Grant Writing WorkshopGrant Writing Workshop
Kirsten Bruce
Mid-Kansas Affiliate Education & Grants Coordinator
Peggy Johnson
Chair - Mission Advisory Council
Grant Writing WorkshopGrant Writing Workshop
Mid-Kansas Affiliate
Agenda
Introductions
Background
Community Profile
2013 RFA
Grant Writing Tips
GeMS
Mid-Kansas Affiliate
Introductions
•Introduce Yourself and Organization
•Highlight Your Organization’s Relation to Breast Health
•Identify Your Service Area
Mid-Kansas Affiliate
Workshop Goals
Familiarize applicants with the vision, mission, and strategies of
Susan G. Komen for the Cure®
Inform potential applicants about funding opportunities
Help applicants develop a successful application
Mid-Kansas Affiliate
• Founded in 1982 by Nancy G. Brinker in
memory of her sister Susan G. Komen
• Today, the world's largest grassroots
network of breast cancer survivors and
activists
• Millions of supporters worldwide
• $1.9 billion invested to date in research,
education, awareness, screening and
treatment
Susan G. Komen for the Cure® Promise:To end breast cancer forever.
Mid-Kansas Affiliate
Who is Susan G. Komen for the Cure®?
The Vision… A World Without Breast Cancer
The Promise… To Save Lives and End Breast Cancer Forever
Empowering PeopleEmpowering People
Ensuring Quality Care for AllEnsuring Quality Care for All
Energizing Science to Find the CURESEnergizing Science to Find the CURES
Mid-Kansas Affiliate
Our Work: Fighting breast cancer on all fronts
Local communities Innovative research on a national level
Strong public policy across all levels of
government
Global expansion
Next to the U.S. government, we are the world’s largest source of
nonprofit funds dedicated to ending breast cancer. Our “all angles”
approach incorporates:
Mid-Kansas Affiliate
The Susan G. Komen for the Cure Affiliate Network
121 Domestic Affiliates and Three International – Germany, Italy and Puerto Rico
Mid-Kansas Affiliate
What does the Mid-Kansas Affiliate of Susan G. Komen for the Cure do?
•Raise funds for local programs and national research
•Grant funds for restricted breast health programs for
the uninsured/underserved population
•Educate the community on breast health
•Ensure quality of care for all through advocacy work at
the local, state and national level
Mid-Kansas Affiliate
Where the money goes…
75 Percent to Local Treatment, Screening and Education Programs-restricted to breast health
25 Percent to National Research for breast health
Mid-Kansas Affiliate
AFFILIATE INFORMATION
The Mid-Kansas Affiliate
The Komen Wichita Race For The Cure celebrated its 23rd year.
In 23 years the Affiliate has:
Provided approximately 40,000 no cost mammograms in the state of
Kansas
Invested nearly $4 Million in screening and education funds in Kansas
Provided over $1 million to Komen national for breast cancer research
Provided breast screening and education grants to cover 95 counties in
Kansas
Mid-Kansas Affiliate
Community Profile 2011
The goal of the Community Profile is to use statistics and information
about our service area to identify gaps in services and those most in need
of breast health services.
Identifies what people know and think
The information in the report guides our Affiliate in the education,
outreach, and grant making. It also helps the Affiliate ensure there is not
duplication of programs already in place.
The Community Profile is developed by reviewing quantitative data and
by surveying and interviewing providers, community members, survivors
and grantees.
Mid-Kansas Affiliate
Funding Priorities
Your application needs to address at least ONE of these priorities.
Mid-Kansas Affiliate Priorities:1. Programs in rural Kansas focusing on decreasing barriers, such
as health literacy, and increasing access to care.
2. Programs addressing gaps in culturally appropriate breast health
services for Hispanic women and immigrant populations.
3. Programs focusing on providing services to African American
women with the goal of lowering the percentage of women
receiving a late stage diagnosis.
Mid-Kansas Affiliate
Important Dates
Grant writing Workshop: Thursday, November 15, 2012
Application Deadline: Tuesday, January 15, 2013
Award Notification: No later than Friday, March 30,
2013
Anticipated Funding Start: April 1, 2013 or when signed
contract is received.
Mid-Kansas Affiliate
Eligibility Non-profit organization
All past and current Komen-funded grants and awards are up to date and in
compliance with Komen requirements
Located in 95 county Mid-Kansas Service Area
Mid-Kansas Affiliate
Program Description – Items to Include
Background – Describe the breast health challenges in your
community.
Goals and Objectives – Simple, well worded. No more than 5
Evidence-based Strategies/Promising Practices
Evaluation Plan – How many women or contacts will be
accomplished? How will you evaluate your
success?
Organizational Capacity – How is your organization positioned
to accomplish your program goals?
Personnel, location, collaborations?
Sustainability – How will to program be funded going forward?
Mid-Kansas Affiliate
Budget
Salaries and fringe benefits for staff working on the program. This
can only be for the time spent on the program.
Consultant fees – Komen will not pay grant writer fees
Meeting Costs
Supplies
Travel – Only Komen approved travel may be covered. Please
plan to attend the Komen Wichita Race for the Cure & include your
travel expenses for no more than 2 people.
No longer allow indirect costs or equipment line items
Mid-Kansas Affiliate
Funds may not be used for the following purposes:
Medical or scientific research (costs associated with program
evaluation are allowed)
Scholarships or fellowships
Construction or renovation of facilities
Political campaigns or lobbying
Endowments
Debt Reduction
Non-Komen Conference Travel or Fees
Mid-Kansas Affiliate
Supporting Documentation
Proof of Non Profit Status
Letters of Support - Only 2, one page letters of support may be
submitted
Budget Justification – Written budget justification must be
submitted
Curriculum Vitae – Include all project personnel, including
contract signing official
Evaluation Forms- surveys, logic models or other related
documents that demonstrate the effectiveness of your program
Mid-Kansas Affiliate
RFA: Educational Materials and Messaging
•Visit www.komen.org to ensure that proper
educational messages and materials are
consistent with Komen.
Mid-Kansas Affiliate
Selection Criteria
Impact – Projects need to address one or more of the 3 priority
areas.
Feasibility – How likely will your project reach your target
population, what are the possible pitfalls, how are you
accounting for the barriers?
Capacity – Does your organization have the personnel and the
outside resources to be successful?
Collaboration – You should have already made contact with
those you plan to collaborate with on the project. Don’t assume
your collaborations will be met before listing them.
Sustainability – What plans have been made to sustain the
project after Komen funding has ended?
Mid-Kansas Affiliate
Mid-Kansas Affiliate Small Grants Program
The purpose of the Small Grant Program is to provide support to
organizations for breast health events or smaller programs.
Komen Grantees may only have one grant of any kind in a year.
Small grants can be used to develop a pilot program which may
be considered for larger funding the next year.
Small Grants funding is up to $3000.
You must apply for Small Grant funding 45 days in advance.
Travel scholarships of up to $1,500 are part of the Small Grants
Program. Travel scholarships must be for breast cancer specific
programs and must have a community element to the program.
Mid-Kansas Affiliate
Deadline: January 15, 2013
Mid-Kansas Affiliate
Grantwriting Tutorial
Developing a Proposal – Develop the proposal before you start to write the grant
application. Meet with co-workers, focus groups, other personnel that may be
involved in the project.
Writing an Abstract – The abstract should be written in such a matter that the
Affiliate can take the abstract and use it with the media or with other partners. It
should be written in lay terms so non-medical people can understand your project.
Developing Objectives – Develop clear, concise, obtainable objectives.
Program Evaluation – Your proposal should include your method of evaluating the
success of your program. This is a key element for the Grant Review Committee.
Budgeting – Be honest, be detailed, and don’t include items which do not relate to
your proposal.
Mid-Kansas Affiliate
Planning the Proposal
Read everything!
Consider the funding priorities carefully.
Discuss ideas with decision-makers in your organization.
Explore opportunities for collaboration.
Prepare proposal together.
Mid-Kansas Affiliate
Proposal Abstract
First impressions are important.
Brief statement of your “case” and a summary of your proposal.
Purpose of the program
Be concise!
Description of key activities
Summary of evaluation methods
Likely impact of the program.
Do not exceed 1200 characters (about 200 words).
Mid-Kansas Affiliate
Writing Objectives
Specific - Define success
Tangible - Be realistic.
Measurable - Form basis for evaluation
Achievable within the 1 year grant period
If you have more than five objectives, consider combining
them for two or three general goals.
Who, What, By when, How much?
Mid-Kansas Affiliate
Impact Evaluation
Has your program made changes in your target population in: Behavior Knowledge Attitudes Beliefs
Has your program made changes among: Individuals Providers Organizations Communities
Mid-Kansas Affiliate
Budget & Expenses
Projects become reality because the central idea is solid, not
because the proposal is cheap or because money is spent without
purpose.
Be realistic! Ask for what you need and no more. The Grant
Review Committee will go over your budget very closely.
Justify expenses. Do your costs follow with the narrative program
description?
Make sure you check your math. ☺
Mid-Kansas Affiliate
Helpful Hints
Read the RFA carefully — follow ALL directions. All proposals
are checked for compliance. If your proposal is not in
compliance and it is received at the deadline you may not
have an opportunity to revise.
Be innovative, realistic, specific.
Write clearly, use active rather than passive voice.
Allow plenty of time.
Be sure to have your application proof read by a co-worker.
Mid-Kansas Affiliate
Helpful Hints
• Remember-Competitive Process!
• Don’t assume you will receive funding
• New applicants are consider same as previous
• Don’t have to re-invent the wheel:
• What are you already doing that we can help with?
• What can you add to enhance your programs?
• If you have a well run program-what else can you try this year?
• Ask for help!
• Run ideas by us if you would like feedback
• Discuss your budget with us ahead of time
Mid-Kansas Affiliate
Need Help?
Mid-Kansas Affiliate office
Kirsten Bruce – Grants Coordinator – 316-683-8510
Peggy Johnson – Mission Advisory Council – 316-686-7172
Submissions should be submitted at:
https://affiliategrants.komen.org
Mid-Kansas Affiliate
Questions
Komen Grants eManagement SystemGeMS
Submission of Application
Mid-Kansas Affiliate
Deadline for Applications
ALL GRANTS ARE DUE TO THE AFFILIATE
BY 5:00PM on January 15, 2013
Mid-Kansas Affiliate
Submission Requirements
All grants MUST be submitted
through Komen’s Grants
eManagement System
(GeMS)!
Mid-Kansas Affiliate
GeMS – Why Online Grants
• Reduces the amount of administrative paperwork
completed by applicants and grantees
• Provides one central location for all Komen applicants
and grantees to complete all tasks associated with the
Komen grant process
• Assists grantees in evaluating their project
• Provides the Affiliate more time to build relationships
with applicants and grantees
Mid-Kansas Affiliate
User RolesProject Director:
•The role of Project Director should be assigned to the individual at your organization
that will serve as the project’s lead contact. This individual is responsible for validating
all new users when they register for the system under their organization. This
individual will have the highest level of access in the system and will be responsible for
overseeing all of the administrative functions available such as application creation and
completion.
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Mid-Kansas Affiliate
User Roles
Authorized Signer:
•The role of Authorized Signer should be assigned to the individual at your
organization that has the authority to sign legal documents on behalf of the
organization. This individual is responsible for electronically signing the application
before submission and the grant contract if the organization is awarded funds.
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Mid-Kansas Affiliate
User Roles
Viewer:
•The role of viewer should be assigned to any individual at your organization that
needs access to view the organization’s information but does not need the functionality
to save, add, edit, or change anything within the organization’s information.
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Mid-Kansas Affiliate
User Roles
Writer:
•The role of writer should be assigned to any individual that needs access to an
organization’s application process to help complete the application but does not have
the authority to complete the submission process. This individual cannot change the
status of an application and will not have administrative function availability.
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Mid-Kansas Affiliate
User Roles
• The Project Director must be the first individual at your organization to register.
• The Authorized Signer must register and be validated/approved prior to the creation of the organizations first application.
• If you have a grant with Komen currently-you have already registered a username and authorized signer-reuse those names/passwords.
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Mid-Kansas Affiliate
Registration
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Mid-Kansas Affiliate
Registration
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Mid-Kansas Affiliate
Registration
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Mid-Kansas Affiliate
Registration
• After you save your contact and organization information, your account must be approved before you have access to the system.
• You will receive two email communications as part of the registrations process:
• Registration Submitted• Access Granted
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Mid-Kansas Affiliate
User Approval
• Project Directors will be approved/validated by an Affiliate representative.
• All other users will be approved/validated by the organization’s Project Director.
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Mid-Kansas Affiliate
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Mid-Kansas Affiliate
User Homepage
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Mid-Kansas Affiliate
Application Initiation
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• From the User Homepage, click the “View Opportunities” button.
Mid-Kansas Affiliate
Application Initiation
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• For grant programs you are eligible to apply for you will see an “Apply Now” button under the description of the grant.
• Click the “Apply Now” button to continue to initiate a new application.
Mid-Kansas Affiliate
Application Initiation
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• A confirmation page will appear. By clicking the “I agree” button you will initiate a new application.
Mid-Kansas Affiliate
Application Menu
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Mid-Kansas Affiliate
Application Pages
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Mid-Kansas Affiliate
Application Pages
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• Important Reminders:• Always select the Save button before leaving a
page.• Utilize the navigation links at the bottom of the
page.• Always refer to the RFA while completing the
application.• You can download the RFA at komenmidks.org
Mid-Kansas Affiliate
Application Submission
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• Project Director must change the status of the application to “Authorized Signature Required”.
• Authorized Signer must finalize the submission by changing the status to “Application Submitted”.
Mid-Kansas Affiliate
Application Submission
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• Click on “Open My Tasks”.
• Select the grant you would like to submit from your task list.
Mid-Kansas Affiliate
Application Submission
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Click “Apply Status” under the appropriate status.
Mid-Kansas Affiliate
Helpful Hints• Always hit “Save” to save your data. If you do not hit “Save” and you navigate
away from the screen, your data will be lost.• If you scroll over the first aid kits, help content will be available for that specific
question.• The system will log out after 45 minutes with no activity. If the system logs out
automatically, the last data entered will not be saved if the save button was not selected prior to the log out.
• If you copy and paste text from Word, you must hit the backspace button within the text field for the character count to be shown.
• The Project Work Plan Summary is a report of all of the goals and objectives entered on the Project Work Plan pages.
• Print versions of the blank application and completed application are available within the Access Management Tools section of the application menu.
• Always use the “Back” button within the system when trying to return to a previous page.
• All amounts in the budget page must be whole numbers.• Upload insurance document and non profit status document in the budget summary
section.• There must be an evaluation tool for each objective
Mid-Kansas Affiliate
Helpful Hint
• Be aware of the character limits of each text box. Attempting to copy
and paste text that is larger than the allotted amount of space will yield
an error.
• The character limit is found at the bottom of each text box.
• If you exceed the allowed length Do Not Exit the Document Until You
Have Edited it Down to the allowed text limit! Otherwise your text will
be lost.
• Always hit save! If you don’t hit save and you navigate away from the
screen, your data will be lost.
Mid-Kansas Affiliate
Application Submission Checklist
1. Project Director registers for GeMS
2. Project Director approved by Affiliate Grants Administrator (Kirsten)
3. Authorized Signer registers for GeMS
4. Authorized Signer approved by Project Director within GeMS
5. Project Director initiates Community Grant Application
6. Project Director/Writer/Authorized Signer completes each page of the
application
7. Project Director changes status to “Authorized Signature Needed”
8. Both the Project Director and Authorized Signer will receive an email
notification that the application is officially submitted.
Mid-Kansas Affiliate
Question and Answer
Review of Process
Mid-Kansas Affiliate
The Process
Step 1: Determine if you are eligible to apply for a Komen Community Grant
Step 2: If you are eligible, identify your program
Step 3: Download the Request for Application – komenmidks.org > grants tab > How to
Apply for funding > Request for Application
Step 4: Complete the application and return it ON TIME
Step 5: Komen Committee conducts compliance review on each application
Step 6: Applications meeting compliance are reviewed, rated and ranked by an
Independent Peer Review Panel resulting in a recommended Grants Slate
Step 7: Board of Directors approves or disapproves of the recommended Grants
Slate – February, 2013
Step 9: All applicants are notified of results – Approximately March 1, 2013
Step 10: Grant Contracts are sent, signed and returned
Step 11: Funds are distributed – Approximately April 1, 2013
Mid-Kansas Affiliate
Grant Review Panel
• The Review Panel is an Independent, Anonymous Group of Volunteers
• Decision makers for the grants-staff, Board, etc. do not chose who gets funded!
• Review panel is diverse-made up of health care professionals, grant writers, community members etc.
• Ranking Sheet utilized is formed directly from RFA sections
Mid-Kansas Affiliate
Question and Answer
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