FIRST (1st) QUARTERLY
PERFORMANCE REPORT
2016/2017
FINANCIAL YEAR
JULY – SEPTEMBER 2016
Tel: Administrative Office (053) 994 9400 / Political Office (053) 994 9600
Fax: Administrative Office (053) 994 3917 / Political Office (053) 994 9611
Website: www.greatertaung.local.gov.za
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EXECUTIVE STRUCTURE
Mr. K. Gabanakgosi: Municipal Manager
Mr. M. Vermaak: Chief Financial Officer
Mr. D. de Jager: Acting Director: Corporate Services
Mrs. B. Thlologae: Acting Director: Land Use and Human Settlement
Mrs. D. Koboyapudi: Acting Director: Community & Social Service
Mr. M. Keohitlhetse: Acting Director: Infrastructure Development
GRADING OF LOCAL AUTHORITY
Category B
EXTERNAL AUDITORS
Office of the Auditor-General
DISTRICT SHARED AUDIT COMMITTEE
Mr. G. Ramorwesi (Chairperson)
Mr. T. Berend
Mr. O. Jacobs
Mr. G. Mongwaketse
Ms. F. Modau
BANKERS
ABSA
REGISTERED OFFICE
Postal Address: Private Bag X1048, Taung Station, 8580
Physical Address: Station Street, Taung, 8580
Telephone: (053) 994 9400 (Administration Office) (053) 994 9600 (Political Office)
Fax: (053) 994 3917 (Administration Office) (053) 994 9611 (Political Office)
Website: www.greatertaung.gov.za
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Table of Contents
PART 1: Non-financial Performance Information ................................................................................... 1
1. Introduction .............................................................................................................................................. 1
1.1. The Executive Summary ............................................................................................................... 1
1.2. Consolidated performance of the municipality in implementing the SDBIP ...................... 3
1.2.1 National KPA 1: Basic Service Delivery ...................................................................................... 3
1.2.2. National KPA 2: Municipal Transformation and Institutional Development ........................ 16
1.2.3. National KPA 3: Local Economic Development ...................................................................... 21
1.2.4. National KPA 4: Municipal Financial Viability and Management .......................................... 23
1.2.5. National KPA 5: Good Governance and Public Participation ............................................... 29
1.3 Summary of Non-Financial Performance Results (Quarter 1) ...................................................... 37
PART 2 – Financial Performance Information ....................................................................................... 38
PART 3: Quality Certificate ........................................................................................................................ 45
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PART 1: Non-financial Performance Information
1. Introduction
Chapter 6 section 41(d) of the Local Government: Municipal Systems Act 32 of 2000, a municipality is
required to establish a process of regular reporting to: - the council, other political structures, political office
bearers and staff of the municipality and; - the public and appropriate organs of state. The Local Government:
Municipal Planning and Performance Management Regulations of 2001, further enjoins a municipality to
ensure that its performance management system - Determines the frequency of reporting and the lines of
accountability for performance.
Section 52(d) of the MFMA requires that the Mayor must within 30 days of the end of each quarter, submit a
report to the council on the implementation of the budget and the financial state of affairs of the municipality.
Chapter 3 section 28(1) of the Local Government: Municipal Performance Regulations for Municipal Managers
and Managers Directly Accountable to Municipal Managers, 2006 also require that there must be quarterly
performance review conducted. The Performance management system is adopted before or at the same time
as the commencement of by the municipality of the process of setting key performance indicators and targets
in accordance with its integrated development plan.
This quarterly report is reflection on the fourth quarterly financial and non- financial performance reporting. It is
an assessment of the corporate performance of the targets and Key performance Indicators (KPIs) against the
Top-layer Service Delivery Budget and Implementation Plan (SDBIP), Departmental (technical) scorecards
and the Performance Agreements of the incumbents.
The report covers progress made with the actual implementation of the municipality’s scorecard. Reporting is
done at the corporate level against the Top-Layer SDBIP, Departmental (technical) scorecard and the
Performance Agreements.
The reports primarily reflect on the quarterly targets and KPIs and focuses on performance against the 1st
quarter targets and KPIs. Further it provides reasons for under performance in the first quarter and informs on
measures to be taken to address under performance in the second quarter.
1.1. The Executive Summary
The quarterly report is compiled in terms of MFMA Schedule C: In-Year Reporting of the Municipal Budget
and Reporting Regulations of 2011.
The first quarterly performance assessment was held on the 28 October 2016.
The purpose of the review workshop was to:
1. To conduct and assess the First (1st) Quarter SDBIP Performance of the 2016/2017 financial year
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2. To respond to measures intended to be taken to address under-performance
The consolidated first (1st) quarterly performance report reflects the actual performance of the various
departments in implementing the Technical SDBIPs and Top Layer SDBIP. The report takes stock that during
the fourth quarter much has been achieved and performance in terms of service delivery can be estimated or
rated averagely between 44% (for this quarter only). It should also be noted that there won’t be adverse
material variances in relation to budget performance.
The fourth quarterly performance in the implementation of the Technical SBDIPs does influence the financial
impacts on the medium term revenue and expenditure framework and long term sustainability of the
municipality.
It has been noted that the submission of reports and Portfolio of Evidence (P.o.E) by Senior Managers has
improved but the institution is still having a challenge from complying with the approved Process Plan and the
applicable legislative framework in this respect. This non-compliance will adversely affect our social contract
we entered into with the community in the beginning of the financial year. It is the constitutional mandate that
we remain accountable and responsive to the needs of the community. Therefore it is incumbent upon all
Senior Managers to improve the implementation of SBDIP of the council.
When submitting this report to the Internal Auditors it shall be accompanying by the individual analysis of
departments.
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1.2. Consolidated performance of the municipality in implementing the SDBIP
1.2.1 National KPA 1: Basic Service Delivery
Infrastructure QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments / progress if
not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DTS01
Improve organisational
cohesion effectiveness
Hold quarterly staff meetings by end June 2017
Number of quarterly staff meetings held by end June
2017 N/A
Director Infrastructure
Meeting Minutes / Attendance
Register OpEx 4 1 1 OpEx Achieved None N/A
DTS02
Promote a culture of participatory and good governance
Report quarterly to Council on the implementation of
Council Resolutions by end June 2017
Number of quarterly reports submitted to
Council on the implementation of Council Resolutions by end June
2017
N/A Director
Infrastructure Resolution Matrix OpEx 4 1 0 OpEx
Reports submitted to
portfolio
Induction of Councillors
delayed process
Council scheduled for October 2016
DTS03
Promote a culture of participatory and good governance
Update the risk register of the directorate quarterly by
end June 2017
Number of risk registers updated quarterly by end
June 2017 N/A
Director Infrastructure
Risk Register OpEx 4 1 1 OpEx Achieved None N/A
DTS04
Build and strengthen the administrative, institutional and
financial capabilities of the
municipality
Percentage of the municipal capital budget actually spent on capital projects identified
in terms of the IDP measured as (Actual amount
spent on projects as identified for the year in the IDP/Total amount spent on capital projects) x 100) by
end June 2017
Percentage of the municipal capital budget actually spent on capital
projects identified in terms of the IDP (Actual amount
spent on projects as identified for the year in the IDP/Total amount spent on capital projects) x 100) by
end June 2017
N/A Director
Infrastructure Expenditure
Report R45 436 000 100% 0
Target not measurable in
Q1 R17 237 842 None N/A
DTS05
Promote a culture of participatory and good governance
Monthly report to the MM on the corrective actions
implemented to address the matters raised in the
management letter of the AG for which the department
is responsible for within 7 days after month end by end
June 2017
Number of monthly report to the MM on the corrective actions
implemented to address the matters raised in the management letter of the
AG for which the department is responsible
for within 7 days after month end by end June
2017
N/A Director
Infrastructure Audit Action Plan OpEx 6 0
Target not measurable in
Q1 OpEx Q3 Target None N/A
DTS06
Promote a culture of participatory and good governance
Report quarterly to the CIA on the corrective actions
implemented to address the matters raised in the Internal
report for which the department is responsible
subject to the Internal Audit Action Plan by end June
Number of quarterly reports submitted to the
CIA on the corrective actions implemented to
address the matters raised in the internal audit report
for which the department is responsible subject to the
N/A Director
Infrastructure Internal Audit Action Plan
OpEx 4 1
Subject to Internal Audit Action Plan schedule
OpEx
Subject to Internal Audit Action Plan schedule
None N/A
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Infrastructure QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments / progress if
not achieved
Reasons for under
performance
Measures to be taken to
improve performance
2017 Internal Audit Action Plan by end June 2017
DTS07
Promote a culture of participatory and good governance
Submit monthly consolidated B2B Report to the PMS Unit
by end June 2017
Number of monthly consolidated B2B Reports
submitted by end June 2017
N/A Director
Infrastructure Acknowledgement
of Receipt OpEx 12 3 3 OpEx Achieved None N/A
DTS08
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Percentage of approved budget spent on cleaning material and protective
clothing for the Infrastructure Department measured as (Total budget spent/ Total
approved budget X 100) by end June 2017
Percentage of approved budget spent on cleaning material and protective
clothing for the Infrastructure Department (Total budget spent/ Total
approved budget X 100) by end June 2017
N/A Director
Infrastructure Expenditure
Report
R5 300 100% 0% 91% R4 840 Achieved None N/A
R74 630 100% 0% Target not
measurable in Q1
R0 Q2 Target None N/A
R56 200 100% 0% R55 430 Achieved None N/A
DTS09
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Percentage of approved budget spent on the office furniture and equipment for
the Infrastructure Department measured as (Total budget spent/ Total
approved budget X 100) by end March 2017
Percentage of approved budget spent on the office furniture and equipment for
the Infrastructure Department (Total budget
spent/ Total approved budget X 100) by end
March 2017
N/A Director
Infrastructure Expenditure
Report
R40 000 100% 30% 0% R0
R20 000 100% 30% 0% R0
R40 000 100% 30% 0% R0
RTO for procurement
of office equipment
submitted to Expenditure
DTS10
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Procure 2 steel containers for storage of electrical
material by end September 2016
Number of steel containers procured for storage of
electrical material by end September 2016
N/A Director
Infrastructure Delivery Note /
Invoice R200 000 2 2 0 R0
Procurement Stage. Tender
closed and evaluated
DTS11
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Percentage of approved budget spent on the upgrading of Reivilo electricity bulk line
measured as (Total budget spent/ Total approved
budget x 100) by end June 2017
Percentage of approved budget spent on the upgrading of Reivilo
electricity bulk line (Total budget spent/ Total
approved budget x 100) by end June 2017
Director
Infrastructure Expenditure
Report R2 500 000 100% 20% 6% R141 365
DTS12
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Percentage of approved budget spent on the
maintenance of electricity network measured as (Total
budget spent/ Total approved budget x 100) by
end June 2017
Percentage of approved budget spent on the
maintenance of electricity network (Total budget spent/ Total approved
budget x 100) by end June 2017
Director
Infrastructure Expenditure
Report OpEx 90% 20% 30% R628 598 None N/A
DTS13 TL01
Eradicate backlogs in order to improve access to services
Install high mast lights in 5 Wards by end June 2017
Number of high mast lights installed in 5 Wards by end
June 2017
7,9,11,12,14
Manager: PMU
Completion Certificate
R4 000 000 13 0 Target not
measurable in Q1
R768 000 None N/A
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Infrastructure QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments / progress if
not achieved
Reasons for under
performance
Measures to be taken to
improve performance
and ensure proper operations and maintenance
DTS14 TL02
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Complete Chiefscourt Bridge project by end June 2017
Completion of the Chiefscourt Bridge project
by end June 2017 13
Manager: PMU
Completion Certificate
R7 289 662 1 0 Target not
measurable in Q1
R707 379 None N/A
DTS15 TL03
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Complete Taung Taxi Rank roof structure and alterations
project by end September 2016
Completion of the Taung Taxi Rank roof structure and alterations project by
end September 2016
11 Manager:
PMU Completion Certificate
R1 420 677 1 1 Achieved in
Q4 of 2015/16 R0
To be removed from
2016/17 SDBIP
None N/A
DTS16 TL04
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Complete Matsheng Community Hall project by
end December 2016
Completion of the Matsheng Community Hall project by end December
2016
26 Manager:
PMU Completion Certificate
R4 711 820 1 0 Target not
measurable in Q1
R2 123 320 None N/A
DTS17 TL05
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Complete 50% construction of Seoding Community Hall
by end June 2017
Percentage of construction of Seoding Community Hall completed by end
June 2017
13 Manager:
PMU Completion Certificate
R3 000 000 50% 0 Target not
measurable in Q1
R547 032 None N/A
DTS18 TL06
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Complete 50% construction of Maphoitsile Community
Hall by end June 2017
Percentage of construction of Maphoitsile Community
Hall completed by end June 2017
17 Manager:
PMU Completion Certificate
R3 000 000 50% 0 Target not
measurable in Q1
R707 379 None N/A
DTS19 TL07
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Complete construction of Lower Majaekgoro
Stormwater channel project by end September 2016
Completion of Lower Majeakgoro Stormwater
channel project completed by end September 2016
19 Manager:
PMU Completion Certificate
R1 500 000 1 1 0 R0
The contractor had vacated site however
he has agreed to return
The project stalled owing
to issues relating to the scope of work
of the contractor
Re-evaluation and
realignment of the scope of works have been made
DTS20 TL08
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Complete construction of 3km Moretele access road project by end March 2017
Number of kilometres of the Moretele access road project completed by end
March 2017
2 Manager:
PMU Completion Certificate
R7 711 820 3 0 Target not
measurable in Q1
R6 726 256 None N/A
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Infrastructure QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments / progress if
not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DTS21 TL09
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Complete 50% construction of 2kms of access road in Matlhako II by end June
2017
Percentage of kilometres of access road constructed in Matlhako II by end June
2017
5 Manager:
PMU Completion Certificate
R7 289 662 50% 0 Target not
measurable in Q1
R547 032 None N/A
DTS22 TL10
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Upgrade water mainline in Reivilio/ Boipelo by end
June 2017
Water mainline in Reivilio/Boipelo upgraded
by end June 2017 1
Director: Infrastructure
Completion Certificate
R2 300 000 1 0 Target not
measurable in Q1
R0
Waiting for MM to
approve specifications
None N/A
DTS23 TL11
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Upgrade sewerage mainline and ponds in Reivilio/
Boipelo by end June 2017
Sewerage mainline and ponds in Reivilio/Boipelo upgraded by end June
2017
1 Director:
Infrastructure Completion Certificate
R2 000 000 1 0 Target not
measurable in Q1
R15 072 None N/A
DTS24
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Submit quarterly reports to Council on progress made
on rural water and sanitation projects (Projects are
implemented by DRSM) by end June 2017
Number of quarterly reports submitted to
Council on progress made on rural water & sanitation
projects (Projects implemented by DRSM) by
end June 2017
Manager: Water &
Sanitation
Council Minutes / Resolutions
OpEx 4 1 0 OpEx No Portfolio
committees in place
Non-sitting of outgoing Portfolio
Committee members due
to LG elections
Regular sitting as per
schedule
DTS25
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Percentage of approved budget spent on the
maintenance of sewer network measured as (Total
budget spent/ Total approved budget x 100) by
end June 2017
Percentage of approved budget spent on the
maintenance of sewer network (Total budget spent/ Total approved
budget x 100) by end June 2017
Manager: Water &
Sanitation
Council Minutes / Resolutions
OpEx 90% 40% 20% R1 895 736
DTS26
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Submit application for reconsideration to remove
N18 Taung Traffic Circle and creation of secondary
access to Taung CBD to SANRAL by end September
2016
Number of applications submitted to SANRAL to remove the N18 Taung
Traffic Circle and creation of secondary access to
Taung CBD by end September 2016
Manager: Water &
Sanitation
Acknowledgement of Receipt
OpEx 1 1 1 OpEx Achieved None N/A
DTS27 TL12
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Develop Business Plan for removal of N18 Taung
Traffic Circle and creation of secondary access to Taung CBD (subject to approval
from SANRAL) by end June 2017
Number of Business Plans developed for removal of
the N18 Taung Traffic Circle and creation of secondary access to
Taung CBD by end June 2017
11 Director
Infrastructure Final Draft
Business Plan R2 200 000 1 0
Target not measurable in
Q1 R399 500 None N/A
DTS28 Eradicate backlogs Procure Grid Roller by end Number of new road All Director Delivery Note/ R1 500 000 1 0 Target not R0 Q4 Target None N/A
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Infrastructure QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments / progress if
not achieved
Reasons for under
performance
Measures to be taken to
improve performance
TL13 in order to improve access to services and ensure proper
operations and maintenance
June 2017 machinery procured by end June 2017
Infrastructure Invoice measurable in Q1
DTS29
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Submit application to construct speed humps in
Mokgareng Road, Mmabana Road and Reivilo
(Voortrekker Street) for approval by Dept. of Public Works by end December
2016
Number of applications submitted to Dept. of
Public Works to construct speed humps on Mokgareng Road,
Mmabana Road and Reivilo (Voortrekker Str.) by end December 2016
All Manager: Roads &
Stormwater
Acknowledgement of Receipt
OpEx 1 0 Target not
measurable in Q1
OpEx Q4 Target None N/A
DTS30
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Percentage of approved budget spent on the
maintenance of roads infrastructure network (i.e.
potholes, road marking and roads traffic signs)
measured as (Total budget spent/ Total approved
budget X 100) by end June 2017
Percentage of approved budget spent on the
maintenance of roads infrastructure network
(Total budget spent/ Total approved budget X 100) by
end June 2017
All Manager: Roads &
Stormwater
Expenditure Report
OpEx 95% 30% 12% R94 057
RFQs for procurement
of road materials have
been submitted to
SCM
DTS31 TL14
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Complete construction of 2 stormwater crossings in
Reivilio by end December 2016
Number of stormwater crossing constructed in
Reivilio by end December 2016
1 Director
Infrastructure Completion Certificate
R200 000 2 0 Target not
measurable in Q1
R0 Q2 Target None N/A
DTS32
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Percentage of approved budget spent on the
maintenance of storm water channels (manholes,
channels and small bridges) measured as (Total budget
spent/ Total approved budget X 100) by end June
2017
Percentage of approved budget spent on the
maintenance of storm water channels (Total budget spent/ Total
approved budget X 100) by end June 2017
All Manager: Roads &
Stormwater
Expenditure Report
OpEx 95% 30% 37% R371 000 Achieved None N/A
DTS33 TL31
Create an environment that
promotes development of
local economy and facilitate job
creation
Implement 4 EPWP Projects through the EPWP Grant by
end June 2017
Number of EPWP Projects implemented through the EPWP Grant by end June
2017
All Director
Infrastructure Council Minutes /
Resolution R1 352 000 4 1 7 R368 243
Target to be changed from
number of projects/year to number of FTEs/year as per Dept. of PW target
None N/A
DTS34 Create an Submit quarterly reports to Number of quarterly Manager: Monthly EPWP OpEx 4 1 0 OpEx Reports Induction of Council
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Infrastructure QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments / progress if
not achieved
Reasons for under
performance
Measures to be taken to
improve performance
environment that promotes
development of local economy and
facilitate job creation
Council on the implementation of EPWP programme by end June
2017
reports on the implementation of EPWP programme submitted to
Council by end June 2017
Roads & Stormwater
Expenditure Report / Quarterly Evaluation Report
submitted to portfolio
Councillors delayed process
scheduled for October 2016
DTS35
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Submit quarterly reports to Council on the management
of the Municipal Fleet & Workshop by end of June
2017
Number of quarterly reports submitted to
Council on the management of the Municipal Fleet &
Workshop by end of June 2017
N/A Manager:
Fleet Council Minutes /
Resolution OpEx 4 1 0 OpEx
Reports submitted to
portfolio
Induction of Councillors
delayed process
Council scheduled for October 2016
DTS36
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Percentage of approved budget spent on managing
the Municipal Fleet & Workshop measured as
(Total budget spent/ Total approved budget X 100) by
end June 2017
Percentage of approved budget spent on managing
the Municipal Fleet & Workshop (Total budget spent/ Total approved
budget X 100) by end June 2017
N/A Manager:
Fleet Expenditure
Report OpEx 100% 25% 16% R1 422 183
Less expenditure =
good performance
None N/A
DTS37
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Conduct annual safety checks on all relevant municipal mechanical
equipment as prescribed by the OHS Act by end March
2017
Number of safety annual checks conducted on all municipal mechanical
equipment as prescribed by the OHS Act by end
March 2017
N/A Manager:
Fleet Annual Report R154 100 1 0
Target not measurable in
Q1 R0 Q3 Target None N/A
Community Social Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DSS38
Improve organisational
cohesion effectiveness
Hold quarterly staff meetings by end June 2017
Number of quarterly staff meetings held by end June
2017 N/A
Director: Community
Social Service
Meeting Minutes / Attendance
Register OpEx 4 1 3 OpEx
Dept. Management
meeting 2016/07/12. Gen. staff meetings
2016/08/23 (Taung) and 2016/08/30 (Reivilo & Pudimoe)
None N/A
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Community Social Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DSS39
Promote a culture of participatory and good governance
Submit quarterly reports to Council on the
implementation of Council Resolutions by end June
2017
Number of quarterly reports submitted to
Council on the implementation of Council Resolutions by end Jun
2017
N/A
Director: Community
Social Service
Resolution Matrix OpEx 4 1 0 OpEx Report tabled at
portfolio meeting
None N/A
DSS40
Promote a culture of participatory and good governance
Update Risk Register of the Directorate quarterly by end
June 2017
Number of quarterly risk registers updated by end
June 2017 N/A
Director: Community
Social Service
Risk Register OpEx 4 1 1 OpEx Achieved
2016/09/14 None N/A
DSS41
Promote a culture of participatory and good governance
Monthly report to the MM on the corrective actions
implemented to address the matters raised in the
management letter of the AG for which the department
is responsible for within 7 days after month end by end
June 2017
Number of monthly reports submitted to the MM,
within 7 days after month-end, on the corrective
actions implemented to address the matters raised in the management letter of the AG for which the
department is responsible by end June 2017
N/A
Director: Community
Social Service
Audit Action Plan OpEx 6 0 Target not
measurable in Q1
OpEx Q3 Target None N/A
DSS42
Promote a culture of participatory and good governance
Report quarterly to the CIA on the corrective actions
implemented to address the matters raised in the Internal
report for which the department is responsible
subject to the Internal Audit Action Plan by end June
2017
Number of quarterly reports submitted to the
CIA on the corrective actions implemented to
address the matters raised in the internal audit report for which the department is responsible subject to the Internal Audit Action Plan by end June 2017
N/A
Director: Community
Social Service
Internal Audit Action Plan
OpEx 4 1
Subject to Internal Audit Action Plan schedule
OpEx
Subject to Internal Audit Action Plan schedule
None N/A
DSS43
Promote a culture of participatory and good governance
Submit monthly consolidated B2B Report to the PMS Unit by end June
2017
Number of monthly consolidated B2B Reports submitted to the PMS Unit
by end June 2017
N/A
Director: Community
Social Service
Acknowledgement of Receipt
OpEx 12 3 3 OpEx Achieved None N/A
DSS44 TL15
To maintain and manage all council
buildings and facilities
Complete the Molelema and Pudimoe Community Hall renovation projects by end
March 2017
Number of Molelema and Pudimoe Community Hall
renovation projects completed by end March
2017
15 Director
Community Social
Service
Completion Certificate
R120 000
2 0 Target not
measurable in Q1
R0 Scope of work submitted to
PMU None N/A
5 R300 000 R0
DSS45 TL16
To maintain and manage all council
buildings and facilities
Complete kitchen construction project at
Boipelo Community Hall by end March 2017
Number of kitchen construction projects completed at Boipelo
Community Hall by end March 2017
1
Director Community
Social Service
Completion Certificate
R150 000 1 0 Target not
measurable in Q1
R0
The project submitted to
PMU on 2016/09/02 for implementation
None N/A
DSS46 TL17
Improve library infrastructure and
services that reflect
Complete security guard room construction project at
Taung Library by end
Number of security guard room construction projects
completed at Taung 11
Director Community
Social
Completion Certificate
R150 000 1 1 0 R0 Briefing session
held 2016/09/14,
Delay in technical
assistance.
Proper planning
going forward
10 | P a g e
Community Social Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
the specific needs of the communities
they serve
September 2016 Library by end September 2016
Service contractor appointed. Awaiting
purchase of material
Approval letter to be signed
by MM
DSS47
To maintain and manage all council
buildings and facilities
Complete construction of ablution facility project at
Taung Municipal cemetery by end December 2016
Number of ablution facility construction projects completed at Taung
Municipal cemetery by end December 2016
Director Community
Social Service
Completion Certificate
R150 000 1 0 Target not
measurable in Q1
R0
Briefing session held
2016/09/14, contractor appointed. Awaiting
purchase of material
None N/A
DSS48
To maintain and manage all council
buildings and facilities
Complete construction of 6 cemetery pit latrine toilet in
identified areas by end June 2017
Number of pit latrine toilet construction projects
completed in identified areas by end June 2017
Director Community
Social Service
Completion Certificate
R100 000 6 0 Target not
measurable in Q1
R0
Speaker has identified
villages where pit latrine toilets should be built and RFQ has
been submitted to SCM on 2016/09/28
None N/A
DSS49
To maintain and manage all council
buildings and facilities
Report quarterly to Council on routine maintenance of Council Amenities by end
June 2017
Number of quarterly reports submitted to Council on routine
maintenance of Council Amenities by end June
2017
All Manager: Amenities
Council Minutes / Resolution
OpEx 4 1 0 OpEx Tabled at portfolio meeting
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DSS50 TL18
Improve library infrastructure and
services that reflect the specific needs of the communities
they serve
Complete steel carport construction project at Taung and Pudimoe
Libraries by end June 2017
Number of steel carport construction projects
completed at Taung and Pudimoe Libraries by end
June 2017
8,5
Director Community
Social Service
Completion Certificate
R300 000 2 0 0 R0.00
Specs Committee
returned specs for corrections.
Project has been submitted
to PMU on 2016/09/02 for implementation
None N/A
DSS51 TL19
Improve library infrastructure and
services that reflect the specific needs of the communities
they serve
Complete irrigation system installation project at
Pudimoe Library by end June 2017
Number of irrigation system installation projects
completed at Pudimoe Library by end June 2017
5
Director Community
Social Service
Installation Certificate / Invoice
/ Delivery Note R150 000 1 0
Target not measurable in
Q1 R0.00
7 Day Advert closed on
2016/09/08. Awaiting
evaluation
None N/A
DSS52
Improve library infrastructure and
services that reflect the specific needs
Install 6 air-conditioners at Taung Library by end March
2017
Number of air-conditioners installed at Taung Library
by end March 2017 8
Head Librarian
Installation Certificate / Invoice
/ Delivery Note R50 000 6 0
Target not measurable in
Q1 R0.00
Specification submitted to on
2016/09/15 SCM to request
None N/A
11 | P a g e
Community Social Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
of the communities they serve
for quotations
DSS53
Promote literacy in communities
through comprehensive Library Services
Conduct 3 theme-based reading programmes at 3 Municipal Libraries by end
March 2017
Number of theme-based reading programmes
conducted at 3 Municipal Libraries by end March
2017
1,5,8 Head
Librarian
Attendance Register /
Feedback Report R60 000 3 0
Target not measurable in
Q1 R0.00
National Library Week by March
2017 World Book Day
by April 2017 World Play Day
by May 2017
None N/A
DSS54
Promote literacy in communities
through comprehensive Library Services
Coordinate 5 holiday reading programmes at
Municipal Libraries by end June 2017
Number of holiday reading programmes coordinated in Municipal Libraries by
end June 2017
1,4,5,8 Head
Librarian
Attendance Register /
Feedback Report R50 000 5 1 0 R0.00
Will be conducted
during December holidays
None N/A
DSS55
Promote literacy in communities
through comprehensive Library Services
Submit quarterly report to Council on library
community outreach programmes by end June
2017
Number of reports submitted to Council on the library community
outreach programmes end June 2017
All Head
Librarian Council Minutes /
Resolution R60 000 4 1 0 R0.00
Report tabled at portfolio meeting
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DSS56
Accelerate waste removal by providing
households with weekly waste
removal in formal areas
Report monthly on the collection of weekly refuse
collection of 6554 households by end June
2017
Number of monthly reports submitted on the weekly refuse collection of 6554 households by end June
2017
All Manager: Refuse
Signed-off Report Opex 12 3 3 OpEx Achieved None N/A
DSS57
Provide education and awareness on waste management
issues
Conduct quarterly awareness and cleaning campaigns in proclaimed areas by end June 2017
Number of quarterly awareness and cleaning campaigns conducted in proclaimed areas by end
June 2017
Manager: Refuse
Attendance Registers / Monthly
Report OpEx 4 1 0 OpEx
No cleaning campaign was
conducted during this
quarter
Poor planning. Insufficient
budget
Proper planning must be done going
forward
DSS58
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Procure vehicle for Refuse Unit by end December 2016
Number of vehicles procured for Refuse Unit by end December 2016
All Manager: Refuse
Delivery Note / Registration
R450 000 1 0 Target not
measurable in Q1
R0.00
Tender currently at adjudication
stage
None N/A
DSS59
To maintain and control public amenities and
areas to promote a safe and healthy
environment
Supply trees to all GTLM Wards during the National Arbour Week by the end of
September 2016
Number trees supplied to all Wards during National
Arbour Week by end September 2016
All Manager:
Parks Attendance
Register OpEx 120 120 0 Opex
In progress. Collection and deliveries are
made to respective ward
Late delivery from DAFF
All trees will be delivered
by end of October 2016
DSS60
To maintain and control public amenities and
Procure tractor for grass cutting by end December
2016
Number of tractors procured for grass cutting by end December 2016
N/a Manager:
Parks Delivery Note /
Invoice R925 000 1 0
Target not measurable in
Q1 R0.00
Service provider has been appointed
None N/A
12 | P a g e
Community Social Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
areas to promote a safe and healthy
environment
DSS61
To maintain and control public amenities and
areas to promote a safe and healthy
environment
Submit a Business Plan for the control of invasive alien
plants to Dept. of Environment, Water &
Forestry for funding by end June 2017
Submission of Business Plan on the control of
invasive alien plants to Dept. of Environment Water & Forestry for
funding by end June 2017
N/a Manager:
Parks Acknowledgement
of Receipt OpEx 1 0
Target not measurable in
Q1 OpEx
Submitted to portfolio
committee and Dept. of
Environment, Water & Forestry
Awaiting A.o.R from DEWF
Continuous liaising with
DEWF
DSS62
To maintain and control public amenities and
areas to promote a safe and healthy
environment
Appoint service provider for the design of and eco-
friendly lay-out plan for the Ext. 6 Park by end September 2016
Number of service providers appointed for the
design and eco-friendly lay-out plan for the Ext. 6 Park by end September
2016
5 Manager:
Parks Appointment Letter Opex 1 1 0
Not budgeted for
Poor communication within unit
Amend during budget
adjustment
DSS63
To maintain and control public amenities and
areas to promote a safe and healthy
environment
Complete concrete palisade fencing project at Ext. 6 Park by end September
2016
Number of concrete palisade fencing projects completed at Ext. 6 Park by end September 2016
Manager:
Parks Invoice R400 000 1 1 0 R0.00 At specification
stage Lack of proper
planning
Proper planning must be done going
forward
DSS64
To maintain and control public amenities and
areas to promote a safe and healthy
environment
Complete rehabilitation project of Pudimoe and Ext.
6 Park Children's Playground by end September 2016
Number of children's playground rehabilitation
projects completed at Pudimoe and Ext.6 Park by end September 2016
Manager:
Parks Invoice R420 000 2 2 0 R0.00 Not budgeted
for
Poor communicatio
n within un
Amend during budget
adjustment
DSS65
Prevent / reduce losses that occur
due to man-made / natural disaster
through preparedness,
mitigation, response and
recovery
Submit quarterly reports to Council on all disaster
related incident by end June 2017
Number of quarterly reports on all disaster
related incidents submitted to Council by end June
2017
All Disaster
Coordinator Council Minutes /
Resolution R900 000 4 1 0
Report not submitted
Report not submitted
Refer to Office of the
MM for mediation
13 | P a g e
Land Use and Human Settlement QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DSP66
Improve organisational
cohesion effectiveness
Hold quarterly staff meetings by end June 2017
Number of quarterly staff meetings held by end
June 2017 N/A
Director: Spatial
Planning & Human
Settlement
Meeting Minutes / Attendance
Register OpEx 4 1 2 OpEx
Achieved 2016/07/05 2016/08/31
None N/A
DSP67
Promote a culture of participatory and Good Governance
Submit quarterly reports to Council on the
implementation of Council Resolutions by end June
2017
Number of quarterly reports submitted to
Council on the implementation of Council Resolutions by end June
2017
N/A
Director: Spatial
Planning & Human
Settlement
Resolution Matrix OpEx 4 1 0 OpEx
Tabled at departmental meeting on 2016/08/31
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DSP68
Promote a culture of participatory and Good Governance
Update the risk register of the directorate quarterly by
end June 2017
Number of risk registers updated by end June 2017
N/A
Director: Spatial
Planning & Human
Settlement
Risk Register OpEx 4 1 1 OpEx Achieved
2016/09/15 None N/A
DSP69
Promote a culture of participatory and Good Governance
Monthly report to the MM on the corrective actions
implemented to address the matters raised in the
management letter of the AG for which the department
is responsible for within 7 days after month end June
2017
Number of monthly reports submitted to the MM,
within 7 days after month-end, on the corrective
actions implemented to address the matters raised in the management letter of the AG for which the
department is responsible by end June 2017
N/A
Director: Spatial
Planning & Human
Settlement
Audit Action Plan OpEx 6 0 Target not
measurable in Q1
OpEx N/A None N/A
DSP70
Promote a culture of participatory & good governance
Report quarterly to the CIA on the corrective actions
implemented to address the matters raised in the Internal
report for which the department is responsible
subject to the Internal Audit Action Plan by end June
2017
Number of quarterly reports submitted to the
CIA on the corrective actions implemented to
address the matters raised in the internal audit report
for which the department is responsible subject to the Internal Audit Action Plan
by end June 2017
Director: Spatial
Planning & Human
Settlement
Internal Audit Action Plan
OpEx 4 1
Subject to Internal Audit Action Plan schedule
OpEx
Subject to Internal Audit Action Plan schedule
None N/A
DSP71 TL20
Promoting a wall to wall of
management of all land development
activities
Submit quarterly reports to Council on the preliminary studies for the Township
establishment in Boipelo by end June 2017
Number of quarterly reports submitted to
Council on the preliminary studies for the Township establishment in Boipelo
by end June 2017
1
Director Spatial
Planning & Human
Settlement
Council Minutes / Resolution
R 850 500 4 1 0 R 156 316.23
Steering committee
established. TOR ready for
tender advertisement
Awaits invitation from
Ward Councillor to form part of
the stakeholders
dolomitic study
Ward Councillor to
issue invitation. Dolomitic
study service provider to be
appointed
DSP72 Promoting security
of land tenure Submit quarterly progress report on the register 30
Number of quarterly progress reports submitted
1, 5, 11
Spatial Manager
Council Minutes / Resolution
R 393 300 4 1 0 R0.00 Report tabled at
departmental Induction of Councillors
Council scheduled for
14 | P a g e
Land Use and Human Settlement QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
identified properties with Deeds Office to Council by
end June 2017
to Council on the registration of 30 identified properties with the Deeds Office by end June 2017
meeting 2016/08/31
delayed sitting of Council
October 2016
DSP73
Promoting a wall to wall of
management of all land development
activities
Submit quarterly reports on the implementation of
SPLUMA to Council by end June 2017
Number of quarterly reports on the
implementation of SPLUMA submitted to
Council by end June 2017
All Spatial
Manager Council Minutes /
Resolution OpEx 4 1 0 OpEx
Report tabled at departmental
meeting 2016/08/31
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DSP74
Create an organised and safe
environment for street traders
Submit report to Council on identified Street Trader selling points by end
December 2016
Number of reports submitted on identified
Street Trader selling points by end December 2016
Spatial
Manager Council Minutes /
Resolution OpEx 1 0
Target not measurable in
Q1 OpEx
Achieved in Q4 of 2015/16
N/A
KPI to be removed
during mid-year review
DSP75
Promoting a wall to wall of
management of all land development
activities
Submit quarterly reports to Council on town planning
development applications by end June 2017
Number of quarterly reports submitted to
Council on town planning land development
applications by end June 2017
Spatial
Manager Council Minutes /
Resolution OpEx 4 1 0 OpEx
Report tabled at departmental
meeting 2016/07/05.
Development of TOR in
progress
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DSP76
Promoting a wall to wall of
management of all land development
activities
Report quarterly progress made on the disposal of
immovable property by end June 2017
Number of quarterly reports submitted to
Council on progress made on the disposal of
immovable property by end June 2017
Spatial
Manager Council Minutes /
Resolution OpEx 4 1 0 OpEx
Report tabled at departmental
meeting 2016/08/31
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DSP77
Promote compliance with National Building
regulations
Submit quarterly reports to Council on Building Plan assessments and land
invasion by end June 2017
Number of quarterly reports submitted to
Council on Building plan assessments and land invasions by end June
2017
All Chief
Building Inspector
Council Minutes / Resolution
OpEx 4 1 0 OpEx
All building plans submitted
have been approved
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DSP78
Promote compliance with National Building
regulations
Submit quarterly reports to Council on the inspection of buildings under construction
by end June 2017
Number of quarterly reports submitted to
Council on the inspection of buildings under
construction by end June 2017
All Chief
Building Inspector
Council Minutes / Resolution
OpEx 4 1 0 OpEx
All buildings under
construction were inspected
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DSP79
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Submit quarterly report to Council on the
implementation of low cost housing projects by LGHS in
GTLM by end June 2017
Number of quarterly reports submitted to
Council on the implementation of low cost housing projects by LGHS in GTLM by end June 2017
Manager: Housing
Council Minutes / Resolution
OpEx 4 1 0 OpEx PSC Meetings
held 2016/08/26 2016/09/30
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DSP80 Eradicate backlogs in order to improve
Host housing consumer awareness campaign by end
Number of housing consumer awareness
Manager: Housing
Attendance Register
OpEx 4 1 1 OpEx Achieved
2016/09/11 None N/A
15 | P a g e
Land Use and Human Settlement QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
access to services and ensure proper
operations and maintenance
June 2017 campaigns by end June 2017
DSP81
Eradicate backlogs in order to improve access to services and ensure proper
operations and maintenance
Facilitate review Housing Sector Plan for submission to Council by end October
2016
Number of HSP's submitted to Council by
end October 2016
Manager: Housing
Council Minutes / Resolution
OpEx 1 0 Target not
measurable in Q1
OpEx
Housing needs has been
submitted to DLGHS,
confirmation letter received. Project funded by Province,
deadline might not be achieved
None N/A
16 | P a g e
1.2.2. National KPA 2: Municipal Transformation and Institutional Development
Corporate Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DCS82
Improve organisational
cohesion effectiveness
Hold quarterly staff meetings by end June 2017
Number of quarterly staff meetings held by end
June 2017 N/A
Director: Corporate
Service
Meeting Minutes / Attendance
Register OpEx 4 1 1 OpEx Achieved None N/A
DCS83
Promote a culture of participatory
and Good Governance
Submit quarterly reports to Council the implementation of Council Resolutions by
end June 2017
Number of quarterly Council Resolution
implementation reports submitted to Council by
end June 2017
N/A Director:
Corporate Service
Resolution Matrix OpEx 4 1 0 OpEx Report
submitted
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DCS84
Promote a culture of participatory
and Good Governance
Update the risk register of the directorate quarterly by
end June 2017
Number of risk registers updated by end June
2017 N/A
Director: Corporate
Service Risk Register OpEx 4 1 1 OpEx Achieved None N/A
DCS85
Promote a culture of participatory
and Good Governance
Build 2 Ward Offices by end June 2017
Number of Ward Offices built by end June 2017
N/A Director:
Corporate Service
Completion Certificate
R 700 000 2 0 Target not
measurable in Q1
R0.00 Not budgeted
for None
To be considered
during budget review
DCS86
Promote a culture of participatory
and Good Governance
Submit monthly report to the MM, within 7 days after
month-end, on the corrective actions implemented to
address the matters raised in the management letter of the AG for which the Directorate is responsible by end June
2017
Number of monthly reports submitted to the MM, within 7 days after
month-end, on the corrective actions
implemented to address the matters raised in the management letter of the
AG for which the department is responsible
by end June 2017
N/A Director:
Corporate Service
Audit Action Plan OpEx 6 0 Target not
measurable in Q1
OpEx N/A None N/A
DCS87
Promote a culture of participatory
and Good Governance
Report quarterly to the CIA on the corrective actions
implemented to address the matters raised in the Internal
report for which the department is responsible
subject to the Internal Audit Action Plan by end June
2017
Number of quarterly reports submitted to the
CIA on the corrective actions implemented to
address the matters raised in the internal audit
report for which the department is responsible
subject to the Internal Audit Action Plan by end
June 2017
Director:
Corporate Service
Internal Audit Action Plan
OpEx 4 1
Subject to Internal Audit Action Plan schedule
OpEx
Subject to Internal Audit Action Plan schedule
None N/A
DCS88
Promote a culture of participatory
and Good Governance
Submit monthly consolidated B2B Report to the PMS Unit
by end June 2017
Number of monthly consolidated B2B Reports submitted to the PMS Unit
by end June 2017
N/A Director:
Corporate Service
Acknowledgement of Receipt
OpEx 12 3 3 OpEx Achieved None N/A
DCS90 Promote a culture Facilitate the monthly sitting Number of monthly Ward All Manager: Attendance OpEx 288 72 0 OpEx Speaker's Communities Continuous
17 | P a g e
Corporate Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
of participatory and Good
Governance
of all Ward Committees by end June 2017
Committee meetings facilitated by end June
2017
Administration Register Office busy with establishment
of ward committees
response / attendance
consultation with
communities
DCS91
Promote a culture of participatory
and Good Governance
Arrange quarterly Statutory ExCo meetings in
accordance with the Structures Act by end June
2017
Number of quarterly Statutory ExCo meetings arranged in accordance
with the Structures Act by end June 2017
N/A Manager:
Administration ExCo Agenda OpEx 4 1 0 OpEx
ExCo Members still undergoing
induction
Induction of Councillors
delayed sitting of ExCo
ExCo scheduled for October 2016
DCS92
Promote a culture of participatory
and Good Governance
Arrange quarterly Statutory Council meetings in accordance with the
Structures Act by end June 2017
Number of quarterly Statutory Council
meetings arranged in accordance with the
Structures Act by end June 2017
N/A Manager:
Administration Council Agenda OpEx 4 1 0 OpEx
2 Special Council
Meetings
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DCS93
Promote a culture of participatory
and Good Governance
Develop a Records Control Schedule for approval by Council by end December
2016
Records Control Schedule developed for approval by Council by end December 2016
N/A Manager:
Administration Council Minutes /
Resolution OpEx 1 0
Target not measurable in
Q1 OpEx N/A None N/A
DCS94
Promote a culture of participatory
and Good Governance
Apply for Records Disposal Authority from Provincial
Achieves & Records Management by end March
2017
Successful application for Records Disposal
Authority from Provincial Achieves & Management
by end March 2017
N/A Manager:
Administration Application Approval
OpEx 1 0 Target not
measurable in Q1
OpEx N/A None N/A
DCS95
Improve organisational
cohesion effectiveness
Submit quarterly reports to Council on the status of
disciplinary hearings by end June 2017
Number of quarterly reports on the status of
disciplinary hearings submitted to Council by
end June 2017
N/A Manager:
Legal Service Council Minutes /
Resolution OpEx 4 1 0 OpEx
Induction of Councillors
delayed process
Council scheduled for October 2016
DCS96
Improve organisational
cohesion effectiveness
Review & submit 6 by-laws to Council for adoption by
end June 2017
Number of by-laws reviewed and submitted
to Council for approval by end June 2017
N/A Manager:
Legal Service Council Minutes /
Resolution OpEx 6 2 0 OpEx
Draft by-laws submitted to
Portfolio Committee
Induction of Councillors
delayed process
Council scheduled for October 2016
DCS97
Improve organisational
cohesion effectiveness
Submit quarterly reports to Council on the status of
litigations against GTLM by end June 2017
Number of quarterly reports to Council on the
status of litigations against GTLM by end
June 2017
N/A Manager:
Legal Service Council Minutes /
Resolution OpEx 4 1 0 OpEx
Induction of Councillors
delayed process
Council scheduled for October 2016
DCS98
Improve organisational
cohesion effectiveness
Submit quarterly reports on the management of contracts across the
Municipality to Council by end June 2017
Number of quarterly reports submitted to
Council on the management of contracts across the Municipality by
end June 2017
N/A Manager:
Legal Service Council Minutes /
Resolution OpEx 4 1 0 OpEx
Updated register
submitted to Portfolio
Committee
Induction of Councillors
delayed process
Council scheduled for October 2016
DCS99 TL25
Improve organisational
Number of people from employment equity target
Number of people from EE target groups
N/A Director:
Corporate Employment Equity Plan /
OpEx 2 1 1 OpEx Achieved None N/A
18 | P a g e
Corporate Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
cohesion effectiveness
groups appointed in the three highest levels of
management in accordance with approved Municipal
Employment Equity Plan by end June 2017
employed in the three highest levels of management in accordance with
approved Municipal Employment Equity Plan
by end June 2017
Service Appointment Letters
DCS100
Improve organisational
cohesion effectiveness
Fill at least 8 vacant funded positions by the end of June
2017
Number of vacant funded position filled by June
2017 N/A
Manager: Human
Resource
Appointment Letters
OpEx 8 0 11 OpEx Achieved None N/A
DCS101
Improve organisational
cohesion effectiveness
Facilitate quarterly EAP interventions for municipal official by end June 2017
Number of EAP interventions facilitated by
end June 2017 N/A
Manager: Human
Resource
Assessment Reports/
Attendance Register
R191 000 8 2 12 Achieved None N/A
DCS102
Improve organisational
cohesion effectiveness
Facilitate quarterly LLF meetings by end June 2017
Number of quarterly LLF meetings facilitated by
end June 2017 N/A
Manager: Human
Resource
Attendance Register / Meeting
Minutes OpEx 4 1 0 OpEx
Portfolio Committee
referred establishment of LLF to ExCo
Portfolio Committee
referred establishment
of LLF to ExCo
Council to take
resolution
DCS103
Improve organisational
cohesion effectiveness
Resolve monthly registered grievances according to the
Grievances Collective Agreement within 15 working days (number of grievances
resolved / number of grievances received x 100)
by end June 2017
Percentage of monthly registered grievances
resolved within 15 working days measured
as (number of grievances resolved / number of grievances received x
100) by June 2017
N/A Manager: Human
Resource
Grievance Register
OpEx 90% 90% 100% OpEx Achieved None N/A
DCS104
Improve organisational
cohesion effectiveness
Submit 12 HR reviewed policies to Council for
approval by end January 2017
Number of reviewed HR policies submitted to
Council for approval by end January 2017
N/A Manager: Human
Resource
Council Minutes / Resolution
OpEx 12 0 Target not
measurable in Q1
OpEx N/A None N/A
DCS105 TL26
Improve organisational
cohesion effectiveness
Percentage of municipality's budget actually spent on
implementing its workplace skills plan measured as (Total Actual Training
Expenditure/ Total Operational Budget)x100) by
end June 2017
Total expenditure on training/total operational
budget x 100 by end June 2017
N/A Director:
Corporate Service
Expenditure Report
OpEx 90% 0 Target not
measurable in Q1
OpEx N/A None N/A
DCS106 TL27
Improve organisational
cohesion effectiveness
Provide financial support to students that adhere to the relevant requirements by
end March 2017
Number of students financially supported by
end March 2017 All
Director: Corporate
Service Proof of Payment R700 000 60 0
Target not measurable in
Q1 R0.00 N/A None N/A
DCS107 TL28
Improve Facilitate training of Number of Municipal N/A Director: Proof of R 800 000 120 40 65 R336 000 Achieved None N/A
19 | P a g e
Corporate Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
organisational cohesion
effectiveness
Municipal Officials by end of April 2017
officials trained by end April 2017
Corporate Service
Registration/ Attendance
Register/ Results DCS108
TL29
Facilitate training of Municipal Councillors by end
April 2017
Number of Municipal Councillors trained by end
April 2017 All 40 20 55
DCS109
Improve organisational
cohesion effectiveness
Facilitate quarterly Training & Employment Equity
Committee Meetings by end June 2017
Number of Training & Employment Equity Committee meetings
facilitated by end June 2017
N/A Manager Human
Resources
Attendance Register
OpEx 4 1 1 OpEx Achieved None N/A
DCS110
Improve organisational
cohesion effectiveness
Develop & submit a Workplace Skills Plan to
LGSETA by the end of April 2017
Workplace Skills Plan developed & submitted to
LGSETA by the end of April 2017
N/A Manager Human
Resources
Acknowledgement Letter from LGSETA
OpEx 1 0 Target not
measurable in Q1
OpEx N/A None N/A
DCS111
Improve organisational
cohesion effectiveness
Facilitate training & learning interventions of unemployed
youth by end June 2017
Number of training & learning interventions for
unemployed youth facilitated by end June
2017
All Manager Human
Resources
Attendance Register
External Funding
30 15 45 External Funding
Achieved None N/A
DCS112
Improve organisational
cohesion effectiveness
Submit progress report to Department of Labour (D.o.L) on Employment Equity (EE) by the 15
January 2017
Progress report on EE submitted to D.o.L by the
15 January 2017 N/A
Manager Human
Resources
Acknowledgment Letter from D.o.L
OpEx 1 0 Target not
measurable in Q1
OpEx N/A None N/A
DCS113
Improve organisational
cohesion effectiveness
Facilitate quarterly Occupational Health &
Safety (OHS) meetings by end June 2017
Number of quarterly OHS meetings facilitated by
end June 2017 N/A
Manager Human
Resources
Attendance Register
OpEx 4 1 1 OpEx Achieved None N/A
DCS114
Improve organisational
cohesion effectiveness
Conduct quarterly inspection for OHS compliance and
submit report to Council by end June 2017
Number of quarterly inspections conducted for
OHS compliance and reports submitted to
Council by end June 2017
N/A Manager Human
Resources
Council Minutes / Resolution
OpEx 4 1 0 OpEx Report
submitted
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DCS115
Improve organisational
cohesion effectiveness
Conduct bi-annual H&S Risk Assessment by end June
2017
Number of bi-annual H&S Risk Assessments
conducted by end June 2017
N/A Manager Human
Resources
Risk Assessment Report
OpEx 2 0 Target not
measurable in Q1
OpEx N/A None N/A
DCS116
Improve organisational
cohesion effectiveness
Conduct annual medical surveillance on at least 124 employees by end March
2017
Number of annual medical surveillance
conducted on employees by end March 2017
N/A Manager Human
Resources
Medical Assessment
Reports R130 000 124 0
Target not measurable in
Q1 R0.00 N/A None N/A
DCS117 TL45
Promote a culture of participatory
and Good Governance
Submit Oversight Report on 2015/16 Annual Report to
Council by end March 2017
Oversight Report on 2015/16 Annual Report submitted to Council by
end March 2017
N/A Director:
Corporate Service
Oversight Report / Council Minutes /
Resolution OpEx 1 0
Target not measurable in
Q1 OpEx N/A None N/A
DCS118 Promote a culture Hold Monthly MPAC Number of monthly MPAC N/A MPAC Attendance OpEx 12 3 0 OpEx MPAC Establishment Council to
20 | P a g e
Corporate Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
of participatory and Good
Governance
meetings by end June 2017 meetings held by end June 2017
Researcher Register / Meeting Minutes
Committee not yet established
of Committee deferred back
by Council
resolve
DCS119
Promote a culture of participatory
and Good Governance
Submit quarterly progress reports to Council on all
investigation conducted by MPAC by end June 2017
Number of quarterly progress report on all
investigations conducted by MPAC submitted to
Council by end June 2017
N/A MPAC
Researcher Council Minutes /
Resolution OpEx 4 1 0 OpEx
MPAC Committee not yet established
Establishment of Committee deferred back
by Council
Council to resolve
DCS120
Promote a culture of participatory
and Good Governance
Host one public hearing meeting on the 2015/2016
Annual Report by end February 2017
Number of public hearing meetings conducted on the 2015/2016 Annual
Report by end February 2017
All MPAC
Researcher
Attendance Register / Meeting
Minutes OpEx 1 0 0 OpEx
MPAC Committee not yet established
Establishment of Committee deferred back
by Council
Council to resolve
DCS121
Promote a culture of participatory
and Good Governance
Submit MPAC Annual Work Plan Program to Council for approval by end September
2016
MPAC Annual Work Plan program Submitted to
Council for approval by end September 2016
N/A MPAC
Researcher Council Minutes /
Resolution OpEx 1 1 0 OpEx
MPAC Committee not yet established
Establishment of Committee deferred back
by Council
Council to resolve
DCS122
Promote a culture of participatory
and Good Governance
Submit quarterly reports to Council on Municipal reports
interrogated by MPAC by end June 2017
Number of reports on interrogation of municipal
reports submitted to Council by end June 2017
N/A MPAC
Researcher Council Minutes /
Resolution OpEx 4 1 0 OpEx
MPAC Committee not yet established
Establishment of Committee deferred back
by Council
Council to resolve
21 | P a g e
1.2.3. National KPA 3: Local Economic Development
Office of the Municipal Manager: Local Economic Development QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DMM123 TL32
Create an environment that
promotes development of local
economy and facilitate job creation
Create temporary job opportunities through
CWP and local procurement projects by
end Jane 2017
Number of temporary jobs created through CWP and local procurement by end
June 2017
All Manager:
LED Appointment
Contracts OpEx 1500 750 1506 OpEx Achieved None N/A
DMM124 TL33
Create an environment that
promotes development of local economy & facilitate
job creation
Support SMMES and Cooperatives through skills development by end February 2017
Number of SMMES and Cooperatives supported
through skills development by end May 2017
All Manager
:LED Attendance
Register R106 000 100 25 25 R1 500 Achieved None N/A
DMM125 TL34
Create an environment that
promotes development of local economy & facilitate
job creation
Support SMMES and Cooperatives through
funding by end May 2017
Number of SMMES and Cooperatives supported through funding by end
May 2017
All Manager
:LED
Attendance Register/ Invoices/
Attendance Certificate
R700 000 25 0 Target not
measurable in Q1
R0.00 N/A None N/A
DMM126 TL35
Create an environment that
promotes development of local
economy and facilitate job creation
To support Cooperatives in GTLM with Business
Infrastructure by end June 2017
Number of Cooperatives in GTLM supported with
Business Infrastructure by end June 2017
All Manager:
LED Invoices
R 1 000 000
15 0 Target not
measurable in Q1
R0.00 N/A None N/A
DMM127 TL36
Create an environment that
promotes development of local
economy and facilitate job creation
Appoint service provider to conduct and complete
economic study on construction of economic hubs in GTLM by end of
September 2016
Number of service providers appointed to conduct and complete
economic study on construction of economic
hubs in GTLM by end September 2016
All Manager:
LED Economic Study
Report OpEx 1 1 0 OpEx
Approval pending
authorisation from MM
Approval pending
authorisation from MM
Follow-up with Office of the
MM
DMM128 TL37\
Create an environment that
promotes development of local
economy and facilitate job creation
Appoint service provider to complete the planning and design of economic
hubs in GTLM as identified in study by end
December 2016
Number of service providers appointed to
complete the planning and design of economic hubs in GTLM as identified in study by end December
2016
All Manager:
LED
Appointment Letter / Planning &
Design Report R 500 000 1 0
Target not measurable in
Q1 R0.00 N/A None N/A
DMM129 TL38
Create an environment that
promotes development of local
economy and facilitate job creation
Complete construction project of economic hubs in GTLM as identified in study by end June 2017
Number of economic hub construction projects
completed in GTLM as identified in study by end
June 2017
All Manager:
LED Completion Certificate
R 1 800 000
4 0 Target not
measurable in Q1
R0.00 N/A None N/A
22 | P a g e
Office of the Municipal Manager: Local Economic Development QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DMM130
Create an environment that
promotes development of local economy & facilitate
job creation
Host quarterly LED Forum meeting by end
June 2017
Number of LED Forums meetings held by end June
2017 All
Manager :LED
Attendance Register
OpEx 4 1 1 R3 000 Achieved None N/A
DMM131
Create an environment that
promotes development of local economy & facilitate
job creation
Call for submissions - SMME & Cooperatives for funding proposal by end September 2016
Call for submissions - SMME & Cooperatives for funding proposal by end
September 2016
All Manager
:LED Copy of Advert OpEx 1 1 0 OpEx
Assessing funding proposal
submitted in previous year
High volume of funding requests received
Prioritisation of
developmental projects
DMM132
Create an environment that
promotes development of local economy & facilitate
job creation
Submit report to the MM on verification and
assessment of SMME & Cooperatives
applications received by end December 2016
Number of reports submitted to the MM on
verification and assessment of SMME & Cooperatives applications received by end December
2016
All Manager
:LED
Report/ Acknowledgement
of receipt OpEx 1 0
Target not measurable in
Q1 OpEx N/A None N/A
DMM133
Create an environment that
promotes development of local economy & facilitate
job creation
Submit to the MM a report on shortlisting and
approval of SMME & Cooperatives
applications received by end February 2017
Number of report on shortlisting and approval of
SMME & Cooperatives applications received
Submitted to the MM by end February 2017
All Manager
:LED
Report/ Acknowledgement
of receipt OpEx 1 0
Target not measurable in
Q1 OpEx N/A None N/A
DMM134
Create an environment that
promotes development of local economy & facilitate
job creation
Support SMMES & Cooperatives through
access to market by end June 2017
Number of SMMES & Cooperatives supported
through access to market by end June 2017
All Manager
:LED Attendance
Register OpEx 15 15 0 OpEx
Procurement of Gazebos for
Flea Market not approved by
MM
Initial concept had to be reworked
Once approved flea
market will commence
DMM135
Create an environment that
promotes development of local economy & facilitate
job creation
Number of tourism events held by end June
2017
Number of Tourism events held by end June 2017
All Manager
:LED Attendance
Register R60 000 5 3 3 R5 000 Achieved None N/A
23 | P a g e
1.2.4. National KPA 4: Municipal Financial Viability and Management
Financial Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DFS136 Improve organisational cohesion effectiveness
Hold quarterly staff meetings by end June
2017
Number of quarterly staff meetings held by end
June 2017 N/A
Chief Financial Officer
Meeting Minutes / Attendance
Register OpEx 4 1 1 OpEx Achieved None N/A
DFS137
Promote a culture of participatory and Good
Governance
Report quarterly to council the
implementation of council resolutions by
end June 2017
Number of quarterly Council Resolution
implementation reports submitted to Council by
end June 2017
N/A Chief
Financial Officer
Resolution Matrix OpEx 4 1 0 OpEx Not achieved
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DFS138
Promote a culture of participatory & Good
Governance
Update the risk register of the
directorate quarterly by end June 2017
Number of risk registers updated by end June
2017 N/A
Chief Financial Officer
Risk Register OpEx 4 1 1 OpEx Achieved None N/A
DFS139
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Submit 5 Year Capital Investment
Programme to Council for approval by end
May 2017
Number of 5 year Capital Investment Programmes submitted to Council for
approval by end May 2017
N/A Chief
Financial Officer
Council Minutes / Resolution
OpEx 1 0 Target not
measurable in Q1
OpEx N/A N/A N/A
DFS140
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Submit 5 Year Financial Plan to
Council for approval by end May 2017
Number of 5 year Financial Plans
submitted to Council for approval by end May
2017
N/A Chief
Financial Officer
Council Resolution OpEx 1 0 Target not
measurable in Q1
OpEx N/A N/A N/A
DFS141
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Hold bi-annual Budget Steering Committee
meetings by end June 2017
Number of bi-annual Budget Steering
Committee meetings held by end June 2017
N/A Chief
Financial Officer
Attendance Register / Minutes
OpEx 2 0 Target not
measurable in Q1
OpEx N/A N/A N/A
DFS142 TL39
To improve overall financial management in
the municipality by developing and
implementing appropriate Financial Management
Submit 2017/18 draft Adjustment Budget to Council for approval
by end February 2017
Number of 2017/18 draft Adjustment Budgets
submitted to Council for approval by end February 2017
N/A Chief
Financial Officer
Council Resolution / Minutes
OpEx 1 0 Target not
measurable in Q1
OpEx N/A N/A N/A
DFS143 TL40
To improve overall financial management in
the municipality by developing and
implementing appropriate Financial Management
Prepare and submit the 2017/18 final
Budget to Council by 31 May 2017
Number of 2017/18 final Budgets submitted to
Council by 31 May 2017 N/A
Chief Financial Officer
Council Resolution / Minutes
OpEx 1 0 Target not
measurable in Q1
OpEx N/A N/A N/A
DFS144 TL41
To improve overall financial management in
Submit the Annual Financial Statements
Number of Annual Financial Statements
N/A Chief
Financial Acknowledgement
of Receipt OpEx 1 1 1 OpEx Achieved None N/A
24 | P a g e
Financial Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
the municipality by developing and
implementing appropriate Financial Management
to AGSA by 31 August 2016
submitted to AGSA by 31 August 2016
Officer
DFS145 TL42
To improve overall financial management in
the municipality by developing and
implementing appropriate Financial Management
Submit quarterly progress report on the
implementation of MSCOA to Council by
end June 2017
Number quarterly progress report on the
implementation of MSCOA submitted to Council by end June
2017
N/A Chief
Financial Officer
Council Minutes / Resolution
R 2 000 000
4 1 0 R 382 363.52
Report available
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DFS146 TL43
To improve overall financial management in
the municipality by developing and
implementing appropriate Financial Management
Financial viability measured in terms of the available cash to cover fixed operating
expenditure (Available cash + investments /
Monthly fixed operating expenditure)
by end June 2017
Financial viability measured in terms of the available cash to cover
fixed operating expenditure (Available cash + investments /
Monthly fixed operating expenditure) by end June
2017
N/A Chief
Financial Officer
Annual Financial Statement
OpEx 1.5 0 Target not
measurable in Q1
OpEx N/A N/A N/A
DFS147 TL44
To improve overall financial management in
the municipality by developing and
implementing appropriate Financial Management
Financial viability measured in terms of
the municipality's ability to meet its
service debt obligations by end
June 2017
Debt to Revenue Short Term Lease + Long Term Lease / Total
Operating Revenue - Operating Conditional
Grant by end June 2017
N/A Chief
Financial Officer
Annual Financial Statement
OpEx 2.1 0 Target not
measurable in Q1
OpEx N/A N/A N/A
DFS148
Promote a culture of participatory & Good
Governance
Submit monthly report to the MM, within 7
days after month-end, on the corrective
actions implemented to address the matters
raised in the management letter of the AG for which the
Directorate is responsible by end
June 2017
Number of monthly reports submitted to the MM, within 7 days after
month-end, on the corrective actions
implemented to address the matters raised in the management letter of the
AG for which the department is
responsible by end June 2017
N/A Chief
Financial Officer
Audit Action Plan OpEx 6 0 Target not
measurable in Q1
OpEx N/A N/A N/A
DFS149
Promote a culture of participatory & good
governance
Report quarterly to the CIA on the corrective actions implemented
to address the matters raised in the Internal report for which the
department is responsible subject to
the Internal Audit
Number of quarterly reports submitted to the
CIA on the corrective actions implemented to
address the matters raised in the internal
audit report for which the department is
responsible subject to the
Chief
Financial Officer
Internal Audit Action Plan
OpEx 4 1
Subject to Internal Audit Action Plan schedule
OpEx
Subject to Internal Audit Action Plan schedule
None N/A
25 | P a g e
Financial Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
Action Plan by end June 2017
Internal Audit Action Plan by end June 2017
DFS150
Promote a culture of participatory & good
governance
Submit monthly consolidated B2B Report to the PMS
Unit by end June 2017
Number of monthly consolidated B2B
Reports submitted to the PMS Unit by end June
2017
N/A Chief
Financial Officer
Acknowledgement of Receipt
OpEx 12 3 3 OpEx Achieved None N/A
DFS151
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Review legislative required Budget implementation
policies and submit drafts to Council by
end March 2017
Number of legislative required Budget
implementation policies reviewed & submitted to Council by end March
2017
N/A Manager: Budget
Council Resolution / Minutes
OpEx 2 0 Target not
measurable in Q1
OpEx N/A N/A N/A
DFS152
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Submit MFMA S71 Report to Provincial Treasury with the
monthly actual revenue &
expenditure against the approved budget
by end June 2017
Number of monthly MFMA S71 reports
submitted to Provincial Treasury by end June
2017
N/A Manager: Budget
Acknowledgement of Receipt
OpEx 12 3 3 OpEx Achieved None N/A
DFS153
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Submit quarterly MFMA S52 Reports to Provincial Treasury by
end June 2017
Number of quarterly MFMA S52 Reports
submitted to Provincial Treasury by end June
2017
N/A Manager: Budget
Acknowledgement of Receipt
OpEx 4 1 1 OpEx Achieved None N/A
DFS154
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Submit quarterly MFMA S11(4) Reports to Provincial Treasury
by end June 2017
Number of quarterly MFMA S11(4) reports submitted to Provincial Treasury by end June
2017
N/A Manager: Budget
Acknowledgement of Receipt
OpEx 4 1 1 OpEx Achieved None N/A
DFS155 TL21
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Reconcile the grants register quarterly by
end June 2017
Number of quarterly grant register
reconciliations completed by end June 2017
N/A Manager: Budget
Grants Register OpEx 4 1 1 OpEx Achieved None N/A
DFS156 TL22
Eradicate backlogs in order to improve access to
services and ensure proper operations and
maintenance
Provide free basic electricity to 8 775
households in GTLM by end June 2017
Number of households that received free basic electricity in GTLM by
end June 2017
Chief
Financial Officer
Expenditure Report R 3 006 700.00
8775 8775 8 825 R 815 676
Beneficiaries are not
collecting their free basic electricity
tokens
None N/A
DFS157 TL23
Eradicate backlogs in Provide free basic Number of households Chief Expenditure Report R26 100 591 591 585 R 4 584 Not achieved In process of
26 | P a g e
Financial Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
order to improve access to services and ensure
proper operations and maintenance
water to 591 households in GTLM
by end June 2017
that received free basic water in GTLM by end
June 2017
Financial Officer
changing to prepaid
meters and most of the
people did not come collect
their free water
DFS158 TL24
Eradicate backlogs in order to improve access to
services and ensure proper operations and
maintenance
Provide free basic sanitation to 324
households in GTLM by end June 2017
Number of households that received free basic sanitation in GTLM by
end June 2017
Chief
Financial Officer
Expenditure Report R152 000
324 324 263 R 28 827 Not achieved Poor
registration turn out
FBS campaign should be intensified
DFS159
Eradicate backlogs in order to improve access to
services and ensure proper operations and
maintenance
Provide free basic refuse removal to 348 households in GTLM
by end June 2017
Number of households that received free basic refuse removal in GTLM
by end June 2017
Chief
Financial Officer
Expenditure Report R 192 000 348 348 234 R 35 737 Not achieved Poor
registration turn out
FBS campaign should be intensified
DFS160
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Compile reports on monthly accounts that
was sent to all rate and service payers by
end June 2017
Number of reports compiled on monthly
accounts that was sent to all rate and service
payers by end June 2017
N/A Manager: Revenue
Signed-off Report OpEx 12 3 3 OpEx Achieved None N/A
DFS161
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Percentage of monthly collection rate
indicating billing versus actual money received by end June
2017
Percentage of monthly collection rate indicating
billing versus actual money received by end
June 2017
N/A Manager: Revenue
Cash-flow Report OpEx 70% 70% 87% OpEx Achieved None N/A
DFS162
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Registering of indigent households in Reivilio,
Taung, Pudimoe on the financial system by end June 2017
Number of indigent households in Reivilo, Taung and Pudimoe
registered on financial system by end June
2017
N/A Manager: Revenue
Updated Indigent Register
OpEx 400 100 369 OpEx Achieved None N/A
DFS163
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Registering of indigent households in rural
areas on the financial system by end June
2017
Number of indigent households in rural areas
registered on financial system by end June
2017
N/A Manager: Revenue
Updated Indigent Register
OpEx 13000 3 250 13 686 OpEx Achieved None N/A
DFS164
To improve overall financial management in
the municipality by developing &
implementing appropriate
Compile quarterly report on actions
taken against rates and services
defaulters by end
Number of quarterly reports compiled on
actions taken against rates and services
defaulters by end June
N/A Manager: Revenue
Council Minutes / Resolution
OpEx 4 1 0 OpEx Not achieved
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
27 | P a g e
Financial Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
Financial Management June 2017 2017
DFS165
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Submit monthly Asset Reconciliations report
by end June 2017
Number of monthly Asset Reconciliation reports submitted by end June
2017
N/A Manager:
Assets Signed-off Reports OpEx 12 3 3 OpEx Achieved None N/A
DFS166
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Review Fixed Asset Register quarterly by
end of June 2017
Number of quarterly reviews of Fixed Assets Register by end June
2017
N/A Manager:
Assets Updated Fixed Asset Register
OpEx 4 1 1 OpEx Achieved None N/A
DFS167
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Submit quarterly reports on verification of moveable assets to the MM by end June
2017
Number of quarterly reports submitted to the
MM on verification of movable assets by end
June 2017
N/A Manager:
Assets Signed-off Reports OpEx 4 1 1 OpEx Achieved None N/A
DFS168
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
% of local SMME development supported by
awarding 25% total value of contracts (Bids awarded to
Local SMME/ Total bids awarded) x 100)
by end June 2017
% of local SMME development supported by awarding 25% total value of contracts (Bids
awarded to Local SMME/ Total bids awarded) x
100) by end June 2017
N/A Manager:
SCM Calculations OpEx 25% 25% 94% OpEx Achieved None N/A
DFS169
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Improve turn-around time to appoint service
providers on all tenders advertised by
end June 2017
Number of days taken to appoint service providers on all tenders advertised
by end June 2017
N/A Manager:
SCM Signed-off Report OpEx 45 days
45 days
28 OpEx Achieved None N/A
DFS170
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Monthly report on verification of
inventory submitted to the MM by end June
2017
Number of monthly inventory verification
reports submitted to the MM by end June 2017
N/A Manager:
SCM Signed-off Report OpEx 12 3 3 OpEx Achieved None N/A
DFS171
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Submit quarterly report for contract
awarded and signed above the prescribed amount to the MM by
end June 2017
Number of quarterly reports submitted to the MM on contract awarded
and signed above the prescribed amount by
end June 2017
N/A Manager:
SCM Signed-off Report OpEx 4 1 1 OpEx Achieved None N/A
28 | P a g e
Financial Services QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DFS172
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Submit quarterly report on the
implementation of SCM Policy to Council
by end June 2017
Number of quarterly reports submitted to
Council on the implementation of SCM Policy by end June 2017
N/A Manager:
SCM Council Minutes /
Resolution OpEx 4 1 0 OpEx Not achieved
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DFS173
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Pay all creditors within 30 days as required
by MFMA (Total payment made/ Total invoices submitted) x
100) by end June 2017
% of creditors paid within 30 days as required by MFMA (Total payment made/ Total invoices
submitted) x 100) by end June 2017
N/A Manager:
Expenditure Age Analysis
Report OpEx 100% 100% 100% OpEx Achieved None N/A
DFS174
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Submit bi-monthly VAT reconciliation
report to the MM by end June 2017
Number of bi-monthly VAT reconciliations
reports submitted to the MM by end June 2017
N/A Manager:
Expenditure VAT Report OpEx 6 2 2 OpEx Achieved None N/A
DFS175
To improve overall financial management in
the municipality by developing &
implementing appropriate Financial Management
Complete the monthly reconciliation of the investments register by end June 2017
Number of reconciliations of the investments
register completed by end June 2017
N/A Manager:
Expenditure Investment
Register OpEx 12 3 3 OpEx Achieved None N/A
29 | P a g e
1.2.5. National KPA 5: Good Governance and Public Participation
Office of the Municipal Manager: Communications, Marketing and Event Management QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DMM176
To facilitate regular flow of information
between GTLM and its internal and external
stakeholders
Publish monthly internal newsletter by end June
2017
Number of Monthly internal newsletter
published by end June 2017
N/A Communication Manager
Approved Copy of the Newsletter
OpEx 12 3 3 OpEx Achieved None N/A
DMM177
To facilitate regular flow of information
between GTLM and its internal and external
stakeholders
Publish quarterly issues of Rea Dira Magazine by
end June 2017
Number of Quarterly Rea Dira magazine issues published by end June
2017
N/A Communication Manager
Delivery note / copy of Magazine
R 200 000 4 1 1 R67 000 Achieved None N/A
DMM178
To facilitate regular flow of information
between GTLM and its internal and external
stakeholders
Submit quarterly reports to the MM on the usage of social media (Twitter, Facebook, Instagram) by
end June 2017
Number of quarterly reports submitted to the MM on usage of Social
Media by end June 2017
N/A Communication Manager
Acknowledgement of Receipt
OpEx 4 1 0 OpEx Not achieved Lack of tools Procurement of relevant
tools
DMM179
To facilitate regular flow of information
between GTLM and its internal and external
stakeholders
Host bi-monthly internal information sharing
sessions by end June 2017
Number of bi-monthly internal information
sharing sessions hosted by end June 2017
N/A Communication Manager
Attendance Register
OpEx 6 2 0 OpEx Not achieved
Venue and time
scheduling issues
Depot Hall will be utilised
and schedule must be
drawn-up
DMM180
To facilitate regular flow of information
between GTLM and its internal and external
stakeholders
Submit History of Taung Research Project
concept document to Council by end Sept
2016
Number of History of Taung Research Project
concept documents submitted to Council by
end June 2017
N/A Communication Manager
Council Minutes / Resolution
OpEx 1 1 0 OpEx Project
commenced
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DMM181
To facilitate regular flow of information
between GTLM and its internal and external
stakeholders
Subject to approval of concept document,
submit quarterly progress reports to Council on
History of Taung Research Project by end
June 2017
Number of quarterly History of Taung Research Project progress reports
submitted to Council by end June 2017
N/A Communication Manager
Council Minutes / Resolution
Subject to external funding
3 0 Target not
measurable in Q1
Subject to external funding
N/A None N/A
DMM182
To promote GTLM as a Municipal Brand which strives for
Excellence
Procurement of diaries for municipal councillors
& officials by end November 2016
Number of diaries procured for Municipal councillors and officials by end November 2016
N/A Communication Manager
Delivery Note / Invoices
R50 000 150 0 Target not
measurable in Q1
R0.00 N/A None N/A
DMM183
To promote GTLM as a Municipal Brand which strives for
Excellence
Coordinate hosting of councillors on Vaaltar FM
talk show by end June 2017
Number of slots for councillors hosted by
Vaaltar FM talk show by end June 2017
N/A Communication Manager
Signed Questions R350 000 24 6 1 R350 000 Talk show with
Speaker
Contract signed in
September 2016
To schedule contract renewal
discussion to start June
2017
DMM184 To promote GTLM as
a Municipal Brand Hold quarterly status
meetings with Vaaltar FM Number of quarterly meetings held with
N/A Communication Manager
Attendance Register
OpEx 4 1 1 OpEx Achieved None N/A
30 | P a g e
Office of the Municipal Manager: Communications, Marketing and Event Management QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
which strives for Excellence
by end June 2017 Vaaltar FM by end June 2017
DMM185
To promote GTLM as a Municipal Brand which strives for
Excellence
Host Taung Local Competitiveness
Conference by end April 2017
Number of Taung Local Competitiveness
Conferences hosted by end April 2017
N/A Communication Manager
Attendance Register
Subject to external funding
1 0 Target not
measurable in Q1
R0.00 N/A None N/A
DMM186
To promote GTLM as a Municipal Brand which strives for
Excellence
Submit quarterly reports to Council on Municipal Event Management by
end June 2017
Number of quarterly Municipal Event
Management reports submitted to Council by
end June 2017
N/A Communication Manager
Council Minutes / Resolution
OpEx 4 1 0 OpEx Submitted to
MM
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
DMM187
To promote GTLM as a Municipal Brand which strives for
Excellence
Submit quarterly reports to Council on GTLM
brand Communication by end June 2017
Number of quarterly GTLM Brand
Communication reports submitted to Council by
end June 2017
N/A Communication Manager
Council Minutes / Resolution
OpEx 4 1 0 OpEx Submitted to
MM
Induction of Councillors
delayed sitting of Council
Council scheduled for October 2016
Office of the Municipal Manager: Information Technology QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DMM188 TL30
Improve organisational cohesion effectiveness
Upgrade Communications
Network by end June 2017
Number of Communication
Networks upgraded by end June 2017
N/A Manager: IT New Network / Sign Off Letter
R 4 240 000.00
1 0 Target not
measurable in Q1
R0.00 None None N/A
DMM189 Improve organisational cohesion effectiveness
Review & submit all ICT Policies to Council for
approval by end March 2017
Number of ICT policies reviewed & submitted to council for approval by
end March 2017
N/A Manager: IT Council Minutes /
Resolution OpEx 12 0
Target not measurable in
Q1 OpEx N/A None N/A
DMM190 Improve organisational cohesion effectiveness
Submit Quarterly Reports to Council on the IT
status and activities by end June 2017
Number of reports submitted to Council on the IT status & activities
by end June 2017
N/A Manager: IT Council Minutes /
Resolution OpEx 4 1 0 OpEx
New Council established
Waited for establishment
of Portfolio Committees
Portfolio to convene in
Oct and Nov 2016
31 | P a g e
Office of the Municipal Manager: Integrated Development Planning QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DMM191 TL46
Promote a culture of participatory & good
governance
Submit Final Reviewed IDP to Council by the end
May 2017
Number of Final Reviewed IDP
Documents submitted to Council by end May 2017
N/A Manager:
IDP Council Resolution
/ Minutes OpEx 1 0
Target not measurable in
Q1 OpEx N/A None N/A
DMM192
Promote a culture of participatory & good
governance
Submit IDP Process Plan to Council by end August
2016
Number of IDP Process Plans submitted to
Council for approval by end August 2016
N/A Manager:
IDP
Approved IDP Process Plan &
Council Resolution OpEx 1 1 1 OpEx
New Council establishment
Approval was late due to
date of Council Meeting
Council to convene
before end Aug 2017
DMM193
Promote a culture of participatory & good
governance
Consolidate the CBP input of 24 Wards by the
end December 2016
Number of consolidated CBP Reports submitted
to Council by end December 2016
N/A Manager:
IDP Attendance Registers
OpEx 1 0 Target not
measurable in Q1
OpEx N/A None N/A
DMM194
Promote a culture of participatory & good
governance
Tabling of the Draft IDP to Council by the end
March 2017
Number of Draft IDP Documents Tabled to Council by end March
2017
N/A Manager:
IDP Draft IDP &
Council Resolution OpEx 1 0
Target not measurable in
Q1 OpEx N/A None N/A
DMM195
Promote a culture of participatory & good
governance
Hold IDP/Budget Road shows for the 2017/18 FY by end April 2017
Number of IDP/Budget Road shows held during April 2017 after approval of draft documents at the
end of March 2017
N/A Manager:
IDP Attendance Registers
OpEx 1 0 Target not
measurable in Q1
OpEx N/A None N/A
DMM196
Promote a culture of participatory & good
governance
Hold an IDP Rep Forum meeting by early March
2017
Number of IDP Rep forum meetings held by
early March 2017 N/A
Manager: IDP
Attendance Register
OpEx 1 0 Target not
measurable in Q1
OpEx N/A None N/A
Office of the Municipal Manager: Performance Management QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DMM197 TL47
To improve overall financial management in the municipality by
developing and implementing
appropriate Financial Management
Submit mid-year budget report in terms of Section
72 of the MFMA to the Mayor by 25 of January
2017
Mid-term budget report submitted to the Mayor
by 25 January 2017
N/A Manager:
PMS
Acknowledgement
of Receipt OpEx
1 0
Target not
measurable in
Q1
OpEx N/A None N/A
DMM198 TL48
Improve organisational
cohesion effectiveness
Submit the draft Annual
Report to Council by end
January 2017
Draft Annual Report
submitted to Council by
end January 2017
N/A Manager:
PMS
Council Resolution
/ Minutes OpEx 1 0
Target not
measurable in
Q1
OpEx N/A None N/A
32 | P a g e
Office of the Municipal Manager: Performance Management QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DMM199
Improve organisational
cohesion effectiveness
Review the PMS
framework and submit to
Council by end May 2017
PMS framework
submitted to Council by
end May 2017
N/A Manager:
PMS
Council Resolution
/ Minutes OpEx 1 0
Target not
measurable in
Q1
OpEx N/A None N/A
DMM200
Improve organisational
cohesion effectiveness
Submit the 2017/18 Top
Layer SDBIP to the
Mayor for approval within
14 days after the
approval of the main
Budget
2017/18 Top Layer
SDBIP submitted to the
Mayor within 14 days
after the approval of the
main Budget
N/A Manager:
PMS
Acknowledgement
of Receipt OpEx 1 0
Target not
measurable in
Q1
OpEx N/A None N/A
DMM201
Improve organisational
cohesion effectiveness
Submit the Departmental
SDBIP to the MM by 30
June 2017
Departmental SDBIP
submitted to MM by 30
June 2017
N/A Manager:
PMS
Acknowledgement
of Receipt OpEx 1 0
Target not
measurable in
Q1
OpEx N/A None N/A
DMM202
Improve organisational
cohesion effectiveness
Draft the Annual
Performance Report in
terms of Sec 46 of the
MSA for submission to
the AG by 31 August
2016
Submitted by the end of
August 2016 N/A
Manager:
PMS
Acknowledgement
of Receipt OpEx 1 1 1 OpEx Achieved None N/A
DMM203
Improve organisational
cohesion effectiveness
Formally evaluate the
performance of Directors
in terms of their signed
agreements by end
March 2017
Number of formal
evaluations completed by
end March 2017
N/A Manager:
PMS Evaluation Report OpEx 2 1 0 OpEx
Letter of
request was
sent to the
Office of the
MM and the
Mayor
Induction of
Councillors
delayed
process
Performance
evaluations to
be conducted
in Q2
DMM204
Improve organisational
cohesion effectiveness
Performance
Agreements for Municipal
Manager and all Senior
Managers signed by end
July 2016
Number of Performance
Agreements signed by
end July 2016
N/A Manager:
PMS
Signed
Performance
Agreements
OpEx 6 6 6 OpEx Achieved None N/A
DMM205
Improve organisational
cohesion effectiveness
Quarterly Performance
Reports in terms of the
Top Layer SDBIP &
submit to Council by end
June 2017
Number of reports
prepared & submitted by
end June 2017
N/A Manager:
PMS
Council Resolution
/ Minutes OpEx 4 1 1 OpEx Achieved None N/A
33 | P a g e
Office of the Municipal Manager: Performance Management QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DMM206
Promote a culture of
participatory & good
governance
Submit 12 monthly Back
to Basics (B2B) reports
to National COGTA by
end June 2017
Number of B2B reports
submitted to National
COGTA by end June
2017
N/A Manager:
PMS
Acknowledgement
of Receipt from
COGTA
OpEx 12 3 3 OpEx Achieved None N/A
Office of the Municipal Manager: Internal Audit QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to improve
performance
DMM207
Improve
organisational
cohesion
effectiveness
Prepare and submit the
Annual Audit Action Plan
for 2015/16 to Council by
end January 2017
Annual Audit Action Plan
for 2015/16 submitted to
Council by end January
2017
N/A Chief Internal
Auditor
Council
Resolution /
Minutes
OpEx 1 0
Target not
measurable in
Q1
OpEx N/A None N/A
DMM208
Improve
organisational
cohesion
effectiveness
Prepare and submit
annual audit plan to the
Audit & Performance
Committee for approval
by end September 2016
One year audit plan
submitted to Audit &
Performance Committee
for approval by end
September 2016
N/A Chief Internal
Auditor Meeting Minutes OpEx 1 1 1 OpEx
Annual internal
audit plan for
2016/17 was
approved by the
AC on
2016/09/15
None N/A
DMM209
Improve
organisational
cohesion
effectiveness
Issue final audit reports
to the Municipal Manager
by end June 2017
Number of Internal Audit
reports issued by end
June 2017
N/A Chief Internal
Auditor
Signed final audit
reports / Minutes
of quarterly Audit
& Performance
Committee
meetings
OpEx 8 2
Not Achieved
Report on
Verification of
the action plan
was finalised on
2016/09/15 and
submitted to the
Municipal
Manager.
Execution
phase of the
compliance
audit has just
been completed
OpEx
In the process of
raising
exceptions for the
compliance
review
The execution
phase of the
compliance review
took longer than
expected, taking
into account the
co-ordination of
the external audit
that is currently in
progress
The final report
will be issued on
2016/10/18
34 | P a g e
Office of the Municipal Manager: Internal Audit QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to improve
performance
DMM210
Improve
organisational
cohesion
effectiveness
Prepare and submit
monthly progress reports
to the Municipal Manager
on the implementation of
the audit action plan by
end August 2016
Number of monthly
progress reports to the
Municipal Manager on
the implementation of the
audit action plan by end
August 2016
N/A Chief Internal
Auditor
Signed Progress
Report OpEx 2 2 2 OpEx
Progress reports
on the
implementation of
the audit action
plan as at 29 July
and 31 August
2016 were
submitted to the
MM on
2016/08/04 and
2016/09/09
respectively.
None N/A
DMM211
Improve
organisational
cohesion
effectiveness
Prepare and submit
quarterly report on the
implementation status of
the action plan for
2014/15 to the Audit &
Performance Committee
by end September 2016
Number of quarterly
reports on the
implementation status of
the action plan for
2014/15 to the Audit &
Performance Committee
by end September 2016
N/A Chief Internal
Auditor Meeting Minutes OpEx 1 1 1 OpEx
Report on the
validated
implementation of
the audit action
plan was
submitted to the
AC for noting on
the 2016/09/15
None N/A
DMM212
Improve
organisational
cohesion
effectiveness
Submit Audit Committee
Charter to Council for
approval by end
December 2016
Number of AC Charters
submitted to Council for
approval by end
December 2016
N/A Chief Internal
Auditor
Council
Resolution /
Minutes
OpEx 1 0
Target not
measurable in
Q1
OpEx N/A None N/A
DMM213
Improve
organisational
cohesion
effectiveness
Submit Internal Audit
Charter to Council for
noting by end December
2016
Number of internal AC
Charters submitted to
Council for noting by end
December 2016
N/A Chief Internal
Auditor
Council
Resolution /
Minutes
OpEx 1 0
Target not
measurable in
Q1
OpEx N/A None N/A
DMM214
Improve
organisational
cohesion
effectiveness
Submit Irregular
Expenditure investigative
report to Council by end
July 2016
Number of Irregular
Expenditure investigative
reports submitted to
Council by end July 2016
N/A Chief Internal
Auditor
Council
Resolution /
Minutes
OpEx 1 1 0 Opex
The draft report
on irregular
expenditure of
prior years’ still to
be tabled to the
new MPAC for
recommendations
As the
investigation on
prior year's
irregular
expenditure was
not finalised prior
to the end of the
previous council's
term, the draft
The draft report
will be tabled at
the new MPAC
for
recommendations
35 | P a g e
Office of the Municipal Manager: Internal Audit QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective
KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to improve
performance
report of irregular
expenditure is yet
to be tabled to the
new MPAC soon
after being
inducted and
workshopped on
UIF’s prior to
making
recommendations
to Council
Office of the Municipal Manager: Office Manager QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
DMM215
Improve organisational
cohesion effectiveness
Coordinate bi-annual
staff meetings by end
June 2017
Number of bi-annual
staff meetings
coordinated by end
June 2017
N/A MM Office
Manager
Meeting Minutes /
Attendance
Register
OpEx 2 0
Target not
measurable
Q1
OpEx Q2 Target N/A None
DMM216
Improve organisational
cohesion effectiveness
Coordinate monthly
management meetings
by end June 2017
Number of monthly
management meetings
coordinated by end
June 2017
N/A MM Office
Manager
Meeting Minutes /
Attendance
Register
OpEx 12 3 3 OpEx Achieved N/A None
DMM217
Promote a culture of
participatory and Good
Governance
Report quarterly to
Council on the
implementation of
Council Resolutions by
end June 2017
Number of quarterly
reports submitted to
Council on the
implementation of
Council Resolutions by
end of June 2017
N/A MM Office
Manager
Council Resolution
/ Minutes OpEx 4 1 0 OpEx
Report
available
Induction of
Councillors
Statuary
Council will sit
only in Oct
2016
Council to sit
regularly as
per
Regulation
DMM218
Promote a culture of
participatory and Good
Governance
Submit quarterly reports
to Council on the
corrective actions
implemented to address
Number of quarterly
reports submitted to
Council on the
corrective actions
N/A MM Office
Manager
Council Resolution
/ Minutes OpEx 4 1 0 OpEx
First information
will be available
in January
KPI not
synchronised
with feeder
Rework this
KPI to be in
line with
others
36 | P a g e
Office of the Municipal Manager: Office Manager QUARTERLY PERFORMANCE REPORTING: JULY TO SEPTEMBER 2016
REF Strategic Objective KPI Unit of Measurement Ward Programme
Driver Means of
Verification Budget
Annual Target
Q1 Target
Actual performance achieved Q1
Actual expenditure
in Q1
Performance comments /
progress if not achieved
Reasons for under
performance
Measures to be taken to
improve performance
the matters raised by in
the Management Letter
of the AG by end June
2017
implemented to address
the matters raised by in
the Management Letter
of the AG by end June
2017
units reporting on
the same
issue
37 | P a g e
1.3 Summary of Non-Financial Performance Results (Quarter 1)
The SDBIP is essentially the municipality’s business plan and is an integral part of the financial planning, implementation and measurement process. The SDBIP functions as the
connection between the strategic plan (IDP), Budget and management performance agreement, and includes detailed information on how the budget will be implemented, by means
of forecast, cash flows, Service Delivery targets and indicators.
Infra Dev Dept.Comm Serv
Dept.LU&HS Dept. Corp Serv Dept. LED Section Finance Deptr. Communication
KPI’s not measurable in Q1: 17 14 4 15 6 10 25
KPI’s not achieved: 10 9 9 14 3 9 15
KPI’s achieved: 10 4 3 13 4 21 16
Total KPI’s: 37 28 16 41 13 40 56
0102030405060
Axi
s Ti
tle
Q1 Performance Summary per Department
50%
29%
25%
50%57%
70%
52%
Average Performance Score per Dept %
Infra Dev Dept.
Comm Serv Dept.
LU&HS Dept.
Corp Serv Dept.
LED Section
Finance Deptr.
Communication
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PART 2 – Financial Performance Information
North West: Greater Taung(NW394) - Table C1 Schedule Monthly Budget Statement Summary for M03 September 2016
Description 2015/16 Budget year 2016/17
R thousands Audited Outcome
Original Budget
Adjusted Budget
M01 July Actual
M02 Aug Actual
M03 Sept Actual
Q1 Sept Actual YTD Actual YTD Budget
YTD Variance
YTD variance %
Full Year Forecast
Financial Performance
Property rates 21 677 21 500 21 500 29 474 (2 027) (712) 26 734 26 734 5 375 21 359 397.38 21 500
Service charges 8 257 9 261 9 261 594 865 623 2 081 2 081 2 315 (234) (10.11) 9 261
Investment revenue 9 011 6 597 6 597 56 285 210 551 551 1 649 (1 098) (66.59) 6 597
Transfers recognised - operational 176 885 170 808 170 808 68 564 2 349 0 70 913 70 913 42 702 28 211 66.06 170 808
Other own revenue 3 699 5 077 5 077 457 324 252 1 033 1 033 1 269 (236) (18.60) 5 077
Total Revenue (excl. capital transfers and contributions) 219 529 213 243 213 243 99 145 1 796 373 101 312 101 312 53 310 48 002 90.04 213 243
Employee costs 69 238 80 284 80 284 5 563 6 101 5 666 17 330 17 330 20 071 (2 741) (13.66) 80 284
Remuneration of councillors 17 246 18 513 18 513 1 164 1 151 1 273 3 587 3 587 4 628 (1 041) (22.49) 18 513
Depreciation and asset impairment 23 137 6 089 6 089 0 0 0 0 0 1 522 (1 522) (100.00) 6 089
Finance charges 1 192 230 230 0 0 1 1 1 57 (56) (98.25) 230
Materials and bulk purchases 11 066 15 958 15 958 329 824 1 953 3 105 3 105 3 989 (884) (22.16) 15 958
Transfers and grants 4 911 9 631 9 631 557 693 789 2 039 2 039 2 408 (369) (15.32) 9 631
Other expenditure 39 763 57 437 57 437 4 314 3 465 7 912 15 691 15 691 14 359 1 332 9.28 57 437
Total Expenditure 166 553 188 142 188 142 11 927 12 234 17 594 41 753 41 753 47 034 (5 281) (11.23) 188 142
Surplus/(Deficit) 52 976 25 101 25 101 87 218 (10 438) (17 221) 59 559 59 559 6 276 53 283 849.00 25 101
Transfers recognised - capital 34 703 43 764 43 764 13 011 0 0 13 011 13 011 10 941 2 070 18.92 43 764
Contributions recognised - capital and contributed assets 0 0 0 0 0 0 0 0 0 0 .00 0
Surplus/(Deficit) after capital transfers and contributions 87 679 68 865 68 865 100 229 (10 438) (17 221) 72 570 72 570 17 217 55 353 321.50 68 865
Share of surplus/ (deficit) of associate 0 0 0 0 0 0 0 0 0 0 .00 0
Surplus/(Deficit) for the year 87 679 68 865 68 865 100 229 (10 438) (17 221) 72 570 72 570 17 217 55 353 321.50 68 865
Capital expenditure and funds sources
Capital expenditure 45 092 63 279 63 279 6 390 4 152 8 589 19 131 19 131 15 820 3 311 20.93 63 279
Transfers recognised - capital 34 627 43 764 43 764 5 167 3 781 7 787 16 735 16 735 10 941 5 794 52.96 43 764
Public contributions and donations 0 0 0 0 0 0 0 0 0 0 .00 0
Borrowing 0 0 0 0 0 0 0 0 0 0 .00 0
Internally generated funds 10 465 19 515 19 515 1 222 371 803 2 396 2 396 4 879 (2 483) (50.89) 19 515
Total sources of capital funds 45 092 63 279 63 279 6 389 4 152 8 590 19 131 19 131 15 820 3 311 20.93 63 279
Financial position
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Total current assets 174 298 92 783 92 783 94 365 79 969 53 926 53 926 53 926 23 196 30 730 132.48 92 783
Total non-current assets 485 243 410 907 410 907 0 0 0 0 0 102 727 (102 727) (100.00) 410 907
Total current liabilities 27 893 22 718 22 718 524 797 27 27 27 5 680 (5 653) (99.52) 22 718
Total noncurrent liabilities 19 168 21 192 21 192 0 0 0 0 0 5 298 (5 298) (100.00) 21 192
Community wealth/Equity 612 480 459 780 459 780 93 840 79 173 53 899 53 899 53 899 114 945 (61 046) (53.11) 459 780
Cash flows
Net cash from (used) operating 59 176 81 215 81 215 70 299 (25 152) (17 099) 28 049 28 049 60 922 (32 873) (53.96) 81 215
Net cash from (used) investing (45 891) (63 279) (63 279) (6 390) (371) (8 589) (15 350) (15 350) (6 328) (9 022) 142.57 (63 279)
Net cash from (used) financing 0 0 0 0 0 0 0 0 0 0 .00 0
Cash/cash equivalents at the year end 116 038 37 483 37 483 72 925 47 403 21 715 21 715 21 715 74 141 (52 426) (70.71) 37 483
North West: Greater Taung(NW394) - Table C2 Monthly Budget Statement - Financial Performance (standard classification) for M03 September 2016
Standard Classification Description Ref 2015/16 Budget year 2016/17
R thousands 1 Audited Outcome
Original Budget
Adjusted Budget
M01 July Actual
M02 Aug Actual
M03 Sept Actual
Q1 Sept Actual
YTD Actual
YTD Budget
YTD Variance
YTD variance %
Full Year Forecast
Revenue - Standard Governance and Administration
132 770 124 705 124 705 98 458 536 (302) 98 692 98 692 31 176 67 516 216.56 124 705
Executive & Council
53 383 51 510 51 510 68 592 60 13 68 665 68 665 12 877 55 788 433.24 51 510
Budget & Treasury Office
44 138 36 247 36 247 29 866 476 (315) 30 027 30 027 9 062 20 965 231.35 36 247
Corporate Services
35 249 36 948 36 948 0 0 0 0 0 9 237 (9 237) (100.00) 36 948
Community and Public Safety
15 809 16 957 16 957 30 50 47 127 127 4 240 (4 113) (97.00) 16 957
Community & Social Services
6 406 8 811 8 811 30 50 47 127 127 2 203 (2 076) (94.24) 8 811
Sport And Recreation
9 403 8 146 8 146 0 0 0 0 0 2 037 (2 037) (100.00) 8 146
Public Safety
0 0 0 0 0 0 0 0 0 0 .00 0
Housing
0 0 0 0 0 0 0 0 0 0 .00 0
Health
0 0 0 0 0 0 0 0 0 0 .00 0
Economic and Environmental Services
58 992 70 703 70 703 13 072 343 4 13 419 13 419 17 676 (4 257) (24.08) 70 703
Planning and Development
7 810 7 804 7 804 41 5 4 50 50 1 951 (1 901) (97.44) 7 804
Road Transport
51 182 62 899 62 899 13 031 338 0 13 369 13 369 15 725 (2 356) (14.98) 62 899
Environmental Protection
0 0 0 0 0 0 0 0 0 0 .00 0
Trading Services
46 660 44 643 44 643 596 867 623 2 085 2 085 11 161 (9 076) (81.32) 44 643
Electricity
12 010 16 867 16 867 340 398 181 919 919 4 217 (3 298) (78.21) 16 867
Water
5 230 3 368 3 368 46 66 53 164 164 842 (678) (80.52) 3 368
Waste Water Management
9 891 9 979 9 979 67 150 152 369 369 2 495 (2 126) (85.21) 9 979
Waste Management
19 529 14 429 14 429 143 253 237 633 633 3 607 (2 974) (82.45) 14 429
Other 4 0 0 0 0 0 0 0 0 0 0 .00 0
Total Revenue - Standard 2 254 231 257 008 257 008 112 156 1 796 372 114 323 114 323 64 253 50 070 77.93 257 008
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Expenditure - Standard Governance and Administration
107 266 115 044 115 044 7 244 6 937 10 747 24 928 24 928 28 761 (3 833) (13.33) 115 044
Executive & Council
37 942 51 195 51 195 3 576 2 812 3 146 9 534 9 534 12 799 (3 265) (25.51) 51 195
Budget & Treasury Office
38 913 29 286 29 286 1 539 1 426 5 792 8 757 8 757 7 321 1 436 19.61 29 286
Corporate Services
30 411 34 563 34 563 2 129 2 699 1 809 6 637 6 637 8 641 (2 004) (23.19) 34 563
Community and Public Safety
9 473 12 762 12 762 642 799 897 2 337 2 337 3 191 (854) (26.76) 12 762
Community & Social Services
3 619 6 447 6 447 218 348 288 853 853 1 612 (759) (47.08) 6 447
Sport And Recreation
5 854 6 315 6 315 424 451 609 1 484 1 484 1 579 (95) (6.02) 6 315
Public Safety
0 0 0 0 0 0 0 0 0 0 .00 0
Housing
0 0 0 0 0 0 0 0 0 0 .00 0
Health
0 0 0 0 0 0 0 0 0 0 .00 0
Economic and Environmental Services
17 702 23 221 23 221 2 435 1 363 1 753 5 551 5 551 5 805 (254) (4.38) 23 221
Planning and Development
5 513 8 724 8 724 1 243 396 529 2 168 2 168 2 181 (13) (.60) 8 724
Road Transport
12 189 14 497 14 497 1 192 967 1 224 3 383 3 383 3 624 (241) (6.65) 14 497
Environmental Protection
0 0 0 0 0 0 0 0 0 0 .00 0
Trading Services
32 113 37 114 37 114 1 606 3 134 4 197 8 937 8 937 9 279 (342) (3.69) 37 114
Electricity
11 745 13 022 13 022 180 1 180 2 040 3 400 3 400 3 256 144 4.42 13 022
Water
1 564 2 208 2 208 72 587 435 1 094 1 094 552 542 98.19 2 208
Waste Water Management
6 682 7 749 7 749 471 487 787 1 745 1 745 1 937 (192) (9.91) 7 749
Waste Management
12 122 14 135 14 135 883 880 935 2 698 2 698 3 534 (836) (23.66) 14 135
Other 4 0 0 0 0 0 0 0 0 0 0 .00 0
Total Expenditure - Standard 3 166 554 188 141 188 141 11 927 12 233 17 594 41 753 41 753 47 036 (5 283) (11.23) 188 141
Surplus/(Deficit) for the year
87 677 68 867 68 867 100 229 (10 437) (17 222) 72 570 72 570 17 217 55 353 321.50 68 867
North West: Greater Taung(NW394) - Table C1 Schedule Monthly Budget Statement Summary for M03 September 2016
R thousands 0 - 30 Days 31 - 60 Days 61 - 90 Days 91 - 120 Days 121 - 150 Days 151 - 180 Days 181 Days - 1 Yr. Over 1 Yr. Total
Debtors and Creditors Analysis
Debtors Age Analysis
Total By Revenue Source 1,880 1,160 16,859 641 937 953 5,435 30,736 58,602
Creditors Age Analysis
Total Creditors 22 0 0 0 0 0 0 0 22
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North West: Greater Taung(NW394) - Table C4 Monthly Budget Statement - Financial Performance (revenue and expenditure) for M03 September 2016
Description Ref 2015/16 Budget year 2016/17
R thousands 1 Audited Outcome
Original Budget
Adjusted Budget
M01 July Actual
M02 Aug Actual
M03 Sept Actual
Q1 Sept Actual
YTD Actual
YTD Budget
YTD Variance
YTD variance %
Full Year Forecast
Revenue By Source
Property rates 2 18,406 18,000 18,000 29,474 (2,027) (712) 26,734 26,734 4,500 22,234 494.09 18,000
Property rates - penalties and collection charges 3,271 3,500 3,500 0 0 0 0 0 875 (875) (100.00) 3,500
Service charges - electricity revenue 2 2,913 3,770 3,770 340 397 181 918 918 942 (24) (2.55) 3,770
Service charges - water revenue 2 767 750 750 46 66 53 164 164 188 (24) (12.77) 750
Service charges - sanitation revenue 2 1,893 1,818 1,818 65 149 152 366 366 455 (89) (19.56) 1,818
Service charges - refuse revenue 2 2,685 2,924 2,924 143 253 237 633 633 731 (98) (13.41) 2,924
Service charges - other 0 0 0 0 0 0 0 0 0 0 .00 0
Rental of facilities and equipment 421 561 561 29 48 45 122 122 140 (18) (12.86) 561
Interest earned - external investments 9,011 6,597 6,597 56 285 210 551 551 1,649 (1,098) (66.59) 6,597
Interest earned - outstanding debtors 1,853 1,784 1,784 169 160 157 487 487 446 41 9.19 1,784
Dividends received 0 0 0 0 0 0 0 0 0 0 .00 0
Fines 0 0 0 0 0 0 0 0 0 0 .00 0
Licences and permits 0 0 0 0 0 0 0 0 0 0 .00 0
Agency services 0 0 0 0 0 0 0 0 0 0 .00 0
Transfers recognised - operational 176,885 170,808 170,808 68,564 2,349 0 70,913 70,913 42,702 28,211 66.06 170,808
Other own revenue 2 1,425 2,732 2,732 259 115 49 424 424 683 (259) (37.92) 2,732
Gains on disposal of PPE 0 0 0 0 0 0 0 0 0 0 .00 0
Total Revenue (excl. capital transfers and contributions) 219,530 213,244 213,244 99,145 1,795 372 101,312 101,312 53,311 48,001 90.04 213,244
Expenditure By Type
Employee related costs 2 69,238 80,284 80,284 5,563 6,101 5,666 17,330 17,330 20,071 (2,741) (13.66) 80,284
Remuneration of councillors 17,246 18,513 18,513 1,164 1,151 1,273 3,587 3,587 4,628 (1,041) (22.49) 18,513
Debt impairment 3 (7,741) 2,000 2,000 0 0 0 0 0 500 (500) (100.00) 2,000
Depreciation and asset impairment 2 23,137 6,089 6,089 0 0 0 0 0 1,522 (1,522) (100.00) 6,089
Finance charges 1,192 230 230 0 0 1 1 1 57 (56) (98.25) 230
Bulk purchases 2 3,209 3,900 3,900 0 364 400 764 764 975 (211) (21.64) 3,900
Other Materials 8 7,857 12,058 12,058 329 459 1,553 2,341 2,341 3,014 (673) (22.33) 12,058
Contracted services 13,697 19,612 19,612 687 1,732 5,572 7,991 7,991 4,903 3,088 62.98 19,612
Transfers and grants 4,911 9,631 9,631 557 693 789 2,039 2,039 2,408 (369) (15.32) 9,631
Other expenditure 4,5 33,808 35,825 35,825 3,626 1,733 2,340 7,700 7,700 8,956 (1,256) (14.02) 35,825
Loss on disposal of PPE 0 0 0 0 0 0 0 0 0 0 .00 0
Total Expenditure 166,554 188,142 188,142 11,926 12,233 17,594 41,753 41,753 47,034 (5,281) (11.23) 188,142
Surplus/(Deficit) 52,976 25,102 25,102 87,219 (10,438) (17,222) 59,559 59,559 6,277 53,282 848.84 25,102
Transfers recognised - capital 34,703 43,764 43,764 13,011 0 0 13,011 13,011 10,941 2,070 18.92 43,764
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Contributions recognised - capital 6 0 0 0 0 0 0 0 0 0 0 .00 0
Contributed assets 0 0 0 0 0 0 0 0 0 0 .00 0
Surplus/(Deficit) after capital transfers and contributions 87,679 68,866 68,866 100,230 (10,438) (17,222) 72,570 72,570 17,218 55,352 321.48 68,866
Taxation 0 0 0 0 0 0 0 0 0 0 .00 0
Surplus/(Deficit) after taxation 87,679 68,866 68,866 100,230 (10,438) (17,222) 72,570 72,570 17,218 55,352 321.48 68,866
Attributable to minorities 0 0 0 0 0 0 0 0 0 0 .00 0
Surplus/(Deficit) attributable to municipality 87,679 68,866 68,866 100,230 (10,438) (17,222) 72,570 72,570 17,218 55,352 321.48 68,866
Share of surplus/ (deficit) of associate 7 0 0 0 0 0 0 0 0 0 0 .00 0
Surplus/(Deficit) for the year 87,679 68,866 68,866 100,230 (10,438) (17,222) 72,570 72,570 17,218 55,352 321.48 68,866
North West: Greater Taung(NW394) - Table C5 Monthly Budget Statement - Capital Expenditure by Standard Classification and Funding for M03 September 2016
Description Ref 2015/16 Budget year 2016/17
R thousands 1 Audited Outcome
Original Budget
Adjusted Budget
M01 July Actual
M02 Aug Actual
M03 Sept Actual
Q1 Sept Actual
M04 Oct Actual
YTD Actual
YTD Budget
YTD Variance
YTD variance %
Full Year Forecast
Capital Expenditure - Standard
Governance and Administration 2,664 6,690 6,690 200 54 54 308 308 1,673 (1,365) (81.59) 6,690
Executive & Council 1,076 5,780 5,780 26 54 49 129 129 1,445 (1,316) (91.07) 5,780
Budget & Treasury Office 680 780 780 174 0 0 174 174 195 (21) (10.77) 780
Corporate Services 908 130 130 0 0 5 5 5 33 (28) (84.85) 130
Community and Public Safety 20,916 15,277 15,277 271 2,510 153 2,934 2,934 3,820 (886) (23.19) 15,277
Community & Social Services 19,471 13,302 13,302 0 2,193 0 2,193 2,193 3,326 (1,133) (34.06) 13,302
Sport And Recreation 1,445 1,975 1,975 271 317 153 741 741 494 247 50.00 1,975
Public Safety 0 0 0 0 0 0 0 0 0 0 .00 0
Housing 0 0 0 0 0 0 0 0 0 0 .00 0
Health 0 0 0 0 0 0 0 0 0 0 .00 0
Economic and Environmental Services 18,508 29,042 29,042 5,567 1,588 7,793 14,948 14,948 7,261 7,687 105.87 29,042
Planning and Development 30 80 80 0 0 2 2 2 20 (18) (90.00) 80
Road Transport 18,478 28,962 28,962 5,567 1,588 7,791 14,946 14,946 7,241 7,705 106.41 28,962
Environmental Protection 0 0 0 0 0 0 0 0 0 0 .00 0
Trading Services 3,003 12,270 12,270 351 0 590 941 941 3,069 (2,128) (69.34) 12,270
Electricity 429 7,030 7,030 141 0 0 141 141 1,758 (1,617) (91.98) 7,030
Water 553 2,300 2,300 0 0 0 0 0 575 (575) (100.00) 2,300
Waste Water Management 0 2,490 2,490 0 0 151 151 151 623 (472) (75.76) 2,490
Waste Management 2,021 450 450 210 0 439 649 649 113 536 474.34 450
Other 0 0 0 0 0 0 0 0 0 0 .00 0
Total Capital Expenditure - Standard 3 45,091 63,279 63,279 6,389 4,152 8,590 19,131 19,131 15,823 3,308 20.91 63,279
Funded by:
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National Government 34,210 43,164 43,164 5,167 3,781 7,787 16,735 16,735 10,791 5,944 55.08 43,164
Provincial Government 417 600 600 0 0 0 0 0 150 (150) (100.00) 600
District Municipality 0 0 0 0 0 0 0 0 0 0 .00 0
Other transfers and grants 0 0 0 0 0 0 0 0 0 0 .00 0
Transfers recognised - capital 34,627 43,764 43,764 5,167 3,781 7,787 16,735 16,735 10,941 5,794 52.96 43,764
Public contributions and donations 5 0 0 0 0 0 0 0 0 0 0 .00 0
Borrowing 6 0 0 0 0 0 0 0 0 0 0 .00 0
Internally generated funds 10,465 19,515 19,515 1,222 371 803 2,396 2,396 4,879 (2,483) (50.89) 19,515
Total Capital Funding 7 45,092 63,279 63,279 6,389 4,152 8,590 19,131 19,131 15,820 3,311 20.93 63,279
North West: Greater Taung(NW394) - Table C6 Monthly Budget Statement - Financial Position for M03 September 2016
Description Ref 2015/16 Budget year 2016/17
R thousands Audited Outcome
Original Budget
Adjusted Budget
M01 July Actual
M02 Aug Actual
M03 Sept Actual
Q1 Sept Actual YTD Actual YTD Budget
YTD Variance
YTD variance %
Full Year Forecast
ASSETS
Current assets
Cash 9,018 6,746 6,746 63,940 38,412 12,723 12,723 12,723 1,686 11,037 654.63 6,746
Call investment deposits 1 107,019 72,391 72,391 0 30,000 30,000 30,000 30,000 18,098 11,902 65.76 72,391
Consumer debtors 1 14,879 3,385 3,385 29,520 9,768 7,393 7,393 7,393 846 6,547 773.88 3,385
Other debtors 36,262 9,965 9,965 904 1,790 3,909 3,909 3,909 2,491 1,418 56.92 9,965
Current portion of long-term receivables 0 0 0 0 0 0 0 0 0 0 .00 0
Inventory 2 7,119 297 297 0 0 (100) (100) (100) 74 (174) (235.14) 297
Total Current assets 174,297 92,784 92,784 94,364 79,970 53,925 53,925 53,925 23,195 30,730 132.49 92,784
Non-current assets
Long-term receivables 0 0 0 0 0 0 0 0 0 0 .00 0
Investments 0 0 0 0 0 0 0 0 0 0 .00 0
Investment property 21,534 27,047 27,047 0 0 0 0 0 6,762 (6,762) (100.00) 27,047
Investment in Associate 0 0 0 0 0 0 0 0 0 0 .00 0
Property, plant and equipment 3 463,273 383,334 383,334 0 0 0 0 0 95,834 (95,834) (100.00) 383,334
Agricultural 0 0 0 0 0 0 0 0 0 0 .00 0
Biological 0 0 0 0 0 0 0 0 0 0 .00 0
Intangible 436 526 526 0 0 0 0 0 131 (131) (100.00) 526
Other non-current assets 0 0 0 0 0 0 0 0 0 0 .00 0
Total Non-current assets 485,243 410,907 410,907 0 0 0 0 0 102,727 (102,727) (100.00) 410,907
TOTAL ASSETS 659,540 503,691 503,691 94,364 79,970 53,925 53,925 53,925 125,922 (71,997) (57.18) 503,691
LIABILITIES
Current liabilities
Bank overdraft 1 0 0 0 0 0 0 0 0 0 0 .00 0
Borrowing 4 0 0 0 0 0 0 0 0 0 0 .00 0
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Consumer deposits 124 270 270 5 5 4 4 4 67 (63) (94.03) 270
Trade and other payables 4 25,643 55 55 519 791 22 22 22 14 8 57.14 55
Provisions 2,126 22,393 22,393 0 0 0 0 0 5,598 (5,598) (100.00) 22,393
Total Current liabilities 27,893 22,718 22,718 524 796 26 26 26 5,679 (5,653) (99.54) 22,718
Non-current liabilities
Borrowing 0 1,274 1,274 0 0 0 0 0 319 (319) (100.00) 1,274
Provisions 19,168 19,918 19,918 0 0 0 0 0 4,979 (4,979) (100.00) 19,918
Total Non-current liabilities 19,168 21,192 21,192 0 0 0 0 0 5,298 (5,298) (100.00) 21,192
TOTAL LIABILITIES 47,061 43,910 43,910 524 796 26 26 26 10,977 (10,951) (99.76) 43,910
NET ASSETS 5 612,479 459,781 459,781 93,840 79,174 53,899 53,899 53,899 114,945 (61,046) (53.11) 459,781
COMMUNITY WEALTH/EQUITY
Accumulated Surplus/(Deficit) 612,480 459,780 459,780 93,839 79,172 53,894 53,894 53,894 114,945 (61,051) (53.11) 459,780
Reserves 4 0 0 0 1 1 5 5 5 0 5 .00 0
Minorities interests 0 0 0 0 0 0 0 0 0 0 .00 0
TOTAL COMMUNITY WEALTH/EQUITY 5 612,480 459,780 459,780 93,840 79,173 53,899 53,899 53,899 114,945 (61,046) (53.11) 459,780
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PART 3: Quality Certificate
I, K.T. Gabanakgosi, the Municipal Manager of Greater Taung Local Municipality (NW 396), hereby certify that the:-
1st Quarterly Performance Report of the 2016/17 FY
for the months of 1 July 2016 to 30 September 2016 has been prepared in accordance with Section 52(d) of the Municipality Finance Management Act 56 of 2003 and regulations
made under that Act.
Signature: ____________________________________
Date: 31 October 2016