IEEE Industry Applications SocietyIEEE Industry Applications Society
Chapters Workshop
Roma, Italy8 October 2000
Chapters Workshop
Roma, Italy8 October 2000
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Workshop AgendaWorkshop Agenda
8:30 - 8:40 INTRODUCTIONS
8:40 - 10:00 IEEE / IAS / CHAPTERS DEPARTMENT OVERVIEWPROGRAMS AVAILABLE TO CHAPTERS
CHAPTER DEVELOPMENT
10:00 - 10:15 BREAK
10:15 - 12:00 MEMBERSHIP GOALS & INCENTIVESPLANNING SUCCESSFUL CHAPTER MEETINGS
12:00 - 1:30 LUNCH
1:30 - 2:30 CHAPTER AWARDSCHAPTERS LEADERSHIP MANUAL / IAS WEB SITESCHAPTER WEB SITE DEVELOPMENT
2:30 - 3:15 CHAPTER EXPERIENCES
3:15 - 3:30 CLOSING REMARKS & ADJORN
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
IEEE OrganizationIEEE Organization
IEEE
RAB
Regions
Sections
TAB
Divisions
Societies
Chapters
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
IAS OrganizationIAS Organization
Executive Board
StaffDepartments
OperatingDepartments
Awards
Chapters & Membership
Education
Meetings
Publications
Standards
Industrial & Commercial Power Systems
Industrial Power Conversion Systems
Manufacturing Systems Development & Applications
Process Industries
Council
StandingCommittees
Const & Bylaws
Electronic Comm
Financial Planning
Long Range Planning
Nominating
InterSociety Cooperation
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
IAS CMD OrganizationIAS CMD Organization
Department ChairKevin Peterson
Communications CommitteeErling Hesla
Electronic Publications CommitteeWilliam Ghattas
Manual CommitteeDarin Hucul
Development CommitteeMark Harris
DL & RS Program CommitteeM.A. Rahman
Area Chairs
Chapter Chairs
Membership CommitteeClayton Reid
IAS Programs Availableto ChaptersIAS Programs Availableto Chapters
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Established in 1990 Six DLs elected to two-year terms.
DLs must be IEEE Fellows $10,000 annually (20 lectures) How Program Works
– Society reimburses DL for travel up to $500 per lecture
– Chapter makes arrangements with DL– Chapter/Section covers local expenses
DL ProgramDL Program
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Allows IAS Chapters access to DLs from IES, PELS & PES (Societies with similar technical interests)
How Program Works– DL expenses covered from sponsoring
Society– Chapter makes arrangements with
sponsoring Society DL Program Chair– www.ieee.org/organizations/tab/
ciaoverview1.html
InterSociety DL ProgramInterSociety DL Program
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Provides access to quality presentations by knowledgeable regional speakers
$4,500 annually (15 engagements) How Program Works
– Society reimburses RS for travel up to $300 per lecture
– Chapter makes arrangements with RS– Chapter/Section covers local expenses
Regional Speaker ProgramRegional Speaker Program
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Allows IAS Chapters access to successful tutorials presented at an IAS conference
How Program Works– Run by the IAS Education Dept– Tutorials will be selected by Education
Dept– Up to $1,250 (each) will be reimbursed by
IAS for up to two presenters to cover travel/materials
– Four on-site tutorials funded for 2001
Tutorial Outreach ProgramTutorial Outreach Program
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Provides seed money to chapters to assist with the development of chapter tutorial programs
$500 per chapter tutorial How Program Works
– Chapter requests funds from Chapters Dept
– If the tutorial is successful the funds should be returned for other chapters’ use
Tutorial SupportTutorial Support
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Provides chapters access to quality technical videos for use at IAS chapter technical meetings
$1,000 annually (2 new titles) How Program Works
– New titles added based on chapter requests
– Videos loaned to chapters– VHS & PAL formats
Technical Video LibraryTechnical Video Library
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Full-day workshop for chapter chairs at the Society’s Annual Meeting
$11,500 annually (20-25 chairs) How Program Works
– Dept provides full registration to conference
– Workshop covers programs & strategic plans
– Provides forum for discussion– Workshop booklet provided
Annual Chapters WorkshopAnnual Chapters Workshop
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Semi-annual newsletter How It Works
– 4-6 page document providing information on chapter programs, news and department initiatives
– E-mailed in PDF to chapter chairs
– Mailed to those w/o e-mail
Chapters NewsletterChapters Newsletter
Chapter DevelopmentChapter Development
Mark HarrisChapters Development Chair
Mark HarrisChapters Development Chair
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter DevelopmentChapter Development
Topics– Strategic Plan– Chapters Status– New Chapters– Potential Chapters– Intersociety Initiative– Chapters Promotion
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Strategic PlanStrategic Plan
xxChapter Officer Training Video (4 yr cycle)
x
x
x
1997
xxSections' Congress
xxxxWorld Wide Advertising
xxxxRescue Inactive Chapters
xxxxGrow Chapters by 5%
2002
200119991998
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter DevelopmentChapter Development
Topics– Strategic Plan– Chapters Status– New Chapters– Potential Chapters– Intersociety Initiative– Chapters Promotion
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapters StatusChapters Status
IEEE regional data– IAS has 88 reporting chapters as of
December 1999– Regional activities data relies on reports
via section secretary IAS records
– IAS has 90 chapters reporting by Dec 1999
– Chapters Department relies on direct reports via Area Chairs
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Inactive ChaptersInactive Chapters
IEEE Regional Activities generates a list of “Inactive Chapters”
Activity is measured by the L-31 meeting reports submitted by the section to Regional Activities (at least once a year)
Chapters can be dissolved after 3 years on the inactive chapter list – (By vote during November meeting)
Important to file L-31 reports to Section and copy to Society
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Inactive ChaptersInactive Chapters
IAS Chapters on”(RAB) watch list”:
003PE31/IA34Tulsa
199819971996Chapter
001PE31/IA34South Saskatchewan (WCC)
050IE13/IA34/
PEL35
Chile
010IA34South Brazil (BC)
00NEWIA34Turkey
Note – All chapters except South Saskatchewan have reported to IAS CMD
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Dissolved ChaptersDissolved Chapters
R8
Toronto
R1-7
1999
1998
1997
1996
R10R9
(Annual Report of the Secretary)
Hamilton/Niagra
Rio De Janeiro
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter DevelopmentChapter Development
Topics– Strategic Plan– Chapters Status– New Chapters– Potential Chapters– Intersociety Initiative– Chapters Promotion
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
New Chapters Last 5 YearsNew Chapters Last 5 Years
Croatia
BeneluxEgypt
Germany
UKCS ItalyTurkey
R8
Jacksonville(USA)
R1-7
2000
BombayPeru1999
1998
CalcuttaArgentinaVenezuela
1997
BeijingNSW (AUS)
Puerto Rico
1996
R10R9
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter DevelopmentChapter Development
Topics– Strategic Plan– Chapters Status– New Chapters– Potential Chapters– Intersociety Initiative– Chapters Promotion
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Grow Chapters by 5%Grow Chapters by 5%
5% means 4-5 new chapters per year North America and Canada more
stable membership and regional organization
High membership growth in R8 (10%), R9 (12%) and R10 (17%)
More chapters to meet increasing membership needs in these regions
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Identify Potential ChaptersIdentify Potential Chapters
Analyze Section and Society membership data to locate:– Sections without IAS chapters that have
enough members to support a chapter– 12 members minimum requirement– 25 members more realistic
Sources:– Annual Report of the Secretary– SAMIEEE Society membership database
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Regional SurveyRegional Survey
1395
885149
5766
1456
1253
1250
1376
1306
992IAS Members
Potential Chapters
IAS Chapters
Sections
Region
113114365841
16912615869109
43294020342424432122
10987654321
Potential Chapters defined as Sections with more than 25 IAS members
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Potential R8 IAS ChaptersPotential R8 IAS Chapters
Austria 25 Denmark 33 France* 81 Greece 39 Iran 45 Norway 25 Romania 31 SaudiArabia* 70 Spain* 132 Sweden 53 Switzerland 62 Yugoslavia 44
* Petition process activity
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Potential R9 IAS ChaptersPotential R9 IAS Chapters
Columbia 71 Minas Gerais 36 Monterrey 31
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Potential R10 IAS ChaptersPotential R10 IAS Chapters
KANSAI 48 FUKUOKA 37 NAGOYA 39 QUEENSLAND 25 SEOUL 145 TAEGU 28 TAIPEI 87 VICTORIAN 37 CHANGWON 45 DAEJEON 31 THAILAND 34
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter DevelopmentChapter Development
Topics– Strategic Plan– Chapters Status– New Chapters– Potential Chapters– Intersociety Initiative– Chapters Promotion
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Joint ChaptersJoint Chapters
A joint chapter can provide– Critical mass to establishing technical
outlet to serve membership– A means of strengthening chapters in
times of stress
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
InterSociety CooperationInterSociety Cooperation
InterSociety joint chapter initiative between:– PELS (Power Electronics Society)– PES (Power Engineering Society)– IES (Industrial Electronics Society)– IAS (Industry Applications Society)
To identify potential opportunities for joint chapters where each society membership is small
To identify weak chapters that may benefit from becoming a joint chapter
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
IA/IE/PE/PEL MembershipIA/IE/PE/PEL Membership
PE
PEL
IE
IAS
Total
Region
2035
2213
2763
1177
3087
2450
2524
3054
2064
2291
1127
4511375
267707297498420394533
1072
4161217
205366206368287298344
1395
8851495
7661456
1253
1250
1376
1306
992
56085
16433
72434
14949
61116
27050
23560
24791
30484
38457
10987654321
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
R8 Joint Chapter PossibilitiesR8 Joint Chapter Possibilities
Section IE PE IA PELBULGARIA 10 10 4 9CZECHOSLOVAKIA 9 15 7 8FINLAND 22 21 16 16JORDAN 3 23 4 8KENYA 5 7 1 1KUWAIT 3 16 8 4NIGERIA 4 20 4 6UNITED ARAB EMIRATES 4 44 7 5WESTERN SAUDI ARABIA 2 26 5 3
Note:These Sections do not have IA/PELS/IE/PE chaptersTable shows Section membership for each society
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
R9 Joint Chapter PossibilitiesR9 Joint Chapter Possibilities
IES PES IAS PELS
BRASILIA 15 32 16 19CENTRO OCCIDENT 6 38 13 12GUANAJUATO 5 120 13 21NICARAGUA 0 19 9 1RIO DE JANEIRO 11 74 21 16WESTERN PUERTO RICO 4 30 7 5
Note:These Sections do not have IA/PELS/IE/PE chaptersTable shows Section membership for each society
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
R10 Joint possibilitiesR10 Joint possibilitiesSection IE PE IA PEL
FUKUOKA 24 22 37 24
HIROSHIMA 12 17 15 7
INDONESIA 9 32 16 10
NEW ZEALAND SOUTH 5 29 10 11
NORTH QUEENSLAND 4 12 4 2
REPUBLIC OF PHILIPPINES 4 25 6 11
SAPPORO 3 9 1 1
SENDAI 8 22 10 10
SHIKOKU 5 3 4 9
SOUTH AUSTRALIA 2 15 9 5Note:These Sections do not have IA/PELS/IE/PE chaptersTable shows Section membership for each society
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter DevelopmentChapter Development
Topics– Strategic Plan– Chapters Status– New Chapters– Potential Chapters– Intersociety Initiative– Chapters Promotion
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter PromotionChapter Promotion
Chapter promotion is a continuous activity– Newsletter articles– Direct mail to Society members– E-mail to Society members– Direct mail and E-mail to Section leadership– Direct contact with Section and Regional
leadership– Distinguished Lecturer Tour offers to
Sections
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter PromotionChapter Promotion
Chapters Department sent e-mail– Direct to IAS Members in Spain, Saudi
Arabia, Switzerland and France– Offering support to establish chapters– Has prompted petition activity in
Spain, France and Saudi Arabia so far Directly approaching IAS membership
always more fruitful approach
Chapters WorkshopChapters Workshop
15 Minute Break15 Minute Break
Membership Goalsand IncentivesMembership Goalsand Incentives
Clayton ReidIAS Membership Committee Chair
Clayton ReidIAS Membership Committee Chair
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
IAS Membership GoalsIAS Membership Goals
3% Growth Each Year 1999 Actual: -4.7% (changed fee
structure) 2000 YTD: -4.2%
FACT It Takes Approximately 1,600 New
Members a Year to Maintain Zero Growth
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Membership StatisticsMembership Statistics
11,39511,19911,143
12,122
12,514
12,93712,793
12,185
11,581
10,000
10,500
11,000
11,500
12,000
12,500
13,000
Members
92 93 94 95 96 97 98 99 00
Year
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
2000 IAS Incentives2000 IAS Incentives
Chapter receives $25 for every member beyond the quota up to $1,000
Extra $500 to the small and large chapters who have the most new members
Results based on the 2000 IEEE Secretary’s Report
Each Chapter has target quota of 6% growth
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Encourage Senior Member Applications– 10+ years active professional practice
including at least 5 years significant performance, contributions and accomplishments in the profession
– Requires 3 Senior Member or Fellow references
IEEE sends $10 to Section for each new Senior Member
Senior Member IncentivesSenior Member Incentives
Planning Successful Chapter MeetingsPlanning Successful Chapter Meetings
Erling HeslaChapters Communications Chair
Erling HeslaChapters Communications Chair
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Definition #1Definition #1
“A Chapter is a technical subunit of one or more Sections, or a Regional
Council, constituted by a minimum of 12 members of a Society…. concerned to represent and fulfill the needs of the
members and the missions of IEEE.”-TAB Bylaws, Section T-1001
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Definition #2Definition #2
“A Chapter is a technically-oriented organizational unit… formed to promote the interests of Section
Members in a specific technical area associated with one or more of the
IEEE Societies.”-TAB Operations Manual, Page 49
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Definition #3Definition #3
“(IEEE) purposes are: a) scientific and educational, directed towards the
advancement of the theory and practice of electrical engineering, electronics,
radio and allied branches of engineering… b) professional, directed
towards the advancement of the standing of the members of the
profession it serves.”-IEEE Constitution, Article 1, Section 2
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Dissemination ChannelsDissemination Channels
Channels for technical information exchange:
Publications Conferences / Meetings / Symposia… Chapters
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter AdvantagesChapter Advantages
Faster More informal More responsive Present new technologies WIP / incomplete ideas can be presented Directly involves the working/research
people Can do tutorials, educational
presentations
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter AdvantagesChapter Advantages
Can present non/marginally technical areas
Can feed into Society, its technical publications and meetings
In summary Can respond quicker The bar is lower Be more flexible
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Importance of MeetingsImportance of Meetings
One of the most visible and valuable ways in which a chapter serves its members
Help achieve the goals of education and professional advancement
Provide a uniform way to manage chapter business
Maintain a healthy environment for membership retention and growth
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Structure for SuccessStructure for Success
Set up a committee to implement activities– The Chapter officers may not be enough– Someone must have the ultimate
responsibility Spread the effort
– Avoid getting spread to thin– Avoid burn-out– Get a variety of inputs / viewpoints
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Structure for SuccessStructure for Success
Periodic meetings/telecons to see how things are going
Keep a record of past technical activities that gets passed on to new volunteers– Can be used to identify “hot” topics– Source of speakers for other chapters
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Successful MeetingsSuccessful Meetings
Basics generally include: Selecting a subject and format Finding a good speaker Logistics: location and schedule Planning a social dimension Publicizing the meeting Reporting the meeting
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Selecting SubjectSelecting Subject
You usually have a good idea of the kinds of subjects that interest your chapter members
Ask your members to submit suggestions
Ask your IAS Chapters Area Chair Subject matter does not need to be
limited to electrical engineering
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Selecting FormatSelecting Format
Seminar, tutorial, conference or lecture?
Present diverse opinions on a current topic?
Will members benefit most from the knowledge of several authorities or the expertise of a single individual?
How much time do you have available?
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Selecting a Good SpeakerSelecting a Good Speaker
Survey recently published papers and contact authors of appropriate or interesting material
Consult other Chapters or Area Chair Contact local colleges or universities Corporations in your area are another
possible source of speakers
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
LogisticsLogistics
Location Centrally located, conveniently
accessible, with adequate parking If possible hold meetings at same
location each timeSchedule Regular schedule (i.e. second
Tuesday of every month)
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Social DimensionSocial Dimension
An element of socializing offers many benefits
Likely to help keep attendance high Provides networking opportunities for
members Allows time for speaker and attendees
to interact Allows chapter officers opportunities to
recruit new members and volunteers
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Publicizing the MeetingPublicizing the Meeting
Easy and inexpensive ways to publicize: Bulletin boards Internal mail - colleges and large
companies Newsletters Section Communications Direct mail Electronic mail
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Reporting the MeetingReporting the Meeting
Done and not reported is NOT DONE! Report meeting to Section
– Used for rebates from IEEE– Keeps chapter from being dissolved
Report meeting to IAS Chapters Area Chair– Annual Chapter awards– Monitor health of Chapters
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter Technical ActivitiesChapter Technical Activities
Seminar / Talk– Local technical work– Paper to be given at conference– Paper submitted or accepted for
publication– Distinguished Lecturer– Pre-recorded talks (video)– Conference reviews
Tours of local company or facilities
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter Technical ActivitiesChapter Technical Activities
Demonstrations– Software / Internet– Designs
Half or full day series of talks in a particular technical area– Tutorial, short course– Registration fee: minimal– Appropriate room, A/V, refreshments
Workshop, Conference, Symposium...
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter Technical ActivitiesChapter Technical Activities
Talks in other technical areas:– CAD tools– The Internet– New emerging technical areas– The past and future
Non-technical talks:– Ethics– Entrepreneurial considerations
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Ideas for ChaptersIdeas for Chapters
Encourage members to identify “hot” topics and suggest speakers to address those topics
List Chapter meetings on Section or Chapter’s web site
Send meeting announcements via e-mail
Develop Chapter mentoring program
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Ideas for ChaptersIdeas for Chapters
Have joint meetings among Chapters in related technologies or with related non-IEEE groups such as national societies
Offer free admission to lunch/dinner meetings to members who bring prospective members
Booths at college days to publicize IEEE (increase awareness at pre-college level)
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Ideas for ChaptersIdeas for Chapters
Encourage senior member applications from your membership (Section receives $10 for each new senior member)
Publicize meetings to more than members
Tutorials
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
SummarySummary
Technical activities are vital to Chapters Put together a solid structure to
implement the technical activities program
Properly publicized, well-planned meetings will contribute to the personal and professional growth of Chapter members who attend and will help your Chapter grow
Chapters WorkshopChapters Workshop
Break for Lunch(with InterSociety Cooperation)
Break for Lunch(with InterSociety Cooperation)
ChapterOutstanding AwardsChapterOutstanding Awards
Erling HeslaChapters Communications Chair
Erling HeslaChapters Communications Chair
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
What Works for Awards?What Works for Awards?
Good Service to Members
Good Records and Reports
Tutorials & Seminars
Attendance at Annual Chapters Workshop
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Who Excelled This Year?Who Excelled This Year?
Small Chapter AwardBeijing ChapterChair: Jun Gong
Small Joint Chapter AwardHyderabad ChapterChair: Madhava Rao Udayagiri
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Who Excelled This Year?Who Excelled This Year?
Large Chapter AwardOakland East Bay ChapterChair: David Eng
Large Joint Chapter AwardNew York / Long Island ChapterChair: Joseph Connors
Chapters Leadership ManualChapters Leadership Manual
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Vision StatementVision Statement
To publish an IAS Chapter Leadership Manual that will help chapter
executives around the world build, maintain and grow strong and
healthy chapters that deliver timely, informative and professional programs to IAS members
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
GoalGoal
For all chapter leaders to have a current, accurate and easy-to-use
reference manual
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
ContentsContents
Basic Chapter Operations Sources of Help Program Planning Chapter Development IAS CMD Contacts Useful IEEE E-mail and Web Sites Forms
IAS Web SitesIAS Web Sites
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Society Web SiteSociety Web Site
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
IAS Information Organization Manual
– Departments / Committees– Policy & Procedures Manual
IAS Conferences Publications
– IAS Author’s Guide– Online Periodicals
Society Web SiteSociety Web Site
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Programs Organization Area Chairs IAS Chapters
– Contacts– Links
Newsletters How to Form Chapter IAS Chapter News DL Travel Plans
Chapters Dept Web SiteChapters Dept Web Site
Chapter Web Site DevelopmentChapter Web Site Development
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Why a Chapter Web Site?Why a Chapter Web Site?
Less expensive means of communication
Single location with “most current” information
Convenient reference for Chapter members
Cost is minimal - just need volunteer to update regularly
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Items to IncludeItems to Include
Chapter activities and special events Chapter officer information with
hyperlinks Society / Section affiliation On-line meeting registration Copy of Chapter newsletter (in PDF) Links to IAS CMD web site and Region
web site Information regarding membership
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
IEEE EWH ServicesIEEE EWH Services
Entity Web Hosting Free service available to IEEE chapters Register for service Entity responsible for data backup Provides template service and style
guides FTP uploads
www.ewh.ieee.org
Operational Experienceof ChaptersOperational Experienceof Chapters
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
Chapter ExperiencesChapter Experiences
What works and what does not work– Getting volunteers– Planning activities– Promoting meetings
Experiences with Sections
DiscussionDiscussion
IEEE IAS Chapters & Membership Department WorkshopIEEE IAS Chapters & Membership Department Workshop
NotesNotes