Fiscal Topics
2015 ESEA Directors Institute
August 2015
Office of Chief Financial Officer
Maryanne DurskiExecutive Director,Office of Local Finance
Session Overview
• The Final Expenditure Report (FER) and Carryover
• Class Size Reduction (CSR)
• Budgeting for Travel and Professional Development
• Q&A
The FER and Carryover
The FER and Carryover
• Final Expenditure Report (FER) – Prepared annually after June 30– Completed in ePlan for each individual grant in ePlan (federal
and state grants)– Covers expenditures from July 1 through June 30– Due August 31 this year– Carryover calculated as part of the FER process
The FER and Carryover
• Carryover– Displayed
on “Carryover” page of FER Report
The FER and Carryover
The FER and Carryover
• Carryover– Remaining funds from FY15 allocation– Transferred into the FY16 application when FER is approved– Visible on the “Allocations” page of the FY16 consolidated
funding application as “Incoming Carryover”– Puts application into “Revision Started” status– Final budgets, including final allocations and carryover, due
October 1
The FER and Carryover
• Carryover
The FER and Carryover
• Carryover
The FER and Carryover
• Carryover and Reimbursement Requests– Prior to approval of the FER, reimbursements from the FY16
application will be drawn from FY16 funds– When FY15 carryover is loaded, ePlan will draw older funds
first– Prompt completion of FER prevents carryover cap issues
Class Size Reduction (CSR)
Class Size Reduction
• Title I A and Title II A funds may be used to reduce class size– Must meet state class size requirements before the addition
of the CSR teacher– Individual classes may not exceed the maximum for the
particular grade AND– Grade span ratios may not exceed those for the grade span
Grade Span Pupil-teacher ratio Individual Class Maximum
K - 3 20:1 25
4 - 6 25:1 30
7 – 12 30:1 35
CTE 20:1 25
Class Size Reduction
• CSR form – Located in “Related Documents” under Title I A and Title II A
in the consolidated funding application– Form must be completed if using Title I or Title II funds for
CSR teachers– Form will note any ratios or class sizes that exceed the
allowable limits– Districts with CSR teachers will be informally monitored this
year to ensure that actual ratios/class sizes are in compliance– Please use form in ePlan and do not alter or edit the form
Class Size Reduction
Class Size Reduction
Budgeting for Travel and
Professional Development
Travel and Professional Development
• Budget codes – Travel is budgeted in 72210 (regular education support) or
72220 (special education support)– Two codes for travel – 355 and 524– Important to code correctly– Regional finance consultants can answer questions regarding
coding
Travel and Professional Development
• 355 Travel Budget Code– Used for travel within the district
• Travel between district buildings• Teachers who work in multiple locations
• 524 In-Service/Staff Development Travel Budget Code– Used for all travel/expenditures related to professional
development• Mileage to and from PD activities• Hotels• Airfare• Meal reimbursement• Conference registration• Materials used in PD
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