© Casaccio Yu Architects LLC 2015
Haverford Township
Free Library Board of Commissioners Meeting April 13, 2015
Agenda
Topics
• Why we are Here
• Recommendation
• Many Options Considered
• Details of Recommendation
• Timeline, Actions in Process
• Conclusion
Why We Are Here
Desire to provide a financially achievable solution that meets the needs of the community
At the September 8, 2014 meeting Commissioners committed for the Library $5,000,000 plus 35% soft costs, plus $500,000 to match Keystone Grant
Evaluate Options for Relocation or Renovation at current site
Report back with recommendation
Library is Important to the Township
• All age groups
• Community Center
• Life-long education
• Socialization / Meeting Space
• Value to Township Properties
Background
1988 The Comprehensive Plan of Haverford Township, Vol. II
• “…recommended that the adjacent residence immediately east of the library site… be purchased to provide additional… off-street parking spaces.”
June 13, 2011 Report of the Property Committee, Township Master Plan
• “Acquire an adjoining lot for Library parking (short term recommendation)”
• “Create a long-term plan for renovation and/ or expansion of the existing Library or identify and acquire a property for construction of a new Library, provided a dedicated funding stream can be created.”
June 2, 2014 Municipal Facility Study
• Four Options for existing Library site
• Library off- street parking analysis
27 years of Township studies addressing our Library facility
needs
Renovation at current Library site
Additional parking through acquisition of adjacent property
• Additional 12 parking spaces (total 29 spaces)
Recommendation
Oakmont School Darby Road and Eagle Road
Township Building Darby Road and Eagle Road
Grimes Center St. Denis Lane and Campell Ave
Current Library Location
Brookline School Earlington Road and Kenmore
Road
Police/ Skatium Site Manoa Road and Darby Road
Stratford Friends School Llandillo Road and Darby Road
Relocation Sites Considered
Relocation Sites Considered
Police/ Skatium Site- Manoa Road and Darby Road • Site better suited for only Police/Township Administrative complex as voted by
Board of Commissioners
Township Building- Darby Road and Eagle Road
• Site and existing building are too small
• Septa right-of-way, long-term cell tower lease and Verizon easements
Stratford Friends School (Old Llanerch School)- Llandillo Road and Darby Road
• Site and existing building are too small – new addition would be needed
• Site would require extensive renovations to become ADA compliant
• On-site parking limited – dependent on street parking
Relocation Sites Considered continued
Grimes Center- St. Denis Lane and Campbell Avenue
• Exceeds anticipated funding- to Purchase, Demolish, Rebuild
• Site very small, building condemned
• Library may create too much traffic congestion in residential neighborhood
Schools
Oakmont School- Darby and Eagle Road
Brookline School- Earlington Road and Kenmore Road
• Properties unavailable from School District of Haverford Township
Municipal Study Library Options
Source: Municipal Facility Study, Dated June 2, 2014
Option 1: Renovate existing building to address MEP concerns and ADA/ Accessibility $2,860,000
Option 2: Renovate existing building per full Casaccio report/ recommendations $5,330,000
Option 3: Tear down addition and rebuild, including lower level parking and new library building $11,480,000
Option 4: Adjacent parcel demolition and sitework to create 14 additional parking spots $260,000
Commercial Property Options at Existing Site
6 5 4 3
2
1
• Acquire adjacent Darby Road commercial properties (1 – 6)
• Provides opportunities for future expansion and improvements at existing location
Commercial Property Options at Existing Site
Waybar Bldg
Option C1: Utilize Waybar Building for Library expansion Utilize additional commercial properties for +/- 21 additional parking spaces $3,400,000 - $3,900,000
Option C2: Utilize Waybar site and additional commercial properties for +/- 25 additional parking spaces $2,800,000 - $3,300,000
Selection of Options at Existing Site
Municipal Options
Option 1 – Renovate MEP/ADA only Scope included in Option 2
Option 2 – Complete renovation Selected
Option 3 – Partial tear down, rebuild over parking Exceeds anticipated funding
Option 4 – Adjacent parking expansion Selected
Commercial Options
Option C1 – Library and parking expansion Opportunity for Expansion*
Option C2 – Parking expansion only Opportunity for Expansion*
*Opportunity for Expansion/ Improvements at existing location for Long-Term Vision
Recommended Option- Library Renovation Plus Residential Site
Estimated Project Development Costs Library Renovation* Residential Site: Acquisition & Improvements *From 2013 Space Utilization Study
$5,500,000
$750,000
Recommendation- Examples of Parking Lot Buffer
Possibilities for effective buffers: • Earth berms • Headlight screening • Landscaping • Fencing
Recommended Option- Features & Benefits
Community Focus
• Additional Community Space for Library programs and township residents
• User-friendly environment for every age & ability
• New ADA compliant features: Elevator, Restrooms, Entranceways, etc.
• Modern Kitchen facilities for programming and events
• Improved parking
Optimized Operations
• Improves Library work flow processes
• Provides line of vision for staff
• Utilizes existing space more effectively
• Adds usable square footage to every level
Recommended Option- Features & Benefits continued
State-of-the-art Systems
• Furniture, Fixtures & Equipment
• Security enhancements
Sustainable Features
• Responsible stewardship of existing facility and site
• Energy conserving Mechanical, Electrical and Plumbing Systems
• Glareless natural light
Timeline - Major Library Project Activities
Preparations Underway
Timeline - Major Library Project Activities
Project Work Initiated
• Parking Expansion -Investigation of Options for Purchase of Property
• Library Renovation
• Development of Scope of Work - In process
• Identification of Architect Firms for Solicitation - In process
Capital Campaign
• Proposals Received from 5 Firms
• Interviewing 2 Firms for Capital Campaign Planning
Keystone Grant Application
• Reviewing Application Requirements for 2016 cycle
• Discussions with DCLS and County Libraries
Building on Where We Are Today
Conclusion
Additional Parking
Mill and Darby Road
Renovation
APPENDIX
“…the vast majority of Americans ages 16 and older say that public libraries play an important role in their communities: •95% of Americans ages 16 and older agree that the materials and resources available at public libraries play an important role in giving everyone a chance to succeed;
•95% say that public libraries are important because they promote literacy and a love of reading;
•94% say that having a public library improves the quality of life in a community;
•81% say that public libraries provide many services people would have a hard time finding elsewhere.
In a Pew Internet Research article, How Americans Value Public Libraries in Their
Communities By Kathryn Zickuhr, Lee Rainie, Kristen Purcell and Maeve Duggan
December 11, 2013
Appendix A
THE COMPREHENSIVE PLAN OF HAVERFORD TOWNSHIP DELAWARE COUNTY, PENNSYLVANIA 1988 VOLUME II
Haverford Township Free Library The Haverford Township Free Library is located at the corner of Darby and Mill Roads. This building was originally constructed as a bank in 1926 and converted to library use about 38 years ago. This facility was completely renovated and expanded in 1979. The new library building contains a total of approximately 30,000 square feet. Current holdings are about 116,000 volumes with an annual circulation of just under 300,000. A shortcoming of the library expansion is the .lack of sufficient area for on-site parking. Provision is made for only 16 on-site spaces, which is greatly deficient according to the Haverford Township Zoning Ordinance. It is, therefore, recommended that the adjacent residence immediately east of the library site (between the library and Greenway Road) be purchased to provide additional 24 off-street parking spaces.
Appendix B
Appendix C 2011 Township of Haverford Master Plan: Report of the Property Committee Of the Haverford Township Board of Commissioners June 13, 2011
2003 Cicada Architects/Bowra Library Consultant Reports
• 12 years ago a study was undertaken to look at the deficiencies and inefficiencies in the current building
• Mechanical and electrical systems in the building were noted as inefficient and energy consumers
• ADA non accessibility
• Parking challenge
Recommendation = Move to new location!
Appendix D
2007 Wallace Roberts & Todd Architects Architectural Plan for new Library
• Location: consideration at Lawrence and Eagle Roads, Havertown
2013 Space Utilization Study
• Space deficiencies
• End of life Infrastructure– energy inefficiencies
• Code and ADA Compliance issues
• Safety and security issues
• No parking—17 spaces--1 handicap spot
• $ Drain on Library and Township funds
Appendix E
Conducted by Casaccio-Yu Architects and Himmel & Wilson Library Consultants
HTFL Renovation Draft Schedule
2015 2016 2017
HTFL RENOVATION PROJECT April May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Township Commissioner Approval
Planning with Twp/ Library
Mill Road Parking Expansion
Purchase adjacent property
Design/ Engineering Plan
Demolition
Build Parking and Landscaping buffers
Current Building Renovation
RFP Create/Submitt/Review
Select Archictect/ Team
Renovation Design/ Documentation
Schematic Design
Design Development
Construction Docs
Bidding and Contract Negeotiations
Building Permit Review
Renovations( 8 - 10 mos)
Library Operations During Renovation
Prep forTemp.Displaced Operations
Library Operations in Temp. Location(s)
Re-establish Operations at Mill Road
Keystone Grant (2016)
Prep for Request
Initiate Request - Letter of Intent
Invitation to Apply - tbd
Application Submitted - by Township
Decision From State Grant Committee
Funds disbursed end 2016 -early 2017
Capital Campaign
Select Consultant
Planning
Kick-off
Execute (yr?)