Google Apps Security:13 Steps to Peace of Mind
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Are you safe in Google Apps?
You’ve made the move to Google Apps!
But are your files 100% protected?
“Only when they experience data loss do they ask the question, ‘Who is responsible for backing up my data?’ It’s time for infrastructure and operations (I&O) leaders to stop leaving the door open to data loss and start proactively protecting cloud data — before it’s too late.”Rachel DinesPrincipal Analyst, Forrester
Top reasons for SaaS data loss
1. Human error
2. Sync malfunctions
3. Hackers
4. Malicious insiders
Deleted Google Apps data is gone forever
If you've deleted a message permanently, by clicking Delete Forever in your Spam or Trash,
you won’t be able to recover the message using the Gmail
interface.
Recovering deleted messages
support.google.com/gmail/bin/answer.py?hl=en&answer=132652
Anything permanentlydeleted from Google Drive
can't be recovered.
File deletion and recovery policy
support.google.com/drive/bin/answer.py?hl=en&answer=2405957
Delete will permanently erase the calendar. (No one, including
those who are sharing or subscribing to the calendar, will
be able to access it anymore.)
Recovering deleted calendars
support.google.com/a/bin/answer.py?hl=en&answer=1084819
Your responsibility
It’s up to Google Apps administrators and even users to make sure that their data is covered by a robust security plan.
So what can you do?
Your 13-Step Plan
1STEP
Enable multi-factor authentication
2STEP Use a password manager to
generate & store good passwords
3STEP
Use multiple passwords across accounts
4STEP
Change your passwords regularly
5STEP
Don’t link your accounts
6STEP
Be smart about sharing
7STEP
Be wary of scams and potential hacking threats
Which one is the phishing page?
Source
8STEP
Install and update anti-virusand malware software
9STEP Check for secure technology
and encryption in your cloud apps
10STEP
Keep up with the latest cyberthreats in the news
11STEP
Use Spanning Backup to back up everything and everyone
Start your 14-day free trial of Spanning Backup at http://www2.spanning.com/startafreetrial
12STEP
Check the status of your backups with Spanning Backup
Start your 14-day free trial of Spanning Backup at http://www2.spanning.com/startafreetrial
13STEP
Regularly schedule and run data security tests
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