SPARROW Implementation
for Officers of
SOUTH CENTRAL RAILWAY
C. Neelakanta Reddy
Secretary to GM
(Nodal Officer & Primary
Custodian, SCR)
APAR vs SPARROW
Conventional APAR
• Paper Based
• Adhoc manually managed
workflow
• Manual tracking
• Difficult to Monitor
• Delays
• Loss of document
• Paper / pen signatures
SPARROW
• Online on the portal
• Pre‐defi ed auto ated workflow
• System tracks progress
• Real‐ti e monitoring
• Bottlenecks visible
• Documents not lost
• Use of Digital Signatures
Pre-requisites for all users
System Requirement OS: MS Windows, Linux Browser: Internet Explorer 11 or higher/ Mozilla Firefox 2.6 or higher Adobe Reader 7.0 or higher Antivirus Software
Hardware Scanners
NIC e-Mail ID (gov.in domain)
Recovery cellphone number to be permanent
Recommend to NOT use Official CUG Numbers
Aadhaar ID with linked cellphone number
Linked cellphone number to be permanent
Recommend to NOT use Official CUG Numbers DSC to be installed
Login Steps in SPARROW Step 1: For accessing the SPARROW application visit the SPARROW URL 10.50.19.117:8080/ SPARROW (on railnet) OR sparrow.railnet.gov.in/SPARROW (on internet) using the browsers like IE 11 or Mozilla Firefox only. Click “Continue” on the page appearing.
Implementation Process
Step 2: A window will appear as shown enter the credentials, username for SPARROW will be NIC email ID (before the '@' sign) if officer's NIC email ID is one of among types i.e., [email protected] or [email protected] and password will be the same as password of NIC email ID.
Steps to Register Aadhaar Number for e-signing
After login, User Information page appears, enter the Aadhaar number and click on Verify and Update button as shown.
Select the check box and click on I agree button. User will get an OTP (One Time Password) on the mobile number registered with Aadhaar Number only
1. Click on PAR ID ( )to Open PAR.
Stage 1: Officer reported upon performs the following steps
MY PAR
Officer has to fill the Section II form i.e Self Appraisal and click Send To Reporting Authority( ) button, as shown:
Section -I Section -II
A message prompts successfully sent to as shown
Note: Available to Officer reported upon. a. This portion of PAR Form has Section I and Section II. b. Section I is updated by Custodian. c. Section II is to be Filled by Officer reported upon.
1.The APAR will be find in Assess PAR folder in INBOX 2. Click PAR ID ( ) to open the Form as shown
Stage 2: Reporting Authority performs the following steps to Forward to Reviewing Authority
Assess PAR (1)
A page appears, Reporting Authority views Section I & Section II of filled APAR form and assess the PAR of officer reported upon in Section III, click Send to Reviewing Authority ( ) button as shown
Section-III
A message prompts successfully sent as shown:
Note: a. Section I & Section II are both in readable mode. b. PAR can be either Save As Draft or Send to Next Authority.
1. The APAR will be find in Assess PAR folder in INBOX 2. Click PAR ID ( ) to open PAR as shown.
Stage 3: Reviewing Authority performs the following steps to forward to Accepting Authority
Reviewing Authority views Section I, Section II & Section III forms, assess the PAR of officer reported upon in Section III & IV ,click Sent to Accepting Authority ( ) as shown
Section -IV
1. The APAR will be find in Assess PAR folder in INBOX 2. Click PAR ID ( ) to open PAR as shown
Stage 4: Accepting Authority performs the following steps
Accepting Authority view Section I, Section II, Section III & Section IV forms and finalises garde in Section V form, click Send To CR Section ( )as shown
Section -V
A message prompts successfully sent as shown
Stage 5: Custodian performs the following steps to disclose PAR:
Click PAR ID ( )to open PAR & click Disclose to Officer
Click PAR ID ( ) , to view PAR grading as shown
Officer reported upon performs the following steps to Accept PAR:
Click else Put to Representation )as shown
Note: a. Officer can either Accept or Put for Representation.
Movement of PAR- Representation Flow
Stage 1: Officer performs the following steps to Put for representation Click Put for Representation ( ), to Put for Representation as shown
Activity Cut –off dates up to SAG
level
Cut- off dates HAG &
above
Tentative date of
launching of SPARROW
3rd July 2017
Creation of workflow and
generation of PAR
15th July 2017 30th July2017
Self appraisal of Officer
reported upon
15th August 2017 30th August 2017
Assessment by the
Reporting Authority
15th September 2017 30th September 2017
Assessment by Reviewing
authority
15th October 2017 30th October 2017
Assesment by Accepting
authority
15th November 2017 30th November 2017
Disclosure to the Officer
reported upon
30th November 2017 15th December 2017
SCHEDULE FOR COMPLETION OF APAR OF WCR OFFICERS ( Through SPARROW)
Reach to Reporting
Officer with SMS alert
Auto-generated SMS will
be sent to the Officer -
Reported upon
Officer has to Login by using
NIC E-mail ID and Password
and fill the self-appraisal and
submit
After Reviewing, APAR will
reach to Accepting Officer
with SMS Alert
After Completion of
Acceptance, APAR will
come back to Conf. Section
Conf. Section will
disclose APAR to
Officer Concerned
Officer Can submit either
I Accept or Put for Represe tatio
After officer Accepts,
the APAR will come to
Conf. Section
After closing, 3 copies
will be generated. 1 for
Officer concerned,
1 for Railway Board
and 1 for Conf. Section
After Reporting, APAR
will be submitted to
RO with SMS alert
APAR will be generated
by Conf. Section
with workflow
SPARROW WORK FLOW
Steps to Enroll DSC with SPARROW application
Step1: Plug DSC, click Enroll link under DSC module and click DSC Registration Button, as shown