementary measurement

of astronomical tides is nearly complete for an additional 49 locations); and the process of procurement

of historical satellite imageries for detailed analyses of erosion/accretion has started.

7. Policy and Regulation: The new 2011 CRZ Coastal Regulation Zone and the 2011 Island Protection

Zone notifications were firmly in place; and a large number of dissemination workshops to explain in

detail the intent and scope of the 2011 took place until July 2012. Since then, a few smaller stakeholder

workshops have taken place in the three project states. However, no specific progress was noted since

August 2012 in the cases of the two proposed regulations: the proposed River Zone Regulation for

conservation of estuaries, and the proposed Fisher Persons' Rights Bill. As estimated earlier, these

proposed policy instruments will take time to move to the next step of being placed for legislative

approval, possibly more than a year, to be able to complete public consultation.

Likelihood of achieving Project Development Objective

8. Further progress has been made under different components of the project, and a few of the activities

are near completion, with at least one activity already completed. Based on the progress achieved in

most of the activities, the continuing public and stakeholder engagement, and the support the project

enjoys at the highest policy-levels at the three project states suggest that the PDOs are likely to be

achieved.

9. During the last implementation review mission, the available data was insufficient for an objective

assessment for the likelihood of achieving the PDOs, especially due to the absence of clear and regular

reporting on outcomes at the activity and sub-project levels. Since August 2012, the progress reports of

the national and state project management units have started reporting some data, which even if not

complete and comprehensive, are more useful for tracking the progress. Even if no third-party

evaluation is expected to be available before the proposed mid-term review (May 2013), work on a

comprehensive monitoring system has started, and it is expected that a complete package of monitoring

data will be available by May 2013, which will be the basis of mid-term evaluation reports from the

implementing agencies.

10. Replication: As agreed between the World Bank and the GOI at appraisal of the Project, replicability

more than sustainability will be the true test of the Project. The GOI had earlier recommended that

MOEF should start preparing plans and proposals for replicating the Project in all of the 9 coastal states


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and 4 coastal union territories. A number of activities were organized by the MoEF/SICOM during the

period of March 2011- January 2012. Since then MoEF has received concept notes from five

states/union territories; and had written twice to the remaining states that are expected to submit their

concept notes soon. Once concept proposals from all states are received, MoEF will evaluate and

consolidate all proposals, around July-August 2013, and prepare a draft proposal to be discussed at

various levels of the Government.

Likelihood of Achieving Intermediate Outcomes

11. Following is a summary discussion on the likelihood of achieving the intermediate outcomes.

Compo-

nent

Planned Intermediate

Outcome

Up to Last

mission

Major achievements since last mission Overall

Remarks

One National Capacity Built for

guiding and coordinating

ICZM

Coastal Management Areas

Demarcated and Verified

Somewhat

at Risk

Highly

Likely

First phase of recruitment at NCSCM nearly

complete; about 35 staff have joined;

recruitment process renewed for the senior

positions (such as the 4 division chairs) which

could not be filled in the first round of

recruitment. First draft of guidelines for ICZM

plan preparation available; and discussion with

states have started. SICOM has filled some of

the vacant positions, although the position of

the additional project director remains vacant.

Discussions started to sustain the capacities

created (notably SICOM and NCSCM) beyond

the project. A national level training on ICZM

was organized and three more are scheduled in

2013.

Aerial photography completed. Contracts for

photogrammetry awarded. Measurement of

astronomical tides in 49 locations nearly

complete (over and above analyses of tidal data

for 21 major and 250 minor ports earlier).

Work started in all 3 identified Ecologically

Sensitive Areas or ESAs (Dandi, Vedaranyam

and Vembanad). Work on identification of all

other ESAs scheduled to start by April 2013.

Likely

Highly

Likely

Two Gujarat state and other

stakeholder’s capacity built

in implementing ICZM

approaches

Highly

Likely

The project and the ICZM agenda continue to

receive attention at the highest policy levels.

Very good results already achieved at the

village community level. Most pilot works

progressing. More work completed with

excellent communication.

Highly

Likely

Three Odisha state and other



approaches

Highly

Likely


receive attention at the highest policy levels. A

number of additional knowledge, capacity

building and communication activities initiated.

Most pilot investments progressing well.

Highly

Likely

Four West Bengal state and other



approaches

Highly

Likely


receive attention at the highest policy levels.

Implementation accelerated. Most pilot

investments progressing well.

Highly

Likely


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Compo-

nent

Planned Intermediate

Outcome

Up to Last

mission

Major achievements since last mission Overall

Remarks

Overall Building national capacity

for implementation of

comprehensive coastal zone

management approaches

Likely MOEF stewardship for the coastal zone and

marine area management has been good.

Overall interest from stakeholders including

civil society has been good during this period.

Likely

D. Current Progress of Implementation

12. Following is a summary discussion on (i) actions taken by NPMU and SPMUs and the PEAs based on

agreements reached in July 2012 during the last implementation review mission; (ii) major issues that

remain and to be addressed before the upcoming mid-term review in May 2013, and (iii) the current

progress of implementation.

13. Progress on Agreements during the Last Mission: Overall, the progress on the actions agreed during

the second implementation support mission (May-July 2012) had been very good. During the last

implementation review, the most important issue was slow rate of disbursement, and consequently,

most of the actions agreed were aimed to accelerate procurement.

a. Disbursement in the project has improved and matched the agreement of July 2012. The

project has almost completed all major procurement. The remaining procurements are all post-

review, except one major work (expected award January 2014) and a few consultancies. All

agreements for improving disbursement (July and December 2012) have been met. As a result,

disbursement performance has improved. At the start of FY13, the estimate for disbursement

was US$ 20 million (lowered from the original estimate of US$42 million). The total

disbursement in the first three quarters of FY13 was US$ 15.3 million. Including the fourth

quarter, the FY13 disbursement will be higher than the estimate made in July 2012.

Disbursement in FY13 alone will be three times the cumulative disbursements in FY11 and

FY12 together; and for the first time the actual quarterly disbursement in the third quarter of

FY13 (nearly US$9 million) achieved the level of quarterly disbursement that was required for

the project. However, this rate of disbursement will need to be sustained for longer period and

improved to about US$13.5 million per quarter (which will be required in the project now as a

result of sluggish project implementation earlier).

b. The completed actions include the following: (i) the procurement Plans and Schedules were

revised by NPMU and SPMUs in September 2012 to ensure procurement of all agreed major

works, goods and consultancies is completed by March 2013; (ii) the NPMU and SPMUs

monitored and ensured that all agreed procurement actions were completed as per the revised

procurement schedule; and proactive actions were taken such that the disbursement targets were

also achieved; (iii) NPMU and the MoEF ensured that the first batch of 35 staff for the NCSCM

was recruited by February 2012 (with a delay of about two months); (iv) the Gujarat SPMU

finalized bidding documents and organized prospective bidders' meet for the STP at Jamnagar

by October 2012 such that the bidding process was successful without any further delay; (v)

Odisha SPMU has engaged community-based organizations directly to undertake mangrove

and shelter-belt plantation with a larger target of 3000ha spread across coastal Odisha; (vi)

West Bengal SPMU has managed outputs from the project management consultants such that

works contracts for the Digha the Sagar Island Integrated Ecotourism Plans are now on

schedule to be awarded by June 2013; (vii) West Bengal SPMU also coordinated with the

relevant departments and the PEA such that the works for cyclone shelters, with agreeable

designs and scope, are back on reckoning and are likely to be awarded by mid-2013.


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c. The following actions had some progress, even if completion will take time: (i) SICOM has

recruited additional contract staff and consultants on marine biodiversity and communication

issues, but recruitment of staff or consultants for areas such as regional planning, human

resources management remain incomplete; (ii) SICOM also initiated regular project monitoring

activities including verification of progress of implementation at sub-project sites; and work on

a full-fledged web-based project monitoring system has started, although effective rollout of

this web-based system is likely to take another three months; (iii) Gujarat SPMU has initiated

discussions but is yet to finalize bidding documents and to organize prospective bidders' meet

for the MRCI, and another delay of about five or six months is now anticipated; (iv) Odisha

SPMU has finalized alienation of land and the requisite regulatory clearances for the landfill

site at Paradip and a few other sites for ecotourism activities, but the same has not been yet

achieved for a few other sites – mainly sites for eco-tourism activities by the Wildlife

Department, and it is now important for the SPMU to decide whether it is worth pursuing these

activities or not.

d. The following activities had no progress between July 2012 and February 2013: (i) an

additional project director, with high technical expertise, is yet to be appointed at SICOM; and

(ii) recruitment process is yet to be initiated for an expert appropriately skilled to lead the

initiation of tasks envisaged for the National Center for Marine Biodiversity.

14. Major Issues: At present the major issues are the following:

a. Disbursement lag needs to close during the next financial year. Although disbursement has

improved during this year, more needs to done, and continued attention is important. The

current disbursement lag is near 8 months, slightly down from about 9 months at the time of the

last implementation support mission. The following will be important in this regard:

i. By March 2013, a total of 734 contracts (works, goods and equipment and consulting

services) were awarded or are nearing award. The number of contracts to be awarded

by June 2013, September 2013 and December 2013 are 447, 251 and 117 respectively.

As agreed, the project will not continue with contracts that cannot be awarded by

December 2013.

ii. The NPMU and SPMUs will monitor intermediate steps (milestones) in the

procurement processes for each of the above contracts (which are yet to be awarded),

and the contracts those are seen to be slipping with respect to the intermediate

milestones will be omitted from the project unless there are chances of catching up in

the subsequent steps.

iii. For the contracts that are already awarded, the NPMU and SPMUs will monitor the

completion of the contracts vis-à-vis the contract milestones, and will take all measures

to ensure that the implementation of these contracts are not slipping.

iv. MoEF will ensure that there is no shortage of budget allocation for the project. The

budget needed during FY2013-14 is INR 480 crore, and it should be released in such

timely manner that all contract commitments are serviced adequately.

b. The planned knowledge program at NCSCM should start without any further delay. There has

been a delay of more than one year in full-fledged initiation of the knowledge program of the

NCSCM, including those of the national partner institutes, primarily due to the delay of

recruitment of research staff. Now that research staff are in position, and the research program

has been approved by the high powered research steering committee, all the research activities

should start by April 2013. Associated with this is the need to implement other actions

(recruitment of the next larger batch of research staff; buildings, laboratories and facilities,

partnership with international research facilities) of NCSCM without further delay.


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c. The terms of reference for preparation of ICZM plans needs to be finalized, and preparation of

the ICZM plans for the identified stretches should start. The NCSCM, as well as the Gujarat

SPMU have already prepared draft terms of reference. As agreed, these terms of reference

should go through a process of stakeholder consultations; and thereafter depending on the need

of the states, consultants should be recruited to support the process of plan preparation (but

preparation of the plan is the work of the states coordinated by SPMU and SCZMA). As

discussed, the third such stakeholder discussion will be organized at NCSCM in April 2013.

The Gujarat SPMU is in the process of recruiting support consultants that may be procured by

June 2013, and other SPMUs may procure such consultants before December 2013.

d. Implementation of the national and state level capacity building and training plans. As of now,

the implementation of the capacity building and training plans has been slow. NPMU and the

SPMUs will revise the respective capacity building and training plans, including training

outside India, and start implementing these. SICOM had organized a national level training

(delivered through Kalinga Institute of Technology) and three more such training workshops (to

be delivered through the Kalinga Institute of Technology, MS Swaminathan Research

Foundation and the Karnataka Veterinary, Animal and Fisheries Science University) are

scheduled in 2013.

e. Capacity augmentation at SICOM and other SPMUs: The leadership and project management

issues at SICOM have been resolved effectively with the joining of the new National Project

Director in July 2012, and subsequent appointment of the Director (Finance). However, a

number of areas remain, where capacity augmentation is still required, most importantly in: (i)

the communication cell which does not have capacity to run the communication and

documentation agenda of SICOM, (ii) an effective performance management and human

resources management process which are yet to be initiated. Additionally, a senior subject

expert should be recruited to work as the additional director to support the National Project

Director; (iii) providing the position of the National Project Director continuity and sufficient

tenure in addition to recruitment of subject experts who are technically equipped to deal with

complex coastal management issues – all of which will need to be ensured by MOEF for

successful implementation of the project.

f. Activities for sustenance of the institutional arrangements beyond the duration of the project

need to be initiated. Although the SICOM, the NCSCM and the SPMUs had been created with

a larger agenda in mind, these entities remain project-based. The project agreements envisage

that SICOM will become the technical secretariat of the NCZMA, and likewise SPMUs are to

become technical secretariats of the respective SCZMAs. The NCSCM, created as part of the

project, has a larger role provided by the 2011 CRZ Notification. The Government of Odisha

has already decided to mandate the SPMU to be the technical secretariat of the SCZMA.

Taking a cue, the SPMUs in Gujarat and West Bengal are in the early process of submitting

similar proposals to the respective state governments for approval. SICOM will also need to

move proposals to MoEF to make SICOM and NCSCM permanent agencies of the government.

g. Actions prior to the mid-term review to be completed. These actions include: (i) preparation of

mid-term evaluation reports by SPMUs and NPMU, to be consolidated by NPMU, and to be

shared with the Bank by May 10, 2013; (ii) preparation by NPMU and SPMUs for the

respective project components, of proposed changes such as a list of activities that should be

dropped from the project in light of slow progress or if the contribution of these activities to the

project development objectives is not clear; and a realistic list of activities that could be

considered for inclusion in the project; (iii) a report on the intermediate progress of

procurement of works, goods, services and community contracts those are scheduled to be

awarded by June 2013 and September 2013 with an assessment of potential slippage, if any,

and the related corrective actions that could be envisaged.


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15. Component One - National ICZM Capacity Building:

a. Sub-component (1A) Hazard Mapping has progressed very well, and it appears that it be

completed in advance of estimated schedule. Analysis of tidal data for 21 major and about 150

minor ports was completed, and the additional work of collecting primary data of astronomical

tides from the agreed 49 additional places is nearing completion. Aerial photography contract,

covering about 70,000km2 of area was completed in December 2012; the variation in contract

price is being checked and final payments will be made once the verification is completed.

Contracts for digital photogrammetry have been awarded, work has started; and the first output

is expected to be available in October 2013. There was delay with respect to erosion mapping

due to lack of staff recruitment at the NCSCM, and the delay in decisions related to

procurement of time series satellite imageries. During the mission, the following agreements

were reached:

i. Given the great database that has already been created, and the potential of this data to

be used for larger purposes (including preparation of ICZM plans) for the entire

country, SICOM will discuss with National Informatics Centre or the National

Informatics Centre Services Inc. (to be inducted as a PEA under the national

component) the options for a national data center and making the data available for

state/central government agencies. Similarly, all project states will undertake additional

work (including setting up the required infrastructure at SPMU, and hosting the data at

state data centers) to make the data available for purposes of the respective state

governments. Further, as there is a great potential to use the huge data collected for

land use and development planning purposes, SICOM will discuss with the Science and

Technology Park at Pune (an agency of the Ministry of Science and Technology, also

to be inducted as a PEA under the national component) for preparation of a GIS/web

based decision support system for land use and development planning in the coastal

regions.

ii. In the meantime, Survey of India will make available the aerial photography data and

the tide level data (including the benchmarks) to the project states on a priority basis

(after completing the security clearances in-house).

iii. The mission has agreed with the proposal from SICOM to use the new 2011 World

Bank Procurement Guidelines for the project in place of the earlier Guidelines which

should now enable NCSCM to procure historical satellite images from and through the

National remote Sensing Corporation (NRSC), who are the only available source of

procuring such images in the country as per the existing regulation given the national

security concerns. SICOM and NCSCM will plan for procuring all such data from

NRSC by June 2013, such that the erosion maps are available in time, starting from

October 2013, to match the schedule of outputs from the photogrammetry contracts.

iv. MoEF has recommended that Survey of India undertakes LiDAR survey for the

Andaman and Nicobar Islands. Survey of India will start with a pilot survey, costing

around US$1 million, covering selected islands by July 2013, and if successful will

procure a larger contract to cover the entire group of islands by December 2013.

b. Sub-component (1B) Identification and mapping of three ecologically sensitive areas –

Ecologically sensitive areas (ESAs) such as Dandi in Gujarat and Vedaranyam in Tamil Nadu

has been completed; mapping of the third, the Vembanad lake in Kerala has started. Some

planned work and community participation activities at Dandi and Vedaranyam is complete.

i. Consultants have been selected (and award expected in April 2013) for preparation of

integrated plan for the Dandi area after protracted delay, and it will be important to


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monitor the next steps such that the plan preparation is completed by September 2013,

such that the selected activities based on the plan could be procured before December

2013.

ii. Works for the Vedaranyam ESA is progressing slowly, and the PEA has agreed to

complete all remaining work by June 2013. This will need closer monitoring by

SICOM.

iii. The scope of work for completing mapping of the Vembanad ESA is near final, and

NCSCM will finance, starting in May 2013, one of its national partner agencies and/or

consultants to take up and complete the work.

iv. The activities related to mapping ESAs for the entire country was delayed due to lack

of progress in recruitment at NCSCM. NCSCM has now recruited some staff and

consultants, and it is agreed that NCSCM will finalize the methodology considering the

requirements of adopting least-cost, appropriate tools and techniques, as well as

collecting all relevant socio-economic data by April 2013; and thereafter launch the

work such that it could be completed for the whole country by December 2013.

c. Sub-component (1C) Initial work to start mapping of coastal sediment cells completed; further

analysis continues to be delayed due to delay in recruitment of staff at NCSCM. Now that some

staff has been recruited at NCSCM, it is important to prepare a plan, by May 2013, for

completing this work for the entire country before March 2014.

d. Sub-component (1D) National Center for Sustainable Coastal Management (NCSCM) has

been established, it already completed some significant activities, such as “national shoreline

assessment”, but more significant activities remain. After protracted delays (of nearly 18

months), major activities are being initiated.

i. Recruitment of the first batch 35 staff was completed in February 2013. For the

positions for which suitable candidates could not be identified, a newer recruitment

process by procuring services of a recruitment consultant has been agreed; and it is

expected that suitable candidates for these positions could be identified and recruited

by June 2013.

ii. The 2012-14 research programs for NCSCM were earlier approved by the high

powered research steering committee; but there has not been any notable progress in

initiating and completing some of the research activities. These research activities are

already delayed by 6 to 18 months, and it is important for NCSCM to start work on

each of the approved research areas by June 2013. NCSCM has now received interests

from the 14 national partner institutes for participation in the research program, and had

a series of meetings with these partner agencies. The scope of work by the first set of

the national partner agencies will be finalized in April 2013, and the works by these

partner institutions will be initiated in early May 2013.

iii. Consultants have been appointed for design and supervision services for the NCSCM

building. NCSCM and SICOM will ensure that the civil works contracts are awarded

before June 2013.

iv. There was no progress related to setting up and operationalization of the National

Centre for Marine Biodiversity. SICOM would like to defer the decision to appoint the

director of the proposed NCMB until such time that the question of sustainability of

SICOM and NCSCM is sorted out, to avoid NCMB becoming a project activity without

continuation after closure of the project.


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e. Sub-component (1E) The full capacity building plan of MOEF was expected to be rolled out

by March 2013, but is further delayed, with overall delay approaching nearly 18 months in

preparation of the plan, given the capacity constraint at SICOM. It will be important to

complete preparation of this plan before September 2013 and roll out implementation of such

plan (consequently, experts with clear mandate need to be recruited by SICOM). However, a

number of small and discrete capacity building activities, including a series of capacity building

workshops were organized during July 2012 – January 2013, each of which had participation

from national and state governments. The project, including several of its achievements, had

been showcased during the Conference of Parties to the Convention on Biodiversity at

Hyderabad in October 2012; where the project organized a highly successful side event with

participation of senior policymakers, national and international experts.

f. Sub-component (1F) Project management activities are now fully underway; additional staff

had been recruited in areas such as communication, marine biology, etc. The Director (Finance)

has joined; and although he is also responsible for other projects of MoEF, the arrangement is

working satisfactorily. The communication and capacity building cell has not performed

adequately yet; whereas the financial management cell was already working fine, and the

capacity of the procurement cell has improved by addition of a senior procurement staff as part

of the team of the procurement and financial management support consultancy (PFMC).

However, due to staff turnover, vacancies exist, and SICOM has initiated a recruitment process

(through recruitment consultants). Financial management support consultants, internal and

external auditors are in place; SICOM has renewed the contract of the external auditors for

another year; and will take a decision of similar extension (or new procurement) of the internal

auditors, and the PFMC, based on an appraisal of their performance by June 2013. A human

resources and staff appraisal system is not yet in place; and procurement of HR consultants to

set up a system of performance tracking and evaluation will be required. Terms of reference for

the monitoring and evaluation consultants are under preparation. Substantial communication

and stakeholder engagement activities were implemented in 2010-11, and need to be restarted.

For that capacity augmentation of the communication cell will be required.

16. Component Two – Piloting ICZM Approaches in Gujarat: Implementation of all planned activities

has started; and is satisfactory. This is in spite of the elections to the state legislative agency, which

prevented new activities or any procurement during October-December 2012. Overall, almost all

procurement of works, goods and equipment has been awarded or the procurement process has been

completed such that awards will be made before June 2013.

a. Sub-component (2A). A large number of stakeholder workshops and discussions have been

organized to scope the ICZM Plan. Based on the discussions, SPMU decided to hire

consultants to support preparation of the plan (whereas the responsibility for preparation will

remain with SPMU who will establish a committee including representation of the relevant

departments of the state government). Draft terms of reference for such support consultants

have been prepared and are currently being reviewed, with an aim to finalize and facilitate

recruitment of consultants by July 2013. This will meet the original schedule of initiating

preparation of ICZM Plan in Year 3 of the project.

b. Sub-component (2B) Capacity building activities are progressing satisfactorily. Several

workshops on issues such as sea turtle conservation, coastal water monitoring, oil-spill

management; and a major training on coastal zone management was completed. An additional

workshop with judges of district courts from three coastal districts was held in September 2012.

Substantial work was undertaken to organize the proposed national level training involving

High Courts of all 14 coastal states and union territories; which could not be organized in

November 2012 in light of the state elections, but will now take place depending on the

calendar of the judges of the Supreme Court of India.


11

c. Sub-component (2C) Priority investments are progressing well, especially the livelihood

enhancement related activities; more than 9,165ha of mangrove have been planted; verification

of the areas planted was completed (over and above the 2,800ha planted in 2010-11 that had

already been verified earlier), and the survival rate has been found to be satisfactory. 20

villages have been transformed into ‘solar villages’ (i.e., all household and community areas

have solar energy generation). Community mobilization work is now complete in 149 out of

163 villages. For livelihood improvement pilot investments, community mobilization is

completed in 149 villages, and progressing well in the remaining villages; and 97 entry point

activities, mostly small civil works, have been completed or are near completion. The work of

sewerage in Jamnagar is 22% and 39% complete with respect to the two contracts, and SPMU

and Jamnagar Municipal Corporation are ensuring that these contracts are completed in

reasonable time. The bidding process for the sewage treatment plant is over, and this has been a

significant achievement (first technology neutral bid in India, and the first 15 year DBO

contract in the World Bank portfolio). Bidding process for the marine conservation research

center is delayed, as the state government has expressed the desire to have a higher capacity

facility and has offered complementary financing; this additional scope of work is under review

by the state government, and procurement process is expected to start before June 2013.

d. Sub-component (2D) Project management activities, including financial management and

communication are progressing well. Contract period of the internal auditors will be extended

(or a new procurement process will be initiated before June 2013.

17. Component Three - Piloting ICZM Approaches in Odisha: This component, overall, has also

progressed well, and the current achievements are satisfactory. Overall, all major procurement of

works, goods and equipment are awarded, and the few remaining ones will be awarded by April-May

2013.

a. Sub-component (3A) Workshops and discussions, involving local, state, national and

international experts and stakeholders, have been organized to scope the ICZM Plan (which

will be an input to the process of finalizing the terms of reference for plan preparation being led

by NCSCM and Gujarat SPMU). The US$3 million study related to the regional coastal

processes was completed, and this is being used as a basis for upcoming preparation of

shoreline management in Odisha.

b. Sub-component (3B) The capacity building activities of the Chilika Development Authority

are progressing very well, where substantial recruitment of staff and procurement of equipment,

hardware and software have been completed; and studies related to micro-benthos, avifauna

and macrophytes have delivered the expected first year deliverables. The Odisha State Pollution

Control Board has prepared protocols for sea water monitoring and the monitoring work will

start before June 2013. Dense real-time water quality monitoring has started in Chilika lagoon

(first in Asia except Japan). The SPMU has created adequate additional infrastructure facilities,

to be effective in its work as the secretariat of the state coastal zone management authority as

mandated by the Government of Odisha. Work on preparation of ecosystem health report card

for Chilika lagoon has been initiated (first in Asia), and the first stakeholder workshop was held

in February 2013.

c. Sub-component (3C) Priority investments have started in a very satisfactory manner, especially

the livelihood enhancement related activities; the transaction advisory services on solid waste

management work in Paradip is now completed, as the issue of final transfer of land for the

landfill site from the Paradip Port Trust was resolved, and the bids for implementation of the

works will be invited in April 2013. Odisha State Disaster Management Authority progressed

very well and contracts for all 14 cyclone shelters have been awarded, and work has progressed

satisfactorily in these. The major work on geo-tube embankment was awarded, and the SPMU


12

is encouraging the contractor to complete the work before the upcoming monsoon, well ahead

of the implementation schedule. Work on structural and chemical conservation of the

archaeological heritage buildings have started; however, the plan for peripheral development

around these properties is yet to be finalized, and SPMU will finalize these such as to award the

works before June 2013. Livelihood activities, especially related to freshwater fish farming and

coir products have progressed very well, and community groups have started earning

significantly from these activities. Installation of solar dryers even if awarded is progressing

slowly due to internal departmental procedural issues and the SPMU agreed to take all

necessary actions to sort this out by April 2013. Uncertainties continue with respect to the

ecotourism activities by the Wildlife Department given the regulatory clearances required, and

SPMU will take a call whether to drop this activity (costing about US$2 million) before the

upcoming mid-term review.


especially the communication and stakeholder engagement activities are progressing very well.

There have been some cases of staff turnover, and issues related to enhancement of salaries of

staff. SPMU will resolve these issues by April 2013. Contract periods of the internal auditors

and the procurement and financial management support consultants will be extended, as their

performance which was found satisfactory by the SPMU.

18. Component Four - Piloting ICZM Approaches in West Bengal: This Component is now firmly back

on schedule; and had been able to catch up performance of the other project states (as was anticipated

during the last mission); and the current achievements are satisfactory. All major contracts have been

awarded, except for those contracts dependent on completion of ongoing studies, which will also be

awarded by September 2013.

a. Sub-component (4A) More workshops and discussions have been organized during the last six

months to scope the ICZM Plan, and related studies on shoreline management and

management of the Sundarban estuaries and islands. A special 3 day workshop was organized

to identify and learn from the experience in Bangladesh involving experts from both India and

Bangladesh.

b. Sub-component (4B) The capacity building activities of Calcutta University have further

progressed very well, where already world-class research results are available (including

recognition by the international authority NCBI, USA on its genomic research, which already

identified more than 40,000 gene sequences). The knowledge activities at the Institute of

Environmental Sciences and Wetland Management have progressed satisfactorily, and several

expert committees had been set up, which have facilitated the process for setting up of the

climate profilers and tide gauges. The SPMU had also undertaken several campaigns, of high

quality and outreach, during the build-up of the annual pilgrimage at Sagar Island, where nearly

a million pilgrims congregated in January 2013.

c. Sub-component (4C) Priority investments have moved well. The work of electricity

distribution at Sagar Island moved satisfactorily (a 4km transmission line over the wide river

was earlier completed); about 3,000 establishments have already been provided connections,

and during the annual pilgrimage electric supply in January replaced 22% of diesel generation

(by providing electric power to 5 of the 22 pilgrim’s accommodation zones). Major contracts

for storm water drainage, sewerage and sewage treatment works have been awarded. The works

have already progressed satisfactorily, especially in the case of the storm water drainage

contract, which is ahead of the expected construction schedule. Project management consultants

for the Sagar Island integrated tourism development have been procured and studies have

progressed satisfactorily such that the requisite works could be awarded by September 2013.

Similarly, the civil works related to the integrated beachfront development at Digha will now


13

be awarded by June 2013. The land issue related to the proposed fish auction centre has not

been resolved yet, and unless resolved before the mid-term evaluation, this will be dropped

from the project. Six NGOs were procured to support livelihood activities at the Sagar Island;

the SPMU and the partner NGOs together have undertaken significant capacity building

activities, a few works have started with the community groups, and all remaining community

contracts, targeted to directly benefit at least 15,000 household will be awarded by December

2013. Further to the initial work of renovation by the Zoological Survey of India, the work for

comprehensive upgrade of the marine aquarium will be awarded by May 2013 before the mid-

term review. Work on the cyclone shelter, which was delayed by about 12 months is now

progressing, soil testing and designing services will commence in April 2013, a supervision

consultant will be procured by May 2013, and the works will be awarded by June 2013.


especially the communication and stakeholder engagement activities are progressing very well.

Contract periods of the internal auditors and the procurement and financial management

support consultants will be extended, as their performance was found satisfactory by the

SPMU.

E. Status of Legal Covenants:

19. The Table below presents the compliance status related to the covenants applicable to project

implementation.

Covenant Limit Due Date Status

Maintain NPMU and SPMU with suitably

qualified personnel and sufficient resources

Throughout

Project period

September 22,

2010

Complied.

Each PEA will maintain dedicated suitably

qualified personnel and sufficient resources

Throughout

Project period

March 21,

2011

Complied.

Each Project State will make adequate annual

budgetary allocations, and shall transfer 10%

of the estimated cost of the respective State

Component to the SPMU

First part of

each FY

November

2012 (FY13)

Complied.

Each Project State will establish and maintain

a State Level Steering Committee

Throughout

Project period

September 22,

2010

Complied.

NPMU and SPMUs shall maintain specific

dedicated cells as agreed; and will engage

full-time qualified procurement specialists and

finance professionals

Throughout

Project period

September 22,

2010

Complied except for staff

turnover issues which are

being addressed at NPMU

and SPMUs.

The NPMU will submit quarterly consolidated

IUFRs

45 days after

end of quarter

Each quarter Complied as per due dates.

Internal Auditors (for NPMU and SPMUs);

External Auditors (by NPMU) will be in place

6 months

from start

March 21,

2011

Complied.

NPMU will submit annual audit reports for

the entire project

6 months

from close of

FY

September 30,

2012

Complied.

NPMU and the SPMUs will establish,

operationalize and maintain computerized

accounting system

3 months

from start

December 21,

2011

Complied.


14

F. Environmental Management

20. The implementation plans for all activities included environment management measures; and

monitoring measures to ensure that the issues avoided during design do not recur. The monitoring and

evaluation processes for priority investments include plans third-party audits as relevant. The

environment management measures have been adequately budgeted and staffs have been designated to

provide the required oversight. The SPMUs and PEAs are continuing to ensure that regulatory

clearance requirements, such as the CRZ clearance are addressed adequately. The SPMUs have ensured

that the relevant environmental management and mitigation measures are effectively integrated in

construction contracts or bidding documents such as sewerage and sewage treatment works. The

SPMUs are also ensuring that the solid waste management activities at Paradeep and Digha, prepared

through transaction advisory services are fully complying with the country environmental regulations as

well as Bank’s safeguard policies. Annex 2 provides further details on current status of environmental

safeguards management for the project.

21. With regard to institutional capacity for environmental management, the NPMU and SPMUs continue

to have professionals with a good level of environment awareness and experience. Some of the PEAs

however are yet to be fully aware of the precautionary environmental measures, mitigation and

monitoring measures designed as an integral part of the project activities. NPMU and SPMUs are

currently taking initiatives to build awareness and capacity of PEAs through hands on approaches –

e.g., Paradeep Municipal staff is being trained on environmental regulatory requirements as part of solid

waste management. Further, though at slow pace, activity-wise proposed environmental management

plan for the project is being disseminated to all staff working for the project. The monitoring plan

agreed earlier to be implemented during December 2012 is yet to be rolled out and it was agreed that

actions in this regard will be taken on a priority basis. While the reporting on implementation of the

environmental management plan is currently dovetailed with the quarterly progress report, a detailed

automated web-based monitoring system is expected to be in place to facilitate reporting for the quarter

starting from April 2013.

G. Management of Social Issues and Impacts

22. The Gujarat SPMU has made considerable progress in implementing social development actions since

the last review missions. All community groups involved in the project have now implemented the

Government of Gujarat resolution of 2012 to bring gender parity in community based organizations

(CBOs), and women constitute fifty percent of the total members of the CBO. MoUs have been signed

with 149 CBOs for mangrove plantation and protection works. The livelihood improvement activities

are progressing well, and the SPMU has prepared a documentation of six success stories. The entry-

point activities are nearly completed. Each of the newly formed CBOs, SHGs, and EDCs has been

provided with advanced training. A separate training on social audit was undertaken, covered all

community groups and is completed. To create awareness and to disseminate information about the

grievance redress mechanism of the project among the judiciary of the state, further public grievance

workshop were organized. The communication activities including the display boards and signage, the

use of the toll free number for registering grievance had been good, including at Jamnagar where

sewerage works are currently in progress. See Annex 3 for detailed discussions.

23. In Odisha, the long-pending uncertainty about the land for solid waste management facility at Paradip

has been finally resolved. The project management consultants are designing the landfill site such as to

minimize impacts of odor on the nearby villagers. The Fisheries Department has undertaken capacity

building activities for more than 600 SHGs, has completed such activities for more than 300 SHGs, and

transferred financial resources to them for development of alternative incremental livelihood. Under

support to fisher Groups for small-scale community-based tourism activities, the Odisha State Tourism

Development Corporation is preparing a capacity building plan for communities of villages Barkul and


15

Tampara, which has been delayed now, but the PEAs concerned agreed to take this up as soon as

possible, and before June 2013. The land alienation process for biodiversity-based ecotourism by the

Wildlife Department in Debendranarayanpur and Jainagar is not yet resolved, and if there is no

significant progress in April-May 2013, this activity might be dropped from the project. Separately,

capacity building activities for 22 SHGs was completed for coir-based improved livelihood, and for the

remaining 18 SHGs these are in progress. The Project is also progressing well with the idea of turning a

target village into a ‘coir tourism village’, and has agreed to combine the proposed ‘training-cum-

production’ facility with the overall program for ‘coir tourism village’ to make the initiative financially

viable over the long term. The formation of CBOs for ecotourism activities around the Chilika and

Tampara lakes was delayed; and consequently the special training on ecotourism and hospitality

management for the villagers around the Tampara lake was also delayed; and should now be planned

and completed by September 2013.

24. In West Bengal, in addition to the rural development specialists, experts in community-based

livelihood activities have been hired at the SPMU. The mission also had discussion with the Digha

Shankarpur Hawkers’ Association along with the Executive Officer of DSDA. The hawkers’

association earlier agreed that they will sign a MOU with the DSDA to ensure that (i) there will be no

future more encroachment on the beach front; and (ii) the beach front will be kept clean. The signing of

the MOU is still awaited. As the enumerated figure of 2300 hawkers does not include those who are

currently squatting on the beach front and as these squatters those who have been enumerated are road

side vendors, the project management consultants have now completed surveys of all hawkers on the

beach front including ambulatory vendors. It was reiterated that all beach front hawkers including

ambulatory vendors will be enumerated and relocated on a priority basis. Further, the social screening

report of all the government land to be transferred under the project including the solid waste landfill

site is still awaited (whereas a similar report indicating absence of any rights and claims, legal or

otherwise, for the sewerage treatment plant site in Digha was completed, and has been disclosed to the

residents adjoining the site). It was reiterated that no bid will be advertised for activities unless the

social screening reports are available and all agreements in place to ensure that all issues of squatters

and encroachments are dealt within the provisions of the Resettlement and Rehabilitation Framework of

the project.

H. Procurement

25. There was satisfactory progress in hiring consultants, awarding major works and initiating goods

procurement. Since the last mission, all agreements of July 2012 (reiterated in December 2012 in

discussion with DEA) to accelerate procurement has been complied with by the NPMU and SPMUs.

The agreement in July 2012 (reiterated in December 2012) was that progress of awards (of contracts)

should at least be 81% by number and 73% by value of the original Procurement Plan (which contains

all major works, goods and services, but does not contain the community contracts). The Project has

achieved both targets. If the community contracts are added, the project has exceeded the “number”

targets. The agreements on augmentation of procurement capacity of NPMU and SPMUs also have

been complied with.

26. The Mission expressed satisfaction regarding the progress made in awarding the important contracts for

(i) architectural Design and supervision consultancy for construction of the NCSCM building at

Chennai – which was a major quality-based selection based on a national competition; and (ii) setting

up the sewage treatment facility at Jamnagar using a DBO including operation and maintenance of a

post-construction period of 15 years – the first such contract in the Bank projects, and the first

‘technology-agnostic’ bid for sewage treatment plant in India.

27. The project has almost completed all major procurement. The remaining procurements are all post-

review, except one major works contract (marine oceanarium and research center to be developed on a


16

public-private partnership model, which is expected to be awarded by January 2014; the project

financing is US$7 million out of the expected total cost of the activity being as high as US$80 million).

The notable achievements are the following:

a. The total number of procurement (already awarded by March 31, 2013 or to be awarded before

April 15, 2013) is 734 (value US$ 138 m); and the number will reach 1200 by June 2013 (value

US$ 187 m).

b. Of the total number (~1600), nearly 1000 are community contracts – each small but important.

Albeit small, each requires essential capacity building of community groups before contracts

are signed. Nearly 300 such community contracts (value ~US$ 2 m) are already signed, and

work under implementation; while capacity building activities for the remaining 700

community groups are underway. Most of the community contracts not expected to be awarded

before September 2013 will be in West Bengal, where the SPMU will particularly ensure that

all such community contracts are awarded before December 2013.

c. Of the 170 works contracts, 136 are already awarded (value US$98 m). The remaining ones –

all small and post review contracts include a few ecotourism contracts in Odisha and Gujarat;

similar but larger number of contracts in West Bengal – all expected to be awarded by

September 2013. As indicated above, the large works contract for the marine oceanrium in

Gujarat cannot be awarded before January 2014.

d. Of the 261 goods contracts, almost all are awarded (value US$33 m) or will be awarded by

April 2013. One major package (worth about US$10 m) remains for NCSCM, but will be

awarded by September 2013. Award for this contract could be fast-tracked, but such attempts

are not required

28. However, the progress of award so far is not sufficient to guarantee continued improved disbursement.

Most of the community contracts are yet to be awarded, and all such contracts should be awarded

before September 2013 (December 2103 in the case of West Bengal with respect to the livelihood

improvement community contracts in the Sagar Island).

a. Very close attention needed to ensure that the 447 numbers of contracts (including 250

community contracts, 90 contracts for goods and equipment, and 27 consultancies – together

totaling US$49 million) proposed to be awarded during April-June 2013 does not suffer any

slippage.

b. Similarly, a total of 251 contracts (totaling US$28.7 million, mostly community contracts, and

19 works contracts) are proposed to be awarded during July-September 2013. It will be crucial

to manage timely award of these, too.

29. The Mission noted that the entire remaining procurement for the project has been scheduled to be

completed by December 2013, before the close of the FY 2013-14. However, there is a need to monitor

the procurement closely to ensure that not only there is no slippage in the planned activities, but

contract milestones are also to be closely monitored from now. These will ensure sufficient time being

available for delivery of the contracted goods, works and services before the closing date of the project.

30. The NPMU and the SPMUs have shared the updated procurement plans (PPs) during the mission. Once

approved by the Bank, these updated procurement plans will be duly disclosed. Disclosure of

procurement information has remained satisfactory since improvement noticed during the last mission

in November-December 2011. Since the prior review thresholds were revised in August 2012, most of

the remaining packages can be procured by the NPMU and the SPMUs without any prior reference to

or review by the Bank.


17

31. The agreed details with respect to procurement management are listed in Annex 5, and supplementary

disbursement related details as well as information on the progress made in procurement during July

2012 and March 2013 are available in Annex 6.

I. Financial Management

32. The overall accounting systems in SICOM and the project states of Odisha and West Bengal are

working well. Actions agreed in the last implementation review mission have been completed by

SPMUs and NPMU. Except for SICOM and West Bengal SPMU, where there is a partial compliance to

the budget legal covenant (i.e. budget has been allocated, but funds were not transferred due to

availability of earlier year’s cash balance available with these entities), all other financial covenants

have been met by the project. The mission recognized that the issue faced by the NPMU and the

SPMUs in getting continuous further releases from their respective Finance Departments to be within

reasonable limits, given the current scenario of low spending and consequent inability to submit

utilization certificates. However, a new issue has come to the fore: in Gujarat, a new PEA has started

accounting in TALLY recently and there needs to be corrections in the booking of expenditure in their

account, and mobilization advances to community groups to be treated as advances rather than

expenditure; closure on this issue should be completed as part of the year-end closure process this

financial year.

33. Based on discussions during the implementation support mission and review of the Financial

Management (FM) systems across the project, especially the new issue at Gujarat, the FM rating is

retained as Moderately Satisfactory (MS). The agreed actions for the project are summarized in Annex

4. If these agreed actions are completed before the next implementation support mission, the FM rating

could be considered for an upgrade. See Annex 4 for detailed discussions.

J. Agreed Next Steps and Mission

34. The upcoming mission will be the mid-term review mission. This mid-term review is proposed to be

scheduled during May 15 – June 15, 2013. It was agreed that this mid-term review mission will be a

joint mission, in which officials from the NPMU, the SPMU and select PEAs will participate.

35. Following is a list of major agreed actions required from the national and the state project management

units (or the MOEF and the State Governments, as applicable) to be undertaken and completed within

the next six months.

Major Actions Responsibility Due Date

Ov

era

ll

Preparation of Mid-Term Evaluation Report (to be consolidated by

NPMU) including a list of activities to be excluded and included in the

project to ensure that all project activities are completed sufficiently ahead

of the closing date of the project (December 2015), and sharing with the

Bank ahead of the mid-term review mission

SICOM and all

SPMUs

May 10, 2013

Monitoring and ensuring that all agreed procurement actions are

completed as per the revised procurement schedule; including close

monitoring of intermediate steps for procurement.

SICOM and

All SPMUs

Quarterly -

June 30, 2013

Co

mp

on

ent

1

(Na

tio

na

l) Ensuring that there is no shortage of budget allocation for the project,

given the target expenditure for FY13-14 is INR 480 crore

MoEF and

SICOM

September 30,

2013

Methodology for preparation of ICZM Plans will be finalized, starting

with a national stakeholders workshop in April 2013

SICOM and

NCSCM

May 31, 2013

The work on erosion mapping and ESA mapping by NCSCM will start SICOM and May 31, 2013


18

Major Actions Responsibility Due Date

immediately with an aim to start delivering the outputs starting from

September 2013 in close sequence with the planned outputs from the

photogrammetry works managed by the Survey of India

NCSCM

The remaining planned research activities (over and above the current

research activities) of NCSCM by itself and through national partner

institutions will start immediately.

SICOM and

NCSCM

April 30, 2013

Augmentation of the capacity of the communications cell, recruitment of

(i) additional contract staff, and consultants on cultural mapping, legal,

regional planning, human resources management issues, and (ii) a

technical expert as the additional project director.

SICOM June 30, 2013

SICOM will continue regular project monitoring activities including

verification of progress of implementation at sub-project sites; and put

into operation a full-fledged web-based project monitoring system.

SICOM May 31, 2013

Co

mp

on

ent

2

(Gu

jara

t)

Preparing the mid-term evaluation report and list of activities that should

be considered for dropping from the project, and activities that should be

considered for expansion or inclusion in the project.

SPMU April 30, 2013

Monitoring and ensuring that the planned procurement including award of

community contracts (with cumulative targets of awards worth US$54m

by April 15, 2013, US$73m by June 2013, and US$80m by January 2014)

SPMU and all

PEAs

Monthly –

December 31,

2013

Finalize bidding documents (with expert inputs as needed) and organize

prospective bidders' meet for the MRCI

SPMU July 31, 2013

Co

mp

on

ent

3

(Od

ish

a)




SPMU April 30, 2013



by March 2013, US$50m by June 2013, US$51m by September 2013 and

US$52m by December 2013)

SPMU and all

PEAs

Monthly –

December 31,

2013

Co

mp

on

ent

4

(Wes

t B

eng

al)




SPMU April 30, 2013



by March 2013, US$38m by June 2013, US$53m by September 2013 and

US$61m by December 2013)

SPMU and all

PEAs

Monthly –

December 31,

2013

K. List of Annexes

36. The following annexes are part of this aide memoire.

Annex 1 - List of Officials and Resource Persons met during the Mission

Annex 2 - Management of Environmental Issues and Processes

Annex 3 - Management of Social Safeguards and Social Development Processes

Annex 4 - Financial Management Systems and Performance

Annex 5 - Procurement Management Systems and Performance

Annex 6 - Disbursement Performance and Procurement Schedule

Annex 1

List of Officials and Resource Persons met during the Mission

Government of India and Stakeholders for the National Component

1. Dr. V. Rajagopalan, Secretary, Ministry of Environment and Forests

2. Mr. Nilaya Mitash, Joint Secreatary, Department of Economic Affairs, Ministry of Finance

3. Mr. Vivek Wadekar, National Project Director, SICOM

4. Mr. Akash Sharma, SICOM

5. Dr. Asir Ramesh, NCSCM

6. Ms. Anuja Shukla, SICOM

7. Mr. V S Krishnan, SICOM

8. Mr. Sumeet Singh, Team Leader, PFM Support Consultant, SICOM

9. Mr. Dharma Raj, Additional Surveyor General of India, Survey of India

10. Mr. R. M. Tripathi, Additional Surveyor General of India (Tech), Survey of India

11. Mr. Sinha, Deputy Surveyor General of India

12. Prof. R. Ramesh, Acting Director, NCSCM

13. Dr. Purvaja Ramachandran, Division Chair (Futuristic Research) NCSCM

14. Dr. Ajay Parida, MS Swaminathan Research Foundation

15. Dr. V. Selvam, MS Swaminathan Research Foundation

16. Dr. Sophia, MS Swaminathan Research Foundation

Government of Gujarat and Stakeholders in Gujarat

1. Mr. A. K. Das, Principal Secretary, Forest & Environment Department

2. Mr. A. K. Verma, Member Secretary GEC, State Project Director, SPMU

3. Mr. Anupam, Commissioner, Jamnagar Municipal Corporation

4. Mr. Hardik Shah, Member Secretary, Gujarat Pollution Control Board (GPCB)

5. Mr. Nischal Joshi, Head of Operation, Gujarat Ecology Commission

6. Mr. D. K. Sharma, Chief Conservator of Forest, Kutch Forest Circle

7. Mr. Bharat Pathak, Chief Conservator of Forest, Director, GEER Foundation

8. Mr. R. D. Kamboj, Chief Conservator of Forest, Marine National Park, Jamnagar

9. Mr. T. P. Singh, Director (Environment) & Addl. Secretary, BISAG

10. Mr. Lomesh Bhrambhatt, Field Manager, Gujarat Ecology Commission

11. Mr. Ishwar Desai, Social Scientist, Gujarat Ecology Commission

12. Ms. Margi Purohit, Project Assistant, Gujarat Ecology Commission

13. Ms. Krupa Jha, Botanist, Gujarat Ecology Commission

14. Mr. Ankur Patel, Botanist, Gujarat Ecology Commission

15. Mr. Rohit Pansare, Environmental Planner, Gujarat Ecology Commission

16. Mr. Manish Dohre, Manger Projects, Gujarat Ecology Commission

17. Mr. Mr. B.J.Vasavda, Procurement Consultant, Gujarat Ecology Commission

18. Mr. S.P.Patel, Dy Director, Gujarat Ecological Education & Research (GEER) Foundation

19. Mr. Dishant Parasharya, Project Coordinator-Coral & Coral Reef, GEER Foundation

20. Dr. Harshad Salvi, Scientist, Gujarat Ecological Education & Research (GEER) Foundation

21. Mr. K.C. Mistry, Nodal Officer, Senior Scientist, Gujarat Pollution Control Board (GPCB)

22. Mr. Ajay Patel, Project Manager, BISAG

23. Mr. Jaydeep Singh, Project Scientist, BISAG

24. Mr. Sumit Prajapati, Project Scientist, BISAG

INDIA Integrated Coastal Zone Management Project (P007985) Annex 1 to Aide Mémoire: Fourth Implementation Support Mission, January-February 2013

20

25. Mr. Bhagitath Kansara, Project Scientist, BISAG

26. Mr. M.D.Rana, Executive Engineer, Jamnagar Municipal Corporation

Government of Odisha and Stakeholders in Odisha

1. Mr. J.K Mahapatra , Development Commissioner and Additional Chief Secretary (Finance), Govt Of Odisha

2. Mr. R.K Sharma, Commissioner cum Secretary, Forest & Environment Dept, Govt. of Odisha

3. Dr. Ajit Kumar Pattnaik, Project Director, ICZMP- Odisha

4. Mr B.K Samal, APD (F & A), ICZMP- Odisha

5. Mr. Manoj Mohanty, Procurement Officer, ICZMP- Odisha

6. Mr. Dinakar, APD (Operations), ICZMP- Odisha

7. Mr B.K Samal, APD (F & A), ICZMP- Odisha

8. Mr. Chitta Ranjan Mishra, Addl. Chief Executive, Chilika Development Authority

9. Mr.Siddhant Das, Member Secretary, OSPCB

10. Dr. S.Balachandran,.Consultant, BHNS, Mumbai

11. Dr. D.K. Rout, Nodal Officer, OSPCB

12. Mr J.K. Das, Sr. DMBD-II, OTDC

13. Mr. B.K. Das, Additional Director, DH & CI

14. Mr. P.K. Nanda, Coir Supervisor, DH&CI

15. Mr J.K. Tripathy, Executive Engineer, Aul Embankment Division ,Water Resources Dept,

16. Mr. A.C. Naik, Addl. Director, Fisheries& ARD Dept, Govt. of Odisha

17. Mr. S.K. Das, Nodal Officer Culture Department, GoO

18. Mr B.K. Das, Nodal Officer, DH & CI, GoO

19. Dr. R.K. Nayak, Executive Officer, Paradeep Municipality

20. Mr.P.K. Swain, CWLD, Balugaon

21. Dr. A.K. Sahu, Ecologist, ICZMP, Odisha

22. Dr. Debasish Roy, Sr. Scientist, Forest & Env, Dept., GoO

23. Dr. Mamata Mishra, RD Expert, ICZMP, Odisha

24. Dr. N.C. Biswal, Fishery Specialist, ICZMP, Odisha

25. Dr. S.S. Pati, STA, OSPCB

26. Ms Manaswini Mishra, Documentation Officer, ICZMP, Odisha

27. Mr. Biswajit Sahoo, Communication Officer, ICZMP, Odisha

28. Mr. Binayak Padhy, MIS Expert, ICZMP, Odisha

29. Ms Swapnadatta Mohanty, Architect, M/s. Nesters

30. Mr. Narayan Tripathy, Architect, M/s. Nesters

31. Mr.Deepak Panda, Architects’ Studio

Government of West Bengal and Stakeholders in West Bengal 1. Mr. Trilochan Singh, Additional Chief Secretary, Environment Department

2. Mr. Indivar Pandey, Principal Secretary, Disaster Management Department

3. Mr. Debasish Sen, Principal Secretary Urban Development Department

4. Dr. Venkatraman, Director, Zoological Survey of India

5. Mr. Soumen Pal, Digha Sankarpur Development Authority

6. Mr. A.K.Ghosh, WBSEDCL

7. Mr. B. Chakraborti, WBSEDCL

8. Ms. S. Mukhopadhyay, WBSEDCL

9. Dr. Maitree Bhattacharyya, Associate Professor & Nodal Officer, Kolkata University

10. Dr. Prasanna Yennawar, MARL, ZSI, Digha


21

11. Dr. Anil Mahapatra, Marine Aquarium & Regional Centre, Digha, Zoological Survey of India

12. Mr. N. Sanjeev Kumar, Public Health Engineering Directorate

13. Mr. Subir Kumar Ghosh, Public Health Engineering Directorate

14. Mr. D.J.Chakraborty, Chief Engineer, Sunderban Development Board

15. Mr. Amit Choudhury, Joint Secretary, Department of Disaster Management

16. Ms. Arpita Chakraborty, Project Scientist, Kolkata University

17. Mr. Pijush Basak, Project Scientist, Kolkata University

18. Mr. Arindam Mondal, Project Scientist, Kolkata University

19. Mr. Amit Bera, Project Scientist, Kolkata University

20. Mr. D.K.Bhagat, Manager, FQA, WBSEDCL

21. Dr. Dipankar Roy, Tagore Society for Rural Development

22. Mr. Alak Haldar, Chief Administrative Officer, IESWM

23. Mr. Anil Kumar Mondal, Tagore Society for Rural Development

24. Mr. P.K.Pal, West Bengal Forest Department, Purba Medinipur Forest Division

25. Mr. Manoj Barui, Member, Gram Panchayat, Sagar

Annex 2

Management of Environmental Issues and Processes

1. Overall: The project is following the prevention principles built in its design to ensure long-term

conservation of coastal and marine resources and at long term sustainability. Implementation plans for all

activities include environment management measures; monitoring measures to ensure that the issues

avoided during design do not indeed occur. All the environment management measures are being

adequately integrated as part of priority investments and are adequately budgeted and the staffing has

been designated to provide the required oversight. The three tier grievance redress system has been

established in the SPMUs in Gujarat, Odisha and West Bengal. Regulatory clearances, such as the CRZ

clearance, state pollution control board consents, etc., where relevant, at different stages are being

ensured.

2. Activities being planned by the PEAs ensure that there is no conversion or degradation of natural habitats

(whether protected or not), land clearing, replacement of natural vegetation; no permanent or temporary

flooding of natural habitats; no drainage, dredging, filling or channelization of wetlands. In this regard,

specific precaution has been taken in the plantation of mangroves which progressed well in Gujarat. Any

possibilities of introduction of invasive exotic species have been avoided. Community management

approaches are being ensured for all mangrove and shelterbelt plantations (efforts are being made to adopt

these approaches even in cases where Force Account is used). All SPMUs and PEAs have ensured that

mangrove plantation is done on "revenue land" and/or "forest land" with a total avoidance of any private

land; no synthetic or chemical pesticide or herbicide is used in any plantation or de-weeding or clearing

operations.

3. Six villages around Dandi in Gujarat have been notified as an Ecologically Sensitive Area, based on

resolutions adopted in full meetings of the village panchayats, and in agreement between the State and the

central Government. Conservation of environmental resources, minimization of pollution, and an aim to

reduce carbon emission from these villages are in-built in the integrated area planning process that is

being taken up. Similar stakeholder consultation and participation as well as environmental conservation

agenda is in-built in the process of notifying Vedaranyam in Tamil Nadu as an ecologically sensitive area;

and the proposal for notifying Vembanad in Kerala as such.

1. The project is being implemented by professionals of NPMU and SPMUs with a good level of

environment awareness and experience. However, not all the staffs of the NPMU, SPMUs and the PEAs

are fully aware of the precautionary needs of this Project, and about the environmental avoidance,

mitigation or monitoring processes agreed for this Project. Efforts are underway for (a) an activity-wise

detailed chart is prepared summarizing all actions proposed in the environmental management plan for the

Project, and disseminated to all staff of NPMU, SPMU and PEAs; and (b) an orientation cum training

program for all such staff is proposed. The Quarterly Project Report starting from for the period of

January – March 2013 (to be submitted during end of April 2013) will update the efforts relating to

environmental and social management. The reporting will provide details on the environmental

management plan implementation for each activity by each of the PEAs, and overall by SPMUs and

NPMU. The mission provided a detailed outline of actions to be addressed as part of project

environmental management.

2. In Gujarat, the Sewerage contracts are in progress. The contracts include site specific environment

management measures to prevent construction related impacts on ambient water or air. The JMC

representative has briefed the mission about adequate compliance of environmental management. The

mission highlighted that many areas of ongoing excavation of trenches in Jamnagar is not being managed

properly for: (a) appropriate disposal of spoil from trenches and construction waste; (b) adequate safety

measures at dug up trenches by placing appropriate signage including information on construction period;


23

and (c) timely closure of trenches. The JMC is advised to address these deficiencies through supervision

consultant’s inputs.

3. Necessary environmental management provisions are adequately integrated as part of the Jamnagar STP

bid documents including: (a) effluent discharge standards for disposal of treated wastewater; (b)

environmental regulatory clearance requirements such as consent to establish and consent to operate, and

any compliance with consent conditions; (c) measures to minimize construction stage temporary impacts;

and (d) environmental enhancement measures such as landscaping and green belt development. During

bidding stage, it was also noted that the new access to the proposed STP site requires construction of a

bridge across Rangamati Stream. While this construction activity does not require regulatory clearance,

there could be temporary environmental impacts. In view of this, the bid STP bid document has been

appropriately updated to integrate additional measures to minimize environmental impacts.

4. With regard to entry point activities already implemented by various CBOs, SHGs or EDCs SPMUs have

informed appropriate environment management. As part of the capacity building and community

mobilization activities organized by SPMUs and PEAs, continued effort is being placed on ensuring that

all aspects of the entry point activities and the larger livelihood enhancement options are in line with the

environmental conservation and pollution prevention aspects of the Project. The SPMUs reported

continued progress in planning to improve the overall village environment, beyond the activities financed

by the Project. Most notable of such additional benefits with relation to environmental management have

been the agreements to focus on improving village sanitation, and on solar lighting for household and for

street lighting. As part of the Project, most village level entry point activities are therefore, now related to

(i) village sanitation, (ii) solar lighting of streets and community spaces, (iii) solar cookers, (iv) bio-gas

plants, albeit some village roads have been financed. Gujarat SPMU has extended the 100% sanitation

achievement in Khara Bezra Village to Surajbari, Sugad, Hamiramora, Rampur Villages in Kachchh;

and Mota Ambala, Vibhapurpar, Dhuvas, Sikka Villages in Jamnagar presented the case studies on

achievement of 100% sanitation in Village Khara Bezra. The mission was also briefed on continued effort

on social mobilization and related CBO/SHG formation that has been undertaken by the SPMU. As a

direct result, this is leading to enhance the sustainable plantation of mangroves, shelterbelts and

development of bio-shields, together with appropriate activities for improved, and alternative where

appropriate, livelihood for the vulnerable coastal communities. Indirectly, this is expected to play a

crucial role in co-management principles of the Project, and in reducing conflicts among various

stakeholders.

5. In Odisha, the priority investments such as the cyclone shelters are being implemented with adequate due

diligence. For each of the cyclone shelters, site level social and environmental screening has been

completed; all environmental mitigation measures and relevant codes of practice has been incorporated in

the bid documents; and the community level awareness and mobilization activities devoted adequate

attention to the site level pollution and hygiene issues. Necessary CRZ clearance for all the cyclone

shelters has been obtained. With regard to construction stage measures, the mission advised the

contractors to follow occupational health and safety measures for the workers, complying with the

provisions under the construction contracts.

6. The laboratory building of the Odisha State Pollution Control Board at Paradip is ongoing, following the

EMP measures during construction phase. While the building design includes the best environmental

standards and pollution control norms, the SPMU has further facilitated integration of adequate measures

to comply with Green Rating for the proposed OSPCB building.

7. With regard to Paradeep Integrated Solid Waste Management, the mission carried out detailed visits to the

proposed alternative sites for location of engineered landfill and the selected site. The selected site is

adequate for disposal of treated waste for 25 years. The mission noted that the ongoing design of SW

treatment and disposal facility integrates necessary environmental management measures including: (a)


24

protection of shallow water table; (b) perimeter embankment to protect the treatment and disposal site

from flooding and contamination of surface water; (c) leachate containment, treatment, and recirculation;

and (d) thick perimeter green belt development. Further, a detailed EA is being prepared which will be

submitted for state level regulatory clearance including necessary CRZ clearance. SPMU and Paradeep

Municipality will also carry out public disclosure of EA.

8. For all other priority investments which are yet to be implemented on ground, the detailed project reports

include adequate level of environmental mitigation measures, and these are being incorporated in the bid

documents. Based on previous mission discussions, OTDC is continuing to pursue environmentally

responsive activities/components as part of establishing proposed eco-tourism facilities at Tampara Lake.

Such measures cover exclusion of motor boats (and equivalent where there is chance of water pollution

from unspent fuel or accidental discharges). Also necessary design measures are put in place to for leisure

water sports rather than high speed adventure water sport.

9. The SPMU and the PEAs are following up CRZ clearance applications to SCZMA or the NCZMA. These

applications include two camp sites (Khirisahi and Balianla) as part of the ecotourism activity by the

Wildlife Department; ecotourism activity at Bakrul by the Odisha Tourism Development Corporation;

cultural heritage conservation activities for the Ganjam Fort and at the Bhabakundaleswar Temple,

Manikpatna.

10. In West Bengal, the transaction advisory service for investments in Dhiga Shankarpur area for solid

waste management is in advanced stage. The necessary environmental assessment of landfill site is

completed. In case of STP and sewerage investments, the EMP requirements are adequately covered as

part of contract documents. The STP contract also specifies the arrangement for land application of

treated water in forested areas. For all other pilot investments, the detailed project reports include

environmental mitigation measures. The mission advised SPMU to regularly monitor and report the

performance on environmental management.

11. Agreed Actions. The project is being implemented by professionals of NPMU and SPMUs with a good

level of environment awareness and experience. However, the suggested efforts during the last mission to

train all the PEA, SPMUs, and NPMU staff on environmental precautionary measures is ongoing and yet

to be completed. It was agreed that the SMPUs will develop: (a) an activity-wise chart on key

environmental actions to be taken up and associated monitoring requirements; and (b) continuation of

ongoing orientation program for all staff, especially from PEAs.

12. While the efforts are ongoing for automation of monitoring and reporting through a web-based

application, the EMP implementation status reporting shall be continued to be an integral part of the

Quarterly Progress Reports.

Annex 3

Management of Social Safeguards and Social Development Processes

Gujarat

13. Socio-Economic upliftment of coastal communities along the Gulf of Kachchh (GoK): GEC has

completed inception meetings with villagers, community leaders, Panchayati Raj Institutions (PRIs), caste

representative through gram sabha (village meetings),focused group discussions (FGDs), one to one

interaction with villagers, occupation wise and community wise interaction etc. GEC had also completed

secondary data collection of all coastal villages; formation of CBOs and EDCs. Capacity building of the

community is underway that includes information dissemination about the project, orientation, relevance

of the project and importance of participation of the community in the project components.

14. The total 160 coastal villages of Jamnagar, Rajkot and Kachchh districts were identified as a project area

out of which 98 villages belongs to Kachchh district, 09 villages belongs to Rajkot and 54 villages

belongs to Jamnagar district. Numerous sessions of PRA had been conducted with the local community to

gather the primary information about the village demography and socio-economic situation which gives

an actual status of the village.

15. CBO/EDC formation: In order to mobilize community a total of 149 Community Based Organization

(CBOs) out of targeted 160 CBOs has been formed of which 40 are Eco Development Committees

(EDCs) and 109 are CBOs. These CBOs have been formed based on Government Resolution number

GEC-102012-420-E dated 22 March 2012 issued by Forests and Environment Department, Govt. of

Gujarat. The GR ensures that women constitute fifty percent of the total members of the CBO The

balance CBOs will be formed by end April 2013. Memorandum of Understanding has been signed with

139 CBOs for mangrove plantation and protection works.

16. Assessment of CBOs by AKRSP: AKSRP assessed 120 CBOs and EDC. The assessment results show

that:

a. Many villages of Kutch have good SHGs and yuvak mandal (youth groups) who can be linked to

the CBOs

b. Long-term vision for the program/coastal resources need to be developed at CBO and team level

c. Teams are largely doing mobilization but the focus is activity orientated, need to get the depth of

the program and also create self-dependency within CBOs

d. Diversity in socio-economic situations within clusters – teams need to understand it and prepare

plan for each segment

e. In each block 2-3 villages are exceptionally good, create them as model villages

f. Technical capacity to work on socio-economic situation in ICZM is the lowest, which needs to be

improved through proper orientation

g. Start economic activities with different segment or focus on one or two segments across coast

h. Need to establish clear role division of GEC and CBO – essential for self-reliant institutions

17. AKRSP also observed that team have extremely good rapport with the local community and there is good

participation of committees during the discussions.

18. Formation of Self-Help Groups: Out of targeted 480 SHGs (3 SHGs per village), 283 SHGs have been

formed in the project villages and 20 SHGs are under the process of formation. These groups mainly

consist of women members, but some male SHGs have also been formed.


26

19. Participatory Rural Appraisal: Primary data on demography and other socio-economic and cultural

information in the project villages are collected through social & resource mapping, annual & daily clock,

need-based analysis and other such tools of PRA. So far project has completed 149 PRA exercise. The

salient findings that came out of the PRA exercise includes increased salinity resulting in loss of

agriculture land; lack of livelihood options in the villages, sanitation and drainage facilities, drinking

water facilities, disaster mitigation management and awareness, transportation facilities, market facility;

high erosion of land; and high outmigration.

20. Entry Point Activities: One of the initiatives being implemented under the project includes undertaking

one activity having ecological relevance and has potential for contributing towards the socio-economic

upliftment of the village inhabitants. So far project has undertaken 97 EPAs. In order to identify EPA, the

field team carries out need gap analysis through the PRA tools. The needs are prioritized through

community consultations at the village level. The GEC field team tries to reach a consensus on the entry

point activities which is most important or most desirable from the point of view of social-economic

development of the village. Various types of EPAs carried out so far includes (i) rain water harvesting

structures; (ii) ground water recharging structures; (iii) stall feeding and promotion activities; (iv)

construction of salinity privation band structures; (v) fodder and fuel wood development & shelterbelt;

(vi) construction of cyclone cum multipurpose building; (vii) access road; etc.

21. Capacity Building: One of the main objectives of project is to empower the village communities to

manage their natural resources in an efficient way. Various trainings have been imparted to SHGs/CBOs

that include training on management of CBOs, leadership building, accounting, book keeping,

maintaining of records etc. The main objective of the training is to motivate the members about the

concept of CBO/SHGs. Each of the newly formed CBOs, SHGs, and EDCs has been provided with initial

orientation training. So far 960 training sessions has been held for the CBO/SHGs.

22. Efforts will also be made to ensure that the women take part actively in organizational management apart

from the physical works. To achieve this goal, training programs have been organized on gender issues

with a view to sensitize the community towards the gender issues and ultimately an increased

participation from women.

23. Training of Community Mobilisers and Social Audit Committee on Social Audit was undertaken in

collaboration with UNNATI Gujarat. So far 1486 individuals have benefited from 13 such trainings.

24. Grievance Redress: Grievance redress mechanism has been well established in the state. To create

awareness and to disseminate information about the grievance redress mechanism of the project among

the judiciary of the state, public grievance workshops were organized in Ahmedabad, Bhavnagar and

Amreli in September 2012.

Orissa

25. Livelihood for fishermen: The fisheries department has identified 458 self- help groups of which

capacity building has been completed for 311 SHGs. Technical skill upgradation has been completed for

305 SHGs at village level and 97 SHGs at national institution level. Village level awareness and capacity

building program at 60 villages (out of total targeted 80 villages) have been completed. Pre operational

training to implement different livelihood activities has been given to 98 SHGs. Financial support has

been extended to all 311 SHGs who have completed capacity building training. The breakdown shows 71

SHGs were given grant for pisciculture; 61 SHGs for dairy; 115 for value addition to fishery and 64 for

other activities such as dry fish and cold chain marketing. A total of 216 SHGs participated in exposure

visits of which 119 were state level exposure and 97 SHGs received national level institution exposures.

26. The land issues: The trades selected for the SHGs require land and most of the fishermen and women

are landless. The District Collector of Ganjam provided land parcels to fisheries department and FD in


27

turn gave it to the SHGs on lease. Out of 112 SHGs in Ganjam, 110 got land form fisheries department.

In other district, some fishermen own land and they gave land to their own SHGs on lease for 5 years.

Meanwhile the Government made it mandatory to have leased land for at least 10 years for each SHGs.

The progress slowed down as no money was disbursed till the land lease was not extended, but is now

catching up again.

27. Restoration of Mangrove: Land for restoration of mangroves has been identified. 70ha of land along the

river banks and 25ha of community land in EDC villages have been identified. EDC have been identified

and nursery stocks have been grown. Formation of Executive Committee is in progress for EDCs.

28. Coir Village: The Project is also progressing well with the idea of turning a target village into a ‘coir

tourism village’. The services of three support organizations (one each in Brahmagiri, Krushnaprasad &

Kanasa Blocks) have been hired. The identification of SHGs is in progress. Out of total 40 targeted

SHGs, 32 have been identified. So far 28 SHGs have been given skill enhancement training and 8 SHGs

have been given machines and equipment for coir making. The capacity building consultants have

facilitated the training program for first batch of 13 SHGs. SPMU & DHCI have visited the coir toy

training center and planning to prepare the activities (by engaging a suitable Consultant) to implement the

plan to turn the Moto village into a ‘Coir Tourism Village’. However, the foundation laying ceremony

had to be called off at the last moment due to land alienation issue.

29. Ecotourism Activities: Under support to fisher Groups for small-scale community-based tourism

activities, the Odisha State Tourism Development Corporation is preparing a capacity building plan for

communities of villages Barkul and Tampara. However, the formation of CBOs for ecotourism activities

around the Chilika and Tampara lakes has been considerably delayed; and consequently the special

training on ecotourism and hospitality management for the villagers of the Tampara lake too has been

delayed. Capacity Building Plan and Identification of activities in villages near Barkul and Tampara is

under progress. PRA exercise leading to household survey and identification of trades for training has

been completed in Pathara (Badakul) & Humara (Tampara) villages. The mission also discussed next

steps with the community at Humura village for Tampara Lake ecotourism activities. The residents

agreed to form a committee to decide on the role and responsibilities of the community and business plan.

The committee will work closely with the social mobilizer and eco-tourism facilitator. The enhancement

of Kali Jai Temple will provide benefits to the boat association but not to the Pathara village which is the

entry point for Kali Jai temple. During the discussion, the Pathara village residents requested for entry

level activities which included a gate at the village entrance; renovation of village pond and toilet

complex outside the OTDC campus that can be managed by the community. The mission was informed

that Kali Jai Temple is still owned by the erstwhile King. It was agreed that Social Mobilizer and Eco

Tourism facilitators will cross check the land ownership with revenue department. The mission informed

that in case land belongs to an individual, no project activity will be carried on the island.

30. Conservation of cultural heritage properties: The restoration work of Ganjam Fort has begun. The

mission found several visitors while the restoration work is still on. It was agreed that project will put up

a notice board informing that restoration work in ongoing and visitors will be allowed only after the

restoration work is completed.

31. Social Safeguard Issues: The land alienation process for biodiversity-based ecotourism by the Wildlife

Department in Debendranarayanpur and Jainagar is still not completed.

32. Cyclone Shelters: The cyclone shelter management committees have been formed at 13 sites and

formation of task force is under progress.


28

West Bengal

33. Staffing: A rural development specialist and two livelihood specialists have been appointed by SPMU.

The livelihood specialists are expected to spend adequate time with the communities, CIGs and NGOs in

Sagar Island.

34. Livelihood promotion activities: In East Medinipore, mangrove plantation has started at Gangarachar,

Nandigram; Khadirabad Char, Khejuri; Badalpur, Contai with local community’s participation. So far

three community contracts have been made. The project carried out the livelihood assessment of Sagar

Island. The assessment revealed that the livelihood options are quite limited. In order to enhance the

livelihood opportunities, SPMU has developed the livelihood program called "Livelihood Development

of Disadvantaged Sections in Sagar Island". To implement the program six reputed NGOs have been

selected namely (i) Paribesh Unnayan Parishad; (ii) Vivekanand Institute of Biotechnology; (iii) Tagore

Society for Rural Development; (iv) Society for Socio-Economic and Ecological Development; (v)

Nature Environment and Wildlife Society’ and (vi) Sabuj Sangha. A three day orientation workshop was

organized by SPMU and all the six selected NGOs participated in the workshop. The objective of the

workshop was to develop an understanding among the NGOs and SPMU on the planning process and

implementation methodology for livelihood promotion activities. The workshop helped to develop a

common understanding of livelihood framework among the NGOs. These partner NGOs have now made

significant progress in mobilizing communities, and a few community-based activities have started.

35. Shop/Vendor Rehabilitation Centre in Digha: Two potential sites for relocation of hawkers have been

identified by DSDA. The project management consultants is preparing the drawings of the two identified

relocation site with each stall measuring of 8x8 square foot. The hawker’s association officer bearers

suggested that all stall sizes should not be of equal size and that stall should be designed as per the

business need of the vendor. The hawkers’ association will sign a MOU with the DSDA to ensure that (i)

there will be no more encroachment on the beach front; and (ii) the beach front will be kept clean. The

association suggested that those who are selling fancy items should be allowed to operate on the beach

though they can be pushed by 200 to 250 meters. They also suggested that vendor market should not have

any shops facing the road as that will give undue advantage to those shop keepers over others. As the

enumerated figure of 2300 hawkers does not include those who are currently squatting on the beach front

and as these squatters those who have been enumerated are road side vendors, the project management

consultants have now completed surveys of all hawkers on the beach front including ambulatory vendors.

36. Social Safeguard Issues: It was agreed with SPMU that social screening will be carried out for all

government land parcels being transferred to project to ensure that all sites are free of encroachment and

other encumbrances. The reports are still awaited. The mission in its last visit to the proposed STP site in

Digha found at least in two pockets with standing agricultural crops. It was agreed that SPMU will

prepare management plan as per the agreed resettlement policy framework of the project and share it with

the Bank. This management plan is yet to be shared with the Bank

37. Cyclone Shelters: Sites for 25 cyclone shelters have been identified by Department of Disaster

Management. None of these sites are on private land and all are free of encroachment and other

encumbrances.

Annex 4

Financial Management Systems and Performance

1. FM ISR rating: The overall accounting systems in SICOM, West Bengal and Orissa are working well. In

case of Gujarat, a new entity has started accounting in TALLY recently and there needs to be corrections

in the expenditure booking for this PEA which needs to be sorted out as a part of the year end closure

process. Except for SICOM and West Bengal, where there is a partial compliance to the budget legal

covenant2 (i.e. budget has been allocated, but funds were not transferred due to low level expenditure and

earlier year’s cash balance available with the entities), other financial covenants have been met by the

project. The mission recognized the issue faced by SICOM and SPMUs in getting further releases from

Finance Department (FD) due to less spending and non-submission of utilization certificates for the

earlier budget released. Based on the above facts and review the FM rating is retained as Moderately

Satisfactory (MS). The agreed actions for the project are summarized in the FM annex. If these agreed

actions are completed in the next mission, the rating of the project could be considered for an up

gradation.

2. The following are the summary of FM discussions across SICOM and the SPMUs.

Budget

3. SICOM: The GOI provided a budget allocation of Rs.125 crore for FY 12-13, out of which Rs.25 crore

has been received. There is a possibility that the balance could be surrendered and in the next budget this

amount could again be requested by the project based on the progress of expenditure. The expenditure

incurred in the national component is Rs.38.41 crore as on 31st January 2013.

4. Gujarat: The State provided a budget allocation of Rs.10 crore for FY 12-13, which has been received by

the SPMU. Rs.27.94 crore has been expended till 28th February 2013. For FY 13-14, the project has

proposed state share of Rs.11 crore. No money has been received from NPMU for the current financial

year.

5. Orissa: The State provided a budget allocation of Rs.4.5 crore for FY 12-13, which has been received by

the SPMU. The total expenditure Rs.37.06 crore as on 31st January 2013. No money has been received

from NPMU for the current financial year.

6. West Bengal: The State provided a budget allocation of Rs.8.98 crore for FY 12-13, out of which no

funds has been released to the SPMU. Rs.7.51 crore related to previous financial years has been received

by the SPMU. For the next FY 13-14, the amount of Rs. 5.38 crore has been allocated. The total

expenditure Rs. 25.22 crore as on 28th February 2013. No money has been received from NPMU for the

current financial year.

2 The covenant requires budgetary allocation of 10% as well as transfer of such amounts to SPMU.


30

7. Disbursements: disbursement as per the system is XDR 21.35 million including DA. The overall

disbursement percentage is 14.5% (including DA). Disbursements are on the slower side as compared to

the projections.

(XDR Million) Component Allocated (XDR m) Disbursed (XDR m) Balance (XDR m) Disbursement %

A 44.14 3.96 40.18 9%

B 38.13 5.39 32.735 14%

C 25.36 3.41 21.945 13%

D 38.55 1.64 36.91 4%

PPF advance 0.73 0.73 0 100%

DA 6.30 -6.30

Total 146.90 21.35 125.55 14.53%

8. The overall sources and uses for the project are exhibited in the table given below as on February 2013.

(Rs. Crore)

Sources SICOM Orissa Gujarat Bengal Total

1. Received from SICOM/GOI 271.00 72.92 65.98 62.27 271.00

2. Received from State Govt. - 14.47 15.16 13.23 42.86

3. Interest on Bank deposit & other received 1.27 3.35 8.17 1.71 14.50

Total 272.27 90.74 89.31 77.21 328.36

Uses

4. Expenditure FY 2010-11 2.51 11.76 2.07 2.98 19.32

5. Expenditure FY 2011-12 7.05 19.94 11.45 6.44 44.88

6. Expenditure FY 2012-13 (up to January 13) 26.88 27.94 23.29 7.87 85.98

Cumulative Expenditure 36.44 59.64 36.81 17.29 150.18

7. Mobilization Advance 0.09 4.18 0.25 2.43 6.95

8. Other advance – SPMUs/PEAs 201.17 - - - (201.17)

9. Balance in Bank Accounts (NPMU/SPMU) 18.8 11.67 35.51 57.02 123.00

10. Bank/cash Balance with PEA’s 17.92 11.13 15.58 1.43 46.06

11. Other Advances -2.15 4.12 1.16 -0.96 2.17

Total 272.27 90.74 89.31 77.21 328.36

Accounting system:

9. SICOM: SICOM has installed and operationalized TALLY accounting system. The financial reports are

being generated based on TALLY records. SOI, MSSRF, NCSCM have also implemented TALLY

accounting system. SICOM has conducted finance and procurement workshop for all PEAs. The project

accounts have been updated till 28th February 2013. The mission encourages SICOM to periodically

carry out such workshops.


31

10. Gujarat: TALLY has been installed and operationalized in SPMU and all PEAs (except the Kachchh

Forest Circle) and it is up to date. The new PEA – the Kachchh Forest Circle has started accounting in

TALLY recently and requires certain corrections in respect of the community payments where advances

have been treated as expenditure3. The project has agreed to correct these entries as a part of the financial

year end closure process. TALLY has been implemented across all PEAs. TALLY synchronization

should be completed by the SPMU before June 2013. Apart from the Kutch circle, the project accounts

have been updated till 28th February 2013. As of date Rs. 2 crore is pending for CBO advances from

GEC, and the mission requested GEC to review each case individually and take steps to either recover or

get the UC for the advance. GEC has agreed to complete this exercise by June 2013 end. The mission

suggested the SPMU to maintain separate ledger accounts for large contractual payments so that TALLY

can provide party-wise ledger accounts. The mission emphasized that Bank Guarantees (BG) for all

contracts should be monitored and list of BGs should be maintained in the SPMU. The BGs must be valid

and properly regulated.

11. Orissa: TALLY has been installed and operationalized in SPMU and all PEAs and it is up to date.

Synchronization of TALLY module has been completed in 9 PEAs, while in the 1 PEA (OSDMA) the

accounts are maintained in SPMU. The project accounts have been updated till 31st January 2013. The

accounts for vendors are maintained through cost centers, which are not providing accurate party-wise

reports. The mission suggested the SPMU to maintain separate ledger accounts for large contractual

payments so that TALLY can provide party-wise ledger accounts. The mission emphasized that Bank

Guarantees (BG) for all contracts should be monitored and list of BGs should be maintained in the

SPMU. The BGs must be valid and properly regulated.

12. West Bengal: SPMU and all PEAs have installed and operationalized TALLY accounting system.

TALLY training has been provided to all the PEAs. The project accounts have been updated till 31st

January 2013. The accounts for vendors are maintained through cost centers, which are not providing

accurate party-wise reports. The mission suggested the SPMU to maintain separate ledger accounts for

large contractual payments so that TALLY can provide party-wise ledger accounts.

a. Further, WBR number for one of the contract is yet to be received by the SPMU, which leads to

non-claiming of payments for this contract. The mission requested the SPMU to pursue this

matter and get the WBR number issued.

b. The mission emphasized that Bank Guarantees (BG) for all contracts should be monitored and list

of BGs should be maintained in the SPMU. The BGs must be valid and properly regulated.

c. There are delay in payments from February 2013, as authorized signatory is not available (as the

new State Project Director has not joined yet) to sign cheques. This issue was discussed and the

mission requested the SPMU to sort out this issue at the earliest.

d. In case of DSDA, payments are not being made due to issues in preparation of MB and approval

of bill payments. This issue needs to be resolved immediately as there are pending bills for more

than one crore, which has not been paid. This issue requires immediate resolution, lest contract

performance be affected. The mission suggested that the measurement book should be written by

the project management consultant, but be countersigned by the DSDA engineer/officer as this

will remain as a valid government record.

3 This could lead to reversal of expenditure to the tune of Rs.4-5 crore which would be corrected in the March IUFR.


32

Staffing:

13. SICOM: Staffing at SICOM and SOI are as per agreed staffing pattern. NCSCM has deputed a special

officer to head the accounts department and has hired a part time consultant to maintain accounts.

NCSCM is also in the process of appointing a full time accounts staff and this need to be completed

before March 2013.

14. Gujarat: SPMU has appointed a retired government staff as manager accounts and hired one CA for the

post of accounts officer. They are supported by a commerce graduate who works in the rank of accounts

assistant. The staffing is complete as per the agreed staffing plan. Training has been conducted in May

2012; however further handholding trainings for PEAs should be delivered / conducted by the SPMU

continuously.

15. Orissa: Staffing at SPMU level is adequate. Staffing at PEAs has been completed except OSDMA which is being

handled by the existing scientific staff and is up to date. The project has imparted training for PEA’s and similar

training should be delivered / conducted by the SPMU continuously.

16. West Bengal: SPMU has hired one CWA as Finance officer and has appointed two commerce graduates.

SPMU has hired and recruited staff for PEAs. Training for PEAs should be delivered / conducted by the

SPMU continuously. Recent vacancies have arisen in Forest and Fisheries due to resignation of staff and

in case of SIDCL staff is yet to be appointed due to slow start of work. The vacancies are expected to be

filled up by April 2013.

17. SICOM and the SPMUs should provide refresher training to PEAs before June 2013.

Internal audit:

18. The internal audit contracts are due for renewal in April 2013. The NPMU along with the SPMUs is

requested to assess all the four IA contracts and inform the Bank on the performance as well as whether

they intend to extend the current service providers. This decision needs to be taken before 15th March

2013. If in any of the contracts the NPMU/SPMU decides that a new auditor needs to be appointed, then

the process needs to be started and completed before June 30, 2013.

19. Gujarat: The reports were shared with the mission and these reports have been submitted timely. The

missions requested the auditors to cover SHG payments and contract management as applicable. Audit

committee meetings are happening on a yearly basis. The last meeting was conducted in December 2012.

The mission requested SPMU audit committees meetings to be conducted at least on a half yearly basis to

review and discuss the report and take cognizance of the compliance for issues highlighted can be done at

the earliest.

20. Orissa: The mission observed that internal audit reports in case of Orissa-SPMU are not as per the

contract timelines. The mission reiterated the importance of having timely internal audit and reviewing

reports for corrective action to be taken. The internal audit should also cover SHG payments and contract

management as applicable. Orissa reports were shared during the mission. Audit committee meetings are

happening on a yearly basis. The mission requested SPMU audit committees meetings to be conducted at

least on a half yearly basis to review and discuss the report and take cognizance of the compliance for

issues highlighted can be done at the earliest.

21. West Bengal: The reports were shared with the mission and these reports have been submitted timely. The

missions requested the auditors to cover SHG payments and contract management as applicable. Audit

committee meetings are happening on a yearly basis. The last meeting was conducted in September 2012.

The mission requested SPMU audit committees meetings to be conducted at least on a half yearly basis to


33

review and discuss the report and take cognizance of the compliance for issues highlighted can be done at

the earliest.

22. Internal audit compliance needs to be strengthened. NPMU and each SPMU should have record of issues

identified and the actions taken to address these issues. The mission requested the NPMU to design a

format to capture both qualitative and quantitative issues and monitor them on a regular basis.

External audit:

23. The audit for FY 11-12 was completed and shared with the Bank in time.

24. The contract for the current auditor has been extended for the FY12-13. It is expected that the audit will

be completed in time and shared with Bank well before the due date of September 2013.

25. The NPMU needs to start the process of hiring an external auditor for the next FY and this process needs

to be concluded before July 2013.

Other FM Issues:

26. Procurement and Financial Management Support Consultancies (PFMCs): The PFM Support consultancy

contracts are due for renewal this year. The NPMU/SPMUs are requested to assess the four contracts and

inform the Bank on the performance as well as whether they intend to extend the contracts of the current

consultants. This decision needs to be taken before end of June 2013. If in any of the contracts, the

NPMU or the SPMU decides that a new consultant needs to be appointed, then the process needs to be

started and completed before June 30, 2013.

27. For any new PEA to be added at the SICOM/SPMU levels, an assessment of financial management

capabilities will need to be carried out; and the agreed FM actions will need to be discussed and agreed

with such agencies. For such new PEAs, bank account will need to be created, agreed staffing will need to

be in place, and TALLY accounting system will need to be set up. For each of such new PEAs and their

respective activities, the cost table and the activities should be approved by the Bank. Till the time the

cost tables are completed and agreed, the project is advised not to claim expenditure incurred by these

agencies.

28. Entity audit backlog for PEAs: The entity internal audit for Jamnagar Municipal Corporation has been

completed till 2011-12. The entity statutory audit for Odisha State Pollution Control Board has been

completed for 2009-10 and 2010-11, and the reports have been issued issued; and the audit for the year

2011-12 is in progress.

29. Cross learning: The mission suggested visit of each SPMU accounting team to SICOM and other SPMUs

for cross learning as well as training. The mission also suggested the SICOM to conduct workshops for

SPMUs as well as PEAs to support cross learning in the accounting and financial management of the

project.

30. Working of the NCSCM Consortium Institutes: The NCSCM will be working in consortium with 14

universities-consortium partners (UCPs). The mission understands that an MOU would be signed between

each of these UCP and NCSCM. In terms of expenditure, the mission understands that major assets would

be purchased by NCSCM and then transferred to these UCP. Payments for IOC, small purchases using

shopping procedures, and salaries of researchers would be transferred by NCSCM to these UCP who will

make the payments. As the total amount for each UCP would be limited for IOC and salaries a simplified

accounting system is suggested which is as follows:

a. The NCSCM will sign an MOU with the UCP; agree on the action plan and the budget for the

activity;


34

b. UCP will open a separate bank account for the project and notify the NCSCM;

c. The NCSCM will release money to these UCP every quarter based on the action plan for the next

two quarters and after receiving the utilization certificates, if any;

d. The NCSCM will transfer the amount to the project bank account and record these transfers in

their books as advance;

e. At the end of every month the UCP will provide the following details to NCSCM:

i. Utilization certificate (UC) for the amount spent during the month

ii. A list of vouchers paid during the month with cheque numbers

iii. A copy of the project bank statement;

f. On receipt of the UC, the NCSCM would book the expenditure in its books. If any UCP fails to

submit the UC, then the next release of payments to them would not be made;

g. The UCP would be required to maintain separate project books of account and maintain these

vouchers for audit purposes;

h. The NCSCM will carry out the audit of these vouchers either through the project internal auditor

or through their staff as and when required.

31. The mission requested SICOM to finalize these arrangements and send a note to the Bank for approval at

the earliest. The NCSCM and SICOM will carry out the FM assessment for these UCPs before

transferring the amounts. SICOM will develop the assessment questionnaire to be used for this exercise.

32. Agreed Actions: The following actions were agreed.

N Action to be taken By Whom By When

1. Correct entries for Kachchh Forest Circle (where

‘advances’ were shown as ‘expenditures’).

Gujarat SPMU April 2013

2. Receiving utiliazation certificates from community

groups in time.

Gujarat SPMU (other SPMUs

and SICOM as relevant)

June 2013

3. FM Staff to be appointed (including at PEAs) NCSCM/ West Bengal SPMU April 2013

4. Tally Synchronization Gujarat SPMU for all PEAs June 2013

5. Renewal/ new contracts for Internal Auditors SICOM/All SPMUs June 2013

6. Renewal/ new contracts for PFM Consultants SICOM/All SPMUs June 2013

7. Accounts and finance workshop for PEAs and SPMUs SICOM and all SPMUs June 2013

8. Cross learning event SICOM and all SPMUs June 2013

9. Renewal/ new contracts for External Auditors SICOM June 2013

10. Receipt of required budget from GOI and state

governments

SICOM and SPMUs (West

Bengal SPMU in particular)

September

2013

Annex 5

Procurement Management Systems and Performance

1. General: The NPMU and SPMUs have concluded contracts for several packages (of a total value of

around US$100 million, over and above the US$40 million worth of contracts awarded by June 2012)

between July 2012 and March 2013, and initiated procurement for several other packages (with estimated

value of about US$50 million) to be awarded by June 2013. There is satisfactory progress in hiring

consultants, awarding major works and initiating goods procurement.

2. Since the last mission, all agreements of July 2012 (reiterated in December 2012 in discussion with DEA)

to accelerate procurement has been complied with by the NPMU and SPMUs. The agreement in July

2012 (reiterated in December 2012) was that at progress of award (of contracts) should at least be 81% by

number and 73% by value of the original Procurement Plan (which contains all major works, goods and

services, but does not contain the community contracts). The Project has achieved both targets. If the

community contracts are added, the project has exceeded the “number” targets. The agreements on

augmentation of procurement capacity of NPMU and SPMUs also have been complied with.

3. The Mission expressed satisfaction the progress made in awarding the important contracts for (i)

architectural Design and supervision consultancy for construction of the NCSCM building at Chennai –

which was a major quality-based selection based on a national competition; and (ii) setting up the sewage

treatment facility at Jamnagar using a DBO including operation and maintenance of a post-construction

period of 15 years – the first such contract in the Bank projects, and the first ‘technology-agnostic’ bid for

sewage treatment plant in India.

4. The project has almost completed all major procurement. The remaining procurements are all post-

review, except one major works contract (marine oceanarium and research center to be developed on a

public-private partnership model, which is expected to be awarded by January 2014; the project financing

is US$7 million out of the expected total cost of the activity being as high as US$80 million). The notable

achievements are the following:

a. The total number of procurement (already awarded by March 31, 2013 or to be awarded before

April 15, 2013) is 734 (value US$ 138 m); and the number will reach 1200 by June 2013 (value

US$ 187 m).

b. Of the total number (~1600), nearly 1000 are community contracts – each small but important.

Albeit small, each requires essential capacity building of community groups before contracts are

signed. Nearly 300 such community contracts (value ~US$ 2 m) are already signed, and work

under implementation; while capacity building activities for the remaining 900 community

groups are underway. Most of the community contracts not expected to be awarded before

September 2013 will be in West Bangal, where the SPMU will particularly ensure that all such

community contracts are awarded before December 2013.

c. Of the 170 works contracts, 136 are already awarded (value US$98 m). The remaining ones – all

small and post review contracts include a few ecotourism contracts in Odisha and Gujarat; similar

but larger number of contracts in West Bengal – all expected to be awarded by September 2013.

As indicated above, the large works contract for the marine oceanrium in Gujarat cannot be

awarded before January 2014.

d. Of the 261 goods contracts, almost all are awarded (value US$33 m) or will be awarded by April

2013. One major package (worth about US$10 m) remains for NCSCM, but will be awarded by

September 2013. Award for this contract could be fast-tracked, but such attempts are not required

5. The Mission noted that completion of the entire remaining procurement for the project has been

scheduled to be completed by December 2013, before the close of the FY 2013-14. However, there is a


36

need to monitor the procurement closely to ensure that not only there is no slippage in the planned

activities, but contract milestones are also to be closely monitored from now. These will ensure sufficient

time being available for delivery of the contracted goods, works and services before the closing date of

the project.

6. Procurement Plan: The NPMU and the SPMUs shared the updated/revised Procurement Plans (PPs)

during the mission. The Mission requested the NPMU and the SPMUs to accelerate the procurement

activity, given the need to complete the delivery of all packages well before the Project closing date of

December 2015. The revised thresholds of prior review, which became effective from August 2013,

should enable the NPMU and the SPMUs to procure most of the packages without referring them to the

World Bank for prior review.

7. The progress of procurement made so far, expected level of procurement till end March 2013 and the

procurement planned in the next financial year 2013-14 as per updated Procurement Plan - unit wise as

also category wise (i.e. separately for goods, works including community contracts, and consulting

services) is described in Table A6.2 (see Annex 6).

8. Once reviewed and agreed by the World Bank, the NPMU and SPMUs should publish the revised

Procurement Plans in their respective websites replacing their older version and the Bank will also

simultaneously publish it on its web site. The mission advised the NPMU and the SPMUs to closely

monitor the procurement activities so that there is no slippage with respect to the updated Procurement

Plan as agreed with the Bank.

9. Quarterly targets for Procurement: Based on the updated Procurement Plan, the NPMU and SPMUs

have projected the schedule for awarding contracts for goods, works and consulting services till March

2013, and in the following quarters till December 2013. Actual progress in each of the quarters should be

closely monitored by the NPMU and SPMUs and also shared with the Bank, indicating simultaneously

the corrective steps being taken, if necessary, to pull up the arrears in the following quarter(s).

10. The Table A5.1 below summarizes the status of procurement as at the close of the current FY 2012-13,

and the activity planned in next financial year onwards. Note that this table also reflects the revisions that

have taken place since July 2012, and the total number of procurements excluding community contracts is

now 789 instead of 557 in July 2012.

Table A5.1: Summary of Procurement Status (all procurement excluding Community contracts)

Type of

Procurement

Packages

(Revised)

Procurement for

Project Life

Contracts awarded/

Anticipated by March

2013

Contracts to be

awarded in between

April-December 2013

Target achieved % by

March 2013

No. INR Lakh No. INR Lakh No. INR Lakh By Number By Value

Overall

Project

Total 789 120503.8 473 61907.34 316 58596.42 60% 51%

Goods 393 25902.62 273 11058.9 120 14843.72 69% 43%

Works; S & I 248 78878.58 125 44071.31 123 34807.27 50% 56%

Consultancies 148 15722.56 75 6777.13 73 8945.43 51% 43%

Component

1 (National)

Total 145 28359.34 56 9744.32 89 18615.02 39% 34%

Goods 61 7550.23 30 1008.34 31 6541.89 49% 13%

Works; S & I 45 15081.08 15 7720.58 30 7360.5 33% 51%

Consultancies 39 5728.03 11 1015.4 28 4712.63 28% 18%

Component

2 (Gujarat)

Total 250 37230.73 193 24314.6 57 12916.13 77% 65%

Goods 151 8021.22 122 4530.33 29 3490.89 81% 56%

Works; S & I 59 26681.33 43 17839.99 16 8841.34 73% 67%

Consultancies 40 2528.18 28 1944.28 12 583.9 70% 77%


37

Type of

Procurement

Packages

(Revised)

Procurement for

Project Life

Contracts awarded/

Anticipated by March

2013

Contracts to be

awarded in between

April-December 2013

Target achieved % by

March 2013

No. INR Lakh No. INR Lakh No. INR Lakh By Number By Value

Component

3 (Odisha)

Total 260 24121.56 179 15209.72 81 8911.84 69% 63%

Goods 120 7909.94 91 4567.56 29 3342.38 76% 58%

Works; S & I 97 12243.2 62 8134.74 35 4108.46 64% 66%

Consultancies 43 3968.42 26 2507.42 17 1461 60% 63%

Component

4 (West

Bengal)

Total 134 30792.13 45 12638.7 89 18153.43 34% 41%

Goods 61 2421.23 30 952.67 31 1468.56 49% 39%

Works; S & I 47 24872.97 5 10376 42 14496.97 11% 42%

Consultancies 26 3497.93 10 1310.03 16 2187.9 38% 37%

11. Prior Review Thresholds: The revised prior review thresholds which became effective from August

2012 are tabulated below for reference and compliance. The Mission pointed out that the Bank continues

to receive bidding documents/RFPs for review even for contracts valued below the revised thresholds of

prior review. NPMU and the SPMUs should, therefore, exercise necessary checks in this regard so that

unnecessary references to the Bank may be avoided.

Category Method Value threshold for

applicability

New Prior Review

Threshold

Remarks

Goods and

Equipment

ICB >$ 500,000 <$ 1 million -

NCB <$ 500,000 and

>$ 30,000

NA No prior review needed as the upper limit is

$500,000 for using NCB

Shopping < 30,000 NA No prior review needed as the limit is $30,000

for using shopping

Direct

Contracting

No threshold,

subject to applicable

conditions

>$ 20,000 All contracts using Direct Contracting (DC)

for amounts above $20,000 will need prior

review by Bank

Works;

Supply and

Installation

ICB >$ 10 Million >$ 5 million -

NCB <$10 Million and

>$50,000

>$ 5 million No more prior review needed

Shopping <50,000 NA No prior review needed as the limit is $50,000

for using shopping

Direct

Contracting

No Threshold >$ 50,000 All contracts using Direct Contracting (DC)

for amounts above $50,000 will need prior

review by Bank

Services QCBS or

FBS or LCS

No Threshold >$ 600,000 ToRs of all consultancies shall be cleared

with the Bank.

Short list of consultants for services,

<$600,000 or equivalent per contract may

comprise entirely of national consultants.

CQS <$ 100,000 NA

Individual

Consultants

No Threshold >$ 50,000

Single

Source

Contracts

No threshold,

subject to applicable

conditions

>$ 20,000 All contracts using SSS for an amount above

$20,000 will need prior review by World

Bank. All ToRs, irrespective of value, shall be

cleared with Bank.


38

12. All contracts not subjected to prior review will be subjected to post review on an annual basis by the

World Bank. Any contract that does not follow the agreed methods or standard bidding procedures or

standard bidding documents or are unique in its nature will also be subjected to prior review by the World

Bank, irrespective of the value. Such contracts will be identified as prior review in the Procurement Plan.

13. The prior review thresholds will continue to be reviewed (based on the actual progress and improvements

noted as implementation of the project also progresses) to ensure procurement management is carried out

appropriately.

14. List of Key Actions to be taken in next 6 months: Procurement in the next 6 months or until September

2013 is critical to the success of the project.

15. Given that the progress of award so far is not sufficient to guarantee continued improved disbursement.

Most of the community contracts are yet to be awarded, and all such contracts should be awarded before

September 2013 (December 2103 in the case of West Bengal concerning the livelihood improvement

community contracts in the Sagar Island).

a. Very close attention needed to ensure that the 447 numbers of contracts (including 250

community contracts, 90 contracts for goods and equipment, and 27 consultancies – together

totaling US$49 million) proposed to be awarded during April-June 2013 does not suffer any

slippage.

b. Similarly, a total of 251 contracts (totaling US$28.7 million, mostly community contracts, and 19

works contracts) are proposed to be awarded during July-September 2013. It will be crucial to

manage timely award of these, too.

16. More specifically, each of the implementing agencies and the associated PEAs will need to monitor and

take corrective actions so as to:

a. For Component 1, SICOM should ensure that the planned procurement including award of community

contracts are completed in time with the following cumulative targets:

i. 56 awards worth US$22m by March 2013,

ii. 86 awards worth US$32m by June 2013,

iii. 99 awards worth US$38m by September 2013

iv. 144 awards worth US$56m by December 2013

b. For Component 2, Gujarat SPMU should ensure that the planned procurement including award of

community contracts are completed in time with the following cumulative targets:

i. 293 awards worth US$54m by April 2013,

ii. 443 awards worth US73m by June 2013,

iii. 450 awards worth US$80m by January 2014

c. For Component 3, Odisha SPMU should ensure that the planned procurement including award of





iv. 460 awards worth US$52m by December 2013

d. For Component 4, West Bengal SPMU should ensure that the planned procurement including award of



39




iv. 534 awards worth US$61m by December 2013.

Annex 6

Disbursement Performance & Procurement Schedule

Disbursement

1. Disbursement has been slow; but picking up. Disbursement in the Project has been slow (although by

other measures the project is achieving the intended outcomes). The original disbursement estimates was

3%, 14% and 17% in FY11, FY12 and FY13, totaling 36% or US$80m by end of FY13. The actual

disbursement is 15% now, and will reach 20% by end of Q4:FY13. Overall, the shortfall in disbursement

is 16% or US$38 m. However, in FY13, there are signs of turnaround. The disbursement in FY13 will be

3 times the combined disbursement in FY11 and FY12.

2. Overall strategy for improved disbursement. As discussed with DEA/CMU in TRPM in November

2011, as reiterated thereafter in several TRPMs, none of the project activities are at risk, all are under

implementation albeit delayed; and therefore, there are two choices for the project – (i) revise the

disbursement estimate: which is a cosmetic procedure, appearing to be doing fairly well while not

improving implementation performance at all; or (ii) keep the original disbursement estimates unchanged

and strive to achieve the original disbursement profile. The Project chose the second option, DEA

concurred.

3. Disbursement performance was affected by a variety of issues, some not anticipated. The usually

anticipated reasons included: (i) newness of the activities – a large share of the project activities are new

to India, and uncertainties regarding technical specifications for works and goods meant the bid process

was prolonged; (ii) the agenda of the project regarding integration among sector departments; (iii) due to

involvement of the multiple sector departments, the need for steering committee, headed by chief

secretaries, for approval of bid processes and contracts. However, there were other events not anticipated:

a. The two periods of lull – (i) September 2010-March 2012, due to non-availability of budget in the

revised budget estimates of the GoI and the 3 project states. (ii) February-May 2012, due to

change and ineffectiveness of project leadership at MoEF. Together, these constituted about 10

months of lag in project implementation.

b. Frequent changes in project leadership, at all levels (national, state, executing agencies). This has

been a regular issue in the India portfolio; ICZM Project is no exception. However, sufficient

tenure, important due to the innovative and newness of the project activities, was agreed in this

Project.

c. Further, 4 months of relative inactivity, respectively due to the state elections in West Bengal and

Gujarat were routine expectation. What was not anticipated was the lack of decision-making in

West Bengal, before and after the elections, spanning July 2011 to March 2012.

d. The multiple cases of re-bidding, especially in procurement of goods and equipment, but also in

works. Each rebidding took 4-5 additional months for the activities; and in a few cases of there

was 3 rounds of bids before responsive bids were obtained.

e. Depreciation of Indian Rupee. The original disbursement estimates were prepared considering

US$1 will be equivalent to INR 44.37 in 2010 and INR 46.33 in 2013. The actual equivalence

had been between INR 50 to 56. If the currency fluctuations were as expected in 2010, the current

level of disbursement will appear better by 20%. This unanticipated level of currency

depreciation is not the primary reason for slow disbursement, but has a small impact.

4. [Fortunately,] no new barrier came to light since June 2012; and lessons learnt appear to have helped

in project implementation (especially in procurement) since then. The new issues that came to light were


41

quickly identified and analyzed; and remedial measures agreed. Starting June 2012, all remedial measures

have been put in place effectively. There were agreements about accelerating disbursement in June 2012

and, again in December 2012. Since June 2012, the Aide Memoire of the implementation support mission

contains separate annexes on Disbursement, describing in detail agreed actions to push up disbursement.

5. In FY13, there had been excellent progress in procurement (award). The project has almost completed

all major procurement. The remaining procurements are all post-review, except 1 major work (on PPP,

<US$7 m Bank financing, although the cost of the activity could be about US$80 m, expected award

January 2014) and a few consultancies. The notable achievements are the following:

a. The total number of procurement (already awarded or to be awarded before March 31, 2013) is

734 (value US$ 138 m); and it will reach 1200 by June 2013 (value US$ 187 m).

b. Of the total number (~1600), some 1100 are community contracts – each small but important.

Albeit small, each requires essential capacity building of community groups before contracts are

signed. Nearly 300 such community contracts (value ~US$ 2 m) are already signed, and work

under implementation; while capacity building activities for the remaining 900 community

groups are underway.

c. Of the 170 works contracts, 136 are already awarded (value US$98 m). The major ones

remaining include a few ecotourism contracts in Odisha; similar but larger number of contracts in

West Bengal – all expected to be awarded by September 2013. The PPP contract is Gujarat

cannot be awarded before January 2014.

d. Of the 261 goods contracts, almost all are awarded (value US$33 m). One major package (worth

about US$10 m) remains for NCSCM, but will be awarded by September 2013 (should not be

done earlier).

6. All agreements for improving disbursement (July and December 2012) have been met. The

agreement in July 2012 (reiterated in December 2012) was that at progress of award (of contracts) should

at least be 81% by number and 73% by value of the original Procurement Plan (which contains all major

works, goods and services, but does not contain the community contracts). The Project has achieved both

targets. If the community contracts are added, the project has far exceeded the “number” targets.

7. As a result, disbursement performance has improved. At the start of the FY, the estimate for FY13

disbursement was US$ 20 m. The total disbursement in FY13 (Q1 + Q2 +part of Q3) now stands at US$

15.3 m (note this includes amounts under process at CAA). A further disbursement of ~1 m is anticipated

in Q3, and the Q4 disbursement will be between US47.5-9.0 m. The following points are noteworthy.

a. Overall, FY13 disbursement will be US$ 25 m, higher than the projections at start of FY13.

b. Disbursement in FY13 = 3 x (All Disbursement until FY12 minus the advance). Relatively

speaking, this is a huge improvement.

c. Q3 of FY13 is the first time the project achieved actual disbursement (US$ 9 m) higher than the

original projection (US$ 4.8 m).

8. Given the improved project implementation performance in the last 9 months (since June 2012), it is

expected that disbursement performance will further improve in FY14. Committed expenditures in

contracts where there is overall assurance about milestones alone will be sufficient to meet the average

disbursement needs.

a. Given that 35 months remain in the project (and 38 months for disbursement), the average

disbursement required from now on is US$ 4.7 m/month (or US$13.5 m/Quarter). This is

expected to be achieved in Q1 of FY14.

b. The start of the year estimate for FY14 is US$ 55 m (higher than 20% disbursement ratio).


42

c. At the end of Q4-FY14, cumulative disbursement will be near US$100 m, lower than the original

estimate of US$127 m. However, in INR terms, the cumulative expenditure will be equal to the

original estimate of expenditure/disbursement.

d. The overall strategy agreed in DEA/TRPM – that the project should strive to catch up with the

original estimated disbursement is possible to be achieved by Q4-FY14, but is more likely to be

achieved by Q1-FY15.

e. The current disbursement lag is slightly more than 7 months (down from 8-9 month in early

FY13). By Q3-FY14, this lag should be lower than 6 months, and will remain so throughout the

project.

9. However, it will take sustained efforts to close the current disbursement lag. Going by today’s progress,

the disbursement lag will be 0 only by end Q4-FY15, which is too far in the future and needs to be

accelerated.

Minimize Slack and Target Award by June 2012, September 2013 and December 2013

10. All awards to be targeted before December 2013. The SICOM, the SPMUs and the World Bank agreed

that for almost all contracts, procurement schedule needs to be tightened such that all these contracts can

be awarded by December 2013 (a majority of these by June 2013). The World Bank also opined that no

contract award should be allowed after December 2013 (if the award is delayed as such, it is

inconceivable how the works will be completed, and the outcomes will be achieved during the project

implementation period).

11. The detailed procurement targets are given in Annex 5.

12. Consequently, additional focus is required on the earlier list of exceptions to the idea of completing

award by March 2013: The following is a list of procurement - of goods, works and consulting services -

that was agreed to be excluded from the proposal for award by March 2013, but now specific actions are

required to ensure that these are awarded by September 2013 (and in a few cases by December 2013, and

for the case of marine oceanarium in Gujarat by January 2014).

a. National Component

i. Consultancy Services: (a) special consultancies as per the procurement plan (b) special

consultancies for NCSCM

ii. Works: (a) building for the NCSCM; (b) hazard line pillars by SOI; (c) all work packages

for Dandi GANDHI project; (d) third year community contract packages for Vedaranyam

iii. Goods: (a) all third year packages for NCSCM; (b) all packages for NCSCM Partner

Institutes

b. Gujarat Component

i. Consultancy Services: (a) preparation of ICZM Plan including shoreline management

plan; (b) other special consultancies

ii. Works: (a) All works related to coral transplantation; (b) PPP for MRCI

c. Odisha Component


plan; (b) other special consultancies; (c) phase-II of regional coastal process study

ii. Works: (a) environmental improvement of Ganjam Fort; (b) interior and display works of

the interpretation centres at Gupti and Rajnagar.

d. West Bengal Component


plan; (b) other special consultancies;


43

ii. Works: (a) all 8 packages of ecotourism activities at Sagar Island; (b) all 32 packages of

cyclone shelters.

iii. Goods: (a) all 3 packages of goods for ecotourism activities at Sagar Island; (b) all

laboratory goods for the PHED.

13. The SICOM and the SPMUs will organize monthly review meetings to see all procurements planned to

be awarded by June 2012 are proceeding well.

Projected Disbursement Performance

14. Current Disbursement Lag is near 8 months; slightly improved from the situation during the last

implementation review mission in July 2012. The improved project performance has been able to match

with the current expectation, but has not been able to fully reduce the gaps created by earlier slack of

implementation. During the last mission, the expectation was that disbursement will be back on track by

June 2013. The estimate of disbursement performance was as presented below.

Estimated Disbursement (USD m)

Up to FY12-Q4 FY13-Q1 FY13-Q2 FY13-Q3 FY13-Q4

30.1 18.2 10.1 4.8 9.5

Expected

Expenditure (INR

Cr) – Confirmed in

the Current Mission

Total (INR Cr) 70.2 18 20 80 105

Gujarat 18 14 8 15 20

Odisha 30 6 4 30 30

West Bengal 17 6 4 25 20

National 12 6 4 30 35

Expected Disbursement (USD m) 20.2 2.9 3.5 11.5 15.7

Anticipated Disbursement Lag (USD m) - 9.9 - 25.2 - 31.8 - 25.1 - 18.9

Anticipated Disbursement Lag (months) 9 months 10 months 10 months 8 months 6 months

15. The expected disbursement was met for the first three quarters of FY13. However, it will take a large

initiative at NPMU and SPMUs to meet the expected disbursement in the fourth quarter of FY13. It is

possible for the project to catch up with estimates of disbursement made at the start of the project by

December 2013. However, this will need greater performance of the NPMU, the SPMUs and the PEAs.

16. Given the improved project implementation performance, and the increased pace of awarding contracts,

the expected disbursement in the next four quarters are as below. If this level of expenditure (and

consequent disbursement) materializes, the project will catch up the original estimate of disbursement by

March 2014. However, this will need a continuous effort from SICOM and SPMUs.

Originally Estimated Disbursement

(USD m)

Up to FY13-Q4 FY14-Q1 FY14-Q2 FY14-Q3 FY14-Q4

80.4 21.3 11.8 4.6 9.1

Expected

Expenditure (INR

Cr) – Confirmed in

the Current Mission

Total (INR Cr) 249 105 112 122 143

Gujarat 63 22 24 29 13

Odisha 74 36 25 20 21

West Bengal 56 16 21 25 32

National 56 30 40 46 76

Expected Disbursement (USD m) 42 15 16 17 20

Anticipated Disbursement Lag (USD m) - 39.65 - 46.1 - 42.2 - 29.4 - 18.2

Anticipated Disbursement Lag (months) 9 months 10 months 9 months 6 months 3 months

Issue of Savings due to currency fluctuation

17. Original 2010 disbursement projection meant that the cumulative expenditure should have been INR 270

crore by end March 2013 (disbursement 31%). Disbursement had been low primarily because of slow

project implementation (no concrete progress between two periods of September 2010 and March 2011;


44

and February-May 2012). However, a contributing reason, even if not a primary reason, is the currency

fluctuation. The original disbursement estimates were prepared considering US$1 will be equivalent to

INR 44.37 in 2010 and INR 46.33 in 2013. The actual equivalence had been between INR 50 to 56.

Actual expenditure in the Project will be INR 180 crore by end of March 2013. If the currency remained

stable, disbursement would be US$ 41 m (19%) instead of US$ 35 m (15%) by March 2013 – a difference

of almost 20%.

18. On the issue of allocating the savings, the task team has had discussion at state and GOI levels during

January 2013. A decision on this is expected by May 2013 or at the mid-term review in June 2013. It is

expected that such savings will be allocated to different project activities including those which has

experienced price escalation.


Table A.6.1: Disbursement Performance –February 2013

Disbursement by Quarter Cumulative Disbursement

Quarter Original(US$) By FY

(US$ m) REVISED

FY Projection

Actual(US$) Actual Date By FY

(US$ m)

Original (US$ m)

ACTUAL (US$ m)

Forecast (Original)

Forecast (Revised)

ACTUAL

Q2-FY-2011 - - 11,007,229 4-Nov-10

- 11.01 - - -

Q3-FY-2011 2,580,000 - -

2.58 11.01 1.16% - 4.96%

Q4-FY-2011 5,150,000 7.73 - 15.0 1,590,444 9-May-11 12.60 7.73 12.60 3.48% - 5.68%

Q1-FY-2012 11,590,000 - 979,809 14-Jul-11 19.32 13.58 8.70% - 6.12%

Q2-FY-2012 6,430,000 - 847,033 19-Oct-11 25.75 14.42 11.60% - 6.50%

Q3-FY-2012 4,040,000 - 2,011,457 11-Jan-12 29.79 16.44 13.42% - 7.40%

Q4-FY-2012 8,080,000 30.14 - 10.0 1,498,108 19-Apr-12 5.34 37.87 17.93 17.06% - 8.08%

Q1-FY-2013 18,180,000 - 2,809,068 14-Aug-12 56.05 20.74 25.25% - 9.35%

Q2-FY-2013 10,100,000 - 3,603,366 31-Oct-12 66.15 24.35 29.80% - 10.97%

Q3-FY-2013 4,750,000 - 8,905,467 + Feb 13 15.32 70.90 33.25 31.94% - 14.98%

Q4-FY-2013 9,500,000 42.53 - 20.0

80.40 42.75 36.22% - 19.26%

Q1-FY-2014 21,380,000 - 101.78 45.86% -

Q2-FY-2014 11,870,000 -

113.65 51.20% -

Q3-FY-2014 4,550,000 -

118.20 53.25% -

Q4-FY-2014 9,100,000 46.90 - 55.0

127.30 97.75 57.35% - 44.04%

Q1-FY-2015 20,480,000 -

147.78 66.58% -

Q2-FY-2015 11,370,000 -

159.15 71.70% -

Q3-FY-2015 4,550,000 -

163.70 73.75% -

Q4-FY-2015 9,100,000 45.50 - 65.0

172.80 162.75 77.85% -

Q1-FY-2016 20,480,000 -

193.28 87.08% -

Q2-FY-2016 11,370,000 -

204.65 92.20% -

Q3-FY-2016 5,190,000 -

209.84 94.54% -

Q4-FY-2016 12,120,000 49.16 -

221.96 100.00% -

TOTAL 221,960,000 221.96 33,251,981

221.96 33.25 100.00% 100.00% 14.98%


46

Table A.6.2: Progress on Procurement – as of February 15, 2013

Type of Procurement Packages

Original Total w/o

Community Contracts

Revised Total incl Community

Contracts

Award by Q3-FY13

% Award (Q3-FY13) over

Original PP

% Award (Q3-FY13)

over Revised PP

Targeted by Q4-FY13

Targeted by Q1-FY14

Targeted by Q2-FY14

Target % (Q2-FY14) over

revised PP

N ($m) N ($m) N ($m) N ($m) N ($m) N ($m) N ($m) N ($m) N Value

Overall Project

Total 557 188.75 1589 241.01 734 137.57 132% 73% 46% 57% 447 49.08 251 28.77 117 38.59 97% 105%

Goods & equipment

261 34.76 393 51.81 273 24.58 105% 71% 69% 47% 90 18.28 12 2.44 17 9.03 100% 105%

Works; S & I; CC 170 127.92 1048 157.76 386 97.94 227% 77% 37% 62% 330 26.65 219 23.38 74 18.56 96% 106%

Consultancies 126 26.07 148 31.45 75 15.06 60% 58% 51% 48% 27 4.16 20 2.94 26 10.99 100% 105%

Component 1 (National)

Total 112 56.41 145 56.72 56 21.65 50% 38% 39% 38% 30 9.42 13 6.14 45 21.96 99% 104%

Goods & equipment

49 11.95 61 15.10 30 2.24 61% 19% 49% 15% 18 3.54 4 1.19 8 8.50 98% 102%

Works; S & I; CC 26 34.82 45 30.16 15 17.16 58% 49% 33% 57% 7 3.81 3 2.98 20 8.01 100% 106%

Consultancies 37 9.64 39 11.46 11 2.26 30% 23% 28% 20% 5 2.07 6 1.97 17 5.45 100% 102%

Component 2 (Gujarat)

Total 102 44.31 450 74.46 293 54.03 287% 122% 65% 73% 150 19.25 0 0.00 7 6.86 100% 108%

Goods & equipment

58 8.79 151 16.04 122 10.07 210% 115% 81% 63% 29 6.98 0 0.00 0 0.00 100% 106%

Works; S & I; CC 21 29.08 259 53.36 143 39.64 681% 136% 55% 74% 115 11.68 0 0.00 1 6.25 100% 108%

Consultancies 23 6.44 40 5.06 28 4.32 122% 67% 70% 85% 6 0.58 0 0.00 6 0.61 100% 109%

Component 3 (Odisha)

Total 234 34.22 460 48.24 329 33.80 141% 99% 72% 70% 124 15.62 5 0.56 2 1.67 100% 107%

Goods & equipment

101 10.94 120 15.82 91 10.15 90% 93% 76% 64% 27 6.19 2 0.46 0 0.00 100% 106%

Works; S & I; CC 95 17.95 297 24.49 212 18.08 223% 101% 71% 74% 85 8.22 0 0.00 0 0.00 100% 107%

Consultancies 38 5.33 43 7.94 26 5.57 68% 105% 60% 70% 12 1.21 3 0.10 2 1.67 100% 108%

Component 4 (West Bengal)

Total 109 53.81 534 61.58 56 28.09 51% 52% 10% 46% 143 4.79 233 22.07 63 8.10 93% 102%

Goods & equipment

53 3.08 61 4.84 30 2.12 57% 69% 49% 44% 16 1.57 6 0.79 9 0.53 100% 103%

Works; S & I; CC 28 46.07 447 49.75 16 23.06 57% 50% 4% 46% 123 2.94 216 20.40 53 4.30 91% 102%

Consultancies 28 4.66 26 7.00 10 2.91 36% 62% 38% 42% 4 0.29 11 0.88 1 3.27 100% 105%

Note 1: The above Table includes all Community Contracts (except for the Columns on Original Procurement Plan)


47

Table A.6.3: Procurement Performance – Awards between July 2012 and February 2013

Type of Procurement Packages

Original Total w/o

Community Contracts

Already Awarded over Original PP by

FY12

% Award Completed by

FY12

Target for FY13 on Original PP

(agreed in Jun 12 & Dec 12)

% Award (Q3-FY13) over

Original PP

Estimated % Award (Q4-FY13) over Original PP

% Award (Q3-Fy13)

over Revised PP

Estimated % Award

(Q4-Fy13) over Revised

PP

N ($m) N ($m) N ($m) N ($m) N ($m) N ($m) N ($m) N ($m)

Overall Project

Total 557 188.75 161 35.64 29% 19% 81% 73% 132% 73% 212% 99% 46% 57% 74% 77%

Goods & equipment 261 34.76 96 3.98 37% 11% 87% 78% 105% 71% 139% 123% 69% 47% 92% 83%

Works; S & I; CC 170 127.92 41 28.15 24% 22% 74% 73% 227% 77% 421% 97% 37% 62% 68% 79%

Consultancies 126 26.07 24 3.51 19% 13% 81% 64% 60% 58% 81% 74% 51% 48% 69% 61%

Component 1 (National)

Total 112 56.41 25 6.84 22% 12% 78% 62% 50% 38% 77% 55% 39% 38% 59% 55%

Goods & equipment 49 11.95 14 0.36 29% 3% 90% 33% 61% 19% 98% 48% 49% 15% 79% 38%

Works; S & I; CC 26 34.82 8 6.28 31% 18% 83% 66% 58% 49% 85% 60% 33% 57% 49% 70%

Consultancies 37 9.64 3 0.20 8% 2% 61% 65% 30% 23% 43% 45% 28% 20% 41% 38%

Component 2 (Gujarat)

Total 102 44.31 47 13.43 46% 30% 99% 97% 287% 122% 434% 165% 65% 73% 98% 98%

Goods & equipment 58 8.79 27 0.47 47% 5% 100% 100% 210% 115% 260% 194% 81% 63% 100% 106%

Works; S & I; CC 21 29.08 9 11.47 43% 39% 100% 106% 681% 136% 1229% 177% 55% 74% 100% 96%

Consultancies 23 6.44 11 1.49 48% 23% 98% 50% 122% 67% 148% 76% 70% 85% 85% 97%

Component 3 (Odisha)

Total 234 34.22 145 25.12 62% 73% 100% 107% 141% 99% 194% 144% 72% 70% 98% 102%

Goods & equipment 101 10.94 64 7.85 63% 72% 100% 107% 90% 93% 117% 149% 76% 64% 98% 103%

Works; S & I; CC 95 17.95 52 11.95 55% 67% 100% 104% 223% 101% 313% 146% 71% 74% 100% 107%

Consultancies 38 5.33 29 5.32 76% 100% 100% 117% 68% 105% 100% 127% 60% 70% 88% 86%

Component 4 (West Bengal)

Total 109 53.81 30 7.94 28% 15% 78% 75% 51% 52% 183% 61% 10% 46% 37% 53%

Goods & equipment 53 3.08 23 1.37 43% 44% 82% 96% 57% 69% 87% 120% 49% 44% 75% 76%

Works; S & I; CC 28 46.07 2 5.66 7% 12% 77% 78% 57% 50% 496% 56% 4% 46% 31% 52%

Consultancies 28 4.66 5 0.91 18% 20% 72% 47% 36% 62% 50% 69% 38% 42% 54% 46%

Note 1: The above Table includes all Community Contracts (except for the Columns on Original Procurement Plan)