Google Confidential and Proprietary Google Calendar,
Presentations, Templates and Importing
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Whatisit? Link to Google Docs in Plain English video Link to
new google docs video
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What are Google tools? What are Google tools? The
implementation of Google tools in meaningful ways in your
classrooms will increase efficiency, collaboration and engagement
The implementation of Google tools in meaningful ways in your
classrooms will increase efficiency, collaboration and
engagement
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Google Apps For Education
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GAFE (GAFE)
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+
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Link to video
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Landing Page: https://hcpss.me/ https://hcpss.me/
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Revised AUP There is a draft letter for parents as well.
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Vs.
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You have 2 GAFE Accounts Private Public
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Public vs. Private Your Private GAFE account is appropriate
for: School calendars Class calendars It may be shared with anyone
within the HCPSS, but NOT outside of the HCPSS. Your Public GAFE
account is appropriate for: Parent or community calendarsParent or
community calendars Class calendarsClass calendars It may be shared
with anyone within the HCPSS or outside the HCPSS
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Private or Public? Private: Anything shared with students or
staff is on Private side. Students do not have access to Public
side. Indicated by.org url (https://drive.google.com/a/hcpss.org)
Public: Websites to be viewed by public or documents to be shared
by people not in HCPSS either as a student or staff member should
be created in Public side. Indicated by.me url
(https://drive.google.com/a/hcpss.me)
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Can only share items with other HCPSS staff and studentsCan
only share items with other HCPSS staff and students ONLY Forms can
be shared outsideONLY Forms can be shared outside
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Administrative documentsAdministrative documents Teacher
planningTeacher planning Student workStudent work
AppropriateFor
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Can be shared outside HCPSSCan be shared outside HCPSS If
created in Public side, CANNOT be shared to Private sideIf created
in Public side, CANNOT be shared to Private side
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Community calendarsCommunity calendars Team or school
websitesTeam or school websites AppropriateFor
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Benefits for Teachers Share files with staff and students.
Share files with staff and students. Access files from any Internet
based computer. Access files from any Internet based computer.
Track student work. Track student work. Create public websites for
community. Create public websites for community. Create private
websites for students only. Create private websites for students
only. Create online surveys. Create online surveys. Create contact
lists. Create contact lists. Work anytime, anyplace with Internet
access. Work anytime, anyplace with Internet access.
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Benefits for Students Create documents, spreadsheets, and
presentations. Create documents, spreadsheets, and presentations.
Create websites. Create websites. Keep student work Private. Keep
student work Private. Share files with teachers and other students.
Share files with teachers and other students. Work anytime,
anyplace with Internet access. Work anytime, anyplace with Internet
access. Eliminate the excuse, "The dog ate my homework!" Eliminate
the excuse, "The dog ate my homework!"
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You have 2 GAFE Accounts You can only be signed in to 1 account
at 1 time
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BestPractices
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If you ever use your personal account at school, use 2 web
browsers (1 for each account)
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.....Firefo x ......Safari .Chrom e
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GAFE Resources GAFE Resource Site
https://sites.google.com/a/hcpss.me/gafe/abo ut-google-apps
https://sites.google.com/a/hcpss.me/gafe/abo ut-google-apps CLC
GAFE Conference Technology Systems>Google Apps for Education
> Add to Desktop Technology Systems>Google Apps for Education
> Add to Desktop School-Based PD BBMS Tech Wiki BBMS Tech Wiki
Google Help
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Logging In BE SURE TO SIGN OUT OF ALL OTHER GOOGLE ACCOUNTS
FIRST!! Go to https://hcpss.mehttps://hcpss.me Choose Private for
use with students and staff. Choose Public if you are sharing out
with the community (such as a website for parents, etc.) Enter your
Active Directory username and password.
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https://hcpss.me
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Landing Page: https://hcpss.me/ https://hcpss.me/
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Active Directory Call 7004 for account issues Active Directory
Accounts must be current; expired passwords will not work
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GAFE Resources GAFE Resource Site
https://sites.google.com/a/hcpss.me/gafe/abo ut-google-apps
https://sites.google.com/a/hcpss.me/gafe/abo ut-google-apps CLC
GAFE Conference Technology Systems>Google Apps for Education
> Add to Desktop School-Based PD BBMS Tech Wiki BBMS Tech Wiki
Google Help
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Google Calendars Be able to use GAFE calendars by: Creating
calendars and events Creating calendars and events Adding others to
events Adding others to events Sharing calendars Sharing calendars
Modifying calendar settings Modifying calendar settings Importing
calendars Importing calendars
Beginner: Create a calendar event Intermediate: Invite others
to your event Advanced: Create a grade level calendar. Send out a
weekly meeting invite and grade level notes. OR Try out a lab
feature. Have more ideas? Add them to the Moderator!
http://goo.gl/mod/oWUKhttp://goo.gl/mod/oWUK
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Intermediate Application Instructions here!
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Google Apps for Education Training Center, Module 3: Calendar:
http://edutraining.googleapps.com/Training-
Home/module-3-calendarhttp://edutraining.googleapps.com/Training-
Home/module-3-calendar
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Demonstrate Demonstrate: Calendar window Create Create Mini
calendar Mini calendar My calendars My calendars Other calendars
Other calendars Creating events Calendar settings Sharing
calendars
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Open GAFE in chrome Click on calendar on the black ribbon
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Calendar Window link link
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Demonstrate Demonstrate: Calendar window Create Create Mini
calendar Mini calendar My calendars My calendars Other calendars
Other calendars Creating events Calendar settings Sharing
calendars
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Creating an Event Creating an Event 3 ways Link to video Link
to video
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Demonstrate Demonstrate: Calendar window Create Create Mini
calendar Mini calendar My calendars My calendars Other calendars
Other calendars Creating events Calendar settings Sharing
calendars
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Calendar Settings Link to video 1 Link to video 1 Link to video
2
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Hands-On 1. Open your calendar 2. Create an event 3. Add a
guest 4. Explore calendar settings 5. Share your calendar with
Natalie or Chris and then remove sharing
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How to add the BBMS Staff Calendar to your GAFE calendar 1.
Login to the GAFE and choose calendar 2. On the left-side menu
click on the box next to "other calendars". From the drop-down menu
that appears choose "Add by URL. 3. A pop-up window will appear and
you will need to paste the URL for the BBMS Staff Calendar (paste
the link below), then click the add calendar button.
http://www.google.com/calendar/ical/mtjrovm91vb0bjhfbm6rtdfpls%40gr
oup.calendar.google.com/private-
836523afd98923e08a764bf4cffff9c6/basic.ics
http://www.google.com/calendar/ical/mtjrovm91vb0bjhfbm6rtdfpls%40gr
oup.calendar.google.com/private-
836523afd98923e08a764bf4cffff9c6/basic.ics
http://www.google.com/calendar/ical/mtjrovm91vb0bjhfbm6rtdfpls%40gr
oup.calendar.google.com/private-
836523afd98923e08a764bf4cffff9c6/basic.ics 4. If the calendar does
not appear, then refresh your page/screen. Directions can also be
found on the BBMS Tech wiki as well (click the link to go to the
Tech Wiki)
https://bbmstech.wikispaces.hcpss.org/Google+Apps+for+Educati
on+%28GAFE%29
https://bbmstech.wikispaces.hcpss.org/Google+Apps+for+Educati
on+%28GAFE%29
https://bbmstech.wikispaces.hcpss.org/Google+Apps+for+Educati
on+%28GAFE%29
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Demonstrate Demonstrate: Calendar window Create Create Mini
calendar Mini calendar My calendars My calendars Other calendars
Other calendars Creating events Calendar settings Sharing
calendars
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Sharing Calendars: Sharing Calendars: Link to video
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Demonstrate Demonstrate: Calendar window Create Create Mini
calendar Mini calendar My calendars My calendars Other calendars
Other calendars Creating events Calendar settings Sharing
calendars
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Example: http://bit.ly/eV5 K22http://bit.ly/eV5 K22
Intermediate Application Use Google Forms to give your students a
pre- assessment at the beginning of class. Modify your instruction
based on the results. Then give students an "exit ticket" at the
end of class to see what they learned. Tip! Change the template to
make the form more exciting
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Use Forms to survey students. Survey students at the beginning
of the year to find out about their interests or at the end of the
year for evaluative purposes. Intermediate Application
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Use forms on your smart phone or tablet to do teacher or
student observations. The data will be automatically populated into
a spreadsheet. Intermediate Application
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Have students complete their reading record online line through
a Google Form. Intermediate Application
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Keep track of discipline data across a school using Google
forms. Intermediate Application
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#16: Collect Information from Parents or Teachers #17: Spelling
Tests/ Multiplication Tests (Bonus! Write a formula to grade the
tests) #18: Collecting Science Data Intermediate Application
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Beginner: Create a form and change the template Intermediate:
Graph the results of the form data Advanced: Create a formula to
grade your spelling test Have more ideas? Add them to the
Moderator! http://goo.gl/mod/oWUKhttp://goo.gl/mod/oWUK
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Google Apps for Education Training Center, Chapter 6: Forms:
http://edutraining.googleapps.com/Training-
Home/module-4-docs/chapter-6http://edutraining.googleapps.com/Training-
Home/module-4-docs/chapter-6 Introduction to Google Forms Webinar
Advanced Forms Webinar
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Objectives: Be able to use GAFE forms by: Creating a form
Creating a form Sharing a form Sharing a form Viewing information
that was collected Viewing information that was collected
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Demonstrate: Creating a form Adding items: Description area
Description area Questions Questions Page breaks Page breaks
Editing questions Rearranging questions
Hands-On Create a 3-question form Edit form Rearrange questions
Add a theme Add text in the description area
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Demonstrate: Sharing a form Copy & paste link Adults email
(will not embed in CLC) Students handout folder Share spreadsheet
with colleagues Inside and outside of the HCPSS Viewing your
data/spreadsheets Show summary of Responses Download to Excel
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Google Motion chart demo in spreadsheet Motion chart demo in
spreadsheet
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Google Presentations, Templates & Importing Be able to use
GAFE by: Creating & using a GAFE presentation Creating &
using a GAFE presentation Import a file into GAFE Import a file
into GAFE Create a template Create a template
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Google Presentations Demonstrate Demonstrate: Creating and
editing a presentation Creating and editing a presentation
Share/view Benefits of GAFE and GAFE presentations Deleting files /
trash Deleting files / trash Uploading a file (including a
presentation) Uploading a file (including a presentation) Discuss
uploading a folder Discuss uploading a folder Creating a template
Creating a template Link to Google Help Link to Google Help Link to
Google Help Link to Google Help
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Share & UploadShare & Upload Link to Benefits of GAFE
presentation Link to Benefits of GAFE Link to Benefits of GAFE Demo
how to use Trash/delete Demo upload a ppt file Conversion ON
Conversion ON Confirm settings before upload See how much of your
5GB s used See how much of your 5GB s used See that the ppts
formatting is slightly changed by Google See that the ppts
formatting is slightly changed by Google Orange P (pdf view) vs.
Red Square (can be edited) Orange P (pdf view) vs. Red Square (can
be edited) ALTERNATIVE: Use Dropbox to share ppt files
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Templates Demo how to submit a presentation to the template
gallery Public templates NOT available Choose Howard County Public
School System Templates Multiple ways to share a document with
students or colleagues Multiple ways to share a document with
students or colleagues Choose a template Click Preview Click
Preview Click Use This Template Click Use This Template Under
create choose template Explore left menu Form templates Form
templates Templates have links too to use with students Templates
have links too to use with students
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How to Import Contacts Link to directions on handout Link to
directions on handout Link to directions on handout Link to BBMS
Tech Wiki Link to BBMS Tech Wiki Link to BBMS Tech Wiki
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Did you input your employee ID #? link link
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GAFE Resources GAFE Resource Site
https://sites.google.com/a/hcpss.me/gafe/abo ut-google-apps
https://sites.google.com/a/hcpss.me/gafe/abo ut-google-apps CLC
GAFE Conference Technology Systems>Google Apps for Education
> Add to Desktop School-Based PD BBMS Tech Wiki BBMS Tech Wiki
Google Help